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HomeMy WebLinkAbout071618_cbs014�gON �o INCi�DRAFT MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, June 25, 2018, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler. Commissioner Kate Dean was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding code enforcement and neighbor issues. • Comment regarding candidate forum last weekend, upcoming forums and national economics. • Comment regarding code enforcement and neighbor issues. • Comment regarding signage for an intersection at Uncas Road and Highway 101. • Comment regarding a Consent Agenda item and information on future recycling in Jefferson County. • Comment regarding national immigration and a suggestion to implement punitive charges for gun range violations. • The Commissioners and County Administrator addressed comments and concerns raised during public comment period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Chair Sullivan seconded the motion. The motion carried. 1. RESOLUTION NO. 25-18 re: Vacation of a Portion of Gustaysen Road in Quilcene 2. RESOLUTION NO. 26-18 re: Creating a County Project Designated as Center Road to Resurface and Restore, M.P. 14.61-15.01, County Road No. 931507, County Project No. 18020500 3. AGREEMENT NO. W2RLSWFA-1719-JCPWSW-00108 re: Local Solid Waste Financial Assistance; In the Amount of $45,496; Jefferson County Public Works; Washington State Department of Ecology (DOE) 4. AGREEMENT NO. 18-62210-007 re: 2018/19 Community Development Block Grant (CDBG) Public Services Grant; In the Amount of $103,958; Washington State Department of Commerce 5. AGREEMENT NO. 1763-96185, Amendment No. 2 re: Provision and Coordination of Local Program Services to Persons with Developmental Disabilities; An Additional Amount of $326,571 for a Total of $623,843; Jefferson County Public Health; Developmental Disabilities Administration (DDA), Washington State Department of Social and Health Services (DSHS) 6. Commissioners Meeting Minutes of June 25, 2018 7. AGREEMENT re: Exchange of Immunization Data; No Dollar Amount; Jefferson County Public Health; Washington State Department of Health (DOH) 8. AGREEMENT NO. K5510, Amendment No. 1 re: Interagency Accessible Community Development Projects; An Additional Amount of $2,499.46 for a Total of $48,290.47; Jefferson County Public Health for Jefferson County Accessible Community Advisory Committee; Washington State Employment Security Department 9. AGREEMENT re: Group Health Foundation Grant to Support the Community Health Implementation Plan (CHIP); In the Amount of $7,500; Jefferson County Public Health; Group Health Foundation 10. AGREEMENT re: Emergency Management Director; Jefferson County Administrator; William Bence 11. Payment of Jefferson County Vouchers/Warrants Dated June 18, 2018 Totaling $591,742.10 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 12. Payment of Jefferson County Payroll Warrants Dated June 20, 2018 Totaling $78,265.59 and A/P Warrants Done by Payroll Dated June 20, 2018 Totaling $16,371.34 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) APPROVAL of MINUTES: Commissioner Kler moved to approve the Special Meeting Minutes of June 4, and 14, 2018 as presented. Chair Sullivan seconded the motion. The motion carried. Commissioner Kler moved to approve the Regular Meeting Minutes of June 11, 2018. Chair Sullivan seconded the motion. The motion carried. COMMISSIONERS BRIEFING SESSION: The Commissioners reviewed their meeting schedules. The meeting was recessed at 9:44 a.m. and reconvened at 9:59 a.m. with all three Commissioners present. HEARING re: Proposed Ordinance for Technology Fee Implementation: Department of Community Development Building and Administrative Services Manager Jodi Adams and Central Services Director Mark McCauley briefed the Board on a proposed ordinance that would implement a technological fee. Chair Sullivan opened the hearing for public testimony. Tom Thiersch, Jefferson County: He stated he has questions and concerns about the proposed ordinance and fee schedule and he is not opposed to the idea of charging fees to those who use services. The benefit from the fees is not the issue. He is concerned about the lack of background information regarding the size of this particular fee. In the Agenda Request there is no information whatsoever, no analysis provided that shows what the budgetary need is going to be, how much money is expected to be raised by this fee and whether or not it will actually accomplish its purpose which is to pay for the support and for the software and building a reserve for future changes. That lack of analysis and information disturbs him. How can you make an informed decision without information? It seems somewhat lacking. The other part about it is 