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HomeMy WebLinkAbout071618_ra01Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Mark McCauley, Central Services Director DATE: July 16, 2018 SUBJECT: HEARING re: Proposed 2018 Second Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2018 budgets. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget change requests address anticipated and unanticipated changes in revenues and expenditures of the requesting departments. A major factor influencing department requests this quarter was the recent ratification of the collective bargaining agreement with the UFCW, which raised wages retroactively to January 1, 2018. The county anticipated this agreement so the departmental requests were factored into the county's five-year General Fund model. The county will use one-time revenues to cover salary and benefit costs over and above what was budgeted for in the 2018 adopted budget. Specific fiscal impact comments are provided below. The county published a Hearing Notice in the Port Townsend Leader on July 4 and 11, 2018. FISCAL IMPACT: General Fund expenditure budget increase requests total $525,226. Of this $391,067, or 74.5% relates to the UFCW contract ratification. Another $59,815, or 11.4%, relates to a transfer to Public Works to make up for a shortfall in SRS funding. Another 4%, or $20,874, for Superior Court has an offsetting revenue. These items account for approximately 90% of the General Fund requests. Non -General Fund expenditure budget increase requests total $773,748, partially offset by $608,305 in additional revenues. Of this, 20.4% or $158,149, covers salary and benefit increases related to the UFCW contract ratification. Another 49%, or $376,252, relates to the lighting upgrade project for Memorial Field. Another 9.7%, or $75,000, relates to increased funding for the homeless shelter. These items account for 79% of the non -General Fund requests. These adjustments are summarized in the attached table. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 2nd quarter supplemental budget appropriations. EWED B : clip Morl unty Admini Date Regular Agenda 10:00 a.m. 2°a Quarter Budget Supplemental Summary Table Percent of General Fund Requests Revenue Expense Total UFCW Labor Agreement Increase $ 391,067 74.50% Transfer to Public Works for SRS Shortfall $ 59,815 11.40% Superior Court -Drug Court $ 20,874 $ 20,874 4.00910 All other requests $ 53,470 10.100/0 Total $ 20,874 $ 525,226 100.00% Non General Fund Requests UFCW Labor Agreement Increase $143,355 $158,149 24.00% Homeless Shelter $ 81,500 $ 75,000 9.70% Memorial Field Lighting Enhancement $272,450 $ 376,251 49.00% WSU Cooperative Extension $ 84,000 $ 71,056 9.18% All other requests $ 27,000 $ 93,292 12.06% Total $608,305 $773,748 100.00% STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did on the 2nd day of July, 2018 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 2❑d day of July, 2018, set a hearing on said need for the 16'x' day of July, 2018, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on July 4 and 11, 2018 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: GENERAL FUND AMOUNT FROM 001-010-000 ASSESSOR $25,291 $25,291 UNENCUMBERED AUDITOR $8,406 FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-010-000 ASSESSOR $25,291 $25,291 001-020-000 AUDITOR $8,406 $8,406 001-021-000 ELECTIONS $5,650 $5,650 001-050-000 CLERK $13,749 $13,749 001-060-000 COMMISSIONERS $6,105 $6,105 001-080-000 DISTRICT COURT $37,004 $37,004 001-110-000 JUVENILE $27,118 $27,118 001-150-000 PROS ATTORNEY $44,863 $44,863 001-151-000 CORONER $11,700 $11,700 001-180-000 SHERIFF $97,332 $97,332 001-240-000 SUPERIOR COURT $0 $20,874 $20,874 001-250-000 TREASURER $11,464 $11,464 001-261-000 OPERATING TRANSFERS $215,670 $215,670 Total General Fund $504,352 $20,874 $525,226 SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS AMOUNT FROM 105-000-010 AUDITOR O&M $928 UNENCUMBERED 106-000-010 COURTHOUSE FACILITATOR FUND # FUND NAME FUND BALANCE REVENUE EXPENSE SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 105-000-010 AUDITOR O&M $928 $928 106-000-010 COURTHOUSE FACILITATOR $208 $0 $208 108-000-010 COOPERATIVE EXTENSION -$4,944 $76,000 $71,056 113-000-010 4-H AFTER SCHOOL $0 $8,000 $8,000 120-000-010 CRIME VICTIMS FUND $5,088 $5,088 126-000-010 HHS SITE ABATEMENT $22,897 $22,897 127-000-010 HEALTH DEPT $0 $416,328 $416,328 143-000-010 COMMUNITY DEVELOPMENT $0 $54,027 $54,027 141-000-010 TRIAL COURT IMPROVEMENT $17,000 $17,000 148-000-010 AFFORDABLE HOUSING -$6,500 $81,500 $75,000 150-000-010 TREASURER O&M $893 $893 301-000-010 CONSTRUCTION AND RENOVATION $103,801 $272,450 $376,251 302-000-010 CAPITAL IMPROVEMENT $27,000 $27,000 506-000-010 INFORMATION SERVICES $0 -$300,000 -$300,000 Total Other Funds $165,443 $608,305 $773,748 APPROVED this 16' day of July, 2018. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair ATTEST: Kate Dean, Member Carolyn Gallaway, Kathleen Kler, Member Deputy Clerk of the Board Page 2 of 2 oc-, , �� LP liqls TO: BOARD 0 COUNTY COMMISSIONERS Date:, June 13, 2018 RE: Request for Budget Appropriation/Extension and Amendment General Fund 001 Department/Fund Name Fund Number jUN 18 2018 Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $247,7 2 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description ICURRENT IREVISION AMENDED TOTAL REVENUE $01 $01 $0 Reason for Appropriation/Extension Union Contract Ratification. General Fund appropriation Summary by Department attached. Respectfully S,wVnitted, Elected Official/Depvment Head Signature �i/����✓ BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 5XXXX.10 SALARIES AND WAGES $2,916,027 $215,389 $3,131,416 5XXXX.20 PERSONNEL BENEFITS $1 928,187 $32,323 $1 960 510 TOTAL EXPENDITURE $4,844,2141 $247,7121 $5,091,926 Reason for Appropriation/Extension Union Contract Ratification. General Fund appropriation Summary by Department attached. Respectfully S,wVnitted, Elected Official/Depvment Head Signature �i/����✓ Quarterly Appropriation Due to Union Salary Increases Summary _ _ Current Revision Amended General Fund 7JAssessor _ Salaries and Wages Personnel Benefits 362,779 218,677 21,272 4,019 384,051 222,696 581,456 25,291 606,747 Auditor Salaries and Wages Personnel Benefits 101,203 170,648 7,182 1,224 108,385 171,872 271,851 8,406 280,257 Elections Salaries and Wages 97,186 4,866 102,052 Personnel Benefits _ 40,606 137,792 784 5,650 41,390 143,442 Clerk Salaries -and Wages Personnel Benefits 148,926 118,468 267,394 11,646 2,103 13,749 160,572 120,571 281,143 District Court_ Salaries and Wages 313,984 22,810 336,794 Personnel Benefits 210,818 4,194 215,012 _ 524,802 27,004 551,806 Juvenile Salaries and Wages 350,844 23,212 374,056 Personnel Benefits 174,255 3,906 178,161 525,099 27,118 552,217 Pros Atty Salaries and Wages 207,718 25,917 233,635 Personnel Benefits 262,049 1 5,781 267,830 469,767 31,698 501,465 Sheriff Salaries and Wages 1,221,806_ 88,457 j 1,310,263 Personnel Benefits 626,455 1,848,261 8,875 97,332 635,330 1,945,593 iTreasurer Salaries and Wages Personnel Benefits 111,581 106,211 _ 10,02-121,608 1,437 107,648 217,792 11,464 229,256 Total Salaries and Wages 2,916,027 215,389 3,131,416 Total Personnel Benefits 1,928,187 32,323 1,960,510 4,844,214 247,712 5,091,926 6/13/2018 G:\Auditor\##Acctg\Bdgt App & Chgs\2018 2ND QTR APPR - PR �+►�oe S TO: BOARD OF UNTY COMMISSIONERS Date: June 13, 2018 RE: Request for Budget Appropriation/Extension and Amendment County Commissioners 060 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fjh tny��get is short. Therefore, for this current year for the reason's outlined below, I request an approp i nd d et extension in the amount of: $6,10 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description ICURRENT IREVISION AMENDED Reason for Appropriation/Extension Commissioners salaries and benfits adjusted in conformance with Resolution 10-14. Respectfully miffed, .7 Elected Official/De artment Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51160.10.0010 COMMISSIONER - DIST #1 $77,959 $1,559 $79,518 51160.10.0020 COMMISSIONER - DIST #2 $-77,9-5-9- $1,559 $79,518 51160.10.0030 COMMISSIONER - DIST #3 $77,959 $1,559 $79,518. 51422.20.0000 PERSONNEL BENEFITS $125,292 $1,428 $126,720 $0 $0 $0 $0 $0 TOTALJCP,ENDITURE $359,1691 $6,1051 $365,274 Reason for Appropriation/Extension Commissioners salaries and benfits adjusted in conformance with Resolution 10-14. Respectfully miffed, .7 Elected Official/De artment Head Signature 1 TO: BOA OF COUNTY COMMISSIONERS Date: June 18,2018 RE: Request For Budget Appropriation/Extension and Amendment General Fund - District Court 001-080-000 Department/Fund Name Fund Number Commissioners: (check all that apply) �j 0 Please be advised that after a thorough examination of my current budget it appears tr�A�e1a�m'h18allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ✓❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. is request is to cover a portion of the cost of a much needed technology upgrade for the District Court JAVS system. Some mponents of the District Court JAVS system were upgraded in 2016. This will complete the upgrade for District Court. The ial Court Improvement Fund doesn't have sufficient budget or fund balance to cover the cost of the upgrade. A separate dget request for the Trial Court Improvement Fund of $17,000 is being submitted as a companion to this one. This request is cover the fund balance shortfall in the Trial Court Improvement Fund. Respectfully submitted, CCC ° d TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment General Fund - Prosecuting Attorney's Office Department/Fund Name DPate;' June 18, 208 .... _ 001-150 11111 Fund Number "UN 25 2018 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appearsthat th&- amount allocated..is , insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ✓❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 1plMW .v pry � $0.00 $0.00 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 51510.49.0030 Schools and Seminars $2,392.00 $2,500.00 $4,892.00 51510.31.0010 Office Supplies $192.00 $192.00 51510.40.0000 Professional Services $6,264.00 $6,264.00 51510.64.0010 Library Books and Materials $3,899.00 $3,899.00 51510.92.0010 Telephone $870.00 $310.00 $1,180.00 ,Q y„ $3,262.00 $13,165.00 $16,427.00 Reason for ADnronriati 1. This request is for additional legal training for Laura Mikelson so she can better assist the Chief Civil Deputy Prosecuting Attorney. 