HomeMy WebLinkAbout062518_ca07� N 615 Sheridan Street
Port Townsend, WA 98368
n www.JeffersonCountyPublicHealt[i.org
Consent Agenda
Public Health
June 6, 2018
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Vicki Kirkpatrick, Director
Anna McEnery, Developmental Disabilities Coordinator
DATE: (Q ��� aa I
l
SUBJECT: Agenda Item — Amendment No. 1 to Interagency Agreement between
Washington State Employment Security Department and Jefferson
County for Jefferson County Accessible Community Advisory Committee
(ACAC); Upon date of last execution — August 31, 2018; Additional
$2,499.46 for a total $48,290.47
STATEMENT OF ISSUE:
Jefferson County Public Health, Developmental Disabilities, requests Board approval for Amendment No. 1
to the interagency contract by Washington State's Employment Security Department. The amendment will
become effective upon date of last execution and end August 31, 2018; Additional $2,499.46 for a total
$48,290.47
ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S:
Jefferson County Public Health, Developmental Disabilities, contracts with Washington State Employment
Security Department to provide opportunities to increase disability awareness and accessibility to county
residents. Through legislation, counties have the opportunity to form Accessible Community Advisory
Committees (ACAC) and develop projects in their communities to eliminate barriers. This amendment adds
funding for ADA accessibility to the parking lot at Jefferson County Fairgrounds.
FISCAL. IMPACT/COIST_BENEFIT ANALYSIS:
This is a grant funded project that is budget neutral and has no impact on the general fund.
RECOMMENDATION:
JCPH management request approval of Amendment No. 1 to the interagency contract by Washington
State's Employment Security Department. The amendment will become effective upon date of last
execution and end August 31, 2018; Additional $2,499.46 for a total $48,290.47
C/Z -? //1' �
p Morley, 5oun Administrdter Date
Communitalth Environmental Health
Developmental Disabilities Water Quality
360-385-9400 360-385-9444
360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487
Washington State
Employment Security Department
Amendment Number 1 to Contract Number K5510
Contract Title: Jefferson County Accessible Community Advisory Committee (ACAC)
Other Party: Jefferson County
The contract identified above, including any subsequent amendments thereto, is hereby amended,
under the provision addressing changes and modifications, by the mutual consent of all parties hereto,
as follows:
1. Change Paragraph 2, RESPONSIBILITY, ESD Program Manager as follows:
The ESD Program Manager responsible for the management of this Contract is:
Name: Toby Olson
Title: Executive Secretary
Governor's Committee on Disability Issues & Employment
Telephone Number: 360-902-9489
FAX: Number: 360-586-4600
E-mail Address: tolson2@esd.wa.gov
2. Change Paragraph 5, COMPENSATION, from "$45,791-01" to "$48,290.47", an increase of
$2,499.46.
3. Replace Attachment B, Budget Narrative, in its entirety with the attached.
4, Replace Attachment C, Project Requests/Cost Estimate, in its entirety with the attached.
This Amendment shall become effective upon date of last execution.
All other terms and conditions of the original contract and any subsequent amendments thereto remain
in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment.
Washington State Jefferson County
Employment Security Department
Signature
By (print name)
Title
Date
REV 06-2011
Signature
By (print name)
Title
Date
raved�� fo m:
C' Date: _0 , 6/i& _
Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney
Jefferson County Prosecuting Attorney's Office
Attachment B
ACA Projects Budget Narrative May 16, 2018
JEFFERSON COUNTY Accessible Communities Advisory Committee
Projects
Budget Narrative UPDATED 5/16/2018
Personnel: Provide a description and explanation for any salaries or benefits that would be charged to
this grant. Provide a description for each individual who would be paid under this grant and separate
subtotals for salaries and benefits at the end of the section.
Anna Mc Enery, Jefferson County Developmental Disabilities Coordinator -Project Oversight & Staff to
the Committee:
Salary- $27.93/hour (16 hours each MTH for 1 year=192 HRS Total)
Fringe Benefits -$10.47
Ms. Mc Enery will schedule and facilitate project planning group meetings, including: creating agendas,
(with group input) emailing out mtg notice reminders, agendas and notes, scheduling the meeting
space, while securing alternate format materials when requested. Other duties may include the
following: reviewing & oversight of any contracts, review -signing off of any invoices for payment,
creation and oversight of budget/projections via a monthly spreadsheet, problem solving, technical
assistance with members and projects when needed, (via mtgs, emails, phone calls).
Anna McEnery will liaison/partner with: the Committee Chair and the Committee Members in charge of
the Projects, and Jefferson County Public Health, Jefferson County Fairgrounds, Coyle Community
Center, City of Port Townsend, Sheriff's Department and local Newspapers and Radio. In partnership
with the Committee Chair and Members, Anna Mc Enery will continue to support the recruitment of
new members and the orientation of participating Committee members.
