Loading...
HomeMy WebLinkAbout031 18 cc : tv pjflfses r 5o /-1 11i C K ( • STATE OF WASHINGTON CJ ($ • Jefferson County ORDER: BUDGET APeR RIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. 31-18 COUNTY DEPARTMENTS } WHEREAS,the Jefferson County Board of Commissioners did on the 2nd day of July,2018 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 2'day of July,2018,set a hearing on said need for the 16th day of July,2018,at the hour of 10:00 a.m. in the County Commissioners' Chamber,Courthouse, Port Townsend,Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on July 4 and 11,2018 in the official newspaper of Jefferson County;and, WHEREAS,this being the time and place set forth for said hearing and no objection or objection interposed. NOW,THEREFORE,IT IS HEREBY ORDERED,by the Board of County Commissioners,that due to there being sufficient monies available in the other listed funds,that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-010-000 ASSESSOR $25,291 $25,291 001-020-000 AUDITOR $8,406 $8,406 001-021-000 ELECTIONS $5,650 $5,650 001-050-000 CLERK $13,749 $13,749 001-060-000 COMMISSIONERS $6,105 $6,105 001-080-000 DISTRICT COURT $37,004 $37,004 001-110-000 JUVENILE $27,118 $27,118 001-150-000 PROS ATTORNEY $44,863 $44,863 001-151-000 CORONER $11,700 $11,700 001-180-000 SHERIFF $97,332 $97,332 001-240-000 SUPERIOR COURT $0 $20,874 $20,874 001-250-000 TREASURER $11,464 $11,464 001-261-000 OPERATING TRANSFERS $215,670 $215,670 Total General Fund $504,352 $20,874 $525,226 AMOUNT FROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 105-000-010 AUDITOR O&M $928 $928 106-000-010 COURTHOUSE FACILITATOR $208 $0 $208 108-000-010 COOPERATIVE EXTENSION -$4,944 $76,000 $71,056 113-000-010 4-H AFTER SCHOOL $0 $8,000 $8,000 120-000-010 CRIME VICTIMS FUND $5,088 $5,088 126-000-010 HHS SITE ABATEMENT $22,897 $22,897 127-000-010 HEALTH DEPT $0 $416,328 $416,328 143-000-010 COMMUNITY DEVELOPMENT $0 $54,027 $54,027 141-000-010 TRIAL COURT IMPROVEMENT $17,000 $17,000 148-000-010 AFFORDABLE HOUSING -$6,500 $81,500 $75,000 150-000-010 TREASURER O&M $893 $893 301-000-010 CONSTRUCTION AND RENOVATION $103,801 $272,450 $376,251 302-000-010 CAPITAL IMPROVEMENT $27,000 $27,000 506-000-010 INFORMATION SERVICES $0 -$300,000 -$300,000 Total Other Funds $165,443 $608,305 $773,748 APPEOAD1 this 16th day of July,2018. V �l SEAL G JEFFERSON I LINTY BOARD • • ION ,'S , � �,� 1 , ��, � / Davisi an Chair r...„ ATTEST: Kate Dean,Member ' ....aats2e,vt l<AL Caro( e+awa © Kathleen Kler Member Y, , Deputy Clerk of the Board Page 2 of 2 fi ?/t ir\v>f. 5 TO: BOARD O COUNTY COMMISSIONERS Date: June 13, 2018 RE: Request for Budget Appropriation/Extension and Amendment General Fund 001 JUN ] 8 2011iDepartment/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $247,712 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 TOTAL REVENUE;: $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5XXXX.10 SALARIES AND WAGES $2,916,027 $215,389 $3,131,416 5XXXX.20 PERSONNEL BENEFITS $1,928,187 $32,323 $1,960,510 �SL V✓ TOTAL EXPENDITURE $4,844,214 $247,712 $5,091,926 Reason for Appropriation/Extension Union Contract Ratification. General Fund appropriation Summary by Department attached. Respectfully S�u fitted, t/eav Elected Official/Dep riment Head Signature //r07 Quarterly Appropriation Due to Union Salary Increases Summary L 'Current Revision Amended General Fund Assessor Salaries and Wages 362,779 21,272 384,051 Personnel Benefits 218,677 4,019 222,696 581,456 25,291 606,747 Auditor Salaries and Wages 101,203 7,182 108,385 Personnel Benefits 170,648 1,224 171,872 271,851 8,406 280,257 Elections Salaries and Wages 97,186 4,866_ 102,052 Personnel Benefits 40,606 784 41,390 137,792 5,650 143,442 Clerk Salaries and Wages I 148,926 11,646 I 160,572 Personnel Benefits 118,468 2,103 j 120,571 267,394 13,749 281,143 I _ _ District Court Salaries and Wages 313,984 22,810 336,794 Personnel Benefits 210,818 4,194 215,012 524,802 27,004 551,806 Juvenile Salaries and Wages 350,844 23,212 374,056 Personnel Benefits 174,255 3,906 178,161 --i 525,099 27,118 552,217 Pros Atty Salaries and Wages 207,718 25,917 233,635 i Personnel Benefits 262,049 5,781 267,830 469,767 31,698 501,465 I I Sheriff Salaries and Wages 1,221,806 88,457 j 1,310,263 Personnel Benefits 626,455 8,875 635,330 1,848,261 97,332 1,945,593 Treasurer 1Salaries and Wages 111,581 10,027 121,608 [Personnel Benefits 106,211 1,437 107,648 217,792 11,464 229,256 1 1 Total Salaries and Wages 2,916,027 215,389 3,131,416 Total Personnel Benefits 1,928,187 32,323 1,960,510 1 4,844,214 247,712 5,091,926 6/13/2018 G:\Auditor\##Acctg\Bdgt App&Chgs\2018 2ND QTR APPR- PR CC : 5ck I11II3 ret 5. TO: BOARD OF UNTY COMMISSIONERS Date: June 