2-5. These request lines are for budget authority to cover the cost of 2017 invoices paid in 2018. These were invoices received after the 4th Quarter supplemental budget appropriation process. The PAO ended 2017 with less than $2,500 in available budget. As a result they held a number of invoices over into the next budget year, 2018. The PAO budget for 2018 is 44% expended which means expenses are running ahead of pace - this budget authority is essential to the office. submitted, �.c. CflSd TO: BO OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment General Fund - Coroner Department/Fund Name Date: June 18,2018 001-151-000 Fund Number JUN 15 2018 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 56320.41.0010 Autopsies $37,800.00 $5,400.00 $43,200.00 56320.41.0030 Kosec Funeral Home $12,000.00 $6,000.00 $18,000.00 56320.49.0020 Dues, Subscriptions, Memberships-WACME $0.00 $300.00 $300.00 $0.00 $0.00 $49,800.00 $11,700.00 $61,500.00 Reason for Appropriation/Extension This request is for additional budget authority to cover the cost of 2017 invoices received and paid for in 2018. As of June 7, 2018 the Coroner budget has 38% left for the balance of the year. Respectfully su mitted, ec: CS PAA u( //,� T O: BOA OF OUN' TY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Superior Court Department/Fund Name 001240000 Fund Number Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that thy' athtiuh allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No Q Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS #Revenue Description Current Budget Revision New Budget 00 1240000.39700.00013 TRANSFER FROM FUND 131 $35,538.00 $20,874.00 $56,412.00 $20,874.00 $56,412.00 $0.00 $0.00 $0.00 477 W �,7 77 fii� $35,538.00 $20,874.00 $56,412.00 �... , x O. $0.00 BARS # Expenditure Description Current Budget Revision New Budget 00 1420000.51221641 .011 DRUG COURT CASE MANAGEMENT $35,538.00 $20,874.00 $56,412.00 $0.00 $0.00 $0.00 $0.00 �� ` f ,' a $35,538.00 $20,874.00 $56,412.00 Per the Memorandum of Understanding between the Jefferson County Superior Court and the Jefferson County Board of County Commissioners, which administers the Mental Health /Substance Abuse Tax Fund through the Jefferson County Public .Health, signed the 9th Day of April, 2018 and: Whereas, the Jefferson County Mental/Substance Abuse Sales Tax Advisory Committee voted to recommend Jefferson County Mental Health/Substance Abuse Sales Tax Fund 131 be allocated for therapeutic court case management services in 2018 as follows: $ 44, 412 for Drug Court case management ( and other services) and $12, 000 for Family Therapeutic case management ( and other services) in the Jefferson County Superior Court. The allocation from the Mental Health Drug Fund for Drug Court and Family Therapeutic Court Case Management was higher 'than budgeted. This appropriation will allocate the additional revenues and expenditures to pay for Case Management in 2018 Respectfully submitted, 0(21 Z sfire3 0�5)fr TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment General Fund - Operating Transfers Department/Fund Name Commissioners: (check all that apply) Date June 18, 2018 JUN 25 2010 001-261-000 Fund' Number 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.001$0.00 BARS # Expenditure Description Current Budget Revision New Budget 59700.00.0113 Transfer to 4H After School $27,250.00 $8,000.00 $35,250.00 59700.00.0050 Cooperative Extension Programs $182,100.00 $4,500.00 $186,600.00 59700.00.0160 Transfer to Public Health $672,830.00 $89,328.00 $762,158.00 59700.00.0200 Transfer to Community Development $464,680.00 $54,027.00 $518,707.00 59700.00.0180 Transfer to Road Fund $0.00 $59,815.00 $59,815.00 $1,346,860.00 $215,670.00 $1,562,530.00 iation/Extension 1.) WSU Extension and the Quilcene School District have partnered to create a successful 4H After School Program. The Brinnon School District has asked that a like program be created in Brinnon. Their school aged population has surged and there are no after school opportunities there. Jefferson County Parks and Recreation was able to secure a commitment from Jefferson Healthcare ($10,000) to help fund this initiative because of its potential to improve health outcomes. This request is for $8,000, an amount sufficient to fund a three day a week after school program in Brinnon and a four day a week after school program in Quilcene - for September through December of the 2018 school year. Each program would have two adult teachers and would include a variety of stimulating mental and physical activities and healthy snacks. 2.) The county has agreed to fund $9,000 of Noxious Weed work in the county road right of way to be split evenly between the Road Fund and the General Fund. This request is to cover the General Fund share. 3&4.) Increase to cover increased Public Health (3) and Community Development (4) costs due to the recent UFCW settlement. 