5%. How did you come up with that 5%? He looked up other counties briefly and was not able to go through all 39 counties. He saw that none of them charged a fee close to this high. Kitsap County charges 1 %. Pacific County charges a flat $10 fee for everything, 2 ru"' R A Commissioners Meeting Minutes of June 25, 2018 F regardless if it's a $2,000 building permit or a $500 propane permit. It's a flat $10. He does not know how the 5% came about, does not know how much money is expected to be raised, does not know how much is needed. You are being asked to vote for something that is not particularly well documented. It may have been well thought out, but there is no evidence of that thinking being presented to the public for consideration. Thanks. Mike Belenski: He stated he seconded what the previous speaker stated. He doesn't know if a lot of this stuff pops up and you don't know the history of it, where it came from, who's deciding what. If it's an ordinance, it seems you guys should be talking about it so people can hear how the numbers and where it came from. Whether it came from this guy, or wherever it came from. Like Tom said, people need to make informed decisions, not you know, here, sign this. Let's figure out the reasoning behind what's being proposed. Thank you. George Yount, Port Townsend: He stated that he supports the ordinance. It is well studied and its conclusions certainly will make us more effective and more efficient. Thank you very much. Hearing no further comments, Chair Sullivan closed the public hearing. After deliberation, Commissioner Kler moved to adopt ORDINANCE NO. 05-0625-18 Amending Fee Schedules for the Departments of Community Development and Public Works. Chair Sullivan seconded the motion. The motion carried. PRESENTATION re: Conservation Futures Citizen Oversight Committee (CFCOC) Funding Recommendations for 2018: Conservation Futures Citizen Oversight Committee (CFCOC) Chair David Wilkinson and Environmental Health Natural Resources Coordinator Tami Pokorny briefed the Board on the 2018 CFCOC funding recommendations. COMMISSIONER'S BRIEFING SESSION — Continued: The Commissioners reviewed their upcoming meeting schedules. The meeting was recessed at 10:45 a.m. and reconvened at 11:02 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 11:15 a.m. with the County Administrator and the Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board began the Executive Session at 11:05 a.m. and due to the need for an immediate recess after the start of the session, recessed the session at 11:06 a.m. The Executive Session resumed at 11:08 a.m. and concluded at 11:22 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. EXECUTIVE SESSION: An Executive Session was scheduled from 11:15 a.m. to 12:00 p.m. with the County Administrator and the Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:23 a.m. to 12:31 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. 3 Commissioners Meeting Minutes of June 25, 2018 ADDITIONAL BUSINESS: Letter to the Washington DepartineiA oTkrcl{aeology and Historic Preservation (DAHP's): Commissioner Kler moved to authorize the Chair to work with the Prosecuting Attorney's Office in preparing a response to the Washington DAHP's letter dated June 20, 2018. Chair Sullivan seconded the motion. The motion carried. The meeting was recessed at 12:41 p.m. and reconvened at 1:33 p.m. with all three Commissioners present. EMPLOYEE RECOGNITION OF SERVICE: Jeff Ackerman, Roads Operator III, Public Works: Public Works Director/County Engineer Monte Reinders presented retiring employee Jeff Ackerman with a commemorative paperweight and commended his work ethic over the past 38 years of his employment with Jefferson County. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Class Action Litigation re: Federal Payment in Lieu of Taxes (PILT): Commissioner Kler moved to authorize Jefferson County to participate in a Class Action lawsuit regarding PILT and for the Prosecuting Attorney's Office to represent the County in dealing with the contingent law firm. Chair Sullivan seconded the motion. After further discussion, Chair Sullivan called for a vote on the motion. The motion carried. • ADDITIONAL BUSINESS re: MEMORANDUM of AGREEMENT (MOA) (2018-1) By and Between Jefferson County and UFCW 21: Commissioner Kler moved to authorize the County Administrator to sign the MOA on the Commissioner's behalf. Chair Sullivan seconded the motion. The motion carried. Miscellaneous Items NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 2:12 p.m. until the next regular meeting or special meeting as properly noticed. Chair Sullivan seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member (Excused Absence) Kate Dean, Member 4 MINUTES DRAFT Jefferson County Board of Commissioners Regular