13,2018 RE: Request for Budget Appropriation/Extension and Amendment County Commissioners 060 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fjht5n�y� get is short. Therefore, for this current year for the reason's outlined below, I request an approp i nd d et extension in the amount of: $6,105 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51160.10.0010 COMMISSIONER- DIST#1 $77,959, $1,559 $79,518 51160.10.0020 COMMISSIONER- DIST#2 $77,959 $1,559 $79,518 51160.10.0030 COMMISSIONER-DIST#3 $77,959 $1,559 $79,518 51422.20.0000 PERSONNEL BENEFITS $125,292 $1,428 $126,720 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $359,169 $6,105 $365,274 Reason for Appropriation/Extension Commissioners salaries and benfits adjusted in conformance with Resolution 10-14. Respectfully mitt teed, Elected Official/Dertment Head Signature / //9 :noeS 4(1-Z 6219116 I TO: BOA OF COUNTY COMMISSIONERS Date: June 18,2018 RE: Request For Budget Appropriation/Extension and Amendment General Fund-District Court 001-080-000 Department/Fund Name Fund Number Commissioners: (check all that apply) n� 5 99 0 Please be advised that after a thorough examination of my current budget it appears th 'the,- �t8allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 51240.35.0000 Small Tools and Minor Equipment $0.00 $10,000.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 ' m $0.00 $10,000.00 $10,000.00 Reason for Appropriation/Extension„ This request is to cover a portion of the cost of a much needed technology upgrade for the District Court JAVS system.Some components of the District Court JAVS system were upgraded in 2016.This will complete the upgrade for District Court.The !Trial Court Improvement Fund doesn't have sufficient budget or fund balance to cover the cost of the upgrade.A separate budget request for the Trial Court Improvement Fund of$17,000 is being submitted as a companion to this one.This request is !to cover the fund balance shortfall in the Trial Court Improvement Fund. w ,..,,...«._,,...�.Wr.�. ...,�......�®�.,e� eu mama e.....«.....«..,....._......»....... ,n me.,.F..,.� -.—........�.�. �n ,., ,..��.-.,--..........«»...... ,».......,... ..m.,e..em ate..... m..�...2,.m...»-�..... Respectfully submitted, �. _74:te/tZ ai ,/ PKAA 31,05')/ PE11r TO: BOARD OF COUNTY COMMISSIONERS Date: June 18,2018 . _ RE: Request For Budget Appropriation/Extension and Amendment General Fund-Prosecuting Attorney's Office 001-150 JUN 25 216 Department/Fund Name Fund Number Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocatedis insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Bud.!et $0.00 $0.00 $0.00 $0.00 l" P, et $0.00 $0.00 $0.00k BARS#Expenditure Description Current Revision New Budget Budget 51510.49.0030 Schools and Seminars $2,392.00 $2,500.00 $4,892.00 51510.31.0010 Office Supplies $192.00 $192.00 51510.40.0000 Professional Services $6,264.00 $6,264.00 51510.64.0010 Library Books and Materials $3,899.00 $3,899.00 51510.92.0010 Telephone $870.00 $310.00 $1,180.00 yr. way 3,.` gn r i. ` $3,262.00 $13,165.00 $16,427.00 Reason for Appropriation/Extension 1.This request is for additional legal training for Laura Mikelson so she can better assist the Chief Civil Deputy Prosecuting Attorney. 2-5.These request lines are for budget authority to cover the cost of 2017 invoices paid in 2018.These were invoices received ,after the 4th Quarter supplemental budget appropriation process.The PAO ended 2017 with less than$2,500 in available budget.As a result they held a number of invoices over into the next budget year,2018.The PAO budget for 2018 is 44% expended which means expenses are running ahead of pace-this budget authority is essential to the office. ir"z/' Respectfully submitted, T � 0_c C!5 . Pfol lcctilE TO: BOOF COUNTY COMMISSIONERS Date: June 18,2018 RE: Request For Budget Appropriation/Extension and Amendment General Fund-Coroner 001-151-000 Department/Fund Name Fund Number JUN 152018 Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. O For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 % %/� � $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 56320.41.0010 Autopsies $37,800.00 $5,400.00 $43,200.00 56320.41.0030 Kosec Funeral Home $12,000.00 $6,000.00 $18,000.00 56320.49.0020 Dues,Subscriptions,Memberships-WACME $0.00 $300.00 $300.00 $0.00 $0.00 : � /, '" $49,800.00 $11,700.00 $61,500.00 ,�i/% ��//vim///-� ion/i�/'i"� Reason for Aro_priation/Extension This request is for additional budget authority to cover the cost of 2017 invoices received and paid for in 2018.As of June 7, 2018 the Coroner budget has 38%left for the balance of the year. Respectfully su mitted, ec: C3 TO: ,1)453. OA OFtOUNTYCOMMISSIONERSDate. ,W 0 x ,01$ ''- Yct'a Y RE: Request For Budget Appropriation/Extension and Amendment JIl Superior Court 001240000 JUN ®8 2018 Department/Fund Name Fund Number Commissioners: (check all that apply) -` ✓❑ Please be advised that after a thorough examination of my current budget it appears that"tbe 'attti;u;fit allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ✓❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No O Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 001240000.39700.00013 TRANSFER FROM FUND 131 $35,538.00 $20,874.00 $56,412.00 $0.00 $0.00 $0.00 $35,538.00 $20,874.00 $56,412.00 BARS#Expenditure Description Current Revision New Budget Budget 001420000.51221.41.011 DRUG COURT CASE MANAGEMENT $35,538.00 $20,874.00 $56,412.00 $0.00 $0.00 $0.00 $0.00 $35,538.00 $20,874.00 $56,412.00 Reason for Appropriation/Extension Per the Memorandum of Understanding between the Jefferson County Superior Court and the Jefferson County Board of County Commissioners,which administers the Mental Health/Substance Abuse Tax Fund through the Jefferson County Public Health,signed the 9th Day of April,2018 and: Whereas,the Jefferson County Mental/Substance Abuse Sales Tax Advisory Committee voted to recommend Jefferson County Mental Health/Substance Abuse Sales Tax Fund 131 be allocated for therapeutic court case management services in 2018 as follows: $44,412 for Drug Court case management(and other services)and$12,000 for Family Therapeutic case management(and other services)in the Jefferson County Superior Court. The allocation from the Mental Health Drug Fund for Drug Court and Family Therapeutic Court Case Management was higher than budgeted.This appropriation will allocate the additional revenues and expenditures to pay for Case Management in 2018 Respectfully submitted, U� t—`+ /171. Lal , ,5 kVA 67 J5)/7' TO:BOARD OF COUNTY COMMISSIONERSDate: June 18,2018 RE: Request For Budget Appropriation/Extension and Amendment JUN 25 2018 General Fund-Operating Transfers 001-261-000 Department/Fund Name Fund Number Commissioners: (check all that apply) O Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. O For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 s L z� „ ""* 7, ®'d $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 59700.00.0113 Transfer to 4H After School $27,250.00 $8,000.00 $35,250.00 59700.00.0050 Cooperative Extension Programs $182,100.00 $4,500.00 $186,600.00 59700.00.0160 Transfer to Public Health $672,830.00 $89,328.00 $762,158.00 59700.00.0200 Transfer to Community Development $464,680.00 $54,027.00 $518,707.00 59700.00.0180 Transfer to Road Fund $0.00 $59,815.00 $59,815.00 ; ''V v �11-W ,41' ,7 �li $1,346,860.00 $215,670.00 $1,562,530.00 Reason for Appropriation/Extension 1.)WSU Extension and the Quilcene School District have partnered to create a successful 4H After School Program.The 'Brinnon School District has asked that a like program be created in Brinnon.Their school aged population has surged and there are no after school opportunities there.Jefferson County Parks and Recreation was able to secure a commitment from Jefferson Healthcare($10,000)to help fund this initiative because of its potential to improve health outcomes.This request is for$8,000, Ian amount sufficient to fund a three day a week after school program in Brinnon and a four day a week after school program in 1 Quilcene-for September through December of the 2018 school year.Each program would have two adult teachers and would include a variety of stimulating mental and physical activities and healthy snacks. 2.)The county has agreed to fund$9,000 of Noxious Weed work in the county road right of way to be split evenly between the ;Road Fund and the General Fund.This request is to cover the General Fund share. 3&4.)Increase to cover increased Public Health(3)and Community Development(4)costs due to the recent UFCW settlement. 4.)Excess PILT transfer to Road Fund to cover SRS shortfall and bring the SRS and PILT total to$466,000 per agreement. Respectfull submitted, -�!� 7a10 � I �l n,� 5 TO: BOARD O COUNTY COMMISSIONERS Date: June 13,2018 RE: Request for Budget Appropriation/Extension and Amendment JUN 1 8 2018 AUDITOR'S O&M 105 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $928 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51410.10.0000 SALARIES AND WAGES $16,897 $760 $17,657 51410.20.0000 PERSONNEL BENEFITS $7,668 $168 $7,836 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $24,565 $928 $25,493 Reason for Appropriation/Extension Union Contract Ratification Respectfully fitted, -16/4.5"-a /dA /ir// �� Elected Official/Depent Head Signature CC:a. (9 I I G 113 Anne 5 . TO: BOARD 0 COUNTY COMMISSIONERS Date: June 13,2018 RE: Request for Budget Appropriation/Extension and