4.) Excess PILT transfer to Road Fund to cover SRS shortfall and bring the SRS and PILT total to $466,000 per agreement. Respectful) submitted,, / s TO: BOARD O COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment AUDITOR'S O&M Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 13, 2018 JUN 18 2010 105 Fund Number 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $928 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description ICURRENT IREVISION AMENDED TOTAL REVENUE $01 $01 $0� Reason for Appropriation/Extension Union Contract Ratification Respectfully.itted, Elected Official/Dep ment Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51410.10.0000 SALARIES AND WAGES $16,897 $760 $17,657 51410.20.0000 PERSONNEL BENEFITS $-7,6-6-8- $168 $7,836 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $24,565 $9281 $25,493 Reason for Appropriation/Extension Union Contract Ratification Respectfully.itted, Elected Official/Dep ment Head Signature Cc: S lGi�l� Ann�.SO: TO: BOARD COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Courthouse Facilitator Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 13, 2018 106 Fund Nu Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $208 1 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No a Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET IBARS Revenue # I Description ICURRENT IREVISION (AMENDED TOTAL REVENUE 1 $01 $01 $01 Reason for Appropriation/Extension Union Contract Ratification Respectfully mitted;i� , Elected Official/Depgdment Head Signatu e;�Imllw�, BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51230.10.0000 SALARIES AND WAGES $3,391 $170 $3,561 51230.20.0000 PERSONNEL BENEFITS $1,564 $38 $1,602 $0- 0 $0 $0 $0 $0 $0 TOTAL EXPENDITUREJ $4,955 $2081 $5,163 Reason for Appropriation/Extension Union Contract Ratification Respectfully mitted;i� , Elected Official/Depgdment Head Signatu e;�Imllw�, 4� �doll� Anr�-) S ; TO: BOARD O COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment COOPERATIVE EXTENSION Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 13. 2018 108 juN 1 9 2018 Fund Number ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $8,570 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED TOTAL' REVENUE] $01 $01 $01 Reason for Appropriation/Extension Union Contract Ratification Respectfully Sub 4:0, Elected Official/Departm Head ����� d BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 5XXXX.10 SALARIES AND WAGES $190,255 $8,037 $198,292 5XXXX.20 PERSONNEL BENEFITS $25,097 $533 $25,630 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITUREJ $215,3521 $8,5701 $223,922 Reason for Appropriation/Extension Union Contract Ratification Respectfully Sub 4:0, Elected Official/Departm Head ����� d TO: BOAR OF COUNTY COMMISSIONERS Date: 6/19/2018 RE: Request For Budget Appropriation/Extension and Amendment JUN 25 2010 WSU Jefferson County Extension 108 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget 34710.00.0020 Coop Training Water Quality Prog $6,600.00 $5,800.00 $12,400.00 $0.00 $0.00 $0.00 $6,600.001 $5,800.00 $12,400.00 BARS # Expenditure Description Current Budget Revision New Budget 55310.41.0040 Water Quality Faculty $2,000.00 $5,800.00 $7,800.00 57121.47.0000 Utilities $1,500.00 $1,300.00 $2,800.00 $0.00 $0.00 $0.00 T"M 4gr '�`� $3,500.00 $7,100.00 $10,600.00 ADDronriati 1. This budget neutral request is to recognize 2017 Marine Resources Committee (MRC) grant revenue received in 2018. Although this revenue was related to salaries and benefits for work Bob Simmons did on rain garden design under the MRC grant, he would like to use the revenue to offset 2018 Water Quality Program expenses. 2. This request is for additional utilities budget. They moved to another facility and utilities expenses in the new facility are higher than anticipated. Respectful) submitted, Avlv�t% 5F 4/d TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment WSU Jefferson County Extension Department/Fund Name Commissioners: (check all that apply) 108 Fund Nutnber Date: 06/18/2018 JUN 25 2018 ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 34931.00.0010 JC PUBLIC WORKS -NOXIOUS WEEDS $0.00 $4,500.00 $4,500.00 39700.00.0010 OPER TRF IN -FR G.F. $0.00 $4,500.00 $4,500.00 34516.00.0020 INTERGOV-NWC: City of PT Right of Way $0.00 $2,500.00 $2,500.00 34516.00.0022 PUD/NOX WEED MOU $0.00 $25,000.00 $25,000.00 .�_ $0.00 $36,500.00 $36,500.00 BARS # Expenditure Description Current Revision New Budget Budget 55360.41.0010 PROFESSIONAL SERVICES $3,314.00 $3,686.00 $7,000.00 55360.41.0020 PUD/NOX WEED MOU $0.00 $18,000.00 $18,000.00 $0.00 $0.00 $0.00 $3,314.00 $21,686.00 $25,000.00 request is to recognize revenues and expenses associated with memorandums of understanding with Jefferson County, the of Port Townsend and with Jefferson County Public Utilities District Number I for noxious weed control services on land by these jurisdictions. All three MOU's were finalized after the 2018 budget was adopted. Respectfully, submitted, �� TO: B ARUF UNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment WSU Jefferson County Extension Date: June 18, 2018 JUN 25 2018 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $33,700 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $33,700 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33366.12.100 WDFW-EPA Grant $0 $33,700 $33,700 Description CURRENT REVISION $0 TOTAL REVENUE ; $0 $33,700 $33,700 Reason for Appropriation/txtension The 2018 WDFW-EPA Water Quality Education Grant was fully executed May 30, 2018. This request recognizes the revenues and expenses associated with this grant. Once appropriated the Auditor's Office will establish the appropriate BARS coding. Respectfully Submitted, Elected Official/De6hment Head Signa re ky -- /G, BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 5xxxx.xx.xxxx WDFW-EPA Salaries and Wages $0 $11,017 $11,017 5xxxx.xx.xxxx WDFW-EPA Benefits $0 $2,586 $2,586 5xxxx.xx.xxxx WDFW-EPA Supplies $0 $1,640 $1,640 5xxxx.xx.xxxx WDFW-EPA Professional Services $0 $13,317 $13,317 5xxxx.xx.xxxx WDFW-EPA Travel $0 $371 $371 5xxxx.xx.xxxx