Meeting —Monday, July 2, 2018, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA NO QUORUM: Commissioner David Sullivan explained that there was no quorum of the Board of County Commissioners to call the public meeting to order. He stated he will not address any action items until Commissioner Kate Dean is able to join the meeting. He listened to comments from the public in attendance. The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding clearing of property in Port Hadlock. • Comment regarding Jefferson County becoming a Charter County. • Comment regarding code enforcement in Jefferson County. • Comment regarding economics and voting. • Comment regarding code enforcement in Jefferson County. • Comment regarding Charter County, Code Enforcement Officer and guns in America. • Comment regarding gunshot victims and healthcare, ectasy, gun -related incidents and noise. • Comment regarding a recent Amateur Radio Operators Field Day event. • Comment regarding appeal of the Pleasant Harbor Master Planned Resort Development Agreement. • Comment regarding clearing of property in Port Hadlock. • Comment regarding a Public Records Request for a personnel file and that person's wages, and Mr. D'Amico's lawsuits against Jefferson County. • Commissioner Sullivan and the County Administrator addressed comments and concerns. CALL TO ORDER: Chair David Sullivan called the meeting to order at 10:00 a.m. with Commissioner Kate Dean joining via Skype teleconference call. Commissioner Kathleen Kler was absent. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Chair Sullivan seconded the motion. The motion carried. 1. RESOLUTION NO. 27-18 re: HEARING NOTICE: 2018 Second Quarter Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 16, 2018 at 10:00 a.m. in the Commissioners Chambers, Jefferson County Courthouse, Port Townsend 2. RESOLUTION NO. 28-18 re: Update to 2018 Comprehensive Emergency Management Plan; Jefferson County Emergency Management Page 1 u" R Commissioners Meeting Minutes of July 2, 2018 / 1 F T 3. AGREEMENT re: Memorial Athletic Field Lighting Replacement; In the Amount of $297,308.40; Jefferson County Public Works; MUSCO Sport Lighting/King County Directors Association (KCDA) 4. AGREEMENT, Change Order No. 1 re: 2018 Pavement Marking on Jefferson County Roads, County Project No. 180 20490; Reduce Amount by $19,291.70 for a Total of $287,532.19; Jefferson County Public Works; Apply -Aline, LLC 5. AGREEMENT re: EnerGov Software and Related Professional Services; In the Amount of $327,000; Jefferson County Central Services; Tyler Technologies 6. AGREEMENT, Amendment No. 2 re: 2017 Salary Compensation Study Amending the Scope of Work; An Increase of $10,000 for a Total of $51,570; Extension of Time Through August 31, 2018; Jefferson County Administrator; Cabot Dow Associates, Inc. 7. Advisory Board Reappointment re: Jefferson County Civil Service Commission; Six (6) Year Term to Expire June 5, 2024; Ken Przygocki 8. Payment of Jefferson County Vouchers/Warrants Dated June 25, 2018 Totaling $251,744.34 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) APPROVAL of MINUTES: Commissioner Dean moved to approve the Special Meeting Minutes of June 19, 20 and 21, 2018 and Regular Meeting Minutes of June 18, 2018 as presented. Chair Sullivan seconded the motion. The motion carried. HEARING re: proposed Ordinance Modifying Chapter 3.42 of the Jefferson County Code to Change the Title to "County Clerks Fees," and Add an Article Il, in Order to Allow the Clerk to Charge for Access to the Electronic Court Records Management System (ECRMS), Known as Odyssey: County Clerk Ruth Gordon explained her request to charge for access to the Electronic Court Records Management System (ECRMS), also known as Odyssey. In 2015, the Administrative Office of the Courts began to implement the Odyssey Portal which is a web based application used to view court records and documents. Chair Sullivan opened the hearing for public testimony. Tom Thiersch, Jefferson County: I have concerns about the ordinance, particularly the way it has been presented. The ordinance itself does not include any schedule of fees, it only states the maximum amount. The only exclusions to those fees are for those people who are indigent and non -profits. Even though the cover memo stated a representative fee schedule that may be used elsewhere. There is nothing in the ordinance that actually states what the fee is going to be other than the upper limit. That is a limit and should be corrected before the ordinance is approved. Second issue, as was just mentioned, pro se litigants. Charging $100 is just a tax now on using the courts. If a pro se litigant wants to access the system, it seems unfair, inordinately unfair. Pro se litigant may bring only one case per