Amendment Courthouse Facilitator 106 �i iRi 2018 Department/Fund Name Fund Nu bdR Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $208 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 TOTAL REVENUE; $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51230.10.0000 SALARIES AND WAGES $3,391 $170 $3,561 51230.20.0000 PERSONNEL BENEFITS $1,564 $38 $1,602 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $4,955 $208 $5,163 Reason for Appropriation/Extension Union Contract Ratification Respectfully m�iffe�d, Elected Official/Deiiaftment Head Signatu � � Arora TO: BOARD O COUNTY COMMISSIONERS Date: June 13,2018 RE: Request for Budget Appropriation/Extension and Amendment COOPERATIVE EXTENSION 108 UN 1 8 2018 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $8,570 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5XXXX.10 SALARIES AND WAGES $190,255 $8,037 $198,292 5XXXX.20 PERSONNEL BENEFITS $25,097 $533 $25,630 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $215,352 $8,570 $223,922 Reason for Appropriation/Extension Union Contract Ratification Respectfully Sub -•, Elected Official/Departm:li'Head Signatu e /sit? TO: BOAR OF COUNTY COMMISSIONERS Date: 648/2018 RE: Request For Budget Appropriation/Extension and Amendment WSU Jefferson County Extension 108 JUN 2 5 2018 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 34710.00.0020 Coop Training Water Quality Prog $6,600.00 $5,800.00 $12,400.00 $0.00 $0.00 ',,,5:641305 $0.00 � � P��� � • 4 ' Y !_ $6,600.00 $5,800.00 $12,400.00 BARS#Expenditure Description Current Revision New Budget Budget 55310.41.0040 Water Quality Faculty $2,000.00 $5,800.00 $7,800.00 57121.47.0000 Utilities $1,500.00 $1,300.00 $2,800.00 $0.00 $0.00 $0.00 , TQ Tt $3,500.00 $7,100.00 $10,600.00 Reason for Appropriation/Extension 31.This budget neutral request is to recognize 2017 Marine Resources Committee(MRC)grant revenue received in 2018. ;Although this revenue was related to salaries and benefits for work Bob Simmons did on rain garden design under the MRC grant,he would like to use the revenue to offset 2018 Water Quality Program expenses. 2.This request is for additional utilities budget.They moved to another facility and utilities expenses in the new facility are higher than anticipated. Respectfully submitted, 7 (715-7/ "ikci 1P/-25//ff Allot 5 . TO: BOARD OF COUNTY COMMISSIONERS Date: 06/18/2018 RE: Request For Budget Appropriation/Extension and Amendment JUN 2 5 2018 WSU Jefferson County Extension 108 Department/Fund Name Fund Number Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No O Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 34931.00.0010 JC PUBLIC WORKS-NOXIOUS WEEDS $0.00 $4,500.00 $4,500.00 39700.00.0010 OPER TRF IN-FR G.F. $0.00 $4,500.00 $4,500.00 34516.00.0020 INTERGOV-NWC:City of PT Right of Way $0.00 $2,500.00 $2,500.00 34516.00.0022 PUD/NOX WEED MOU $0.00 $25,000.00 $25,000.00 A gyro ,' { •@ IT $0.00 $36,500.00 $36,500.00 BARS#Expenditure Description Current Revision New Budget Budget 55360.41.0010 PROFESSIONAL SERVICES $3,314.00 $3,686.00 $7,000.00 55360.41.0020 PUD/NOX WEED MOU $0.00 $18,000.00 $18,000.00 $0.00 $0.00 $0.00 0L.: i< $3,314.00 $21,686.00 $25,000.00 Reason for Appropriation/Extension =This request is to recognize revenues and expenses associated with memorandums of understanding with Jefferson County,the 'City of Port Townsend and with Jefferson County Public Utilities District Number 1 for noxious weed control services on land owned by these jurisdictions.All three MOU's were finalized after the 2018 budget was adopted. Respectfullysubmitted, �� gid, 5k 81 TO: B ARDOF UNTY COMMISSIONERS Date: June 18, 2018 RE: Request for Budget Appropriation/Extension and Amendment WSU Jefferson County Extension JUN 2 5 2018 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $33,700 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No n Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $33,700 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 33366.12.100 WDFW-EPA Grant $0 $33,700 $33,700 $0 TOTAL REVENUE $0 $33,700 $33,700 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.xx.xxxx WDFW-EPA Salaries and Wages $0 $11,017 $11,017 5xxxx.xx.xxxx WDFW-EPA Benefits $0 $2,586 $2,586 5xxxx.xx.xxxx WDFW-EPA Supplies $0 $1,640 $1,640 5xxxx.xx.xxxx WDFW-EPA Professional Services $0 $13,317 $13,317 5xxxx.xx.xxxx WDFW-EPA Travel $0 $371 $371 5xxxx.xx.xxxx WDFW-EPA Indirect $0 $4,769 $4,769 TOTAL EXPENDITURE $0 $33,700 $33,700 Reason for Appropriation/Extension The 2018 WDFW-EPA Water Quality Education Grant was fully executed May 30, 2018. This request recognizes the revenues and expenses associated with this grant. Once appropriated the Auditor's Office will establish the