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Home My WebLink About082018_ca03 Sheridan Street Port Townsend, WA 98368 A, 615 , de ehson www.JeffersonCountyPublicHealth.org Consent Agenda Public HealJuly 23, 2018 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Stuart Whitford, Environmental Public Health Director Tami Pokorny, Natural Resources Program Coordinator DATE: NO DO( (70 11( SUBJECT: Agenda Item — Interlocal Agreement, Washington Sea Grant of the University of Washington; May 1, 2018-June 15, 2019; $6,452 STATEMENT OF ISSUE: Jefferson County Public Health, Environmental Public Health Division, requests Board approval of the Interlocal Agreement with Washington Sea Grant of the University of Washington for beach morphology monitoring; May 1, 2018 —June 15, 2019; $6,452 ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: The purpose of this agreement is to conduct opportunistic beach morphology monitoring and develop a report describing observed changes and characterize seasonal cycles of erosion and accretion at two shoreline reaches. FISCAL IMPACT/COST BENEFIT ANALYSIS: This project was selected and recommended by the North Pacific Coast MRC through its RFP process through WDFW's Coastal MRC Program. The contract is fully funded by a grant from the Washington State Department of Wildlife (DFW) #17-09766. RECOMMENDATION: JCPH management request approval of the Interlocal Agreement with Washington Sea Grant of the University of Washington for beach morphology monitoring; May 1, 2018 —June 15, 2019; $6,452 REVIEWED BY: Ale e Ale= Philip 44,4„.... , County A dml l istratorDate Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f)360-379-4487 INTERLOCAL AGREEMENT Jefferson County, through the North Pacific Coast Marine Resources Committee ("County") and Washington Sea Grant of the University of Washington ("Subcontractor"), for and in consideration of the mutual benefits contained herein do hereby agree as follows: 1. Subcontractor shall conduct opportunistic beach morphology monitoring and develop a report for two shoreline reaches on the north Pacific coast as described in the Scope of Work(Exhibit A) and complete a final report (Exhibit B).The personal services are funded by a grant from the Washington State Department of Wildlife (DFW) #17-09766. 2. The term of this agreement shall begin May 1, 2018 and shall end on June 15, 2019. 3. The County shall compensate the Subcontractor for services rendered in the amounts of $3,430.00 for salaries and benefits and $880.00 for equipment and supplies, $2,002.00 for travel, and $140.00 for itemized indirect expenses for a maximum of$6,452.00. If funding from DFW is withdrawn, reduced, or limited in any way after the effective date of this agreement, this contract may be renegotiated. 4. The Subcontractor shall provide an invoice to the County upon completion of the deliverables. The County shall remit payment to the Subcontractor within thirty (30)days to the following receipt of the invoice. Requests for payment shall be made either by U.S. Mail to Tami Pokorny, Jefferson county Environmental Health, 615 Sheridan St., Port Townsend,WA 98368; or by electronic mail: tpokorny@co.jefferson.wa.us. 5. The parties agree that the Subcontractor is an independent Subcontractor, and is neither an employee nor agent of Jefferson County. As such, the Subcontractor shall not be entitled to any status, benefits, privileges or entitlements as a county employee.All payments made hereunder • and all services performed shall be made and performed pursuant to this Agreement by the Subcontractor as an independent contractor. 6. The Subcontractor shall indemnify, defend and hold harmless the County, its officers, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorney's fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Subcontractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Subcontractor. 7. Any provisions contained within this Agreement may be amended only in writing upon the mutual consent of the County and Subcontractor. DATED this day of , 2018 By David Sullivan, Chair Jefferson Board of County Commissioners WA Sea Grant:Shoreline Dynamics on the Olympic Coast By Print Name 9 7/4/0 Authorized Signatory APPROVED AS TO FORM University of Washington Chief Civil DPA Philip Hunsucker Attest/Authenticated: Carolyn Gallaway, Deputy Clerk of the Board Page 2 of 4 WA Sea Grant:Shoreline Dynamics on the Olympic Coast Exhibit A: Scope of Work Washington Sea Grant will conduct opportunistic beach morphology monitoring and develop a report describing observed changes and characterize seasonal cycles of erosion and accretion at two shoreline reaches selected from the following: Kalaloch Beach, Rialto Beach, First Beach, Second Beach, Norwegian or Hobuck Beach.The beaches will be sampled at least once every two months for a year or longer.The purpose of the program is to build a long-term shoreline morphology dataset.Time-lapse photography will be collected and analyzed for each beach site.This task addresses the Coast MRC Program benchmarks Marine Habitats by surveying marine resources to better define physical characteristics of intertidal beach habitats and understanding and evaluating erosion and promoting sound sediment management practices. Task 1: The Subcontractor will collect beach morphology data and time-lapse photography at least once every two months from two distinct reaches of the north Pacific coast and provide a data link and an outreach tool to describe the project and its results to the public. Deliverables: la) Link to beach morphology data—Due June 15, 2019 1b) Time-lapse photography—Due June 15, 2019 1c) Communication product: poster, technical paper or article in the newsletter—Due June 15, 2019 1d) Final WDFW report (see EXHIBIT B)—Due June 15, 2019 le) At least 5 photographs and copies of signed photo releases for use in MRC and WDFW materials. Copies of any pertinent media articles(Due June 15, 2019) 1f) Invoices and backup materials (Due June 15, 2019) Page 3 of 4 WA Sea Grant:Shoreline Dynamics on the Olympic Coast Exhibit B: WDFW Final Report Form Page 4 of 4 COASTAL MRC PROGRAM - FINAL REPORT FORN1 Project Title: MRC: Project Leader's Name: WDFW Contract#: Has this project been completed?Yes I I Ongoing Pect Ei If no, describe below the reasons why this project wasn't completed by the deadline: Project Funds Awarded: $ Project Funds Spent: $ If any funds weren't spent, please explain why below: Was any inventoriable equipment purchased with your MRC funds for this project?Yes No 0 If you did purchase any inventoriable equipment,you will be contacted about returning the equipment to WDFW or to discuss the possibility of a loan agreement to allow continued use of the equipment Have all Volunteer Registration Forms been turned in? Yes 0 No F—1 Have all Volunteer Timesheets been turned in? Yes 0 No Have all reimbursement requests been turned in? Yes n No 0 Please submit any remaining volunteer registration forms,volunteer timesheets, and reimbursement requests with this report. How many total volunteer hours were used on this project? Please describe the accomplishments of the project below: How did the public and/or fish and wildlife benefit from your project's activities? Please list the names of any WDFW personnel that provided assistance to your project: .f. = /�i / /LREPORT �//"t %PROGRAM/s /FINALs Gr� r /� � /✓�r// /:Cdr/,� ./!� � Use the space below to provide comments about your experience with the Coastal MRC Program or describe your ideas for program improvement: The information provided in this report will be included in the annual report to the governor and the appropriate committees of the legislature. This report will also be made available to all grantees, the Fish and Wildlife Commission, the Director of WDFW,WDFW's Executive Management Team and other personnel within WDFW as well as the general public(via our webpage). Please send photographs of project activity (with photographer's full name) as an e-mail attachment to: jessi.doerpinghaus@dfw.wa.gov (for possible use in the report). The information that you provide in this report may be used in evaluating future Coastal MRC project proposals. Name (if sending electronically) or Signature (if sending hard copy): Date: Send completed final reports to the program coordinator: jessi.doerpinghaus@dfw.wa.gov Or WDFW ATTN JESSI DOERPINGHAUS 48 DEVONSHIRE ROAD MONTESANO, WA 98563