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HomeMy WebLinkAboutM020199JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chairman District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of February 1, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioners Glen Huntingford and Richard Wojt were both present. Review Various Advisory Boards/Committees List: After reviewing the list of commit- tee/advisory boards, the Board members concurred that the LTAC be added and that Commissioner Huntingford represent the Commissioners on that committee. PUBLIC SER VICES BRIEFING SESSION: Director of Public Services Gary Rowe reported: · There will be a meeting with the Health and Human Services Department this week to resolve the issues for finalizing the 1999 Budget. · A meeting will be scheduled with Interim Public Works Director Frank Gifford regarding the 1999 staffing schedule issues which weren't resolved during the budget process. · The hiring of the Natural Resource Analyst was discussed and how that position relates to the need for an Environmental Engineer in the Public Works Department and the impact of the work on water and salmon issues on the Environmental Health Department. Gary Rowe will discuss these needs further with the other Departments and report back to the Board · The Water Tehm is putting together a proposal for grant funding for $350,000 for projects and $150,000 for staffing and administration that will be submitted to the Southwest Puget Sound group. · This week a presentation on the proposed Gateway Visitor Center will be made at a meeting of a sub-committee of the RTPO at the John Wayne Marina near Sequim. Page 1 Commissioners Meeting Minutes: Week of February 1, 1999 PUBLIC COMMENT PERIOD: Two comments were made about the proposed Airport Noise Overlay Ordinance; a request for the formation of an Airport Community Action Committee; and a request that the County schedule a public forum on airport issues. ~he Board explained that the comment period for that ordinance closed on Friday, ~lanuary 29, 1999 at 5 p.m. and that they could not consider these comments when making a decision on this ordinance.) APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to approve the Consent Agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 11-99 re: Designating Certain County Roads as Private Roads 2. HEARING NOTICE re: Ordinance No. 10-1214-98 Amending the Interim Ordinance No. 06- 0828-98 Sections 3.160,4 and 11, under RCW 36.70A.390, regulating land use and development within the Port Ludlow Master Planned Resort; Setting hearing for 3:00 p.m. February 16, 1999 in the Commissioners Chambers 3. CALL FOR BID re: Two (2) New 3 Axle Tilt Trailer; Jefferson County Public Works; Set for February 16, 1999 at 11:05 a.m. in Commissioner's Chambers 4. AGREEMENT re: Construction Proposal for South Discovery Railroad Overpass; Rural Arterial Program; Jefferson County Public Works; County Road Administration Board (CRAB) 5. AGREEMENT re: Intergovernmental Cooperative Purchasing Agreement; Jefferson County Sheriff's Office; State of Washington, Department of General Administration, Office of State Procurement 6. AGREEMENT, Amendment re: Professional Services for Management and Systems Consulta- tion; Jefferson County Public Services; Kenneth Lynn, Communication Educators 7. AGREEMENT, Amendment #1 re: Financial Support For Learning Center Staff; Jefferson County Cooperative Extension; Washington State University 8. AGREEMENT, Appendix "A" re: Funding to Provide an Extension Program; Jefferson County Cooperative Extension; Washington State University 9. Appoint Individual to Serve a Five (5) Year Term on the Jefferson County Housing Authority Advisory Board; Term Expires February 1, 2004; Carolyn Costain 10. Appoint Individual to Serve Another Two (2) Year Term on the Jefferson County Parks Advisory Board; Term Expires February 3,2001; Frank Trafton, Jr. 11. Letters to Various Agencies Regarding Participation in the Census 2000 Complete Count Work- group 12. Letter to the City of Port Townsend, Mayor Julie McCulloch Regarding 35th Street Park Memorandum of Agreement (MOA) Page 2 Commissioners Meeting Minutes: Week of February 1, 1999 Community Action Council, Patrice Daylo re: Grant Application: Commissioner Wojt moved to approve the grant application to the State Department of Community, Trade and Economic Development to provide funding for the Haines Street Cottage Emergency Shelter Program as submitted by the Clallam Jefferson Community Action Council. Commissioner Huntingford seconded the motion which carried by a unanimous vote. COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT following: Director's Update: Director of Community Development A1 Scalf reported on the He attended an Open House last week regarding the Planned Unit Development near Chevy Chase Golf Course. A permit has been received for remodel and construction at the Cape George Fire Hall. He has received a draft document entitled Watershed Planning and Management which is a result of SHB2514. Chairman Harpole asked if the letter that was drafted was sent to the Lake Leland Community Group? A1 Scalf reported that the letter was sent and a sub-committee of the Planning Commis- sion was established to review the issues raised by that group. Discussion re: Draft Noise Overlay Ordinance for the Jefferson County International Airport: Assistant