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HomeMy WebLinkAbout09 1002 00 ~L: {UJ..~pG . (D./)~.Of) 00 - .;;( Y r¡ STATE OF WASHINGTON County of Jefferson In the Matter of Establishing the Office of County Administrator } } } ORDINANCE NO. 09-1002-00 WHEREAS, the Board of County Commissioners (also known as "the Board"), pursuant to RCW 36.32.120(6), has as one of its duties "the care of the county property and the management of the county funds and business;" and WHEREAS, the Board has the authority, pursuant to RCW 36.32.340, "to take such action as is necessary to effect coordination of their administrative programs;" and WHEREAS, the Board wishes to utilize those powers granted to it by those statutes so that it may improve the efficiency and effectiveness of the executive and administrative functions that constitute part of the governmental structure for Jefferson County; and; WHEREAS, the Board has determined that in order to create a more responsive, responsible and effective County government for the people of Jefferson County there exists a need to separate, to the extent permitted by law, the executive, administrative and legislative powers and duties of the Board; and, WHEREAS, the Board believes that the creation of a position to be known as County Administrator has freed and will free the Board to devote more time for legislative duties. NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Jefferson County, Washington, as follows: SECTION 1.0 Position Created and Authority Delegated 1.1 The position of County Administrator is hereby created and included within the organizational chart for Jefferson County. 1.2 The position of County Administrator is hereby delegated the executive and administrative duties, functions, and powers conferred upon the Board of County Commissioners for the County, as a municipal corporation, by the Constitution and the laws and statutes of the State of Washington. SECTION 2.0 Qualifications Required for Position 2.1 The person appointed to the position of County Administrator shall be determined to be qualified for this position pursuant to the qualifications stated in the "Jefferson County 3.3 Ordinance No. 09-1002-00Establishing the Office of the County Administrator Page 2 Job Description: County Administrator,"(Exhibit B to Resolution #82-99,) and as said job description may be amended in the future. 2.2 The County Administrator need not be a resident of Jefferson County at the time of appointment, but shall within 90 days of his or her start date become and remain, while in office, a resident of the County. SECTION 3.0 Appointment of County Administrator 3.1 The County Administrator shall be appointed by a vote of the Board of County Commissioners. 3.2 Compensation and other terms of employment shall be set by the Board and the appointed County Administrator through negotiation and execution of an employment contract. The terms of said agreement shall not be in conflict with this Ordinance, or any State statute or regulation. Termination of the County Administrator is by a vote of the Board, at any time, subject to the terms and conditions of the employment contract. SECTION 4.0 4.1 4.2 Limits to the Authority of the County Administrator This ordinance does not affect any court, any constitutional officer, any elected statutory officer, any special purpose taxing district board, or any municipality, except the necessary coordination of budgets, employee regulations, risk management, facilities and equipment, and such other County inter-department administrative matters as may be appropriately delegated by the Board. The County Administrator, by the powers vested in Section 8 below, has the authority to change or alter the organizational structure, scope of duties, powers or obligations of any department or office appointed by the Board. SECTION 5.0. 5.1 5.2 5.3 Standards of Conduct The County Administrator shall not hold any political office or take part in any political activity relating to an individual member of the Board of Commissioners. The Code of Ethics for Municipal Officers Chapter 42.23 RCW and the penalties for violation thereof as provided by law or more restrictive ordinances adopted by Jefferson County, if any, shall be applicable to the County Administrator, and appointees thereof. The County Administrator shall be and shall remain during his/her tenure, a member in good standing of the International City/County Managers Association (ICMA) and function in adherence to the ICMA Code of Ethics and its guidelines (see Attachment 1.) '. . Ordinance No.O9-1002-0D; Establishing the Office of the County Administrator Page 3 SECTION 6.0 Deputy Administrators May Be Appointed 6.1 6.2 One or more Deputy County Administrators may be appointed by the County Administrator, upon position and budgetary approval by Board. Deputy Administrators shall serve at the pleasure of the County Administrator. Should the position of County Administrator be deemed vacant due to illness, leave, resignation, or termination, the Deputy County Administrator who has held that title for the longest period of time shall serve as the County Administrator until such time as the position of County Administrator is filled by the Board of County Commissioners. SECTION 7.0 Organization of the Executive and Administrative Functions of the Board of County Commissioners 7.1 7.2 All departments and offices carrying out the executive and administrative functions assigned to the Board shall report and be responsible to the County Administrator. All departments carrying out the executive and administrative functions of the Board shall have a Department or Office Director. The County Administrator shall have the authority to appoint and remove said Directors. The County Administrator may delegate the authority to appoint and remove staff within the Director's assigned department or office. SECTION 8.0 Powers and Duties of the County Administrator 8.1 The County Administrator shall have authority by this ordinance to: 8.1.1 To appoint and remove from office a person or persons to fill positions that are defined statutorily to be designated by the Legislative Authority, the Board, except the Clerk of the Board, in which case said designation or removal shall occur only after consultation with the Board. 