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Home My WebLink About080618_cbs02 ti z`~O' cod. J 4811/;�c, °` D ........." RA FT MINUTE S Jefferson County Board of Commissioners Regular Meeting — Monday, July 16, 2018, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kier and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding staying optimistic and Clallam County Code Enforcement. • Comment regarding the County's support of Jefferson County Pride and a recent event. • Comment regarding the lack of removal of roadkill near his property. • Comment regarding the Democratic Party's presidential candidate, the difference between Jefferson County and Clallam County, and economics. • Comment regarding the Jefferson County budget and Code Enforcement. • Comment regarding Dove House and affordable housing in Jefferson County. • Comment regarding providing more funding for the Department of Community Development, and the Planning Commission and the Comprehensive Plan Update process. • Comment regarding saving a house in Quilcene that is set for demolition and a request it be moved to a nearby location. • Comment regarding road kill collection in Washington State. • Comment regarding open public meetings and the need for the Commissioners to better inform the public on other meetings they attend. • Comment regarding notification process for bidding on a home in Quilcene. • The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Proposed Ordinance Adding Chapter 2.05 to the Jefferson County Code Regarding Indemnification and Tort Representation of Jefferson County Employees and Officers (Repeals and Replaces Resolution 87-86 and Amends Resolution 36-11); Hearing scheduled for Monday, August 6, 2018 at 10:00 a.m. in the Commissioners Chambers, Jefferson County Courthouse, Port Townsend 1 Commissioners Meeting Minutes of July 16, 2018 2. LEASE AGREEMENT, Amendment No. 1 re: Extending Lease for Kivley Center Classroom Space; In the Amount of$17,266.32; WSU Jefferson County Extension; Hadlock Development Company 3. AGREEMENT NO. 1763-94255, Amendment No. 1 re: Chemical Dependency Prevention; An Additional Amount of$40,441 for a Total of$220,000; Jefferson County Public Health; Washington State Department of Social and Health Services 4. AGREEMENT re: Special Deputy Prosecuting Attorney Services Pursuant to RCW 36.27.040; Long-Term, Long Distance Solid Waste; In the Amount of$22,500; Jefferson County Public Works; Foster Pepper, PLLC 5. Payment of Jefferson County Vouchers/Warrants Dated July 9, 2018 Totaling $785,924.55 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) APPROVAL of MINUTES: Commissioner Kler noted the second page of the Regular Meeting Minutes of June 25, 2018 was missing and noted scrivener errors on pages 3 and 4. She moved to approve the Regular Meeting Minutes of June 25, 2018 as corrected and the Regular Meeting Minutes of July 2, and 9, 2018 and Special Meeting Minutes of July 10, 2018 as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:52 a.m. and reconvened at 10:03 a.m. with all three Commissioners present. HEARING re: 2018 Second Quarter Budget Appropriations/Extensions; Various County Departments: Central Services Director Mark McCauley explained each budget appropriation and extension request from various County Departments. Chair Sullivan opened the hearing for public testimony. Tom Thiersch, Jefferson County: Thank you Mr. Morley, your memory is outstanding since I discussed with you about two weeks ago the issue about why the courts aren't on the same system as you are here, so, excellent. And that was going to be my first comment, is to work as closely as possible with the other administrative officers in the building, try to consolidate, get as much commonality in technology as possible, that which works best which seems to be AV Capture All. It seems to be quite a good system except for those few occasions where it has failed us. It's a whole lot better than JAVS was. I did want to say one other thing. I attend the meetings of a lot of other agencies around the County, and none of them, that I attend, have the same degree of transparency when it comes to how the money is spent, as evidenced by the budget appropriations and extensions that happen here every quarter. The County's budget is pretty opaque, but that's not your fault. The structure of it is dictated by the state and other things, so I understand that. But to the extent that you can, you do in fact make it clear where changes are made. The largest public entity in this County, Jefferson Healthcare, they