Planner Randy Kline reported that comment letters on this draft ordinance were received until 5 p.m. on Friday, January 29, 1999. He explained that revisions have been made to the ordinance and a copy of the revised draft has been sent to the Port for review and comment. The draft ordinance will be released later this week. On Monday February 8, 1999, the draft ordinance will be on the Board's agenda for a decision on whether to move forward with the ordinance. Commissioner Huntingford asked if the Board's input regarding revisions to the ordinance have been incorporated in the latest draft? Randy Kline reported that he made changes that Commissioner Wojt and Commissioner Huntingford suggested, but Chairman Harpole was not available for comment. Commissioner Huntingford asked that a "line in/line out" copy of the ordinance be provided before next week and that a review of the "Essential Public Facilities" law also be provided. Randy Kline reported that an Essential Public Facility designation protects the airport. The County is not required to pass an overlay ordinance. The County met the obligation for planning for rural airports by the passage of the zoning regulations. The only reason that this ordinance is being pursued, is Page 3 Commissioners Meeting Minutes: Week of February 1, 1999 because it was a condition of the agreement the County made with the Port when the Comprehensive Plan was adopted. He advised that this overlay ordinance is good for the Port and property owners moving into the area because a map will be available at the Permit Center which identifies where the Airport is and provides notification to properties within the overlay area. Commissioner Huntingford asked if property owners would be allowed to bring litigation against the Airport if this ordinance is passed? Randy Kline noted that the ordinance clearly states that individual property owners in the Airport Notification District can sue the Port (Airport). The discussion continued regarding this ordinance and possible impacts. Randy Kline explained that there is not a "Notice to Title" requirement in this ordinance. He has been told by an attorney for Municipal Research that this Notification District would not be subject to Real Estate Agent disclosure regulations. There is no definite way to assess if there will be an impact to property values in the area. Support re: the Proposal for a Jefferson County Adult Learning Center as a Pilot Project of Peninsula College and Washington State University (WSU) Extension: Commissioner Wojt moved to approve RESOLUTION NO. 12-99 in support of the Jefferson County Adult Learning Center Pilot Project for 1999-2001. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC WORKS Request to Open Right of Way; McLellan Avenue from the End of West Island View Road in the Plat of lrondale #5; W.E. Seton, Applicant: Bob Henderson, Public Works, explained that this request is to open 125 feet of right of way near Kala Point. The request is to access the right of way off West Island View which is currently maintained by the County from Kala Point to the middle of Block 123. The Public Works Department recommends that a minimum road width be required and that the road be privately maintained. Jim Pederson, an adjacent property owner, stated that his main concern regarding this request is that when he built his house, he located it in the far northwest comer of his property. He was told that Mr. Seton would be accessing his properties from Prospect Avenue. He feels that opening that right of way will lower his property value, cause a hazard for his dwelling, and could be a safety problem because it would restrict access for fire tracks. Bob Henderson reported that they were not aware of Mr. Pederson's concerns before today. Transportation Manager Brace Laurie explained that opening McLellan Avenue will not add to the traffic circulation pattern. Prospect Avenue is an access road which serves as a neighborhood collector and the Public Works Department wants to minimize the number of accesses to it. Page 4 Commissioners Meeting Minutes: Week of February 1, 1999 There was a brief discussion about Fire Department response although the Fire Department has not commented on this request. Commissioner Huntingford asked about Mr. Pederson's current access to his property. He asked how opening this right of way would create a fire response problem? Mr. Pederson explained that the method used by volunteer Fire Departments responding to a fire would cause a problem because of where the hydrant is located. Mr. Pederson again noted that he was told, when he purchased his property, that this road would never be open through to his property. Gene Seton stated that he was told by the people who sold Mr. Pederson his property that they never told him whether this right of way would be opened or not. Commissioner Huntingford asked the purpose of this request to open right of way? Bob Henderson reported that it is to provide access to Mr. Seton's lots from West Island View. Gene Seton reported that the access to his property from West Island View is about 100 feet while the access through Prospect Avenue is over 600 feet and includes a steep bank. Bob Henderson reiterated that the Public Works Department would not recommend access to Mr. Seton's lots by way of Prospect Avenue because the Department recommends limited access onto Prospect Avenue. Interim