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HomeMy WebLinkAboutM020899JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Daniel Harpole, Chairman Glen Huntingford, Member Richard Wojt, Member ITHE HEART OF THE~', OLYMPIC PENIN SU Lt~ Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of February 8, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioners Glen Huntingford and Richard Wojt were both present. Judi Morris, Treasurer and Jack Westerman, Assessor re: Mandatory Notice of Tax Refunds and Cancellations: Judi Morris explained that every year the Treasurer provides a list of property tax refunds and cancellations for the prior year, which is done through a written notification to the Board. This year there is an extraordinary property tax refund to Port Townsend Paper which totaled $652,938.14. Jack Westerman explained why the tax refund was due Port Townsend Paper and how it will impact taxes for the County and junior taxing districts in the future. The Board met in Executive Session from 8:15-8:30 a.m. with Assessor Jack Westerman regarding a personnel issue. Meeting with UFCW Shop Stewards re: Medical Rate Relief: Shop Steward Cammy Brown presented a petition signed by 88 members of the UFCW regarding the rate holiday (no insurance premiums charged) for medical insurance benefits County employees received from the Retail Clerks Welfare Trust. The employees are requesting that this cost savings be passed on to them since the benefits are part of the negotiated Union package. Commissioner Huntingford pointed out that the UFCW employees have received step increases each year and the County pays their medical insurance premiums. Cammy Brown reviewed and provided copies of the section of the Jefferson General Hospital contract dealing with medical insurance premiums, as well as a copy of the County UF CW Page 1 Commissioners Meeting Minutes: Week of February 8, 1999 contract dealing with medical insurance premiums. Commissioner Huntingford explained that it is his understanding that the Hospital employees, who are part of the same Union, did not receive any wage increase when they negotiated their contract, because they would later receive an increase as part of the medical premium rate relief. The Board advised that they would review this request and make a determination at a later time. Approval of Minutes: Commissioner Wojt moved to approve the minutes of the week of January 19, 1999 as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Letter of Application for Funding for the South West Puget Sound Salmon Recovery Sub-region (SWPS): Commissioner Huntingford moved to approve the letter of application for funding for the South West Puget Sound Salmon Recovery Sub-region (SWPS) as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe reported that a meeting will be scheduled with the new Port Townsend City Council and a letter of invitation will be drafted. He also presented information on Federal forest revenues over the past 10 years. PUBLIC COMMENT PERIOD: The following comments were made: A request that the Board accept "lead agency or co-lead agency" status for the Mats Mats Quarry. (See microfilmed document.) Why is work being done on Irondale Road, when the County promised the community that they would address their issues before anything is done: and how does the community get answers to its questions before any action is taken? Why was a mediator called in to work on the Port Ludlow Master Planned Resort mediation? Is there a plan for development of the lands in lower Irondale (mouth of Chimacum Creek)? Is there a plan for the construction along Irondale Road? Will the Noise Overlay Ordinance for the Airport be tabled? Concerns about the Planning Department's reorganization and how it is possible for A1 Scalfto be an advocate for Long Range Planning with his involvement in project review? Page 2 · v0L Commissioners Meeting Minutes: Week of February 8, 1999 APPROVAL AND ADOPTION OF THE CONSENT A GENDA : Commissioner Huntingford moved to delete Items 6, 7 and 8 and to approve and adopt the balance of the items as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. o 6. 7. 8. 10. 11. 12. 13. 14. ORDINANCE NO. 01-0208-99 re: Amending Emergency Ordinance No. 06-0828-98 to allow the siting of Public Purpose Facilities including Police Stations upon all lands within unincorpo- rated Jefferson County and Exempting Public Purpose Facilities from the maximum building cap contained in Sections 8, 9, 10, & 11 of this Ordinance HEARING NOTICE re: Community Development Block Grant (CDBG) Application; Set for Monday, February 22, 1999 at 2:00 p.m. in the Commissioner's Chambers CONTRACT #EM999354 re: Local Assistance Grant Funding; Emergency Management Services; Jefferson County Sheriff's Office, Department of Emergency Management; Washing- ton State Military Department, Emergency Management Division CONTRACT re: Services to Satisfy the Intent of Resolution No. 103-98; Collaborative Resolution of Issues Arising from the Port Ludlow Master Planned Resort Designation; Ty Tice, dba Mediation Services AGREEMENT re: Provide Counsel for Indigent Defense Conflict of Interest Cases; Jefferson County District and Superior Courts; John Raymond DELETE Agreement re: Consultant Services; Wireless Service Facilities Ordinance Development; Jefferson County Public Works; The Bookin Group (See item later in Minutes) DELETE Agreement re: Consultant Services; Cable Television Regulation Development; Jefferson County Public Works; 3H Cable Communications