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HomeMy WebLinkAboutM070218 ,..t.. 4ON �O 9'VIIN0' MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, July 2, 2018, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA NO QUORUM: Commissioner David Sullivan explained that there was no quorum of the Board of County Commissioners to call the public meeting to order. He stated he will not address any action items until Commissioner Kate Dean is able to join the meeting. He listened to comments from the public in attendance. The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding clearing of property in Port Hadlock. • Comment regarding Jefferson County becoming a Charter County. • Comment regarding code enforcement in Jefferson County. • Comment regarding economics and voting. • Comment regarding code enforcement in Jefferson County. • Comment regarding Charter County, Code Enforcement Officer and guns in America. • Comment regarding gunshot victims and healthcare, ectasy, gun-related incidents and noise. • Comment regarding a recent Amateur Radio Operators Field Day event. • Comment regarding appeal of the Pleasant Harbor Master Planned Resort Development Agreement. • Comment regarding clearing of property in Port Hadlock. • Comment regarding a Public Records Request for a personnel file and that person's wages, and Mr. D'Amico's lawsuits against Jefferson County. • Commissioner Sullivan and the County Administrator addressed comments and concerns. CALL TO ORDER: Chair David Sullivan called the meeting to order at 10:00 a.m. with Commissioner Kate Dean joining via Skype teleconference call. Commissioner Kathleen Kler was absent. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Chair Sullivan seconded the motion. The motion carried. 1. RESOLUTION NO.27-18 re: HEARING NOTICE: 2018 Second Quarter Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 16, 2018 at 10:00 a.m. in the Commissioners Chambers, Jefferson County Courthouse, Port Townsend 2. RESOLUTION NO. 28-18 re: Update to 2018 Comprehensive Emergency Management Plan; Jefferson County Emergency Management Page 1 Commissioners Meeting Minutes of July 2, 2018 3. AGREEMENT re: Memorial Athletic Field Lighting Replacement; In the Amount of $297,308.40; Jefferson County Public Works; MUSCO Sport Lighting/King County Directors Association (KCDA) 4. AGREEMENT, Change Order No. 1 re: 2018 Pavement Marking on Jefferson County Roads, County Project No. 180 20490; Reduce Amount by $19,291.70 for a Total of$287,532.19; Jefferson County Public Works; Apply-Aline, LLC 5. AGREEMENT re: EnerGov Software and Related Professional Services; In the Amount of $327,000; Jefferson County Central Services; Tyler Technologies 6. AGREEMENT,Amendment No. 2 re: 2017 Salary Compensation Study Amending the Scope of Work; An Increase of$10,000 for a Total of$51,570; Extension of Time Through August 31, 2018; Jefferson County Administrator; Cabot Dow Associates, Inc. 7. Advisory Board Reappointment re: Jefferson County Civil Service Commission; Six (6) Year Term to Expire June 5, 2024; Ken Przygocki 8. Payment of Jefferson County Vouchers/Warrants Dated June 25, 2018 Totaling $251,744.34 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) APPROVAL of MINUTES: Commissioner Dean moved to approve the Special Meeting Minutes of June 19, 20 and 21, 2018 and Regular Meeting Minutes of June 18, 2018 as presented. Chair Sullivan seconded the motion. The motion carried. HEARING re: proposed Ordinance Modifying Chapter 3.42 of the Jefferson County Code to Change the Title to "County Clerks Fees," and Add an Article II, in Order to Allow the Clerk to Charge for Access to the Electronic Court Records Management System (ECRMS), Known as Odyssey: County Clerk Ruth Gordon explained her request to charge for access to the Electronic Court Records Management System(ECRMS), also known as Odyssey. In 2015,the Administrative Office of the Courts began to implement the Odyssey Portal which is a web based application used to view court records and documents. Chair Sullivan opened the hearing for public testimony. Tom Thiersch, Jefferson County: I have concerns about the ordinance,particularly the way it has been presented. The ordinance itself does not include any schedule of fees, it only states the maximum amount. The only exclusions to those fees are for those people who are indigent and non-profits. Even though the cover memo stated a representative fee schedule that may be used elsewhere. There is nothing in the ordinance that actually states what the fee is going to be other than the upper limit. That is a limit and should be corrected before the ordinance is approved. Second issue, as was just mentioned, pro se litigants. Charging $100 is just a tax now on using the courts. If a pro se litigant wants to access the system, it seems unfair, inordinately unfair. Pro se litigant may bring only one case per year, it seems like $100 is a lot if you're just trying to represent yourself in traffic court or whatever. He requested that the fee be reduced to something much less, like $25. You're talking about the cost of data entry maybe once per year. Is that$600? I doubt it. Is it $100 for one person? I doubt it. $25, maybe. I've seen the size of the application package, it is not that large. There may be a little bit of data entry, but not$100 worth of data entry. The other thing is, because there is no documents here available for this portal for Jefferson County, you're not getting a lot for your money. I understand if you're trying to access documents from other jurisdictions, than yeah, you might be getting a bargain. Why not have the clerks of the court work out a system where they measure