appropriate BARS coding. Respectfully Submitted, Elected Official/De ment Head Signa re 6725 ( (911qbg Ptvwe..5 June 18,2018 TO: BOA D OF COUNTY COMMISSIONERS Date: RE: Request For Budget Appropriation/Extension and Amendment 4H After School 113-000-000 Department/Fund Name Fund Number.JUN 18 2018 Commissioners: (check all that apply) • Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 39700.00.0010 Transfer from the General Fund $27,250.00 $8,000.00 $35,250.00 $0.00 $0.00 $0.00 kt alskt, $27,250.00 $8,000.00 $35,250.00 BARS#Expenditure Description Current Revision New Budget Bud let 57123.10.0000 Salaries and Wages $0.00 $8,000.00 $8,000.00 $0.00 $0.00 $0.00 $0.00 .4 ,_.. `a'' !Ejell% .irk i ,i. $0.00 $8,000.00 $8,000.00 Reason for Appropriation/Extension WSU Extension and the Quilcene School District have partnered to create a successful 4H After School Program.The Brinnon ISchool District has asked that a like program be created in Brinnon.Their school aged population has surged and there are no after school opportunities there.Jefferson County Parks and Recreation was able to secure a commitment from Jefferson Healthcare($10,000)to help fund this initiative because of its potential to improve health outcomes.This request is for$8,000, an amount sufficient to fund a three day a week after school program in Brinnon and a four day a week after school program in Quilcene-for September through December of the 2018 school year..Each program would have two adult teachers and would include a variety of stimulating mental and physical activities and healthy snacks. Respectful ubmitted, / A cc: c5 NJ\d. b111115 flNnn .5. TO: BOAR F COUNTY COMMISSIONERS Date: June 13,2018 RE: Request for Budget Appropriation/Extension and Amendment CRIME VICTIMS SERVICES 120 JUN 18 2018 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $5,088 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5XXXX.10 SALARIES AND WAGES $63,193 $4,191, $67,384 5XXXX.20 PERSONNEL BENEFITS $26,837 $897 $27,734 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $90,030 $5,088 $95,118 Reason for Appropriation/Extension Union Contract Ratification Respectfully ed, g Elected Official/liDei6ment Head Signature W/gavir eS FhAcl fifty AhYle 5-, TO: BOARD OF COUNTY COMMISSIONERS Date: June 18,2018 RE: Request for Budget Appropriation/Extension and Amendment HHS Site Abatement Fund 126 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful exa tion of all the expenditures within the department budget with respect to present and future A#egisL l8ir�t my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $22,897 X For funds other than Current Expense(General Fund)--Is there enough Fund Balance(Unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 56253.41.0050 Clean-up Activities $0 $22,897 $22,897 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $22,897 $22,897 Reason for Appropriation/Extension The expenses above were not in the original 2018 budget. This budget and the Public Health's Abatement Program budget will be used for approved abatement projects. Respe fully Submitted, ZAA/ 4&474)+,,z4:- Elected Official/Department Head Signature S. TO: BOARD F COUNTY COMMISSIONERS Date: June 18,2018 RE: Request For Budget Appropriation/Extension and Amendment Public Health 127-000-010 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that RiNanIc6naticated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 39700.00.0302 Transfer in From Capital Improvement $0.00 $327,000.00 $327,000.00 $0.00 $0.00 $0.00 $0.00 $327,000.00 $327,000.00 BARS#Expenditure Description Current Revision New Budget Budget 59418.64.0000 Capital Outlay-Software $0.00 , $327,000.00 $327,000.00 $0.00 $0.00 $0.00 $0.00 ; $0.00 $327,000.00 $327,000.00 r � -:fig. _�� Reason for Appropriation/Extension :The Transfer in From Capital Improvement will enable Public Health to acquire new permit software on behalf of a number of j county departments. A transfer to IS was originally approved in the 2018 budget pending the development of a thoughtful governance model for our permit software.Discussions between Central Services,Public Health,Community Development, 1Public Works and the Auditor's Office resulted in a model where Public Health would be the designated steward of the software ion behalf of the departments using the software.As a result the capital acquisition will occur out of Public Health.This creates a ?transfer to Public Health and capital expenditure budget for acquiring and implementing the software. Respectfully submitted, cs 3Leptoia Avviye_5' • TO: BOARD OF COUNTY COMMISSIONERS Dater June 15,2018 RE: Request for Budget Appropriation/Extension and Amendment Public Health 127 Department/Fund Name Fund W12)62r2 G 