might publish where they're spending the money, but they never tell you how they're shuffling the money around from week to week, month to month, quarter to quarter. No visibility at all. Same thing with PUD. No, they just have a fund and they say well, we had a budget, but we don't want to spend it here, we want to spend it 2 Commissioners Meeting Minutes of July 16, 2018 D R A F T there, and you don't know about it until the year's up so I just appreciate the fact that we are kept informed about changes that are taking place, so thank you. Hearing no further testimony, Chair Sullivan closed the public hearing. After deliberation, Commissioner Dean moved to adopt RESOLUTION NO. 31-18 re: Budget Appropriations/Extensions for Various County Departments. Commissioner Kler seconded the motion which carried by a unanimous vote. HEARING re: Resolution for Disposal of Surplus County Equipment at Auction ($2,500 Value or More): Treasurer Stacie Prada reviewed a proposed resolution for the surplus of County equipment at auction with a value of$2,500 or more. Chair Sullivan opened the hearing for public testimony. Hearing no comments, he closed the public hearing. Commissioner Kler moved to adopt RESOLUTION NO. 32-18 re: Notice of Intention to Sell Surplus Property. Commissioner Dean seconded the motion which carried by a unanimous vote. DISCUSSION re: Proposed Amendment to Ordinance No. 09-1123-15, Changes to Sheriff's Civil Fees: Chief Civil Deputy Trevor Hanson briefed the Board on a proposed amendment to Ordinance No. 09-1123-15. After discussion, Commissioner Kler moved to approve a HEARING NOTICE regarding a Proposed Amendment to Ordinance No. 09-1123-15; hearing to be scheduled for Monday, August 6, 2018 at 10:30 a.m.in the Commissioners Chambers, Jefferson County Courthouse. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:51 a.m. and reconvened at 10:59 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 10:45 a.m. to 11:15 a.m. with the County Administrator and the Chief Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:00 a.m. to 11:45 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. CLOSED SESSION: A Closed Session was scheduled from 11:15 a.m. to 11:35 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney, Labor Consultant, and the Clerk of the Board/Human Resources Manager regarding Strategy or Position for Collective Bargaining, Professional Negotiations or Grievance or Mediation Proceedings under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on this topic was from 11:47 a.m. to 12:07 p.m. At the conclusion of the Closed Session 3 Commissioners Meeting Minutes of July 16, 2018 the Board resumed the regular meeting. The meeting was recessed at 12:08 p.m. and reconvened at 1:31 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board: • UPDATE re: Recent Activities of Jefferson Community Foundation and United Good Neighbors • BRIEFING re: Comment Letter for Board signature; WDFW Proposed Management Recommendations: After discussion, Commissioner Kler moved to direct Department of Community Development Staff to edit a letter to the WDFW regarding proposed management recommendations, and to authorize Chair Sullivan to sign the letter on behalf of the Board. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 2:37 p.m. and reconvened at 2:41 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 2:15 p.m. to 3:00 p.m. with the County Administrator and the Chief Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 2:42 p.m. to 3:45 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 3:45 p.m. and reconvened at 3:52 p.m. with all three Commissioners present. *Note: Due to technical difficulties, there is no video for the remainder of the Commissioner meeting. Audio of the meeting is available through the Commissioner's Office. EXECUTIVE SESSION - Continued: An Executive Session was recessed and re-scheduled for 3:52 p.m. to 4:25 p.m. with the County Administrator and the Chief Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 3:53 p.m. to 4:25 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. 