Salaries: $5,362-50
Benefits: $2,010-24
Subtotal Personnel: $7,372.74
Subtotal Facilities: Public Health MTG Room is FREE• in -Kind donation
Subtotal Travel: Not Requested at this time
Subtotal Accommodations: Not Requested at this time
Attachment B
ACA Projects Budget Narrative May 16, 2018
Contractual: Please see attachments for documentation on the following Projects
1. ADA Access at Jefferson County
Fairgrounds -Improve Parking Lot
7,735.44
2. Project Lifesaver (Tracking Device)
Sheriff's Department
4,526.80
3. ADA Accessible Main Doors at
Public Health
6,121.20
4. ADA Accessible Main Doors at Coyle
Community Center
9,735.53
5. Assistive Listening Devices
City of Port Townsend
2,000.00
6. ADA Access at Jefferson County
Fairgrounds -Sidewalk Extension
4,500.00
Subtotal Contractual: $34,618.97
Subtotal Supplies: Not Requested at this time
Other Costs: Describe and explain any other costs necessary for the project.
Jefferson County Public Health requests 25% in funding for Administration for all grant projects, but is
only asking for 15% for this grant. Some of the duties will include, reviewing, processing, and tracking
and paying invoices, maintaining a fiscal spreadsheet and other needed documentation, assuring
internal controls are followed and everything is in order for audit/review and providing any financial
assistance/guidelines.
Subtotal Other Costs: S 6,298.76
2
Attachment B
ACA Projects Budget Narrative May 16, 2018
Proiect Budget
Personnel:
$ 7,372.74
Facilities:
0
Travel:
0�
Reasonable Accommodations:
0
Contractual:
$ 34,618.97
Supplies and Materials:
0
Other Costs:
$ 6.298.76
Tota I:
48 290.47
In -Kind
Describe and provide values for planned in-kind contributions in support of this project. This
should include the person hours contributed by ACAC members and other volunteers. It should
include the value of the time of County staff and the staff of other partners, not paid by this
grant. Examples of other types of in-kind contributions include the use of facilities and donated
services, such as speakers, trainers, or consultants.
In my role as the DD Coordinator I have since worked about 80 hours, on moving this project
forward in the last 5 months; (this will not be reimbursed).
DD Coordinator In -Kind Sub -total: $3,020
ACAC VOLUNTEER TIME: Sub -total: $3,375
NAME
Sue Ammeter
HOURS
75
TOTAL
$1,875
Roland Faragher-Horwell
25
$625
Colleen Faragher
25
$625
Kim Rafferty
1 10
$250
TOTAL
1 135
$3,375
The use of the Public Health meeting roam and facilities is in-kind,
TOTAL 1N -KIND: $6,395
3
ACAC Grant Project Requests 2017-18
ACAC Request
ADA Access at Jefferson County Fairgrounds
A. improve parking lot
7,735.44
B. sidewalk extension
4,500.00
Total for Fairgrounds
12,235.44
ADA Access for Jefferson County Buildings
A. ADA Accessible Main Doors at Coyle Community Center
9,735.53
B. ADA Accessible Main Doors at Public Health
6,121.20
Total for Doors
15,856.73
Miscellaneous Projects
Assistive Listening Devices -City of Port Townsend
2,000.00
Project Lifesaver (Tracking Device) Sheriff's Department
4,526.80
Total for Miscellaneous
6,526.80
Total for All Projects
34,618.97
Staff Time
7,372.74
Admin for the Grant (15%)
Total for Grant
6,298.76
48,290.47
Attachment C
Accessible Community Act Project Plan
IFFFFRSON COUNTY ACAC 2017
Project Plan
Title: Jefferson County Fairgrounds Contact: Sue McIntire, Washington State Fairs
Accessibility Improvement Association - Director - Position 4
360-385-1013
['.iiCf5ta11' rCillnCiS (f of nxom
Project Description: The Jefferson County Fairgrounds is host to the annual Jefferson County Fair each
summer. In addition, there are various community activities held at the Fairgrounds throughout the year. In
excess of 12,000 people attend the fair during the annual 3 -day fair weekend alone. The facility consists of
15+ exhibit buildings plus a number of outdoor exhibit and activity areas. Over half of these buildings and
activity areas (including the main restroom building) are either inaccessible or difficult/dangerous to access
for individuals with mobility issues. In addition, Disabled Parking at the facility is suboptimal due to poor
condition of the parking surface. This project will improve accessibility to the facility for residents of Jefferson
County.
Benefits:
Improved accessibility at Jefferson County Fairgrounds will increase
opportunities for greater attendance at scheduled events and the likelihood
that new/additional events serving the community will be booked at the
facility. Having a more accessible facility is particularly important in Jefferson
County as this county has the highest median age of all counties in
Washington State and the sixth highest median age of all counties in the
United States. An additional potential benefit would be increased viability of
using the facility in support of area -wide emergency ex: earthquake).
Objectives:
Provide ADA -compliant access to much of the fairground that is currently
difficult, dangerous or impossible to reach for individuals with mobility issues.
This will increase potentialusage e of the facility.
1. Regrade, compact 75x30' parking area immediately North of Art
Deliverables:
Building. Add new Disabled Parking signs along the north wall of the
Erickson Building. Dig out and patch potholes in existing blacktop
surface with hot patch immediately North of Erickson Building.
Restripe/paint disabled parking areas to North of Erickson Building and
North of Art Building.
2. 6' wide sidewalk extension from current sidewalk endpoint at the
Horticulture Building to long gravel path in front of the Small Animal
Barn. This is a currently a lawn space.
3. Introduce a new sidewalk extension across the Food Court lawn
beginning at the Rock Club building and ending at the long gravel
road across from the main restroom building.
4. Introduce a smooth threshold from the paved road into the
Commercial Building. This is currently a step up and a tripping
hazard.