year, it seems like $100 is a lot if you're just trying to represent yourself in traffic court or whatever. He requested that the fee be reduced to something much less, like $25. You're talking about the cost of data entry maybe once per year. Is that $600? I doubt it. Is it $100 for one person? I doubt it. $25, maybe. I've seen the size of the application package, it is not that large. There may be a little bit of data entry, but not $100 worth of data entry. The other thing is, because there is no documents here available for this portal for Jefferson County, you're not getting a lot for your money. I understand if you're trying to access documents from other jurisdictions, than yeah, you might be getting a bargain. Why not have the clerks of the court work out a system where they measure the amount of usage done per person and which Page 2 Commissioners Meeting Minutes of July 2, 2018 DRAFT records from which counties they are accessing and allocate the costs accordingly? Not just do a flat fee based on well, this person may want to come in here and do something. It seems like there is a measurement, and organizational structure that is kind of missing to the whole approach that has been done for this Odyssey. That would be a future improvement that would be more valuable and more fair to all the users of the system. Lastly, with respect to Laserfische, until the County's documents are available through the system, I would say that the maximum you should charge for the privilege of logging in is $100. I don't see $600 worth of value. Thank you. Mike Belenski, Jefferson County: I second what Mr. Thiersch said and that everything was right on point. This is an ordinance, and the first I heard about it was two weeks ago. I don't know how it's all getting massaged in the background, to be able to present it to you, but it would be nice to see where a lot of this stuff in the ordinance came from, who's promoting it, who had comments against it. I don't think there's been any of that. I haven't seen it. I just want to especially comment about pro se litigants and for people who don't know what a pro se litigant is, it's someone who represents themselves. It is Latin for "on one's own behalf." And so, my point is, Washington State Supreme Court, they treated me just like a lawyer, I had all the benefits. I could file my stuff electronically. I'd ask for a case, they'd go to the back and get it. I had to tell them a couple days ahead of time, and really thought they respected access to the courts. Court of Appeals was a little bit different. I wasn't treated like a lawyer, I couldn't file electronically. I couldn't get an account. So, I gotta drive my stuff down there. I don't risk mailing it in because Mr. Alvarez made that mistake one time and we were standing there and the Judge is going Mr. Alvarez where's your pleadings? You know, they ended up going to the wrong place and he's dancing around like his feet are on fire. And so I don't wanna be that guy, so I'm driving it down there. The point is, when you send it in to the State Supreme Court, within 5-10 minutes they email you back and say we've got your stuff. So I know almost immediately if it got lost out in the internet somewhere or did they actually get it. So I got proof of service that I gave it to them, and then you're carbon copying the county or the other side. So yeah you're proof of service. My point is, I think that some people respect, you know, just a pro se litigant's access to the courts and I think some places don't. So what I would like to see is something in there for somebody to represent themselves that it doesn't cost them a lot of money. So that's my comment. Thank you. Joan Best: As an attorney, I can say that this is a valuable service, however, as it has been pointed out, Jefferson County doesn't actually provide the major service and I have used the service in Kitsap County for instance, where you can go online and put your number in and get all kinds of information about ongoing court cases. Not just the one that you were interested, or I was interested in, but other ones. So much more of value to the public in let's say the one they have in Kitsap County, using the same system, Odyssey, but the information has to go online, which apparently Jefferson County has not done yet. I strongly suggest that you consider putting it in your budget I guess, would be the thought. Eventually, I would rather imagine that the state will require all counties to do it. So I do believe you should pass this ordinance. It should be fairly inexpensive, $25. All you're getting is access to other counties, you're not getting access to Jefferson County, but what it means is you don't have to leave Jefferson County and drive down to Port Orchard to sign up. Until you've