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Home My WebLink About072318_ca03 Department of Public Works O Consent Agenda Page 1 of I Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, Public Works Director Agenda Date: July 23, 2018 Subject: Special Facilities Use Agreement for Memorial Field Statement of Issue: The Peninsula Trails Coalition has requested use of Memorial Field for a festival in support of the Peninsula Trails Coalition (PTC). Analysis/Strategic Goals/Pro's Ft Con's: Plans for the festival have been coordinated with the PTC. Staff have determined the festival is an appropriate use of the facility. Fiscal Impact/Cost Benefit Analysis: The event will generate parks and recreation fee revenue. Recommendation: Public Works recommends three copies of the special facilities use agreement be signed by and returned to Public Works. Reviewed B : Philip Morley County Administrator Date idow VI/ WashingianDeParlineitstatorion Maintenance Agency and Billing Address Agreement Number JC 8549 Jefferson Co. Dept.of Public Works Agreement 623 Sheridan Street Port Townsend,WA 98368 Work by WSDOT for Other State, Federal, and Contact Name/Phone# Dale Seward; 360-385-9160 Local Governmental Agencies (Total Cost of Agreement May Federal Tax ID# 91-6001322 Not Exceed $50,000 Per Year) Estimated Costs See Exhibit A Description of Work Description of work: WSDOT will furnish all labor,equipment, and materials needed to complete traffic lane striping on the Jefferson County roadways named below in accordance with the 2014 West End Striping Log and site map provided by the County, and with the current edition of the WSDOT Standard Specifications Manual M41 -10 1. Clearwater Road (County RD. No. 107598) 2. Oil City Road (County RD. No. 134309) 3. Upper Hoh Road (County Road No. 914207) This Agreement is made and entered into by and between the Washington State Department of Transportation, hereinafter the"WSDOT," and the above named governmental agency, hereinafter the"AGENCY," WHEREAS, the AGENCY has requested and the WSDOT has agreed to perform certain work as described above, NOW THEREFORE, pursuant to chapter 39.34 RCW, IT IS HEREBY AGREED AS FOLLOWS: 1.0 GENERAL 1.1 The WSDOT agrees to perform the above described work, using state labor, equipment and materials, as requested by the AGENCY. 1.2 The AGENCY agrees, in consideration of the faithful performance of the above described work to be done by the WSDOT, to reimburse the WSDOT for the actual direct and related indirect costs of the work. Administrative Charges at current rate are considered part of indirect costs. 2.0 PAYMENT 2.1 The estimated cost of the work is stated above. The AGENCY agrees to set aside funds for payment to the WSDOT in this amount. 