5. Widen existing sidewalks in front of vendor stalls from 3' to 6'. The
current sidewalks are often impassable as I)edestrian traffic fill them.
Success Criteria:
These improvements will afford individuals with mobility issues to attend
events with much greater ease and security.
Resources Required:
Estimates based on preliminary 3rd party bids for the improvements:
1. $7,735.44 improve parking lot
2. $4,500.00 sidewalk extension
Jefferson County Fair Association.
Potential Partners:
Jefferson CountDe artment of Emer ency Management.
None
Potential Concerns
Project
Anna McEnery
Outside
Sue McIntire, Jefferson County Fair
Group
Colleen Faragher-Horwell
Partner
Members:
Roland Faragher-Horwell
Representatives:
ESD Agreement No. K5510
Other party Agreement No.
INTERAGENCY AGREEMENT
BETWEEN -"
WASHINGTON STATE
EMPLOYMENT SECURITY DEPARTMENT r'
AND
JEFFERSON COUNTY, WASHINGTON f
1. INTRODUCTION
This Agreement, pursuant to Chapter 39.34 Revised Code of Washington (RCW), is
made and entered into by and between the Employment Security Department,
hereinafter referred to as "ESD", and the Jefferson County Accessible Community
Advisory Committee, hereinafter referred to as "County".
2. RESPONSIBILITY
The County staff member responsible for management of this Contract is:
Name: Anna McEnery
Title: Developmental Disabilities Coordinator
Telephone Number: 360-385-9410
FAX Number: xxx-xxx-xxxx
E-mail Address: AMcEnery@co.jefferson.wa.us
The ESD Program Manager responsible for the management of this Contract is:
Name: Deborah Himes
Title: Proaram Coordinator 3
Telephone Number: 360-902-9362
FAX Number: 360-586-4600
E-mail Address: dhimes(cD_esd.wa.gov
It is the purpose of this Agreement to provide counties the opportunity to participate
in the Accessible Communities Act. The Legislature found that Washington State
provide residents with disabilities the opportunity to eliminate barriers. Through this
legislation, counties have the opportunity to form Accessible Community Advisory
Committees (ACAC) and develop projects in their communities that will increase the
disability awareness and accessibility of the County. Once these projects are
developed and approved by the Governor's Committee on Disability Issues (GCDE),
counties can receive funds to carry out these projects.
3. STATEMENT OF WORK
County shall furnish the necessary personnel, equipment, material and/or services
and otherwise do all things necessary for or incidental to the performance of the work
set forth in Attachment A, Statement of Work, attached hereto and incorporated
herein.
Revised November 2010 Page 1 of 5
ESD Agreement No. K5510
Other party Agreement No.
4. PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shall
commence on Contract Signing, and be completed on August 31, 2018, unless
terminated sooner as provided herein.
5. COMPENSATION
Compensation for the work provided in accordance with this Agreement has been
established under the terms of RCW 39.34.130. The parties have estimated that the
cost of accomplishing the work herein will not exceed $45,791.01 (see Budget
Narrative, Attachment B. Payment for satisfactory performance of the work shall not
exceed this amount unless the parties mutually agree in writing to a higher amount
prior to the commencement of any work which will cause the maximum payment to be
exceeded.
6. BILLING PROCEDURE
The County shall submit invoices to ESD, at the completion of each project with a
progress report. Invoices shall be submitted electronically to ESD
at Vend orPayments -ESD.WA.GOV with mandatory cc of ESD's contract manager.
Payment for approved and completed work will be made by warrant or account
transfer by ESD within 30 days of receipt of the invoice. Upon expiration of this
Agreement, any claim for payment not already made shall be submitted within 30
days after the expiration date or the end of the fiscal year, whichever is earlier.
7. DUPLICATION OF BILLED COSTS
County shall not bill ESD for costs if County is being paid by another funding source
for these same costs.
8. RECORDS MAINTENANCE
a. The parties to this Agreement shall each maintain books, records, documents and
other evidence which sufficiently and properly reflect all direct and indirect costs
expended by either party in the performance of the services described herein.
These records shall be subject to inspection, review or audit by personnel of both
parties, other personnel duly authorized by either party, the Office of the State
Auditor, and federal officials so authorized by law. All books, records, documents,
and other material relevant to this Agreement will be retained for six years after
expiration and the Office of the State Auditor, federal auditors, and any persons
duly authorized by the parties shall have full access and the right to examine any
of these materials during this period.
b. Records and other documents, in any medium, furnished by one party to this
Agreement to the other party, will remain the property of the furnishing party,
unless otherwise agreed. The receiving party will not disclose, or make available,
this material to any third parties without first giving notice to the furnishing party
and giving it a reasonable opportunity to respond. Each party will utilize reasonable
security procedures and protections to assure that records and documents
provided by the other party are not erroneously disclosed to third parties.
Revised November 2010 Page 2 of 5
ESD Agreement No. K5510
Other party Agreement No.
9. RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement shall be "works
for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by ESD.
Data shall include, but not be limited to, reports, documents, pamphlets,
advertisements, books, magazines, surveys, studies, computer programs, films,
tapes, and/or sound reproductions. Ownership includes the right to copyright, patent,
register, and the ability to transfer these rights.
10. INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this
Agreement shall continue to be employees or agents of that party and shall not be
considered for any purpose to be employees or agents of the other party.