the amount of usage done per person and which Page 2 Commissioners Meeting Minutes of July 2, 2018 records from which counties they are accessing and allocate the costs accordingly?Not just do a flat fee based on well, this person may want to come in here and do something. It seems like there is a measurement, and organizational structure that is kind of missing to the whole approach that has been done for this Odyssey. That would be a future improvement that would be more valuable and more fair to all the users of the system. Lastly, with respect to Laserfische, until the County's documents are available through the system, I would say that the maximum you should charge for the privilege of logging in is $100. I don't see $600 worth of value. Thank you. Mike Belenski, Jefferson County: I second what Mr. Thiersch said and that everything was right on point. This is an ordinance, and the first I heard about it was two weeks ago. I don't know how it's all getting massaged in the background, to be able to present it to you, but it would be nice to see where a lot of this stuff in the ordinance came from, who's promoting it, who had comments against it. I don't think there's been any of that. I haven't seen it. I just want to especially comment about pro se litigants and for people who don't know what a pro se litigant is, it's someone who represents themselves. It is Latin for"on one's own behalf."And so, my point is, Washington State Supreme Court, they treated me just like a lawyer, I had all the benefits. I could file my stuff electronically. I'd ask for a case, they'd go to the back and get it. I had to tell them a couple days ahead of time, and really thought they respected access to the courts. Court of Appeals was a little bit different. I wasn't treated like a lawyer, I couldn't file electronically. I couldn't get an account. So, I gotta drive my stuff down there. I don't risk mailing it in because Mr. Alvarez made that mistake one time and we were standing there and the Judge is going Mr. Alvarez where's your pleadings? You know,they ended up going to the wrong place and he's dancing around like his feet are on fire. And so I don't wanna be that guy, so I'm driving it down there. The point is, when you send it in to the State Supreme Court, within 5-10 minutes they email you back and say we've got your stuff. So I know almost immediately if it got lost out in the internet somewhere or did they actually get it. So I got proof of service that I gave it to them, and then you're carbon copying the county or the other side. So yeah you're proof of service. My point is, I think that some people respect, you know,just a pro se litigant's access to the courts and I think some places don't. So what I would like to see is something in there for somebody to represent themselves that it doesn't cost them a lot of money. So that's my comment. Thank you. Joan Best: As an attorney, I can say that this is a valuable service, however, as it has been pointed out, Jefferson County doesn't actually provide the major service and I have used the service in Kitsap County for instance, where you can go online and put your number in and get all kinds of information about ongoing court cases. Not just the one that you were interested, or I was interested in, but other ones. So much more of value to the public in let's say the one they have in Kitsap County, using the same system, Odyssey, but the information has to go online, which apparently Jefferson County has not done yet. I strongly suggest that you consider putting it in your budget I guess, would be the thought. Eventually, I would rather imagine that the state will require all counties to do it. So I do believe you should pass this ordinance. It should be fairly inexpensive, $25. All you're getting is access to other counties, you're not getting access to Jefferson County, but what it means is you don't have to leave Jefferson County and drive down to Port Orchard to sign up. Until you've got more material put in, that's what my suggestion would be, $25. Hearing no further testimony, Chair Sullivan closed the hearing. Clerk Gordon addressed public testimony and answered questions. She suggested minor edits to the Page 3 Commissioners Meeting Minutes of July 2, 2018 proposed ordinance. Commissioner Dean moved to adopt ORDINANCE NO. 06-0702-18 Modifying Chapter 3.42 of the Jefferson County Code to Change its Title to "County Clerk Fees;" Make the Current Chapter into Article I Titled"County Courthouse Facilitator Program Funding;"Add Article II Titled"Electronic Access to Superior Court Records and Images" which allows registration and fee collection for access to the Odyssey Case Management System; and, Add County Clerk Fees to the Jefferson County Code Appendix. Chair Sullivan seconded the motion. The motion carried. DISCUSSION re: Letter of Support for the Washington State Department of Natural Resources (DNR)Washington Wildlife and Recreation Program (WWRP) Acquisition Grant Application for Lands within the Dabob Bay Natural Area: Commissioner Dean moved to approve sending a letter of support for the Washington Wildlife and Recreation program acquisition grant application for lands within the Dabob Bay Natural Area. Chair Sullivan seconded the motion. The motion carried. ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 10:51 a.m. Chair Sullivan seconded the motion. The motion carried. The remaining items on the Agenda will be rescheduled at a later date. , '° JEFFERSON COUNTY r �� ,� BOARD OF MMISSIONERS SEAL° ,: a k + )/ :: David u by , h:ir J }N v \ (Excused Absence) ATTEST: Kathleen Kler, Member da+ c,Carolaway, CMC S Kate De , Member Deputy Clerk of the Board Page 4