2.2 The AGENCY agrees to pay the WSDOT for the work done within thirty(30) days from receipt of a WSDOT invoice, which shall include documentation supporting the work done. 2.3 If the AGENCY is a county or city, the AGENCY agrees that if it does not make payment as provided under the terms of this Agreement, the AGENCY authorizes the WSDOT to withhold and use as payment Motor Vehicle Fund monies credited or to be credited to the AGENCY. DOT Form 224-093 Page 1 Revised 05/2017 2.4 The AGENCY agrees further that if payment is not made to the WSDOT within thirty(30) days from receipt of WSDOT's invoice, the WSDOT may charge late fees and/or interest in accordance with Washington State Law. 3.0 INCREASE IN COST 3.1 The parties agree that the estimated cost of the work may be exceeded by up to 25%. In the event of such increased costs the parties agree to modify the estimated cost of work by written amendment, signed by both parties. WSDOT shall notify the AGENCY of increased costs as they become known. 4.0 RIGHT OF ENTRY 4.1 The AGENCY grants to the WSDOT a right of entry upon all land in which the AGENCY has interest for the purpose of accomplishing the work described above. 5.0 TERMINATION CLAUSE (Check the Appropriate Box Below) ❑X 5.1 This Agreement will automatically terminate five (5)years after date of execution. This Agreement may be terminated by either party upon thirty(30) days advanced written notice to the other party. In the event of termination, payment will be made by the AGENCY for work completed by the WSDOT as of the effective date of termination. ❑ 5.2 This Agreement will terminate upon completion of the work described herein. 6.0 DISPUTES AND VENUE. 6.1 In the event that a dispute arises under this Agreement, it shall be resolved as follows: The WSDOT's Secretary of Transportation or designee and the AGENCY's head or designee shall review the applicable facts, contract terms, statutes and rules affecting the dispute to resolve the matter. If the parties cannot reach a resolution, the parties agree that any legal action to enforce any right or obligation under this Agreement may only be brought in Thurston County Superior Court. The venue specified in this section shall not apply to any federal agency that is a party to this Agreement. 7.0 MODIFICATION 7.1 This Agreement may be amended by the mutual agreement of the parties. Such amendments or modification shall not be binding unless they are in writing and signed by persons authorized to bind each party. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year last written below. AGENCY WASHINGTON STATE DEPARTMENT OF TRANSPORTATION By: By: Printed: Printed: David Sullivan Title: Chair, Board of County Commissioners Title: Date: Date: DOT Form 224-093 Page 2 Revised 05/2017 JC 8549 EXHIBIT A TRAFFIC OPERATIONS ESTIMATE SHEET PER YEAR 6/13/2018 LABOR COST PER HOUR OR UNIT #OF UNITS COST OR HOURS SUPERVISOR $53.89 PER HOUR $0.00 MAINT.LEAD TECH. $49.58 PER-HOUR $0.00 MAINT.SPEC.3 $47.49 PER-HOUR $0.00 MAINT.SPEC.2 $43.78 PER-HOUR $0.00 MAINT.TECH 3 $44.76 PER-HOUR $0.00 MAINT.TECH 2 $41.31 PER-HOUR $0.00 MAINT.TECH 1 $34.11 PER-HOUR $0.00 UTILITY WORKER $30.60 PER-HOUR $0.00 OT SUPERVISOR $80.84 PER-HOUR $0.00 OT MAINT.LEAD TECH. $74.37 PER-HOUR 6 $446.22 OT MAINT.SPEC.3 $71.24 PER-HOUR $0.00 OT MAINT.SPEC.2 $65.67 PER-HOUR $0.00 OT MAINT.TECH 3 $67.14 PER-HOUR 12 $805.68 OT MAINT.TECH 2 $61.97 PER-HOUR 18 $1,115.37 OT MAINT.TECH 1 $51.17 PER-HOUR 6 $306.99 OT UTILITY WORKER $45.90 PER-HOUR $0.00 TOTAL LABOR $2,674.26 EQUIPMENT 4C2-1/2 Thermo Trucks $8.71 PER-HOUR $0.00 4C4-3 Button