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Home My WebLink AboutWashington State County Roads Administration Board (CRAB) - 061118STATE OF WASHINGTON - COUNTY ROAD ADMINISTRATION BOARD RURAL ARTERIAL PROGRAM PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL Submitting County: r,��\, Jefferson Project Number: 1618-03 ` Date Approved: 04/19/2018 AUTHORIZED RATA FUNDS: $336,500 Road Road Name(s) BMP(s) EMP(s) Segment # 91420 Upper Hoh Road 7.890 7.950 1 The State of Washington County Road Administration Board (CRABoard) and Jefferson County mutually agree as follows: (1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36.79 RCW Roads and bridges — rural arterial program. (2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural Arterial Trust Account (RATA) funds. If the County is found not to be in compliance with these provisions, such non compliance may be cause for the CRABoard to withdraw or deny the Certificate of Good Practice of the County and require pay back of any RATA funds that have been paid to the County for this project. (3) If the project is reconstruction, the County shall gain approval from WSDOT (chapter 43.32 RCW) for all deviations from the design standards listed in the Local Agency Guidelines prior to construction. (4) If the project is 3R (resurfacing restoration and rehabilitation), the County shall document its design considerations for the proposed improvements in keeping with 3R standards as listed in the Local Agency Guidelines. (5) The project shall be constructed in accordance with the information furnished to the CRABoard, and the plans and specifications prepared by the county engineer. (6) Phased construction methodology is permitted upon notification by the County Engineer of the phasing plan as authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of phasing plan at least 15 days prior to commencement of construction may result in withdrawal of funding by the CRABoard and county forfeiture of all RATA funds expended. (7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has started, and when the project has been completed. (8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA funds. (9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard, set forth above, and the required matching funds and other funds represented by the county to be committed to the project, shall be paid by the County as necessary to complete the project as submitted to the CRABoard. RAP Project Number: 1618-03 Page 1 of 2 (10) Matching funds and other funds represented to be committed to the project shall be available as necessary to implement the projected development of the project as set forth in the construction proposal prospectus. (11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated, and not otherwise, for its reimbursable costs not to exceed the amount above specified. (12) The CRABoard will reimburse counties on the basis of monthly progress payment vouchers received and approved on individual projects in the order in which they are received in the CRABoard office, and subject to the availability of RATA funds apportioned to the region. Such obligation to reimburse RATA funds extends only to project costs incurred after the date of project approval by the CRABoard. (13) Either the CRABoard or the County may request changes to the provisions contained in this agreement. Such changes shall be mutually agreed upon and incorporated by written amendment to this agreement. No variation or alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives of the CRABoard or the County hereto. (14) During the term of this agreement and for a period not less than six (6) years from the date of final payment by the CRABoard, the records and accounts pertaining to this agreement are to be kept available for inspection and audit and copies of all records, accounts, documents, or other data pertaining to the agreement will be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until said litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the six year retention period. IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out above, the County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set forth in Chapter 49, Laws of 1983, 1st Ex. Sess. (chapter 36.79 RCW); the applicable rules of Title 136 WAC and all representations made to the CRABoard upon which the fund allocation was based; all of which are familiar to and within the knowledge of the county and are incorporated herein and made a part of this agreement, although not attached. This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard. COU Y O ADMINISTRATION BOARD: JEFFERSON NTY• By: By; Date: LI G�,�G(��/lrur► 4k•t�, pacc Date: 'X/ 4( ff RAP Project Number: 1618-03 Page 2 of 2 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, Public Works Director/County Engineer �7 Agenda Date: June 11, 2018 Subject: Rural Arterial Program Project Funding Agreement for Emergency Funds for Upper Hoh Road repairs, MP 7.89 to MP 7.95 Statement of Issue: The emergency relief project on Upper Hoh Road was determined a high local priority for reimbursement of county roads expenses and therefore was submitted to the County Roads Administration Board (CRAB) for Rural Arterial Program (RAP) Account funding. The project was determined to meet the eligibility of emergency relief funds for repairs and reconstruction by CRAB on April 19, 2018. The County is required to enter into a CRAB project funding agreement as the next step in the reimbursement process. Analysis/Strategic Goals/Pro's £i Con's: Public Works requested $336,500 in the recent call for projects for RAP funds. The CRAB award was for the same amount and the RAP account will reimburse the County up to 90 -percent. Any funds beyond the $336,500 will continue to be paid by the county. Fiscal Impact/Cost Benefit Analysis: The County Public Works department applied to RAP after all other eligible funding agencies declined to participate in emergency relief funding for the November 2017 washout on the Upper Hoh Road. Recommendation: To authorize the chair of the Board of County Commissioners by consent agenda to sign the County Roads Administration Board Project Funding Agreement for Upper Hoh Road, MP 7.89 to MP 7.95, in the amount of $336,500. Department Contact: Wendy A. Clark-Getzin, PE, Transportation Planner 360-385-9162 Reviewed By: Hip Morley,ou y Administrator Date CONTRACT REVIEW FORM CONTRACT WITH: Washington State County Roads Administration Board j R.- j 20 CONTRACT FOR: Rural Arterial Program Project Agreement for TERM: Paragraph (14), up to or Construction Proposal for project No. 1618-03 more than 6 years from Upper Hoh Road (91420) MP 7.89 to MP 7.95 final draw. COUNTY DEPARTMENT: Public Works MAY 31 2018 For More Information Contact: Wendy Clark-, JEFFER SON COUNTY (360) 385-9162 PROSECU ING ATTORNEY RETURN TO: Wendy RETURN BY: EOB June 4. 2018 miser AMOUNT: Receive $336,500 PROCESS: Exempt from Bid Process Consultant Selection Process Revenue: 180.33403.71.0010 Cooperative Purchase Expenditure: 180.59500.65 Competitive Sealed Bid Matching Funds Required: 33,650 Small Works Roster Sources(s) of Matching Funds County road funds Vendor List Bid RFP or RFQ X Other Step 1: REVIEW BY ENT Review by: /� L(( Phili Date Reviewed: APPROVED FORM D Returned for revision (See Comments) Comments Step 2: REVIEW BY PR fiEF7T N ATTORNEY Review by: (/ / '� PhilipC. Hunsucker Date Reviewed: Chief Civil Deputy Prosecuting Attorney APPROVED AS TO FORM Returned for revision (See Comments) Comments Step 3: (If required) DEPARTMENT MAKES REVISIONS AND RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Admin will submit originals and 2 copies of Contract and Review Form with Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda. (This form is to stay with the contract throughout the contract review process and accompany the Agenda Bill.) G:\Transportation\CRAB - County Road Admin Board\RAP Project Agreements\20180604 Contract Review Form 91420 Upper Hoh Road.docx u 1 i