Public Works Director Frank Gilford added that there is no resolution to this access issue that can meet all the needs of the property owners. This is the best solution Public Works could come up with for access to these lots. Commissioner Huntingford moved to approve the request to open the right of way as recommended by the Public Works Department. Commissioner Wojt seconded the motion which carried by a unanimous vote. following: Director's Update: Interim Public Works Director Frank Gifford reported on the The public meeting regarding Old Gardiner Road went well. The Tri Area Community Center septic system installation is 3 weeks ahead of schedule. A time line has been drafted for the construction of the restroom facility at the H.J. Carroll Park. Commissioner Huntingford noted that the Bishop Brothers have offered to help build a full scale baseball field at the park. A meeting is set for February 23rd to discuss staffing issues in the Department, including the reorganization of the Solid Waste Division. Critical Path scheduling software is being implemented in the Department. Operations Manager Aubrey Palmer reported on flooding and damage to roads as a result of the storm last weekend. He advised that the south end of the County had the most damage including a landslide on Lindsey Beach Road, water over the roadway on East Quilcene Road and flooding of the Dosewallips and Duckabush Rivers. The road crew was able to keep up with the events even though they were understaffed. Engineering and support assistance was also provided. Recreation Director Warren Steurer reported that the Junior Hoop League started last weekend with over 400 participants. Page 5 Commissioners Meeting Minutes: Week of February 1, 1999 HEARING re: Franchise for a Single Family Residential Water Line; Olele Point Road; Pat and Odin Bakken, Applicants: Bob Henderson reported that this request is being made after the fact, because the waterline is already installed. An existing waterline was defective and a permit was issued to allow replacement. The franchise is to protect the County if the waterline should break. The amount of the bond or escrow account required for a residential waterline is based on a scale determined by the size of pipe and the number of feet of waterline, which in this case is $3,400. Since that estimate was made, the contractor has provided information that the entire waterline does not lie within the right of way, which means that the bond amount will change. The issue that the Board needs to address today is review and possible approval of the franchise. The issue of the fee can be resolved with the contractor at a later time, when it is determined how much of the waterline is in the right of way. The Chair then opened the public hearing. Earl Woodle¥, Port Hadlock, explained that he doesn't feel a bond of any kind is necessary. He showed the Board the kind of pipe he installed in the County right of way. Bob Henderson reported that the type of waterline installed is not an issue with the Department. Pat Bakken, 811 Olele Point Road, owner of the waterline, asked who gets the interest on the money that is put in escrow for this waterline? Bob Henderson reported that the owner can set up the account any way they want as long as the County has access to the funds if something happens to the right of way. Odin Bakken, owner, asked who would be responsible for repairing the waterline if it breaks? Transportation Manager Bruce Laurie explained that the owner is responsible for repairing the waterline. The County would use the bond (or escrow account) to repair any damage to the road. Hearing no further comment, the Chair closed the public hearing. Commissioner Huntingford noted that the way the line has been installed it appears that it probably won't break, but the County is trying to handle all of these requests consistent with the regulations established, which require a bond or escrow account. Commissioner Huntingford moved to approve RESOLUTION NO. 13-99 the franchise as presented and to have further investigation and report on the fees to be charged. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board met in EXECUTIVE SESSION from 2:10 -3:00 p.m. with Warren Steurer of the Public Works Department regarding the sale of real estate. Page 6 Commissioners Meeting Minutes: Week of February 1, 1999 Warren Steurer, Public }Vorlis, re: Conservation District Grant #G9700233 Payment: Warren Steurer reported that the County agreed to pay $5,700.00 in matching funds on this grant. The Recreation & Parks Department paid a portion of the match in 1997. The balance left owing is $4,275.00. $875 can come from sign installation and $550 can be paid from the Parks Fund which leaves a balance of $2,850.00. The Board concurred that they would pay the final $2,850.00 due on this grant. The meeting was recessed at the end of the scheduled business and reconvened on Tuesday morning. Commissioner Richard Wojt and Glen Huntingford were present. Commissioner Harpole was out of town on business. Declaration of Disaster Due to Winter Storm: Commissioner Wojt moved to approve RESOLUTION NO. 14-99 declaring a disaster due to a winter storm over the weekend of January 30, 1999. Commissioner Huntingford seconded the motion which carried. MEETING ADJOURNED SEAL: I..,,/. ' ":'1 ' /-,., ' Loma Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS VOL Page 7 25