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Home My WebLink AboutM052918MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, May 29, 2018, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kate Dean. Commissioner Kathleen Kler participated via teleconference call. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Individual comment regarding traffic and the Black Point Master Planned Resort. • Individual comment regarding the ongoing cost of the Upper Hoh Road. • Individual comment regarding the proposed gun range in the area. • Individual comment regarding the sound recording of the meetings. • Individual comment regarding deliberations on the Public Records Policy. • The Commissioners and County Administrator addressed comments and concerns raised during Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Collective Bargaining Agreement, January 1, 2018 — December 31, 2020; Jefferson County Administrator; UFCW Union Local 21 2. AGREEMENT re: Environmental Documentation and Permitting for the Upper Hoh Road, M.P. 8.0 Emergency Repair; In the Amount of $29,848; Jefferson County Public Works; Widener & Associates 3. AGREEMENT re: Environmental Documentation and Permitting for the Upper Hoh Road, M.P. 9.7-9.8 Emergency Repair; In the Amount of $34,491; Jefferson County Public Works; Widener & Associates 4. AGREEMENT, Change Order No. 2 re: Jefferson County Transfer Station; Power Pack Slab, Project No. 4012030; Additional Amount of $739.24 for a Project Total of $30,458.36; Jefferson County Public Works; Christensen, Inc. 5. Advisory Board Resignation re: Jefferson County Board of Health; Hospital Commissioner Representative, Jill Buhler 6. Advisory Board Appointment re: Jefferson County Board of Health; Three (3) Year Term to Expire May 31, 2022; Hospital Commissioner Representative, Kees Kolff 7. Payment of Jefferson County Vouchers/Warrants Dated May 21, 2018 Totaling $483,730.31 Page 1 Commissioners Meeting Minutes of May 29, 2018 APPROVAL of MINUTES: Commissioner Dean noted a scrivener error on Page 4. Commissioner Kler moved to approve the Regular Meeting Minutes of April 9, 2018 with the correction. Commissioner Dean seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. ADDITIONAL BUSINESS re: Authorizing the County Administrator to sign a Memorandum of Understanding (MOU) with Teamsters: County Administrator Philip Morley requested authorization to sign an MOU with Teamsters regarding Collective Bargaining for Public Works and Central Services staff. Commissioner Kler abstained from voting as she was unable to see the documents as she was participating via teleconference call. Commissioner Dean moved to authorize the County Administrator to sign an MOU with Teamsters. Chair Sullivan seconded the motion. The motion carried. The meeting was recessed at 9:44 a.m. and reconvened at 9:59 a.m. with Chair Sullivan and Commissioner Dean present. Commissioner Kler joined the meeting via teleconference call. BRIEFING re: Olympic Community Action Programs (OlyCAP) Briefing on Homelessness: OlyCAP Executive Director Dale Wilson and OlyCAP Director of Housing and Community Development Kathy Morgan briefed the Board on OlyCAP programs. The meeting was recessed at 10:50 a.m. and reconvened at 10:57 a.m. with Chair Sullivan and Commissioner Dean present. Commissioner Kler joined the meeting via teleconference call. CONTINUED DELIBERATIONS AND POTENTIAL ACTION: Public Records Administrator Ken Hugoniot briefed the Board on a proposed Jefferson County Public Records Policy. He reviewed minor changes to the draft policy and the Board gave additional edits. Commissioner Dean moved to approve RESOLUTION NO. 21-18 regarding Updating the Jefferson County Public Records Compliance Policy Identified as Attachment "A" to this Resolution. Commissioner Kler seconded the motion. Commissioner Dean amended the motion to include an edit. Commissioner Kler seconded the amended motion which carried by a unanimous vote. The meeting was recessed at 11:14 a.m. and reconvened at 11:18 a.m. with Chair Sullivan and Commissioner Dean present. and Commissioner Kler joined the meeting via teleconference call. CONTINUED DELIBERATIONS re: Pleasant Harbor Master Planned Resort (MPR): Department of Community Development Director Patty Charnas briefed the Board on the draft MPR Development Regulations and Development Agreement. She and Chief Civil Deputy Prosecuting Attorney Philip Hunsucker and answered questions. Page 2 Commissioners Meeting Minutes of May 29, 2018 The meeting was recessed at 12:18 a.m. and reconvened 1:37 p.m. with Chair Sullivan and Commissioner Dean present. Commissioner Kler did not participate in this portion of the meeting. COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Work Session: Walk-through of Planning Commission Recommended Comprehensive Plan & Unified Development Code (UDC) The meeting was recessed at 2:40 p.m. and reconvened at 2:46 p.m. with Chair Sullivan and Commissioner Dean present. Commissioner Kler joined the meeting via teleconference call at 2:47 p.m. EXECUTIVE SESSION: An Executive Session was scheduled from 2:30 p.m. to 3:15 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney, Department of Community Development Director and Planning Manager regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 2:47 p.m. to 3:45 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Commissioner Kler did not participate in the remainder of the meeting. ADDITIONAL BUSINESS re: LETTER to the Department of Archaeology and Historical Preservation (DAHP): Commissioner Dean moved to authorize Chair Sullivan to create and sign a LETTER to the Department of Archaeology and Historical Preservation (DAHP) regarding a Traditional Cultural Property Application. Chair Sullivan seconded the motion. The motion carried. CLOSED SESSION: A Closed Session was scheduled from 3:30 p.m. to 4:00 p.m with the County Administrator, Labor Consultant, and the Clerk of the Board/Human Resources Manager regarding Strategy or Position for Collective Bargaining under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on this topic was from 3:49 p.m. to 4:15 p.m. At the conclusion of the Closed Session the Board resumed the regular meeting. COUNTY ADMINISTRATOR'S BRIEFING SESSION — Continued: County Administrator Philip Morley reviewed the following items with the Board. • Future Agenda Items Page 3 Commissioners Meeting Minutes of May 29, 2018 NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:17 p.m. until the next regular meeting or special meeting as properly noticed. Chair Sullivan seconded th5potion. The motion carried. kf JEFFERSON COUNTY BOARD OF COMMISSIONERS Dal u air • 9 $Q ATTEST: CcC C- CarolyYi Gallaway, C� Deputy Clerk of the Board Kathleen Kler, Member Kate Dean, Member Page 4