HomeMy WebLinkAbout070218_ca06 Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: July 2,2018
SUBJECT: AGREEMENT,Amendment No. 2 re: Total Compensation Study; An
Increase of$10,000 for a Total of$51,570; Extension of Time Through
August 31,2018; Jefferson County Administrator; Cabot Dow Associates,
Inc.
STATEMENT OF ISSUE:
The County Commissioners have determined a need for a total compensation study for all County positions.
ANALYSIS:
On September 25, 2017,the County Commissioners approved an agreement with Cabot Dow Associates, Inc.
to conduct a total compensation study. On March 26, 2018 the County Commissioners approved Amendment
No. 1 extending the terms of the agreement until June 30, 2018. Amendment No. 2 will amend the scope of
work to include additional assistance with an employee position review process and extend the agreement
through August 30, 2018.
FISCAL IMPACT:
This amendment increases the amount by$10,000 for a total of$51,570.
RECOMMENDATION:
The Commissioners are being asked to approve the amendment with Cabot Dow Associates, Inc. increasing
the dollar amount and extending the agreement through August 31, 2018.
RE D BY:
77
•' ip Morley, unt3 isjtrator Date
AMENDMENT TWO
To the Professional Services Agreement by and between
JEFFERSON COUNTY,WASHINGTON
AND
CABOT DOW ASSOCIATES,INC.
THIS AMENDMENT TWO is made and entered into this day of_ _,2018,by and
between Jefferson County, a municipal corporation in the State of Washington,("the County"),and
Cabot Dow Associates,Inc., a Corporation in the State of Washington("Consultant"),collectively referred to
herein as the"Parties".
WITNESS THAT:
WHEREAS,the Parties entered into a contract for services of a salary and compensation study("Original
Agreement")dated September 25,2017,whereby Consultant will furnish such services to Jefferson County in
accordance to the Contract Documents; and
WHEREAS,The Agreement term is from September 25,2017 through June 30,2018; and
WHEREAS,The Parties desire to amend the Scope of Work to include additional assistance with an employee
position review process;
NOW,THEREFORE,in consideration of the terms,conditions,covenants and performances contained herein
or attached and incorporated and made a part hereof,the Parties agree as follows:
1.00 TERM
The term of the Original Agreement is hereby extended through August 31,2018.
2.00 SCOPE OF WORK AMENDMENT
The Scope of Work shall be supplemented,as provided in Exhibit A.
3.00 FEE AMENDMENT
The total fee for the Agreement shall be increased to$51,570 to accommodate the additional Scope of Work.
4.00 ORIGINAL AGREEMENT
All other articles of the Original Agreement,not amended herein,remain in full force and effect.
IN WITNESS WHEREOF,the Parties hereto by their duly authorized representatives have executed this
Agreement as of the day and year first above written.
JEFFERSON COUNTY,WASHINGTON
CABOT DOW ASSOCIATES,INC. BOARD OF COUNTY COMMISSIONERS
(Pp:
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/—
Cabot Dow,President David Sullivan, Chair
6/27/18
Date Date
APPROVED AS TO FORM:
r. 446A7//(a
Philip Hunsucker,Chief Civil Deputy
Prosecuting Attorney
Exhibit A
Jefferson County
Compensation Study—Amended Scope of Work for Employee Position Review Process
As a result of the 2017 Compensation Study,Cabot Dow Associates(CDA)will assist Jefferson County in
providing an opportunity for County employees to request a review of the results of the Compensation
Study. CDA will provide the following services to Jefferson County:
1. CDA will review information provided via the review process by employees who feel that
comparisons made for their positions in the compensation study were invalid.
2. CDA will review information used in the original study and compare to the documentation provided
through the review process.
3. For each position review, CDA will provide to the County Administration a brief summary of its
recommendation to either adjust the position comparison or to keep the position as originally
presented in the study as a result of documentation review. CDA will provide justification as to its
recommendation.The County Administration will make the final decision on any adjustments.
4. CDA will reflect the County Administrations decision in the compensation analysis data, and
spreadsheets.