11.AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual Agreement of the parties. Such
amendments shall not be binding unless they are in writing and signed by personnel
authorized to bind each of the parties.
12. INDEMNIFICATION
Each party to this Agreement shall be responsible for its own acts and/or omissions
and those of its officers, employees or agents. No party to this Agreement shall be
responsible for the acts and/or omissions of entities or individuals not a party to this
Agreement.
13. TERMINATION
Either party may terminate this Agreement upon 30 days' prior written notification to
the other party. If this Agreement is so terminated, the parties shall be liable only for
performance rendered or costs incurred in accordance with the terms of this
Agreement prior to the effective date of termination.
14. TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its
obligations under this Agreement, or if either party violates any of these terms and
conditions, the aggrieved party will give the other party written notice of such failure
or violation. The responsible party will be given the opportunity to correct the violation
or failure within 15 working days. If failure or violation is not corrected, this Agreement
may be terminated immediately by written notice of the aggrieved party to the other.
15. TERMINATION FOR FUNDING REASONS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited
in any way after the effective date of this Agreement and prior to normal completion, the
affected party may unilaterally terminate this Agreement. Written notification of
Revised November 2010 Page 3 of 5
ESD Agreement No, K5510
Other party Agreement No,
termination shall be mailed return receipt requested. Such action is effective upon receipt
of the written notification.
16. DISPUTES
Except as,otherwise provided in this Agreement, when a dispute arises between the
parties and it cannot be resolved by direct negotiation, the parties agree to participate
in mediation in good faith. The mediator shall be chosen by agreement of the parties.
If the parties cannot agree on a mediator, the parties shall use a mediation service
that selects the mediator for the parties. Nothing in this Agreement shall be construed
to limit the parties' choice of a mutually acceptable alternative resolution method such
as a disputes hearing, a Dispute Resolution Board, or arbitration. Either of the parties
may request intervention by the Governor, as provided by RCW 43.17.330, in which
event the Governor's process will control.
17. GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the
laws of the state of Washington and any applicable federal laws. The provisions of this
Agreement shall be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms
and any applicable statute or rule, the inconsistency shall be resolved by giving
precedence in the following order;
a, Applicable state and federal statutes and rules;
b. Statement of Work; and
c. Any other provisions of the Agreement, including materials incorporated by
reference.
18. DEBARMENT AND SUSPENSION
By executing this Agreement, County certifies that it is not debarred, suspended or
otherwise excluded from or ineligible for participation in Federal Assistance Programs
under Executive Order 12549 "Debarment and Suspension". County certifies that it will
not contract with a subcontractor that is debarred or suspended.
19.ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is
not assignable or delegable by either party in whole or in part, without the express
prior written consent of the other party, which consent shall not be unreasonably
withheld.
20. WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude
that party from subsequent exercise of such rights and shall not constitute a waiver of
any other rights under this Agreement, unless stated to be such in a writing signed by
an authorized representative of the party and attached to the original Agreement.
Revised November 2010 Page 4 of 5
ESDAgreementNo. K5510
Other party Agreement No.
21. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by
reference shall be held invalid, such invalidity shall not affect the other provisions of
this Agreement which can be given effect without the invalid provision, if such
remainder conforms to the requirements of applicable law and the fundamental
purpose of this Agreement, and to this end the provisions of this Agreement are
declared to be severable.
22. USE AND DISCLOSURE OF INFORMATION
County shall not disclose or misuse any private and confidential information obtained
under this Agreement unless the disclosure is authorized by law and directly
connected to the official purpose for which the information was obtained. The misuse
or unauthorized release of private and confidential information shall subject County,
its employees or agents to a civil penalty of five thousand dollars ($5,000) and other
applicable sanctions under state and federal law.
23.AGREEMENT MANAGEMENT
The program manager for each of the parties shall be responsible for and shall be
the contact person for all communications and billings regarding the performance of
this Agreement.
24.ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No
other understandings, oral or otherwise, regarding the subject matter of this
Agreement shall be deemed to exist or to bind any of the parties hereto.
IN WITNESS WHEREOF, the parties have executed this Agreement.
Washington State
Employment Security Department
_ ,' Q vt
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Title
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Date
Jefferson County
k��hllken kf
By (pnn name) Q
Titley
Signature
925
Date
Aff Ved as 0 orm•
. C Date: ? (�
Philip C. H 0r1s cker, Chlel.Civil Deputy Prosecuting Attorney
Attachment A Statement of Work Jefferson County Prosecuting Attorney's Office
Attachment B Budget Narrative
Attachment C Project Requests/Cost Estimate
Revised November 2010 Page 5 of 5
Attachment A
JEFFERSON COUNTY
ACCESSIBLE COMMUNITY ADVISORY COMMITTEE (ACAC)
PROPOSAL FOR VARIOUS COMMUNITY PROJECTS
STATEMENT OF WORK
The Jefferson County Accessible Community Advisory (ACAC) is requesting
funding from the Accessible Community Advisory Committee (ACAC) funding with
the Governor's Committee on Disability Issues and Employment. This funding will
Improve ADA accessibility in Jefferson County.
m Improve ADA access to the Jefferson County Public Health Building and the
Coyle Community center; with the addition of automatic door openers and
thresholds; the current doors are ADA accessible but cannot be opened by
Individuals in wheelchairs, using walkers or have difficulty walking.