WDFW-EPA Indirect $0 $4769 $4769 TOTAL EXPENDITURtl $0 $33,700 $33,700 Reason for Appropriation/txtension The 2018 WDFW-EPA Water Quality Education Grant was fully executed May 30, 2018. This request recognizes the revenues and expenses associated with this grant. Once appropriated the Auditor's Office will establish the appropriate BARS coding. Respectfully Submitted, Elected Official/De6hment Head Signa re ky -- /G, Am)e, 5, TO: BOA D OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment 4H After School Department/Fund Name Date: June 18, 2018 113-000-000 Fund Numb IN 18 2015 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears than the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 39700.00.0010 Transfer from the General Fund $27,250.00 $8,000.00 $35,250.00 $0.00 $0.00 $0.00 � $27,250.00 $8,000.00 $35,250.00 BARS # Expenditure Description Current Budget Revision New Budget 57123.10.0000 Salaries and Wages $0.00 $8,000.00 $8,000.00 $0.00 $0.00 $0.00 $0.00 �� MEIN-INIMM ' - $0.00 $8,000.00 $8,000.00 on/txtensi WSU Extension and the Quilcene School District have partnered to create a successful 4H After School Program. The Brinnon School District has asked that a like program be created in Brinnon. Their school aged population has surged and there are no after school opportunities there. Jefferson County Parks and Recreation was able to secure a commitment from Jefferson Healthcare ($10,000) to help fund this initiative because of its potential to improve health outcomes. This request is for $8,000, an amount sufficient to fund a three day a week after school program in Brinnon and a four day a week after school program in Quilcene - for September through December of the 2018 school year.. Each program would have two adult teachers and would include a variety of stimulating mental and physical activities and healthy snacks. Respectful ubmitted, cc: fl`z 5' nn TO: BOAR F COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment CRIME VICTIMS SERVICES Date: June 13, 2018 120 JUN 18 2010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") a Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $5,088 1 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description ICURRENT IREVISION AMENDED TOTAL REVENUE'S $01 $01 $0� Reason for Appropriation/Extension Union Contract Ratification Respectfully itted, Elected Official/De44ment Head Signature f /�� BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 7XXX.10 SALARIES AND WAGES $-6-3-,19- 3- $4,191. $67,384 5XXXX.20 PERSONNEL BENEFITS $26,837 $897 $27,734 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITUREJ $90,0301 $5,0881 $95,118 Reason for Appropriation/Extension Union Contract Ratification Respectfully itted, Elected Official/De44ment Head Signature f /�� CC •� 8 /"I" TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment HHS Site Abatement Fund Department/Fund Name Commissioners: (mark all that apply with an 'X') Date: June 18. 2018 Fund Number 126 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful exation of all the expenditures within the department budget with respect to present and future WgsJ.ISM, my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $22,897 OX For funds other than Current Expense (General Fund)- - Is there enough F6nd86laride'(6rtienciarnb"ered'cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 Keason roi The expenses above were not in the original 2018 budget. This budget and the Public Health's Abatement Program budget will be used for approved abatement projects. Respe .fully Submitted, Elected Official/Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Keason roi The expenses above were not in the original 2018 budget. This budget and the Public Health's Abatement Program budget will be used for approved abatement projects. Respe .fully Submitted, Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURREN IREVISION AMENDED 56253.41.0050 Clean-up Activities $0 $22,897 $22,897 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $22,897 $22,897 Keason roi The expenses above were not in the original 2018 budget. This budget and the Public Health's Abatement Program budget will be used for approved abatement projects. Respe .fully Submitted, Elected Official/Department Head Signature TO: BOARD F CIOUNTY COMMISSIONERS Date: June 18, 2018 RE: Request For Budget Appropriation/Extension and Amendment Public Health Department/Fund Name 127-000-010 Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that J�"*Off %cated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 39700.00.0302 Transfer in From Capital Improvement $0.00 $327,000.00 $327,000.00 $0.00 $0.00 $0.00 , y - '� _ $0.001 $327,000.001 $327,000.00 BARS # Expenditure Description Current Budget Revision New Budget 59418.64.0000 Capital Outlay - Software $0.00 $327,000.00 $327,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $327,000.00 $327,000.00 The Transfer in From Capital Improvement will enable Public Health to acquire new permit software on behalf of a number of county departments. A transfer to IS was originally approved in the 2018 budget pending the development of a thoughtful governance model for our permit software. Discussions between Central Services, Public Health, Community Development, Public Works and the Auditor's Office resulted in a model where Public Health would be the designated steward of the software