HomeMy WebLinkAboutWashington State Employment Security Deptartment, Amendment No. 1 - 062518a
Washington State
Employment Security Department
Amendment Number 1 to Contract Number K5510
Contract Title: Jefferson County Accessible Community Advisory Committee (ACAC)
Other Party: Jefferson County
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The contract identified above, including any subsequent amendments thereto, is hereby amended,
under the provision addressing changes and modifications, by the mutual consent of all parties hereto,
as follows:
1. Change Paragraph 2, RESPONSIBILITY, ESD Program Manager as follows:
The ESD Program Manager responsible for the management of this Contract is:
Name: Toby Olson
Title: Executive Secretary
Governor's Committee on Disability Issues & Employment
Telephone Number: 360-902-9489
FAX: Number: 360-586-4600
E-mail Address: tolson2@esd.wa.gov
2. Change Paragraph 5, COMPENSATION, from "$45,791.01" to "$48,290.47", an increase of
$2,499.46.
3. Replace Attachment B, Budget Narrative, in its entirety with the attached.
4. Replace Attachment C, Project Requests/Cost Estimate, in its entirety with the attached.
This Amendment shall become effective upon date of last execution.
All other terms and conditions of the original contract and any subsequent amendments thereto remain
in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment.
Washington State
Employment Security Department
Signature
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Date
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Jefferson County
Signature
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By (print name)
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Date
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Philip C.Aunsucker, Chief Civil Deputy Prosecuting Attorney
Jefferson County Prosecuting Attorney's Office
Attachment B
ACA Projects Budget Narrative May 16, 2018
JEFFERSON COUNTY Accessible Communities Advisory Committee
Projects
Budget Narrative UPDATED 5/16/2018
Personnel: Provide a description and explanation for any salaries or benefits that would be charged to
this grant. Provide a description for each individual who would be paid under this grant and separate
subtotals for salaries and benefits at the end of the section.
Anna Mc Enery, Jefferson County Developmental Disabilities Coordinator -Project Oversight & Staff to
the Committee:
Salary- $27.93/hour (16 hours each MTH for 1 year=192 HRS Total)
Fringe Benefits -$10.47
Ms. Mc Enery will schedule and facilitate project planning group meetings, including: creating agendas,
(with group input) emailing out mtg notice reminders, agendas and notes, scheduling the meeting
space, while securing alternate format materials when requested. Other duties may include the
following: reviewing & oversight of any contracts, review -signing off of any invoices for payment,
creation and oversight of budget/projections via a monthly spreadsheet, problem solving, technical
assistance with members and projects when needed, (via mtgs, emails, phone calls).
Anna McEnery will liaison/partner with: the Committee Chair and the Committee Members in charge of
the Projects, and Jefferson County Public Health, Jefferson County Fairgrounds, Coyle Community
Center, City of Port Townsend, Sheriff's Department and local Newspapers and Radio. In partnership
with the Committee Chair and Members, Anna Mc Enery will continue to support the recruitment of
new members and the orientation of participating Committee members.
Salaries: $5,362.50
Benefits: $2,010.24
Subtotal Personnel: $7,372.74
Subtotal Facilities: Public Health MTG Room is FREE: In -Kind donation
Subtotal Travel: Not Requested at this time
Subtotal Accommodations: Not Requested at this time
Attachment B
ACA Projects Budget Narrative May 16, 2018
Contractual: Please see attachments for documentation on the following Projects
1. ADA Access at Jefferson County
Fairgrounds -Improve Parking Lot
7,735.44
2. Project Lifesaver (Tracking Device)
Sheriff's Department
4,526.80
3. ADA Accessible Main Doors at
Public Health
6,121.20
4. ADA Accessible Main Doors at Coyle
Community Center
9,735.53
5. Assistive Listening Devices
City of Port Townsend
2,000.00
6. ADA Access at Jefferson County
Fairgrounds -Sidewalk Extension
4,500.00
Subtotal Contractual: $34,618.97
Subtotal Supplies: Not Requested at this time
Other Costs: Describe and explain any other costs necessary for the project.