8.1.2 Perform the full range of managerial oversight functions over all County administrative operations, including financial management, planning, policy development, performance management, and prioritization of fiscal, human, and capital resources. 8.1.3 Establish organizational structure, budget levels, and staffing configuration within Board appointed Departments. 8.1.4 Manage the operating budget for all County functions that are approved adopted by the Board of Commissioners. 8.1.5 Formulate and implement policies to carry out Board directives. The final authority for legislative policy adoption rests with the Board of County Commissioners as a legislative power. The County Administrator is to develop and analyze alternatives, and recommend a preferred course of action for the Board's consideration and to implement the approved policy of the Board. Ordinance No.O9-1002-.o0: Establishing the Office of the County Administrator Page 4 8.1.6 Assist the Board in various liaison functions. 8.1.7 Provide selected centralized management functions in budget, technology, capital outlay/facilities, human resources, and other support functions. 8.1.8 Develop and present an annual budget consistent with law and pre-established Board priorities. 8.1.9 Implement and administer the Board approved annual budget 8.1.10 Develop, implement and operate the County's strategic, tactical and comprehensive plans, policies and programs in each of the following support or internal service areas: A. Employee compensation, benefits and management of human resources. B. Budget and financial management. C. Technology planning and use. D. Capital facilities, purchasing and related functions. E. Public information, media relations and communications with citizens. 8.1.11 Continuously monitor and evaluate the efficiency and effectiveness of the County's service delivery and governance through a performance management system and provide a report in that regard annually to the Board of County Commissioners. 8.1.12 Have other investigative, managerial, supervisory, financial and other authorities as may be extended to that office by future ordinances or resolutions of the Board, within the limits of the laws and regulations of the State of Washington. 8.1.13 Represent Jefferson County at local, regional, state and federal levels of government as directed by the Board of Commissioners. SECTION 9.0 Liberal Interpretation 9.1 It is the intent of the Board of County Commissioners in adopting this ordinance that it shall be liberally construed to achieve the objective of delegation of those executive powers necessary and appropriate to perform the duties delineated herein. SECTION 10.0 Severability and Repeal 10.1 If any section, subsection, or other portion of this ordinance is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such section, subsection, or portion shall be deemed a separate portion of this ordinance and such holding shall not affect the validity of the remaining portions of this ordinance. 10.2 This Ordinance repeals, replaces and supplants any earlier Ordinance or Resolution of Jefferson County which implements or purports to implement the delegation of the Board's executive and administrative authority to any person other than the County Administrator . '. Ordinance No.O9-1002-0Q Establishing the Office of the County Administrator Page 5 SECTION 11.0 Effective Date This ordinance shall become effective immediately upon its passage by the Jefferson County Board of County Commissioners. Approved and adopted this 2. ~daYOf ()d ,2000. .þ' "'" SEAL: APPROVED AS TO FORM: oC; £)~ 6ht. Prosecuting Attorney ICM ode f Ethics The purposes of ICMA are to enhance the quality of local government and to support and assist professional local administrators in the United States and other countries. To further these objectives, certain principles, as enforced by the Rules of Procedure, shall govern the conduct of every member of ICMA, who shall: 1 Be dedicated to the concepts of effective and democratic local government by responsible elected officials and believe that professional general management is essential to the achievement of this objective. 2 Affirm the dignity and worth of the services rendered by government and maintain a constructive, creative, and practical attitude toward local government affairs and a deep sense of social responsibility as a trusted public servant. 3 Be dedicated to the highest ideals of honor and integrity in all public and personal relationships in order that the member may merit the respect and confidence of the elected officials, of other officials and employees, and of the public. 4: Recognize that the chief function of local government at all times is to serve the best interests of all the people. 5 Submit policy proposals to elected officials; provide them with facts and advice on matters of policy as a basis for making decisions and setting community goals; and uphold and implement local government policies adopted by elected officials. 6 Recognize that elected representatives of the people are entitled to the credit for the establishment of local government policies; responsibility for policy execution rests with the members. 7 Refrain from all political activities which undermine public confidence in professional administrators. Refrain from participation in the election of the members of the employing legislative body. 8 Make it a duty continually to improve the member's professional ability and to develop the competence of associates in the use of management techniques. 9 Keep the community informed on local government affairs; encourage communication between the citizens and all local government officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service. 10 Resist any encroachment on professional responsibilities, believing the member should be free to carry out official policies without interference, and handle each problem without discrimination on the basis of principle and justice. 11 Handle all matters of personnel on the basis of merit so that fairness and impartiality govern a member's decisions pertaining to appointments, pay adjustments, promotions, and discipline. 12 Seek no favor; believe that personal aggrandizement or profit secured by confidential information or by misuse of public time is dishonest. Adopted by the lCMA Executive Board in 1924, and most recently revised in May 1998 ICMA, the professional association r¡-~ of appointed administrators, , serving cities, counties, regional councils ~!!. :,j and other local governments