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HomeMy WebLinkAboutCreation of a Council of Government (C.O.G.) re: Olympic Area Agency on Aging - 010178I'NTRLOCAL COOPERATION AGRW4ENT FOR THE CREATION OF A COUNCIL OF GOVERNMENT /-THIS AGREEMENT, made and entered into this day of ' ,1978, by and between the counties of Grays arbor, Pa fic, Jefferson and Clallam, hereinafter collecti ely referred to as the parties, WITNESSETH: WHEREAS, the parties have a mutual interest in forming a council of government (C.O.G.) to facilitate the organization and operation of an AREA AGENCY ON AGING (designated PSA No. l of the Department of Social and Health Services Aging Network) and WHEREAS, RCW Chapter 39.34, entitled the "Interlocal Cooperation Act" permits local governmental units to make the most effective use of their power by enabling them to cooperate with other local governmental units on the basis of mutual advantage, and thereby provide planning and administrative services in a manner that will accord best with the geographic, economic'°and population factors, and WHEREAS, the Older Americans Act of 1965, as now and hereafter amended, and RCW Title 74.38 provide for the estab- lishment of Area Agencies within regional areas within the state, and WHEREAS, the County of Grays Harbor has consented to provide fiscal management services, now, therefore, IN CONSIDERATION of the mutual promises and covenants contained herein, the parties agree as follows: 1. PURPOSE: The purpose of this agreement is to enable the parte tes o organize and operate an Area Agency on Aging within the boundaries of Grays Harbor, Pacific, Jefferson and Clallam Counties, to prepare an annual "Area Plan for Programs on Aging" and to receive and administer grants for programs for the elderly. Each party hereto agrees to cooperate in all respects in order to carry out the letter and spirit of this agreement. 2. ADMINISTRATION: The parties jointly agree that the Grays Har or--Pacific--Jefferson--Clallam C.O.G. shall be the prime administrative body of the contemplated agency. Each of the parties shall have an equal vote when the C.O.G. is conducting business relating to the administration of the AREA AGENCY ON AGING. Each .of the parties shall be represented by two designated regular members and may designate an alternated member to serve in the absence of a regular member. A majority vote of the members of the C.O.G. shall be sufficient to produce official action. The C.O.G. shall establish a regular meeting schedule and meeting place. The C.O.G. may meet as needed upon special call. The C.O.G. shall promulgate by-laws governing the questions such as meeting format, forum, voting, financing and other objectives as set forth in this agreement. The parties further jointly agree that Grays Harbor County shall be responsible for the fiscal management of the AREA AGENCY ON AGING. 3. POWERS: The Grays Harbor--Pacific--Jefferson--Clallam C.O.G. shall have the power to develop an area plan for programs on aging, receive and administer funds granted for programs and services for the elderly; establish a budget for funds appropriated by the state for administering the area agency; hire any necessary per- sonnel and expend funds for necessary services identified in the "Area Plan"; and any other powers expressly granted by the enabling legislation referred to heretofore in this agreement. 4. FISCAL MANAGEMENT: Grays Harbor County shall be responsible for the Area Agency's fiscal management. Grays Harbor County shall maintain vouchers covering all expenditures authorized by the annual budget adopted by the C.O.G. 5. ADVISORY COUNCIL: The C.O.G. shall establish an advisory council consist- ing of sixteen 16 people. Each member county will appoint three (3) representatives and one alternate, one of which must be a consumer of services under the area plan. 6. PERSONNEL: Insofar as is practical within the limitations of funds granted by the AREA AGENCY ON AGING by the STATE OFFICE ON AGING, it is the intention of the C.O.G. to employ a project staff including, but not limited to a Executive Director and a Fiscal Officer. The selection and appointment of the Executive Director shall be the responsibility of the C.O.G. Recruiting and hiring of all other staff personnel for the Area Agency shall be the responsibility of the Executive Director. All area staff personnel shall be considered employees of the C.O.G. which shall be responsible for establishing personnel guidelines; job descriptions; salary schedules; and fringe bene- fits. All counties participating as members in the Area Agency C.O.G. shall be jointly and severally liable for the acts of Area Agency's staff employees. Furthermore, all participating counties shall be jointly and severally liable for any liability which may arise as a result of the operation of the AREA AGENCY ON AGING. 7. CONTRACTS AND CONTRACTUAL SERVICES: The C.O.G. may contract generally and enter into any contract with the federal government, the state, any municipal or non-profit corporation for the purpose of receiving or awarding grants for programs for the elderly as identified in the area plan. 8. DURATION OF AGREEMENT: This agreement shall becoTe'effective (3 -01—e -C / 978 and shall run for a period ending �/f �_ , 1979, a at the oP on of the Parties hereto, and upon agreement of a�. this a ementmay renewable thereafter for successive periods coinciding with periods designated in future AREA AGENCY ON AGING grants from the Department of Social and Health Services— Office on Aging. Any county wishing to withdraw may do so with thirty (30) days written notice. -2- 9. PROPERTY DISPOSAL: In the event of termination of this agreement, all property acquired under this agreement by the participating parties shall be returned to the respective jurisdictions pursuant to agreement made by the parties. 10. 41ENDMENT: This agreement may be amended in whatever manner the C.O.G. shall determine by agreement of the parties. IN WITNESS WHEREOF, the parties have set their hands and seals. BOARD OF COUNTY COMMISSIONERS GRAYS HARBOR COUNTY, WASHINGTON BOARD OF COUNTY COMMISSIONERS PACIFIC COUNTY, WASHINGTON -3- BOARD OF COUNTY COMMISSIONERS JEFFERSON COUNTY, WASHINGTON BOARD OF COUNTY COMMISSIONERS CLALLAM COUNTY, WASHINGTON