Jefferson County Public Health requests 25% in funding for Administration for all grant projects, but is
only asking for 15% for this grant. Some of the duties will include, reviewing, processing, and tracking
and paying invoices, maintaining a fiscal spreadsheet and other needed documentation, assuring
internal controls are followed and everything is in order for audit/review and providing any financial
assistance/guidelines.
Subtotal Other Costs: $ 6,298.76
2
Attachment B
ACA Projects Budget Narrative May 16, 2018
Project Budget
Personnel:
$ 7,372.74
Facilities:
0
Travel:
0
Reasonable Accommodations:
0
Contractual:
$ 34,618.97
Supplies and Materials:
0
Other Costs:
$ 6,298.76
Total:
$ 48,290.47
In -Kind
Describe and provide values for planned in-kind contributions in support of this project. This
should include the person hours contributed by ACAC members and other volunteers. It should
include the value of the time of County staff and the staff of other partners, not paid by this
grant. Examples of other types of in-kind contributions include the use of facilities and donated
services, such as speakers, trainers, or consultants.
In my role as the DD Coordinator I have since worked about 80 hours, on moving this project
forward in the last 5 months; (this will not be reimbursed).
DD Coordinator In -Kind Sub -total: $3,020
ACAC VOLUNTEER TIME: Sub -total: $3,375
NAME
HOURS
TOTAL
Sue Ammeter
75
$1,875
Roland Faragher-Horwell
25
$625
Colleen Faragher
25
$625
Kim Rafferty
10
$250
TOTAL
135
$3,375
The use of the Public Health meeting room and facilities is in-kind.
TOTAL IN-KIND: $6,395
3
ACAC Grant Project Requests 2017-18
ACAC Request
ADA Access at Jefferson County Fairgrounds
A. improve parking lot
7,735.44
B. sidewalk extension
4,500.00
Total for Fairgrounds
12,235.44
ADA Access for Jefferson County Buildings
A. ADA Accessible Main Doors at Coyle Community Center
9,735.53
B. ADA Accessible Main Doors at Public Health
6,121.20
Total for Doors
15,856.73
Miscellaneous Projects
Assistive Listening Devices -City of Port Townsend
2,000.00
Project Lifesaver (Tracking Device) Sheriff's Department
4,526.80
Total for Miscellaneous
6,526.80
Total for All Projects
34,618.97
Staff Time
7,372.74
Admin for the Grant (15%)
6,298.76
Total for Grant
48,290.47
Attachment C
Accessible Community Act Project Plan
JEFFERSON COUNTY ACAC 2017
Project Plan
Title: Jefferson County Fairgrounds Contact: Sue McIntire, Washington State Fairs
Accessibility Improvement Association - Director - Position 4
360-385-1013
jeffcofairgroundsPolypen.com
Project Description: The Jefferson County Fairgrounds is host to the annual Jefferson County Fair each
summer. In addition, there are various community activities held at the Fairgrounds throughout the year. In
excess of 12,000 people attend the fair during the annual 3 -day fair weekend alone. The facility consists of
15+ exhibit buildings plus a number of outdoor exhibit and activity areas. Over half of these buildings and
activity areas (including the main restroom building) are either inaccessible or difficult/dangerous to access
for individuals with mobility issues. In addition, Disabled Parking at the facility is suboptimal due to poor
condition of the parking surface. This project will improve accessibility to the facility for residents of Jefferson
County.
Benefits:
Improved accessibility at Jefferson County Fairgrounds will increase
opportunities for greater attendance at scheduled events and the likelihood
that new/additional events serving the community will be booked at the
facility. Having a more accessible facility is particularly important in Jefferson
County as this county has the highest median age of all counties in
Washington State and the sixth highest median age of all counties in the
United States. An additional potential benefit would be increased viability of
using the facility in support of area -wide emergency ex: earthquake).
Objectives:
Provide ADA -compliant access to much of the fairground that is currently
difficult, dangerous or impossible to reach for individuals with mobility issues.
This will increase potential usage of the facility.
Deliverables:
1. Regrade, compact 75x30' parking area immediately North of Art
Building. Add new Disabled Parking signs along the north wall of the
Erickson Building. Dig out and patch potholes in existing blacktop
surface with hot patch immediately North of Erickson Building.
Restripe/paint disabled parking areas to North of Erickson Building and
North of Art Building.