Improve the ACA accessible parking spaces and add a sidewalk extension at
the Jefferson County Fairgrounds. This will improve access and increase
opportunities for greater attendance at scheduled events and for
new/additional events serving the community. Currently, access to much of
the fairground is difficult and impossible for citizens with mobility disabilities to
use parts of the fairgrounds.
Purchase a portable public address/assistive listening devices for the city of
Port Townsend to use in the library, the Pope Marine and the Cotton
Buildings; so that all citizens can attend and participate in city functions. This
will allow those with hearing challenges to fully participate in meetings and will
bring the city into compliance with the ADA.
Expand and maintain the Jefferson County Sheriffs Department Project
Lifesaver tracking device program providing services to new participants at no
cost. The program provides participants with cognitive disorders such as
Alzheimer's, Down syndrome and Autism with a bracelet that emits a radio
signal that can assist in locating people who have the propensity to wander,
provides greater freedom for those that do, and lessens the stress to
caregivers.
Attachment B
JEFFERSON COUNTY Accessible Communities Advisory Committee
Projects
Budget Narrative
Personnel: Provide a description and explanation for any salaries or benefits that would be charged to
this grant. Provide a description for each individual who would be paid under this grant andseparate
subtotols for salaries and benefits at the end of the section.
Anna McEnery, Jefferson County Developmental Disabilities Coordinator -Project Oversight & Staff to
the Committee:
Salary- $27.93/hour (16 hours each MTH for 1 year -192 HRSTotal)
Fringe Benefits -$10.47
Ms. McEnery will schedule and facilitate project planning group meetings, including: creating agendas,
(with group input) emailing out meeting notice reminders, agendas and notes, scheduling the meeting
space, while securing alternate format materials when requested. Other duties may include the
following: reviewing & oversight of any contracts, review -signing off of any invoices forpayment,
creation and oversight of budget/projections via a monthly spreadsheet, problem solving, technical
assistance with members and projects when needed, (via meetings, emails, phonecalls).
Anna McEnery will liaison/partner with: the Committee Chair and the Committee Members In charge of
the Projects, and Jefferson County Public Health, Jefferson County Fairgrounds, Coyle Community
Center, City of Port Townsend, Sheriffs Department and local Newspapers and Radio. In partnership
with the Committee Chair and Members, Anna McEnery will continue to support the recruitment of
new members and the orientation of participating Committee members. Ms. McEnery's time will be
billed on a monthly basis.
Salaries: _$5,362.54
Benefits: $2.010.24
Subtotal Personnel: X7,372,74 _
Subtotal Facilities: Public Health MTG Room is FRE E. In -Kind donation
Subtotal Travel: Not Renuested at this time
Subtotal Accommodations: Not Renuested at this time.
Contractual: Please see attachments for documentation on the following Projects
1. ADA Access at Jefferson County
Subtotal Contractual: $32.445.53
Subtotal Supplies: Not Requested at th15 time
Other Costs: Describe and explain any other costs necessaryfor the project.
Jefferson County Public Health requests 25% in funding for Administration for all grant projects, but is
only asking for 1596 for this grant. These costs will be billed on a monthly basis.
Some of the duties will include, reviewing, processing, and tracking and paying invoices, maintaining a
fiscal spreadsheet and other needed documentation, assuring internal controls are followed and
everything is In order for audit/review and providing anyfinancial assistance/guidelines.
Subtotal Other Costs: 5,972
Fairgrounds -Improve Parking Lot
5,031.00
2.
Project Lifesaver (Tracking Device)
Sheriff's Department
4,526.80
3.
ADA Accessible Main Doors at
Public Health
6,121.20
4.
ADA Accessible Main Doors at Coyle
Community Center
9,735.53
S.
Assistive Listening Devices
City of Port Townsend
Z000,00
6.
ADA Access at Jefferson County
Fairgrounds Sidewalk Extension
5,031.00
Subtotal Contractual: $32.445.53
Subtotal Supplies: Not Requested at th15 time
Other Costs: Describe and explain any other costs necessaryfor the project.
Jefferson County Public Health requests 25% in funding for Administration for all grant projects, but is
only asking for 1596 for this grant. These costs will be billed on a monthly basis.
Some of the duties will include, reviewing, processing, and tracking and paying invoices, maintaining a
fiscal spreadsheet and other needed documentation, assuring internal controls are followed and
everything is In order for audit/review and providing anyfinancial assistance/guidelines.
Subtotal Other Costs: 5,972
Personnel:
Facilities:
Travel:
Reasonable Accommodations:
Contractual:
Supplies and Materials:
Other Costs:
Total:
Prolect Budget
$ 7.372.74
a
0
0
$- 32.445.53
0
$ 5,972.
2;_74
S 45.791.01
In -Kind
Describe and provide values for planned in-kind contributions in support of this project.This
should Include the person hours contributed by ACAC members and other volunteers. It should
include the value of the time of County staff and the staff of other partners, not paid bythis
grant. Examples of other types of in-kind contributions include the use of facilities and donated
services, such as speakers, trainers, orconsultants.
In my role as the DD Coordinator 1 have since worked about 80 hours, on moving this project
forward in the last 5 months; (this will not be reimbursed).