on behalf of the departments using the software. As a result the capital acquisition will occur out of Public Health. This creates a transfer to Public Health and capital expenditure budget for acquiring and implementing the software. Respectfully submitted, 3qwrg Avvvn 5 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Date: June 15, 2018 Public Health 127 Department/Fund Name Fund N Commissioners: (mark all that apply with an "X") 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. `After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $89,328 OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No FRI Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $89,328 Keasonfor Public Health requests a transfer from the GF to cover the recent UFCW bargaining agreement settlement. The amounts above were not reflected in our 2018 budget and there are no means at this time to recover such expenses. :RLesPtfUIIy Submitted, Elected Official/Department Head Signature BUDGET BUDGET BARS Expenditure # BARS Revenue # Description REVISION CURREN IREVISION AMENDED 397.00.10.0355 Transfer -in from G/F Public Health one-time Admin $0 $8,322 $8,322 397.00.10.0360 Transfer -in from G/F Public Health one-time EH $0 $26,316 $26,316 397.00.10.0365 Transfer -in from G/F Public Health one-time CH $0 $51,141 $51,141 397.00.10.0370 Transfer -in from G/F Public Health one-time DD $0 $3,549 $3,549 $0 $0 $0 $0 $0 $0 TOTAL REVENUE 1 $0 $89,328 $89,328 Keasonfor Public Health requests a transfer from the GF to cover the recent UFCW bargaining agreement settlement. The amounts above were not reflected in our 2018 budget and there are no means at this time to recover such expenses. :RLesPtfUIIy Submitted, Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 56200.10.0000 Salaries - Admin $435,781 $8,322 $444,103 56210.10.0000 Salaries - EH $613,634 $26,316 $639,949 56220.10.0000 Salaries - CH $906,819 $51,141 $957,960 56800.10.0000 Salaries - DD $58,740 $3,549 $62,290 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITUREJ $2,014,9741 $89,3281 $2,104,302 Keasonfor Public Health requests a transfer from the GF to cover the recent UFCW bargaining agreement settlement. The amounts above were not reflected in our 2018 budget and there are no means at this time to recover such expenses. :RLesPtfUIIy Submitted, Elected Official/Department Head Signature coltE Ay\"e 'S .3 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Community Development Department/Fund Name Date:..06/25/2018 143000010 Fund Number 3 2018 Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it `appears that the -,amount ah6chtod is, insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 39700.00.0010 Transfer in from General Fund $464,674.00 $54,027.00 $518,701.00 $0.00 $0.00 $0.00 '� - $464,674.00 $54,027.00 $518,701.00 BARS # Expenditure Description Current Budget Revision New Budget 55810.10 &.20 Admin Salary & Benefits $149,048.00 $3,255.00 $152,303.00 55862.10 & .20 Land Use Salary & Benefits $583,131.00 $27,698.00 $610,829.00 55865.10 & .20 Permit Tech Salary & Benefits $108,756.00 $9,054.00 $117,810.00 55960.10 &.20 Building Salary & Benefits $241,838.00 $14,020.00 $255,858.00 $0.00 $1,082,773.00 $54 027.001 $1,136,800.00 treason for Hpprorjanon/Extenston UFCW Union Wage increase. Community Development needs our budget increased for the salaries and benefits increase negotiated in the new union agreement. We have some salary savings from a position vacancy and fund balance from previous years that can be used to absorb the increase retroactive to Jan 1, 2018. We will ask for additional general fund transfer revenue if revenues do not keep up with projected needs in the 3rd quarter. N Ye S T& BOAR OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Trial Court Improvement Fund Department/Fund Name 141-000-010 Fund Number Date: June 18, 2018 Commissioners: (check all that apply) ,9 Q Q Please be advised that after a thorough examination of my current budget it appears e t allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. Current Revision New Budget BARS #Revenue Description Rndoet g $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reason fior Ap ropriattgn/Extension This request is to cover a portion of the cost of a much needed technology upgrade for the District Court JAVS system. Some .components of the District Court JAVS system were upgraded in 2016. This will complete the upgrade for District Court. The !Trial Court Improvement Fund doesn't have sufficient budget or fund balance to cover the cost of the upgrade. This request is !for $17,000 in additional budget authority for the Trial Court Improvement Fund. A separate budget request for District Court $10,000 is being submitted as a companion to this one. That request is to cover the fund balance shortfall in the Trial Court 1Immovement Fund. Respectfull ubmitted, l V\ Y) S 1 TO: BOARD COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Affordable Housing Fund Department/Fund Name Commissioners: (check all that apply) 148-000-010 Fund Number Date: June 18, 2018 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a carefuN a a7i98fI n of all the expenditures within the department budget with respect to present and future nee t y budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 34126.00.0000 Recording Fee Surcharge -Affordable Housing $38,950.00 $7,500.00 $46,450.00 34127.10.0000 Ending Homelessness -Local JC Housing $38,606.00 $74,000.00 $112,606.00 $0.00 $0.00 $77,556.00 $81,500.00 $159,056.00 BARS # Expenditure Description Current Budget Revision New Budget 51550.41.0030 Homelessness HB #2163 $178,588.00 $75,000.00 $253,588.00 $0.00- $0.00 $0.00- $0.00 90 _ $178,588.00 $75,000.001 $253,588.00 The Washington State legislature passed HB 1570 which increased the document recording surcharge, effective July 1, 2018, and made it permanent. This request recognizes the additional surcharge revenues expected in 2018 and asks for $75,000 in additional expenditure budget to keep the homeless shelter open all year. Respectfull submitted, �� cc : 6,51 oc RY1Y),e S TO: BOARD O OUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Date: June 93, 2018 TREASURER O&M 150 Department/Fund Name Fund NumbIN 18 2018 Commissioners: (mark all that apply with an 'X') Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $893 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? R Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description ICURRENT IREVISION 1AMENDED TOTAL REVENUE 1 $01 $01 $0 Reason for Appropriation/Extension Union Contract Ratification Respectfully itted, -0, / ,z%KK, Elected Official/De ment Head Signature 01,/� BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51422.10.0010 REVENUE FORECLOSURE CLERK $16,393 $731 $17,124 51422.20.0000 PERSONNEL BENEFITS $6,623 $162 $6,785 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITUREJ $23,016 $8931 $23,909 Reason for Appropriation/Extension Union Contract Ratification Respectfully itted, -0, / ,z%KK, Elected Official/De ment Head Signature 01,/� cc, Z TO: 98A� COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Central Services/ Construction & Renovation Department/Fund Name Commissioners: (mark all that apply with an "X") Date .,lung -26, 2018 301-000-010 Fund Number JUN 25 2018 ❑X Please be advised that after a thorough examination of my current budget it appears that the, amount allocated is insufficient to pay necessary expenses of this department for this year. After a.carefui examination,of afl the, expenditures within the department budget with respect to present and future needs,. I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: r $376,251 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑X Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $272,450 Reason for ADDrODriation/Extension 1. MEMORIAL FIELD LIGHTING PROJECT: The State legislature approved the capital budget in February 2018 that included Jefferson County's Youth Athletic Facility (YAF) 2016 grant application for the Memorial Field Lighting Project. The Memorial Field Lighting system is failing. Many existing lamp fixtures no longer work, and metal light parts have fallen onto the field. Exclusion zones are set around two poles to protect the general public. The lighting system will be replaced in July of 2018. Incandescent lighting, originally scoped in 2015, is no longer available. It has been replaced by LED lighting. LED lighting has a higher initial cost, but lower operation costs. LED lighting is more efficient and is 100% guaranteed for 25 years. Community donors such as school districts and service clubs will contribute $110,000 to the project. The RCO agreed to increase the grant amount by $49,950 to a total of $162,450. Jefferson County's portion will be $89,310. The county contribution is just under 25% of the total project value of $361,730. Work on this project began in 2017 and will continue into 2018. 2. MEMORIAL FIELD ROOF REPLACEMENT PROJECT: This project was originally completed in 2015. State agencies performed an Audit on the General Contractor, which became an extended period of time, partly to due to the appeals process. A Certificate of Lien was received on May 14, 2018 from Labor and Industries (L&I), claiming a $7,402.25 payment from Statutory Retainage. The balance of retainage will be returned to the contractor. The other two state agencies have already submitted releases to JCPW. Respectful) Submitted, Elected Official/ artment Head Signature' _7 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33402.70.0000 RCO GRANT $0 $162,450 $162,450 36710.00.0000 DONATIONS FROM PRIVATE SOURCES $0 $110,000 $110,000 $26,065 $21,000 $0 TOTAL REVENUE $0 $272,450 $272,450 Reason for ADDrODriation/Extension 1. MEMORIAL FIELD LIGHTING PROJECT: The State legislature approved the capital budget in February 2018 that included Jefferson County's Youth Athletic Facility (YAF) 2016 grant application for the Memorial Field Lighting Project. The Memorial Field Lighting system is failing. Many existing lamp fixtures no longer work, and metal light parts have fallen onto the field. Exclusion zones are set around two poles to protect the general public. The lighting system will be replaced in July of 2018. Incandescent lighting, originally scoped in 2015, is no longer available. It has been replaced by LED lighting. LED lighting has a higher initial cost, but lower operation costs. LED lighting is more efficient and is 100% guaranteed for 25 years. Community donors such as school districts and service clubs will contribute $110,000 to the project. The RCO agreed to increase the grant amount by $49,950 to a total of $162,450. Jefferson County's portion will be $89,310. The county contribution is just under 25% of the total project value of $361,730. Work on this project began in 2017 and will continue into 2018. 