2018 Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $89,328 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes X No X Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $89,328 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 397.00.10.0355 Transfer-in from G/F Public Health (one-time)Admin $0 $8,322 $8,322 397.00.10.0360 Transfer-in from G/F Public Health (one-time) EH $0 $26,316 $26,316 397.00.10.0365 Transfer-in from G/F Public Health (one-time) CH $0 $51,141 $51,141 397.00.10.0370 Transfer-in from G/F Public Health (one-time) DD $0 $3,549 $3,549 $0 $0 TOTAL REVENUE $0 $89,328 $89,328 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 56200.10.0000 Salaries-Admin $435,781 $8,322 $444,103 56210.10.0000 Salaries-EH $613,634 $26,316 $639,949 56220.10.0000 Salaries-CH $906,819 $51,141 $957,960 56800.10.0000 Salaries-DD $58,740 $3,549 $62,290 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $2,014,974 $89,328 $2,104,302 Reason for Appropriation/Extension Public Health requests a transfer from the GF to cover the recent UFCW bargaining agreement settlement. The amounts above were not reflected in our 2018 budget and there are no means at this time to recover such expenses. Resp: tfully Submitted, ."4( —Aa./ Elected Official/Department Head Signature ec '. e5 c\1w S TO: BOARD OF COUNTY COMMISSIONERS Date: 06/25/2018 RE: Request For Budget Appropriation/Extension and Amendment Community Development 143000010 Department/Fund Name Fund Number JUN 2 6 2018 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 39700.00.0010 Transfer in from General Fund $464,674.00 $54,027.00 $518,701.00 $0.00 $0.00 $0.00 3' $464,674.00 $54,027.00 $518,701.00 BARS#Expenditure Description Current Revision New Budget Budget 55810.10&.20 Admin Salary&Benefits $149,048.00 $3,255.00 $152,303.00 55862.10&.20 Land Use Salary&Benefits $583,131.00 $27,698.00 $610,829.00 55865.10&.20 Permit Tech Salary&Benefits $108,756.00 $9,054.00 $117,810.00 55960.10& .20 Building Salary&Benefits $241,838.00 $14,020.00 $255,858.00 $0.00 �e,.. $1,082,773.00 $54,027.00 $1,136,800.00 Reason for Appropraton/Extension UFCW Union Wage increase.Community Development needs our budget increased for the salaries and benefits increase /negotiated in the new union agreement.We have some salary savings from a position vacancy and fund balance from previous years that can be used to absorb the increase retroactive to Jan 1,2018.We will ask for additional general fund transfer revenue if revenues do not keep up with projected needs in the 3rd quarter. Respetthll :sub red cc: Ir7C/ � vole ' June 18,2018 TO:BOAR OF COUNTY COMMISSIONERS Date: RE: Request For Budget Appropriation/Extension and Amendment Trial Court Improvement Fund 141-000-010 Department/Fund Name Fund Number Commissioners: (check all that apply) ff''nnII yya Q Please be advised that after a thorough examination of my current budget it appears'IHAt me amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. 0 For funds other than Current Expense-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 51241.35.0000 Small Tools and Minor Equipment $7,000.00 $17,000.00 $24,000.00 $0.00 $0.00 $0.00 $0.00 o e $7,000.00 $17,000.00 $24,000.00 Reason for Apropriation/Extension LL� 1This request is to cover a portion of the cost of a much needed technology upgrade for the District Court JAVS system.Some components of the District Court JAVS system were upgraded in 2016.This will complete the upgrade for District Court.The 'Trial Court Improvement Fund doesn't have sufficient budget or fund balance to cover the cost of the upgrade.This request is 1 Ifor$17,000 in additional budget authority for the Trial Court Improvement Fund.A separate budget request for District Court ofj '$10,000 is being submitted as a companion to this one.That request is to cover the fund balance shortfall in the Trial Court 'Improvement Fund. Respectfull ubmitted, , ,".` 4//0e cY ly ) (9 1 PrrlYve 5 , June 18,2018 TO: BOARD COUNTY COMMISSIONERS Date: RE: Request For Budget Appropriation/Extension and Amendment Affordable Housing Fund 148-000-010 Department/Fund Name Fund Number Commissioners: (check all that apply) • Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careexaminiimtlion of all the expenditures within the department budget with respect to present and future nee' '? fildtifN'My budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. • For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No • Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 34126.00.0000 Recording Fee Surcharge-Affordable Housing $38,950.00 $7,500.00 $46,450.00 34127.10.0000 Ending Homelessness-Local JC Housing $38,606.00 $74,000.00 $112,606.00 $0.00 $0.00 r,.r1307-.1; $77,556.00 $81,500.00 $159,056.00 BARS#Expenditure Description Current Revision New Budget Budget 51550.41.0030 Homelessness HB#2163 $178,588.00 $75,000.00 $253,588.00 $0.00 $0.00 $0.00 $0.00 � ,'. N $178,588.00 $75,000.00 $253,588.00 Reason for Appropriation/Extension The Washington State legislature passed HB 1570 which increased the document recording surcharge,effective July 1,2018, :and made it permanent.This request recognizes the additional surcharge revenues expected in 2018 and asks for$75,000 in additional expenditure budget to keep the homeless shelter open all year. Respectfull submitted, c// /( cc : 6,5 0-0-3Z1,1)03 Ian s TO: BOARD OUNTY COMMISSIONERS Date: June 13,2018 RE: Request for Budget Appropriation/Extension and Amendment TREASURER O&M 150 Department/Fund Name Fund Number N 1 8 2018 Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $893 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51422.10.0010 REVENUE FORECLOSURE CLERK $16,393 $731 $17,124 51422.20.0000 PERSONNEL BENEFITS $6,623 $162 $6,785 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $23,016 $893 $23,909 Reason for Appropriation/Extension Union Contract Ratification Respectfully itted, Elected Official/De ment Head Signature CC: . 'S 40)5/0 TO: =/aka J COUNTY COMMISSIONERS Date: .June 2.5;2018 RE: Request for Budget Appropriation/Extension and Amendment Central Services/Construction & Renovation 301-000-010 Department/Fund Name Fund Number JUN 252018 Commissioners: (mark all that apply with an "X") n Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs,I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $376,251 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No n Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $272,450 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 33402.70.0000 RCO GRANT $0 $162,450 $162,450 36710.00.0000 DONATIONS FROM PRIVATE SOURCES $0 $110,000 $110,000 $0 TOTAL REVENUE $0 $272,450 $272,450 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59410.10.0000 SALARIES&WAGES $26,065 $21,000 $47,065 59410.41.0000 PROFESSIONAL SERVICES $0 $14,000 $14,000 59410.49.0000 MISCELLANEOUS $0 $4,000 $4,000 59410.63.0000 OTHER CAPITAL IMPROVEMENTS $0 $322,730 $322,730 $0 59410.62.0000 BUILDINGS (MEM FLD ROOF RETAINAGE) $1,009,996 $14,521 $1,024,517 $0 TOTAL EXPENDITURE $1,036,061 $376,251 $1,412,312 Reason for Appropriation/Extension 1. MEMORIAL FIELD LIGHTING PROJECT: The State legislature approved the capital budget in February 2018 that included Jefferson County's Youth Athletic Facility(YAF)2016 grant application for the Memorial Field Lighting Project. The Memorial Field Lighting system is failing. Many existing lamp fixtures no longer work, and metal light parts have fallen onto the field. Exclusion zones are set around two poles to protect the general public. The lighting system will be replaced in July of 2018. Incandescent lighting, originally scoped in 2015, is no longer available. It has been replaced by LED lighting. LED lighting has a higher initial cost, but lower operation costs. LED lighting is more efficient and is 100%guaranteed for 25 years. Community donors such as school districts and service clubs will contribute$110,000 to the project. The RCO agreed to increase the grant amount by$49,950 to a total of$162,450. Jefferson County's portion will be$89,310. The county contribution is just under 25%of the total project value of $361,730. Work on this project began in 2017 and will continue into 2018. 2. MEMORIAL FIELD ROOF REPLACEMENT PROJECT: This project was originally completed in 2015. State agencies performed an Audit on the General Contractor,which became an extended period of time, partly to due to the appeals process. A Certificate of Lien was received on May 14, 2018 from Labor and Industries(L&I), claiming a $7,402.25 payment from Statutory Retainage. The balance of retainage will be returned to the contractor. The other two state agencies have already submitted releases to JCPW.ARespectful) Submitted, w Elected Official/of=•artment Head Signature Zj_�," TO:BOARD OF COUNTY COMMISSIONERS Date: June 18,2018 RE: Request For Budget Appropriation/Extension and Amendment Information Services 506-000-010 Department/Fund Name Fund Number Commissioners: (check all that apply) U Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 39700.00.302 Transfer in From Capital Improvement Fund $300,000.00 -$300,000.00 $0.00 $0.00 $0.00 $0.00 �,� E�� � �k � $300,000.00 -$300,000.