DD Coordinator In -Kind Sub -total: SZ020
ACAC VOLUNTEER TIME Sub -total:
NAME HOURS
Sue Ammeter 75
$3-37.5
TOTAL
$1875
Roland Fara her-Horwell
25
$625
Colleen Fara her
25
$625
Kim Roe
10
$250
TOTAL
135
$3375
The use athe Public Health meetln ream and acdl ties isin-kind.
TOTAL IN-KIND: $6,395
3
Attachment C
Proiect Requests/Cost Estimate:
The County will invoice the ESD for administrative costs on a monthly basis. The
timellne for payment on projects Is upon completion.
Jefferson County ACAC Grant Projects Requests 2017-18
1. Fairgrounds Accessibility Improvement
■ Improve Parking Lot
■ Sidewalk Extension
2. Coyle Community Center Door Openers & Thresholds
3. Jefferson County Health Dept. Automated ADA
Access
4. Project Life Saver
5. Portable Public Address/Assistive Listening Devices
ACAC Grant Project Requests 2017-18
_
ADA Access at Jefferson County Fairgrounds
ACAC Request
A. improve parking lot
B. sidewalk extension
5,031.00
5,031.00
Total for Fairgrounds
10,062.00
ADA Access for Jefferson County Buildings
A. ADA _Accessible Main Doors at Coyle Community_ Center
B. ADA Accessible Main Doors at Public Health
Total for Doors
9,735.53
6,121.20
15,856.73
Miscellaneous Projects
Assistive Listening Devices -City of Port Townsend
2,000.00
Project Lifesaver (Tracking Device) Sheriff's Department
4,526.80
Total for Miscellaneous
6,526.80
Total for All Projects
Staff Time
Admin for the Grant (15%)
Total for Grant
32,445.53
7,372.74
5,972.74
45,791.01
Accessible Community Act Project Plan
]F -I FERSON COUNTY ACAC 2017
Project Plan
Title: Jefferson County Fairgrounds
Accessibility Improvement
Contact: Sue McIntire, Washington State
Fairs Association - Director -
Posltion 4
360-385-1013
Project Description: The Jefferson County Fairgrounds is host to the annual Jefferson County Fair each
summer. In addition, there are various community activities held at the Fairgrounds throughout the year. In
excess of 12,000 people attend the fair during the annual 3 -day fair weekend alone. The facility consists of
15+ exhibit buildings plus a number of outdoor exhibit and activity areas. Over half of these buildings and
activity areas (Including the main restroom building) are either inaccessible or difficult/dangerous to
access for individuals with mobility issues, In addition, Disabled Parking at the facility is suboptimal due to
poor condition of the parking surface. This project will improve accessibility to the facility for residents of
Jefferson County. -- — - - --
Benefits: Improved accessibility at Jefferson County Fairgrounds will Increase
opportunities for greater attendance at scheduled events and the
likelihood that new/additional events serving the community will be
booked at the facility. Having a more accessible facility Is particularly
important in Jefferson County as this county has the highest median age
of all counties in Washington State and the sixth highest median age of all
counties in the United States. An additional potential benefit would be
Increased viabilltyof usln the faclli in su rt of area -wide emergency
Objectives: Provlde ADA -compliant access to much of the fairground that is currently
difficult, dangerous or Impossible to reach for Individuals with mobility
issues. This will increase Potential usage of the facillty.
Deliverables: 1. Regrade, compact 75'x30' parking area Immediately North of Art
Building. Add new Disabled Parking signs along the north wall of the
Erickson Building. Restripe/paint disabled parking areas to North of
Erickson Building and North of Art Building.
2. 6' wide sidewalk extension from current sidewalk endpoint at the
Horticulture Build{ng to long gravel path In front of the Small Animal
Barn. "oris Is a currently a lawn space.
3. Introduce a new sidewalk extension across the Food Court lawn
beginning at the Rock. Club building and ending at the long gravel mad
across from the main restroom building.
4. Introduce a smooth threshold from the paved mad into the Commercial
Building. This Is currently a step up and a tripping hazard.
5. Widen existing sidewalks In front of vendor stalls from T to 6`. The
current sidewalks aro often impassable as pedestrian traffic fill
them.
Success Criteria: These Improvements will afford individuals with mobility issues to
attend events with much greater ease and security.
Accessible Community Act Project Plan
Resources Required: Estimates based on preliminary 3'd party blds for the improvements:
(the first two projects have been prioritized.)
1. $5031 improve parking lot.
2. $5031 sidewalk extension
Potential Partners: Jefferson County Fair Association.
Jefferson County Department of Emergency Management.
Potential Concerns: �Nane
Project Sue Ammeter Outside
Group Anna McEnery Partner
Members Colleen Faragher- Representatives:
Horwell Roland
Faregher•Horwell
Sue McIntire, Jefferson county Fair
8111 McIntire, Jefferson County Fair
Accessible Community Act Project Pian
JEFFERSON COUiVTY ACAC 2017
Project Plan
Title: Automatic Door Openers & Thresholds Contact: Cathy Bohman - Jefferson
Grant County Parks & Recreation
District #1 Commissioner
cbohman47329m it com
Cell 360-774-1164
Project Description: To improve accessibility at the Laurel B. Johnson Community Center, 923
Hazel Point, quilcene, WA 98376, by adding automatic door openers to one front door andto
one back door which exits onto the patio, as well as replacing all thresholds on threedo+uble
doors. This project is in partnership with Jefferson County Parks & Recreation District
#Z. (www.toandos.org)
Benefits:
Although all three double doors are ADA compliant, they currently cannot be
opened by individuals in wheel chairs, using walkers or with difficulty walking.