got more material put in, that's what my suggestion would be, $25. Hearing no further testimony, Chair Sullivan closed the hearing. Clerk Gordon addressed public testimony and answered questions. She suggested minor edits to the Page 3 Commissioners Meeting Minutes of July 2, 2018 proposed ordinance. Commissioner Dean moved to adopt ORDINANCE NO. 06-0702-18 Modifying Chapter 3.42 of the Jefferson County Code to Change its Title to "County Clerk Fees;" Make the Current Chapter into Article I Titled "County Courthouse Facilitator Program Funding;" Add Article II Titled "Electronic Access to Superior Court Records and Images" which allows registration and fee collection for access to the Odyssey Case Management System; and, Add County Clerk Fees to the Jefferson County Code Appendix. Chair Sullivan seconded the motion. The motion carried. DISCUSSION re: Letter of Support for the Washington State Department of Natural Resources (DNR) Washington Wildlife and Recreation Program (WWRP) Acquisition Grant Application for Lands within the Dabob Bay Natural Area: Commissioner Dean moved to approve sending a letter of support for the Washington Wildlife and Recreation program acquisition grant application for lands within the Dabob Bay Natural Area. Chair Sullivan seconded the motion. The motion carried. ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 10:51 a.m. Chair Sullivan seconded the motion. The motion carried. The remaining items on the Agenda will be rescheduled at a later date. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair (Excused Absence) Kathleen Kler, Member, Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 4 4¢SON C0G 4 DRAFT 9 SKI NG't0 MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, July 9, 2018, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA *NOTE: Due to technical difficulties, video of the meeting is not available for the first portion of the meeting. Audio recording of the meeting is available at the Board of County Commissioners' Office. CALL TO ORDER: Chair David Sullivan called the meeting to order in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual commented on a property with a solid waste disposal issue. • An individual commented on a replacement Capital Levy for the Chimacum School District. • An individual commented on code enforcement in Jefferson County. • An individual commented on the PUD's new Commissioner. • An individual commented on PUD projects in Jefferson County. • An individual commented on the lack of children in Jefferson County and economics. • An individual commented on a Washington State University Extension grant funding project. • An individual commented on immigration issues in the United States and the users of the Port Townsend gun range. • An individual commented on Jefferson County's housing emergency. • An individual commented on support of the PUD's projects and the Pleasant Harbor Master Planned Resort appeal status. • An individual commented on the Supreme Court, broadband and housing meetings. • The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 29-18 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal ($2,500 Value or Less); Jefferson County Treasurer 2. RESOLUTION NO. 30-18 re: Establishing a Reserved Fund Balance in Fund 127 — Public Health for Permit System Software Enhancement and/or Replacement; Jefferson County Central Services Commissioners Meeting Minutes of July 9, 2018 DRAFT 3. AGREEMENT re: Educational Project for Middle School Students in Environmental Education and Field Experiences; In the Amount of $39,955; Jefferson County Extension, Washington State University; North Olympic Salmon Coalition 4. AGREEMENT re: Pavement Markings West Jefferson County Roads; In the Amount of $90,000 ($18,000 per year for Five (5) Years; Jefferson County Public Works; Washington State Department of Transportation (WA DOT) 5. BID AWARD re: Solid Waste Abatement - 890 Old Hadlock; In the Estimated Amount of $54,356.69, $22,897, net of scrap value, will be covered out of the HHS Site Abatement Fund and Public Health's Abatement program funds will cover the remaining $31,460. Environmental Public Health will attempt to recover the net cost of the abatement pursuant to JCC 8.10.950(8) and Chapter 7.48 RCW; Jefferson County Environmental Public Health; Rollins Auto Wrecking 6. Advisory Board Resignation re: Jefferson County Planning Commission; District Three (3) Representative, Tom Giske 7. Payment of Jefferson County Vouchers/Warrants Dated July 2, 2018 Totaling $5,303.04 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 8. Payment of Jefferson County Payroll Warrants Dated July 5, 2018 Totaling $827,223.92 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) The meeting was recessed at 9:56 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. BID