2. MEMORIAL FIELD ROOF REPLACEMENT PROJECT: This project was originally completed in 2015. State agencies performed an Audit on the General Contractor, which became an extended period of time, partly to due to the appeals process. A Certificate of Lien was received on May 14, 2018 from Labor and Industries (L&I), claiming a $7,402.25 payment from Statutory Retainage. The balance of retainage will be returned to the contractor. The other two state agencies have already submitted releases to JCPW. Respectful) Submitted, Elected Official/ artment Head Signature' _7 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59410.10.0000 SALARIES & WAGES $26,065 $21,000 $47,065 59410.41.0000 PROFESSIONAL SERVICES $0 $14,000 $14,000 59410.49.0000 MISCELLANEOUS $0 $4,000 $4,000 59410.63.0000 OTHER CAPITAL IMPROVEMENTS $0 $322,730 $322,730 $0 59410.62.0000 IBUILDINGS MEM FLD ROOF RETAINAGE $1,009,996 $14,521 $1,024,517 $0 TOTAL' EXPENDITUOEl $1,036,061 $376,251 $1,412,312 Reason for ADDrODriation/Extension 1. MEMORIAL FIELD LIGHTING PROJECT: The State legislature approved the capital budget in February 2018 that included Jefferson County's Youth Athletic Facility (YAF) 2016 grant application for the Memorial Field Lighting Project. The Memorial Field Lighting system is failing. Many existing lamp fixtures no longer work, and metal light parts have fallen onto the field. Exclusion zones are set around two poles to protect the general public. The lighting system will be replaced in July of 2018. Incandescent lighting, originally scoped in 2015, is no longer available. It has been replaced by LED lighting. LED lighting has a higher initial cost, but lower operation costs. LED lighting is more efficient and is 100% guaranteed for 25 years. Community donors such as school districts and service clubs will contribute $110,000 to the project. The RCO agreed to increase the grant amount by $49,950 to a total of $162,450. Jefferson County's portion will be $89,310. The county contribution is just under 25% of the total project value of $361,730. Work on this project began in 2017 and will continue into 2018. 2. MEMORIAL FIELD ROOF REPLACEMENT PROJECT: This project was originally completed in 2015. State agencies performed an Audit on the General Contractor, which became an extended period of time, partly to due to the appeals process. A Certificate of Lien was received on May 14, 2018 from Labor and Industries (L&I), claiming a $7,402.25 payment from Statutory Retainage. The balance of retainage will be returned to the contractor. The other two state agencies have already submitted releases to JCPW. Respectful) Submitted, Elected Official/ artment Head Signature' _7 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Information Services Department/Fund Name 506-000-010 Fund Number Date: June 18, 2018 Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget 39700.00.302 Transfer in From Capital Improvement Fund $300,000.00 -$300,000.00 $0.00 $0.00 $0.00 $0.00 $300,000.00 -$300,000.00 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 59418.64.0025 Capital Outlay - Software $550,000.00 -$300,000.00 $250,000.00 $0.00 $0.00 $0.00 $0.00 =MEN M1011 y`IN , r �� _ $550,000.00 -$300,000.00 $250,000.00 Keason Tor e Transfer In from Capital Improvement and the Capital Outlay - Software were a placeholders approved in the 2018 budget iding the development of a thoughtful governance model for our permit software. Discussions between Central Services, blic Health, Community Development, Public Works and the Auditor's Office resulted in a model where Public Health would the designated steward of the software on behalf of the departments using the software. As a result the capital acquisition will ;ur out of Public Health, not Information Services. This eliminates the transfer from Capital Improvement and the related )ital expenditure budget. Respectfully submitted, f TO: BOARD OF COUNTY COMMISSIONERS Date: June 18, 2018 RE: Request For Budget Appropriation/Extension and Amendment Capital Improvement Fund Department/Fund Name 302-000-010 Fund Number Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Revision Budget $0.00 $0.00 59700.00.0506 Transfer Out To IS $0.00 -$300,000.00 $0.00 Fq-ti �' $0.00 $0.001 $0.00 BARS # Expenditure Description Current Revision New Budget Budget 59700.00.0506 Transfer Out To IS $300,000.00 -$300,000.00 $0.00 59700.00.0127 Transfer Out To Public Health $0.00 $327,000.00 $327,000.00 $0.00 $0.00 $0.00 -N � � . - $300,000.00 $27,000.00 $327,000.00 Keason for The Transfer Out To IS was a placeholder approved in the 2018 budget pending the development of a thoughtful governance model for our permit software. Discussions between Central Services, Public Health, Community Development, Public Works and the Auditor's Office resulted in a model where Public Health would be the designated steward of the software on behalf of the departments using the software. As a result the capital acquisition will occur out of Public Health. This eliminates the transfer to IS and creates a transfer to Public Health. The transfer to Public Health is $27,000 greater because we have negotiated an actual price. The $300,000 was an estimate based on earlier informal discussions with the selected vendor. Respectfully s miffed,