This struggle precludes folks from entering without assistance, Although we
ane known for our welcoming and friendly spirit, the facility does not provide
such an engaging welcome. This grant would resolve the issues of threshold
impairments and difficult door openings, allowing individuals to enter without
needing assistance.
Objectives: -
'rhe Community Center serves not only as a local gathering place, but also has
been designated by 3efferson County as a regional emergency shelter with
emergency supplies, a well and a propane generator, This grant would enable
us not only to welcome individuals on a daily basis with greater accessibility,
but also operate at a more efficient level In the event of a natural disaster or
other local emergency.
Deliverables:
Jefferson County Parks & Recreation District #1 will be responsible for the
maintenance of the automatic door openers and thresholds to insure easy
accessibility into the future.
Success Criteria:
In the remote rural Coyle community area (approximately 40 square miles,
the Coyle Community Center Is the only gathering place for community
dinners, music concerts, meetings, educational events, weekly community
luncheons, library bookmobile, a community garden, soup & games and
special events. The next closest facility is 22 miles away in Quilcene. An
average of 475 people came In and out of the Community Center on any given
month.
Additional people would come, but cannot due to the door constraints. The
installation of new thresholds and automatic door openers will enable all
people coming to the Center the opportunity to easily enter the facilityand
participate in all events.
Accessible Community Act Project Plan _
Resources Required:
Two automatic door openers/control boxes/ouhswing door arms
linkage/headers & hardware; Including installation $7815.30
Three double door thresholds and installation $3484.62
Installation of electrical wiring to two dooropeners 31680.7$
Total ** $12980.70
Grant Request 9735.53
**Funding for the Community Center Is provided by a levy of $0.15/1000
assessed on 364 properties on the Toandos Peninsula, providing about
$24,000 annually for operating expenses. Jefferson County Parks & Recreation
District #1 will partner with ACAC and commit to 25% ($3,245.17) of the total
cost of the resources required for this project. Therefore, we are reouesting a
only S9,735,5,1,
na Litl9b-Qursc)
va#un eer time on the nroiect.
Jefferson Healthcare
Olympic Area Agency on Aging
Jefferson County Department of Emergency Management
Potential Concerns J None
Project
Group Jefferson County Parks & Recreation
Members District #1 Board:
Cathy Bohman
Gary Elmer
Richard Hull
Larry Robinson
Dennis Schmitt
Outside
Partner
Representatives:
Accessible Community Act Project Plan
JEFFERSON COUNTY ACAC 2017
Project Plan
Title: Jefferson County Health Dept. Contact: Tom Walker
1 Automated ADA Access I twalker0co�jefferscm.wa.us
Project Description:
Furnish and install new automatic door openers to the existing ]efferson County Health
Department main entrance doors for automated ADA access.
Benefits: -Y --
Automatic door openers will provide clientele unhindered ADA access to Health
Department services.
Objectives: Furnish and install automated ADA access to the main entrance of the
Jefferson County Health Department for ease of clientele access.
Deliverables: —
Furnish and install new automatic door openers including required permits,
electrical work and construction modifications.
Success Criteria:
Fully operational automatic ADA access to the Jefferson County Health
Department
Resources Required:
See attached bid detail from Glass Services Co $ 8,992.50
Electrician/Electrical $ 2,000.00
Construction/Project Management $ 750.00
Permit & Inspection $ 500.00
Total Project Cost: $12,242.50
Requested Funding: $ 6,121.20
Jefferson County will partner with ACAC and commit to 50% ($6,121,20)of
the total cost of the resources required for this project
Potential Partners: Jefferson County Public Health
Potential Concerns None
Project Jefferson County Facilities
Group Jefferson County Health Department
Members
Accessible Community Act Project Plan
Project Plan
Tithe: I Project Lifesaver Grant Contact: Detective Brett Anglin
Project Description:
Expand and maintain the Project Lifesaver program currently In place to provide the serviceto
new participants at no cost.
Benefits:
The project lifesaver program provides an Invaluable service to people
experiencing cognitive disorders such as Alzheimer's, down syndrome, and
autism, The program provides participants with a bracelet that emits a radio
signal that can assist in locating people who had the propensity to wander. The
program also lessens the stress of the constant supervision of loved ones or
caregivers by providing an extra level of security. Other devices, such as cell
phones or handheld units can be lost or left behind. The Project Lifesaver
program provides a wearable device to assist in locating people who wander,
provides greater freedom for those that do, and lessen the stress of rare to
program participants.
objectives:
To expand the program by 5 participants by 12-31-2017 at no cost to the
participant and maintain and repair when needed the equipment assigned to
participants. Maintain a supply for replacement failures of equipment for all
program participants
Deliverables: J
JCSO will respond, with the help of Jefferson Search and Rescue, to reportsof
program participants who have wandered during the duration of the grant
using the PLS locator equipment. JCSO will utilize volunteers to administer the
program with an average estimate of 336 hours per year. JCSO will utilize
employees to coordinate and oversee the program with an hours estimate of
60 hours per year, not including any search activities.