OPENING re: Action via Sealed Bid of House and House Only located on APN 991200407, commonly known as 161 Rodgers Street, Quilcene, Washington: Treasurer Stacie Prada explained that no bids were received. She added that even though there were no bids on the house, it is still a good idea to try and save homes in the floodplains. She noted that the experience in dealing with this situation can guide the County on how to handle other homes in floodplains in the future. Natural Resources Program Coordinator Tami Pokorny will proceed in fulfilling the original terms of the grant which will include the demolition of the home. DISCUSSION re: RESOLUTION for Salish Behavioral Health Organization (BHO) request to Create an Integration Pilot to the Washington State Legislature; Salish Behavioral Health Organization (BHO): Regional Administrator Anders Edgerton, Public Health Department Director Vicki Kirkpatrick and other local health organization representatives were present for the discussion. County Administrator Philip Morley suggested a two week delay in the decision. DISCUSSION and POTENTIAL ACTION re: Letter of Support: Commissioner Dean moved to approve sending a Letter of Support for the Washington State Department of Natural Resources (DNR) Washington Wildlife and Recreation Program (WWRP) Acquisition Grant Application for Lands within the Dabob Bay Natural Area. Commissioner Kler seconded the motion. After a brief discussion, Chair Sullivan called for a vote on the motion which carried by a unanimous vote. 2 [CM0111A 21 Commissioners Meeting Minutes of July 9, 2018 The meeting was recessed at 11:13 a.m. and reconvened at 11:23 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 11:10 a.m. to 12:00 p.m. with the Chief Civil Deputy Prosecuting Attorney and County Administrator regarding Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:23 a.m. to 11:59 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:59 p.m. and reconvened at 1:39 p.m. with all three Commissioners present. BRIEFING re: University of Washington, Olympic Experimental State Forest: Dr. Bernard Bormann, Director, Olympic Natural Resources Center and Professor, College of Environment, University of Washington School of Environmental and Forest Sciences briefed the Board on the University of Washington Olympic Experimental State Forest. DISCUSSION re: Indemnity DRAFT Resolution: Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker briefed the Board on an Indemnity DRAFT Resolution in Modernizing How the County Provides a Defense and Indemnity to Employees, Officers and Volunteers Who May be Sued for Acts or Omissions that Were, or in Good Faith Are Purported to be, within the Scope of Official Duties. The meeting was recessed at 3:09 p.m. and reconvened at 3:16 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 3:00 p.m. to 3:30 p.m. with the Chief Civil Deputy Prosecuting Attorney and County Administrator regarding Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 3:16 p.m. to 3:50 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. ADDITIONAL BUSINESS: EXECUTIVE SESSION - Continued: An Executive Session was added scheduled from 3:51 p.m. to 4:20 p.m. with the Chief Civil Deputy Prosecuting Attorney and County Administrator regarding Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 3:51 p.m. to 4:30 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. 3 Commissioners Meeting Minutes of July 9, 2018 NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 4 N Co �9'SflI NGS°� MINUTES Jefferson County Board of Commissioners Special Meeting — Tuesday, July 10, 2018,1:30 p.m. Jefferson County Courthouse - Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. CONTINUED DELIBERATIONS re: 2018 Comprehensive Plan Periodic Review and Unified Development Code Amendments: Department of Community Development staff reviewed the 2018 Comprehensive Plan Periodic Review and Unified Development Code Amendments with the Board. The meeting was recessed at 2:14 p.m. and reconvened at 2:20 p.m. with all three Commissioners present. CONTINUED DELIBERATIONS re: 2018 Comprehensive Plan Periodic Review and Unified Development Code Amendments CANCELLATION of the Special Board of County Commissioners Meeting Scheduled for July 11, 2018: Department of Community Development staff suggested cancelling the previously scheduled Special Meeting on July 11, 2018 so they can prepare draft documents. The Board approved cancelling the meeting. CONTINUED DELIBERATIONS re: 2018 Comprehensive Plan Periodic Review and Unified Development Code Amendments Commissioners Special Meeting Minutes of July 10, 2018 DRAF NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:59 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member Kate Dean, Member 2