2. 6' wide sidewalk extension from current sidewalk endpoint at the
Horticulture Building to long gravel path in front of the Small Animal
Barn. This is a currently a lawn space.
3. Introduce a new sidewalk extension across the Food Court lawn
beginning at the Rock Club building and ending at the long gravel
road across from the main restroom building.
4. Introduce a smooth threshold from the paved road into the
Commercial Building. This is currently a step up and a tripping
hazard.
5. Widen existing sidewalks in front of vendor stalls from 3' to 6'. The
current sidewalks are often impassable as pedestrian traffic fill them.
Success Criteria:
These improvements will afford individuals with mobility issues to attend
events with much greater ease and security.
Resources Required:
Estimates based on preliminary 3rd party bids for the improvements:
1. $7,735.44 improve parking lot
2. $4,500.00 sidewalk extension
Potential Partners:
Jefferson County Fair Association.
Jefferson County Department of Emergency Management.
Potential Concerns
None
ProjectAnna
McEnery
Outside
Sue McIntire, Jefferson County Fair
Group
Colleen Faragher-Horwell
Partner
Members:
Roland Fara her-Horwell
Representatives:
<V 615 Sheridan Street
Port Townsend, WA 98368
VNeWn www.JeffersonCountyPublicHealth.org
Consent Agenda
Public Healt June 6, 2018
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Vicki Kirkpatrick, Director
Anna McEnery, Developmental Disabilities Coordinator
DATE:
SUBJECT: Agenda Item — Amendment No. 1 to Interagency Agreement between
Washington State Employment Security Department and Jefferson
County for Jefferson County Accessible Community Advisory Committee
(ACAC); Upon date of last execution — August 31, 2018; Additional
$2,499.46 for a total $48,290.47
STATEMENT OF ISSUE:
Jefferson County Public Health, Developmental Disabilities, requests Board approval for Amendment No. 1
to the interagency contract by Washington State's Employment Security Department. The amendment will
become effective upon date of last execution and end August 31, 2018; Additional $2,499.46 for a total
$48,290.47
ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S:
Jefferson County Public Health, Developmental Disabilities, contracts with Washington State Employment
Security Department to provide opportunities to increase disability awareness and accessibility to county
residents. Through legislation, counties have the opportunity to form Accessible Community Advisory
Committees (ACAC) and develop projects in their communities to eliminate barriers. This amendment adds
funding for ADA accessibility to the parking lot at Jefferson County Fairgrounds.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This is a grant funded project that is budget neutral and has no impact on the general fund.
RECOMMENDATION:
JCPH management request approval of Amendment No. 1 to the interagency contract by Washington
State's Employment Security Department. The amendment will become effective upon date of last
execution and end August 31, 2018; Additional $2,499.46 for a total $48,290.47
Date
Developmental Disabilities
360-385-9400
360-385-9401 (f) Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487
615 Sheridan Street
Port Townsend, WA 98368
V,6t�&OUson www.JeffersonCountyPublicHealth.org
51
Public Healt 2S
g � DD-17-K5510-A1
CONTRACT REVIEW FORM
JUN 0 7 2018
CONTRACT WITH: Washington State Employment Security Department
CONTRACT FOR: Accessible Community Development TERM: Upon signature -August 31, 2018
Projects - Amendment No. 1
COUNTY DEPARTMENT: Jefferson County Public Health
For More Information Contact: Anna McEnery
Contact Phone #: X410
RETURN TO: Jenny Matter RETURN BY: ASAP
Additional $2,499.46 for a total
AMOUNT: $48,290.47 PROCESS:
Revenue:
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
Step 1
)KL. APPROVED FORM
Comments:
REVIEW BY R
Review b .
Date Rev v
❑ Exempt from Bid Process
❑ Consultant Selection Process
❑ Cooperative Purchase
❑ Competitive Sealed Bid
❑ Small Work Roster
❑ Vendor List Bid
❑ RFP or RFQ
IM Other: State grant
for revision (See Comments)
Step REVIEW BY PROS UTING A O NEY
Review by:
Date Reviewed:
APPROVED AS TO FORMLJ/Returned for revision (See Comments)
Commealts:1�'
(This form to stay with contract throughout the contract review process)
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f)
Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487