Success Criteria:
Program participation should be at 14 by 12-31-2017 and all issued equipment
shall remain property maintained and In working order, JCSO shall strive to
maintain a 100% success rate In locating those who wander in the program
within 1 hour of report.
Resources Required: 1 year transmitter kits (10 units) $350.00: $3500.00
3 year supply of 60 day batteries (10 units) $0.92: $165.60
3 year supply of 30 day batteries (7 units) $1.20: $302.40
3 year supply of bands 0 $.90: $388.80
3 year supply of replacement cases (10 units) $5.90= $59.00
3 year supply of replacement RF testers (3 units) $37.00 r $111.00
Total: $4526.80
Potential Partners: Jefferson Search and Rescue J�
Potential Concerns None
Project Undersheriff Joe Nole Outside — -
Group Detective Brett Anglin Partner
Members Volunteer John Ammeter Representatives:
Volunteer Joyce Knatz
Accessible Communi Act Pro ect Plan
JEFFERSON COUNTY ACAC 2017
Project Plan
Title; I Portable public address (PA) and Contract: Joanna Sanders
assistive listening devices (ALDs City of Port Townsend
Project Description: Purchase of portable public address/assistive listening devices (ALDs) for use at
other facilities such as the PT Library, Pope Marine and Cotton Buildings
Benefiiu;:
Provide a welcoming environment for individuals with hearing disabilities and
allow their equal participation In City government, With the help of volunteers,
the City Clerk has confirmed that the City's wired PA and ALD Is a system that
works well with Individuals with varying hearing challenges. Its simplicity of
use, durability and mobility have been confirmed to be effective In similar
spaces such as the Port Townsend Community Center.
Objectives:
Ensure compliance with the Americans with Disabilities Act. If/when requested,
the availability of portable hearing assistance equipment would facilitate
meeting our legal requirements for someone requesting hearing
accommodation. City Council Chambers has assistive listening device system
in use for all Council meetings. The goal is to expand the avallabllity of hearing
assistance equipment to off-site City meetings and events, such as the Cotton
Building, Pope Marine Building, and Pubtfc Library (see the attached
photographs of these facilities)
Two portable PA(ALD systems would be avai)able for City start set up ror Lily
government meetings and events. Two locations would house the devices:
one unit that could travel between the Cotton and Pope Buildings for City
meetings and for use at PT Library programs. Staff in the clerks department
and library staff would set up equipment and be prepared to assist those using
the equipment to facilitate their participation in and enjoyment of the program
or meetin0.
Success Criteria:
With the help of volunteers, the City Cierk has confirmed that the City's wired
PA and ALD is a system that works well with individuals with varying hearing
challenges. Its simplicity of use, durabllity and mobility have been confirmed to
be effective In similar spaces such as the Port Townsend Community Center.
Also, over the past two months, we have piloted the use of similar assistive
listening equipment in Historic City Hall for the ,Jefferson County 1-11slorical
Society First Friday Lecture Series.
Resources Required: Training of staff and the following Equipment:
Grant of $4,000 (or $2,000 with City to provide $2,000 in matching funds)
Sound Projections SMS-HHCD;
SM-5123-channet handheld wireless CD/MP3 package, Includes Sound MachlneSM-5
battery and AC talkover sound system,
OPT -40 Shure 123 -channel UHF handheld wireless microphone,
OPT -101 built-in CO/MP3/USB player, SS -2 speaker stand with tote bag.
Sound Projections convertible transport system for the Sound Machine
Williams Sound PPA VP37: Personal PA' System Includes: (1) PPA T27 FM base -station
transmitter with (1) ANT 025 antenna, (1) TFP 048 power supply, (1) WCA 013audlo
Accessible Community Act Project Plan
cable, (4) PPA R37 FM receivers with (4) BAT 001-2 AA alkaline batteries, (4) HED 024
stereo headphones, (2) NKL 001 neckloops, (1) IDP 008 ADA wall plaque.
Williams Sound CCS 030 S System carry case. Holds (1) PPA T45 or (1) PPAT27
transmitter plus (12) receivers, or (1) TGS system Shipping and Handling
Features desired:
1. Portability (compact, easy to setup and take down, light -weight, minimum
containers to carry)
2. Durability (rugged and strong, capable of being handled frequently, good warranty,
attractiveness Is secondary)
3. Effective (produces satisfactory audio sound and satisfactory direct assistive
listening sound/signal)
4. Simplicity (able to be setup and used by various people, minimum instruction
required, obvious packaging and connecting procedure)
S. Cost (just the required features with no extra bells/whistles)
Potential Partners; Jefferson County Historical Society for First Friday Lectures
Potential Concerns The equipment would be available for limited use at City event and meetings
only at this time. Any events dlsassoclated with the City government (music
festivals, presentations, concerts, 'Film Festival, etc.) would not have access to
this equipment. Private donations and fundralsing might expedite the purchase
of a portable system for those uses. Also, the PA system may he of little value
to someone with severe hearing losses In these large, empty buildings where
there Is reverberation and echoing. City facilities staff hope to install some
sound absorption panels to reduce echoing In the Cotton building. Staff will
also need to ensure head set covers are changed regularly for sanitation
purposes.
Project Joanna Sanders, City Clerk outside
Group Ken Clow, ADA Coordinator Partner
Members Melody Eisler, Library Director Representatives:
City of Port Townsend
250 Madison Street, Suite 2
Port Townsend, WA 98368
360.379-5083