4 Commissioners Meeting Minutes of July 16, 2018 • I. I COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: County Administrator Philip Morley reviewed the following with the Board: • Penny Creek Gravel pit; Surplus procedure review • 2019 Budget Season • Salish Behavioral Health Organization; upcoming discussion NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chair ATTEST: Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 5 r(r5,0N col �- y`Sffl i\Ll��. DRAFT MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, July 23, 2018, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding Human Rights Alliance North Sound's proposal for the formation of a Human Rights Commission. • Comment regarding funding for a Code Compliance Officer in Jefferson County. • Comment regarding President Trump's pardoning of two individuals, property rights and code enforcement in Jefferson County. • Comment regarding government transparency and recent housing meetings. • Comment regarding gunfire coming from a Port Townsend gun range. • Comment regarding the S'Klallam Territory Canoe Landing taking place at Fort Worden this morning. • Comment regarding Shine Road needing repairs and concerns about the speed limit. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment period. Chair Sullivan noted the Jefferson County Board of Commissioners will hold a Special Meeting on Wednesday, July 25, 2018 at 10:00 a.m. at the Port Townsend Fire Hall, Port Townsend. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 33-18 re: Establishing a Water Quality Department Land Acquisitions Fund to Track Grant Funds 2. MOTION re: Designating Central Services Director Mark McCauley as the County Safety Officer 3. AGREEMENT re: Special Facilities Use Agreement for Memorial Field; In the Amount of $450 fee revenue; Jefferson County Public Works; Peninsula Trails Association 4. AGREEMENT, Supplemental No. 1 re: Additional Assistance within the Original Scope of Final Comprehensive Plan and Implementing Regulations Periodic Review Documents; Additional $8,000 for a Total of$65,670; Jefferson County Department of Community Development; BERK Consulting, Inc. Page 1 Commissioners Meeting Minutes of July 23, 2018 5. LETTER OF SUPPORT re: Jefferson County Courthouse 2019—2021 Window Upgrade Project; Jefferson County Central Services 6. LETTER OF SUPPORT re: Rural Broadband Program Strategic Planning Grant Application to Community Economic Revitalization Board(CERB) Program of Washington State Department of Commerce; Jefferson County Public Utility District 7. Advisory Board Appointment re: Marine Resources Committee (MRC); Four(4) Year Term to Expire July 23, 2022; Recreation Alternate Representative, Roy Clark 8. Payment of Jefferson County Vouchers/Warrants Dated July 19, 2018 Totaling $949,746.94 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 9. Payment of Jefferson County Payroll A/P Warrants Done by Payroll Dated July 6, 2018 Totaling $138,107.49 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) COMMISSIONERS BRIEFING SESSION: The Commissioners discussed recent meetings they attended. The meeting was recessed at 9:48 a.m. and reconvened at 9:56 a.m. with all three Commissioners present. BRIEFING re: Fund 148; Affordable Housing Fund's Current Status & Future Revenue Projections: County Administrator Philip Morley briefed the Board on the status and future projections of Affordable Housing Fund 148. The meeting was recessed at 10:36 a.m. and reconvened at 10:43 a.m. with all three Commissioners present. DISCUSSION and POTENTIAL ACTION re: RESOLUTION for Salish Behavioral Health Organization (BHO) request to Create an Integration Pilot to the Washington State Legislature: Public Health Director Vicki Kirkpatrick gave a presentation on the Salish BHO. The Commissioners decided to table further discussion until later in the meeting. The meeting was recessed at 11:59 a.m. and reconvened at 12:06 p.m. with Chair Sullivan and Commissioner Kler present. Commissioner Dean joined the meeting at 12:20 p.m. QUARTERLY ELECTED OFFICIALS/DEPARTMENT DIRECTORS MEETING: The Board met with Elected Officials/Department Directors lunch meeting. The meeting was recessed at 1:10 p.m. and reconvened at 1:33 p.m. All three Commissioners were present for the afternoon session. 2 Commissioners Meeting Minutes of July 23, 2018 COUNTY ADMINISTRATOR BRIEFING SESSION: D R F T EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:30 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney- Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 1:35 p.m. to 3:30 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. COUNTY ADMINISTRATOR BRIEFING SESSION—Continued: County Administrator Philip Morley reviewed the following with the Board: Miscellaneous Items - Calendar Coordination - Future Agenda Items ADDITIONAL BUSINESS re: SPECIAL MEETINGS: Commissioner Dean moved to approve two Special Meetings: 1) Thursday, July 25, 2018 at 10:00 a.m. at the Port Townsend Fire Hall; and 2) Monday, July 30, 2018 at 9:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse. Commissioner Kler seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION—Continued: County Administrator Philip Morley reviewed the following with the Board: - Miscellaneous Items - Salish Behavioral Health Organization (BHO): After further discussion and deliberation, Commissioner Dean moved to approve RESOLUTION NO. 34-18 regarding the Salish Behavioral Health Organization Request to Create an Integration Pilot to the Washington State Legislature. Commissioner Kler seconded the motion which carried by a unanimous vote. 3 Commissioners Meeting Minutes of July 23, 2018 NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 4:29 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chair ATTEST: Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 4 tip\ c �' co z -4l!-- 1 SffINCi�� DRAFT MINUTES Jefferson County Board of Commissioners Special Meeting — Wednesday, July 25, 2018, 10:00 a.m. Port Townsend Fire Station - 701 Harrison Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the Special Meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. DISCUSSION re: RESOLUTION Establishing Objectives and Procedures for the 2019 County Budget: Central Services Director Mark McCauley briefed the Board on a draft resolution establishing objectives and procedures for the 2019 Jefferson County Budget, with proposed amendments. Commissioner Kler moved to approve the resolution with edits. Commissioner Dean seconded the motion and the Board discussed further edits. Commissioner Kler amended her motion to include the edits agreed upon by the Board. Commissioner Dean seconded the motion which carried by a unanimous vote. DISCUSSION re: AGREEMENT for Special Deputy Prosecuting Attorney Services Pursuant to RCW 36.27.040 to Represent County on Opioid Crisis and Litigation; Keller Rohrback Law Firm: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker briefed the Board on a proposed agreement for Special Deputy Prosecuting Attorney Services to represent the County on Opioid Crisis and litigation. After discussion, Commissioner Kler moved to approve the agreement. Commissioner Dean seconded the motion. After a brief discussion, Chair Sullivan called for a vote on the motion which carried by a unanimous vote. The meeting was recessed at 11:30 a.m. and reconvened at 11:38 a.m. with all three Commissioners present. BRIEFING re: Draft Resolution Authorizing Jefferson County Board of Commissioners to Legally Bind Jefferson County with Respect to Three Applications for Grant Assistance to the Washington State Recreation and Conservation Office (RCO): Environmental Health staff briefed the Board on a draft resolution regarding three applications for grant assistance to the Washington State Recreation and Conservation Office. NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 11:54 a.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chair ATTEST: Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board `1.#04 vc; °� DRAFT MINUTE S Jefferson County Board of Commissioners Special Meeting — Monday, July 30, 2018, 9:00 a.m. Jefferson County Courthouse - Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the Special Meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. Port Townsend City Council Ad Hoc Committee on Housing and staff, and Olympic Community Action Programs (OIyCAP) representatives were also present. DISCUSSION re: Interlocal Agreements on Homelessness and Affordable Housing Using Funding From Recording Fees Pursuant to RCW 36.22.178, .179 & .1791: The Jefferson County Commissioners and staff and three Port Townsend City Council members and staff were present to discuss Interlocal Agreements on homelessness and affordable housing funding. Present were: Commission Chair David Sullivan, Commissioner Kathleen Kler, Commissioner Kate Dean, County Administrator Philip Morley, Chief Civil Deputy Prosecuting Attorney Philip Hunsucker, City Council Member Michelle Sandoval, City Council Member/Deputy Mayor David Faber, City Council Member Amy Howard, City Manager David Timmons, Olympic Community Action Programs (OIyCAP) Executive Director Dale Wilson and O1yCAP Housing Programs Director Kathy Morgan. DISCUSSION and POTENTIAL ACTION re: Future Meeting Dates and Agenda Topics: The members in attendance agreed on August 9, 2018 at 3:00 p.m. as a tentative date for the next meeting. NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 11:06 a.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chair ATTEST: Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board