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 59418.64.0025 Capital Outlay-Software $550,000.00 -$300,000.00 $250,000.00 $0.00 $0.00 $0.00 $0.00 r ry ;, w ® ( t $550,000.00 -$300,000.00 $250,000.00 Reason for Appropriation/Extension 'The Transfer In from Capital Improvement and the Capital Outlay-Software were a placeholders approved in the 2018 budget pending the development of a thoughtful governance model for our permit software.Discussions between Central Services, Public Health,Community Development,Public Works and the Auditor's Office resulted in a model where Public Health would 'be the designated steward of the software on behalf of the departments using the software.As a result the capital acquisition will°. occur out of Public Health,not Information Services.This eliminates the transfer from Capital Improvement and the related 'capital expenditure budget. _ Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: June 18,2018 RE: Request For Budget Appropriation/Extension and Amendment Capital Improvement Fund 302-000-010 Department/Fund Name Fund Number Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. Q For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 3 _ 4;00 £ $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 59700.00.0506 Transfer Out To IS $300,000.00 -$300,000.00 $0.00 59700.00.0127 Transfer Out To Public Health $0.00 $327,000.00 $327,000.00 $0.00 • $0.00 $0.00 •- a &_ ��r'"� :"�l v r� rl 9. � $300,000.00 $27,000.00 $327,000.00 Reason for Appropriation/Extension The Transfer Out To IS was a placeholder approved in the 2018 budget pending the development of a thoughtful governance :model for our permit software.Discussions between Central Services,Public Health,Community Development,Public Works ,and the Auditor's Office resulted in a model where Public Health would be the designated steward of the software on behalf of [the departments using the software.As a result the capital acquisition will occur out of Public Health.This eliminates the `transfer to IS and creates a transfer to Public Health.The transfer to Public Health is$27,000 greater because we have :negotiated an actual price.The$300,000 was an estimate based on earlier informal discussions with the selected vendor. Respectfully s 7_ /a / i! �//, Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Mark McCauley, Central Services Director DATE: July 16,2018 SUBJECT: HEARING re: Proposed 2018 Second Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2018 budgets. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget change requests address anticipated and unanticipated changes in revenues and expenditures of the requesting departments. A major factor influencing department requests this quarter was the recent ratification of the collective bargaining agreement with the UFCW, which raised wages retroactively to January 1, 2018. The county anticipated this agreement so the departmental requests were factored into the county's five-year General Fund model. The county will use one-time revenues to cover salary and benefit costs over and above what was budgeted for in the 2018 adopted budget. Specific fiscal impact comments are provided below. The county published a Hearing Notice in the Port Townsend Leader on July 4 and 11, 2018. FISCAL IMPACT: General Fund expenditure budget increase requests total $525,226. Of this $391,067, or 74.5%relates to the UFCW contract ratification. Another$59,815, or 11.4%, relates to a transfer to Public Works to make up for a shortfall in SRS funding. Another 4%, or$20,874, for Superior Court has an offsetting revenue. These items account for approximately 90% of the General Fund requests. Non-General Fund expenditure budget increase requests total $773,748, partially offset by$608,305 in additional revenues. Of this, 20.4%or$158,149, covers salary and benefit increases related to the UFCW contract ratification. Another 49%, or$376,252,relates to the lighting upgrade project for Memorial Field. Another 9.7%, or$75,000, relates to increased funding for the homeless shelter. These items account for 79% of the non-General Fund requests. These adjustments are summarized in the attached table. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 2nd quarter supplemental budget appropriations. :.... EWED B : ' dip Mori: l unty Admi ' •• , Date Regular Agenda 10:00 a.m. 2nd Quarter Budget Supplemental Summary Table Percent of General Fund Requests Revenue Expense Total UFCW Labor Agreement Increase $391,067 74.50% Transfer to Public Works for SRS Shortfall $ 59,815 11.40% Superior Court-Drug Court $ 20,874 $ 20,874 4.00% All other requests $ 53,470 10.10% Total $ 20,874 $525,226 100.00% Non General Fund Requests UFCW Labor Agreement Increase $143,355 $158,149 24.00% Homeless Shelter $ 81,500 $ 75,000 9.70% Memorial Field Lighting Enhancement $272,450 $376,251 49.00% WSU Cooperative Extension $ 84,000 $ 71,056 9.18% All other requests $ 27,000 $ 93,292 12.06% Total $608,305 $773,748 100.00%