Machine $26.43 PER-HOUR $0.00 4C14-13 1 Ton Striper $5.94 PER-HOUR 6 $35.64 4C14-4 1 Ton Flatbed MMA $5.94 PER HOUR $0.00 4C15-14 F450 Button Crew $6.59 PER-HOUR $0.00 4C33-4 Sign Crew 1 Ton $6.61 PER-HOUR $0.00 5C2 1/2 Ton Pickup $3.73 PER HOUR 6 $22.38 5C5-7 1 Ton Pickup $5.73 PER-HOUR $0.00 5C7-1 Ford Crew cab $6.89 PER-HOUR $0.00 5C10 1/4 Ton Cone Pickup $2.68 PER HOUR $0.00 5C32 3/4 Ton Pickup $5.31 PER-HOUR 6 $31.86 7C12-5/6 Sign Trucks $15.34 PER HOUR $0.00 8C7-6 Paint Striper $39.21 PER HOUR 6 $235.26 8C20 Attenuators $9.38 PER-HOUR $0.00 8C27 Attenuators $10.10 PER-HOUR $0.00 8C34-1 Support Truck $25.49 PER HOUR 6 $152.94 8C39 Attenuators $15.22 PER-HOUR $0.00 8C41 Attenuators $10.08 PER-HOUR $0.00 10C4-8 Tilt Trailer button crew $1.02 PER-HOUR $0.00 1008-3 Pole trailer $1.11 PER HOUR $0.00 10C12-13 Supply Trailer striping $1.52 PER-HOUR $0.00 13C2-1 Skid steer $6.49 PER-HOUR $0.00 15C11-1 Sweeper $12.80 PER-HOUR $0.00 21C15-3 Walk behind grinder $1.38 PER-HOUR $0.00 50C12-1 SP 400 $4.26 PER-HOUR $0.00 50C34-2 SP 200 $0.73 PER-HOUR $0.00 TOTAL EQUIPMENT $478.08 MATERIALS BIT.ADHESIVE $35.15 PER-BOX $0.00 TYPE 1W. $0.53 EACH $0.00 TYPE 1Y $0.54 EACH $0.00 TYPE 2W $1.05 EACH $0.00 TYPE 2Y $1.05 EACH $0.00 TYPE 2YY $1.07 EACH $0.00 TYPE 2WR $1.09 EACH $0.00 TYPE 2YR $1.09 EACH $0.00 TYPE 2R $0.79 EACH $0.00 THERMOPLASTIC $48.50 BAG $0.00 MMA(DURASTRIPE) $48.75 GAL $0.00 GUIDE POST TAPE-WHITE $1.10 EACH $0.00 GUIDE POST TAPE-YELLOW $1.10 EACH $0.00 GUIDE POST TAPE-PRECUT $1.10 EACH $0.00 CARSONITE GUIDE POST $11.11 EACH $0.00 SAFE-HIT GUIDE POST $18.78 EACH $0.00 POS-LOCK POST ASSY. $87.64 EACH $0.00 4X4X12 $17.35 EACH $0.00 4X4X14 $23.60 EACH $0.00 4X4X18 $19.39 EACH $0.00 4X6X16 $45.66 EACH $0.00 4X6X20 $70.19 EACH $0.00 6X6X20 $72.58 EACH $0.00 6X6X24 $103.08 EACH $0.00 6X8X24 $152.88 EACH $0.00 6X8X30 $298.47 EACH $0.00 WINDBEAM in 25'lengths $82.00 PER PIECE $0.00 BOLT ASSEM. $1.95 SET $0.00 LAG BOLT $17.00 PER 100 $0.00 ANGLE $3.59 PER FOOT $0.00 SIGN COST $11.95 SQ.FOOT $0.00 PAINT(WHITE) $10.50 PER-GAL. 258 $2,709.00 PAINT(YELLOW) $10.50 PER-GAL. 516 $5,418.00 BEADS-THERMO $0.81 PER-LB. $0.00 BEADS-PAINT $0.38 PER-LB. 5805 $2,205.90 TELESPAR 2-1/2"X 14' $54.85 EACH $0.00 TELESPAR 2-1/2"X 20' $68.02 EACH $0.00 TELESPAR 2-1/4"X 14' $42.60 EACH $0.00 TELESPAR 2-1/4"X 20' $62.98 EACH $0.00 TELESPAR SOLID 3"X 3"X 24' $221.80 EACH $0.00 TELESPAR SLIP BASE FOR 2/1/2 POE $120.00 EACH $0.00 TELESPAR SLIP BASE FOR 3"SOLID $165.75 EACH $0.00 TELESPAR HD ANCHOR 36" $44.00 EACH $0.00 TELESPAR HD ANCHOR 48" $48.50 EACH $0.00 TELESPAR BREAKAWAY COUPLER $41.12 EACH $0.00 BAGGED CONCRETE $7.80 BG $0.00 SONO TUBES, 18"X 5' $31.25 EACH $0.00 SONO TUBES,30"X 7' $108.00 EACH $0.00 PRETIED REBAR CAGES FOR 30" $199.50 EACH $0.00 5 GALLONS PAINT $116.00 EACH $0.00 Solvent(paint) 5-Gal. $119.00 EACH $0.00 40x40 handicap Emblems(2per) $333.00 EACH $0.00 525 slip bases $570.00 Each $0.00 TOTAL MATERIALS $10,332.90 Per Diem Etc... Lodging $107.00 PER DAY 7 $749.00 Per Diem $74.00 PER DAY 7 $518.00 $0.00 $0.00 $0.00 TOTAL PER DIEM ECT. $1,267.00 TOTAL I $14,752.24 Overhead and Misc. 20% $2,950.45 GRAND TOTAL PER YEAR $17,702.69 JC8549 SHEET 2 OF 2