Consultants (See item later in Minutes) DELETE Agreement #ICA-98125, Supplement #1 re: Extending Term of Agreement from December 31, 1998 to June 30, 1999; Jefferson County Superior Court; State of Washington Office of the Administrator for the Courts (See item later in Minutes) LETTER OF AGREEMENT re: Medical Benefits as Provided Through the Retail Clerks Welfare Trust - Retiree Coverage; UFCW 1001 Request for Grant Funding, $6,666.00; Little League Grant Fund; Port Townsend Little League Accept Recommendation to Pay Three (3) Claims and Reject Two (2) Claims: - Pay Claim #C-30-98, Genny Randall/Robert Randall, Damaged Power Lines; $3,704.71 - Pay Claim #C-31-98, Brinnon Community Church, Damaged Power Lines and Water Lines; $405.25 - Pay Claim #C-38-98, Whitney Howard, Damaged Vehicle; $689.62 - Reject Claim #C-39-98, Reed Gunstone, Damaged Property; $1,000,000+ - Reject Claim #C-40-98, Mike Belenski, Failure to Provide Information; $100.00 per day Resignation of Olympic Area Agency on Aging Advisory Council (O3A) Member; Rusty North Resignation of Jefferson County Planning Commission Member; Vicki Eldridge Appoint Individual to Replace Member Representing Skookum on the Jefferson County Solid Waste Advisory Committee; Term Expires February 20, 2001; Barbara Wallace Replacing Daniel Dean Page 3 'VOL 25 Commissioners Meeting Minutes: Week of February 8, 1999 Recommendation to Pay Claim #C-3-99; Various Soccer Referees: Commissioner Huntingford moved to pay Claim C-3-99 as recommended by the Claims Committee. Commissioner Wojt seconded the motion which carried by a unanimous vote. Recommendation to Pay Claim #C-4-99; Scott Fuhrman: Commissioner Huntingford moved to pay Claim C-4-99 as recommended by the Claims Committee. Commissioner Wojt seconded the motion which carried by a unanimous vote. Letter of Support re: Title V Delinquency Prevention Grant Program: Commissioner Wojt moved to approve, and have the Chair sign, the letter of support for the Title V Delinquency Prevention Grant Program as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf reported that there is a procedural error in the hearing notice for the public hearing on the Interim Ordinance establishing regulations for the Master Planned Resort at Port Ludlow. The requirement is that the hearing be held within 60 days and the hearing is actually scheduled 64 days after adoption. This has been reviewed with legal counsel and they recommend that this ordinance be re-adopted which triggers a new 60 day period, and that the hearing remain set for February 16, 1999 at 3:00 p.m. Commissioner Huntingford moved to re-adopt Ordinance No.10-1214-98 and to hold the public hearing February 16, 1999, at 3:00 p.m. as previously scheduled. Commissioner Wojt seconded the motion which carried by a unanimous vote. Discussion re: Draft Letter of Agreement with State Department of Natural Resources Regarding Co-Lead on Mats Mats Quarry SEPA; Lone Star, Northwest Aggregate: A1 Scalf reported that he has reviewed this matter with the Prosecuting Attorney and there are some legal matters to resolve. The Board previously reviewed this issue and at that time felt that the DNR should be the "lead agency" on this project. The County can legally be the "co-lead", which would mean that the County would be the "minimal" lead and be included in the determination of conditions to address the County's issues. Chairman Harpole asked that the Prosecuting Attorney and Risk Manager review the language proposed by DNR for a "co-lead" agreement. DNR has extended the public comment period for the SEPA checklist on this project. Page 4 Commissioners Meeting Minutes: Week of February 8, 1999 Discussion re: Revised Draft Airport Notification District Ordinance: A1 Scalf reported that a request to table this ordinance has been submitted by the Port of Port Townsend to allow them more time to review alternatives. In his opinion if the ordinance is tabled, the process would need to start over with a new draft ordinance sent to the Planning Commission for their review. Commissioner Wojt noted that he feels that the zoning of the property around the airport provides enough protection to the airport already. Commissioner Wojt moved to table this ordinance indefinitely. Commissioner Huntingford noted that the Port's request is to delay and table review of this ordinance. After a brief discussion, Chairman Harpole seconded the motion and noted that when the Port brings something forward it will be sent back through the County's review process. The Clerk explained that the Board can table a matter to a certain time or they can table a matter indefinitely, which essentially kills the item. The Chair called for a vote on the motion to table the ordinance indefinitely. Commissioner Wojt and Chairman Harpole voted for the motion. Commissioner Huntingford voted against the motion. The motion carried. Discussion re: Planning Commission/Long Range Planning Development Regulations Y~ork Plan: A1 Scalfreported that the provisions in RWC 36.70A state that the County was to have a Comprehensive Plan adopted by January 1, 1995 with development regulations in place within 6 months after adoption of the Plan. The Comprehensive Plan was adopted on August 28, 1998. The current concern is how the Planning Commission can review and develop the large quantity of regulations without having the quality suffer or infringing on the public process. A1 Scalf listed the regulations that need to be developed. He noted that the Planning Commission is a volunteer group that meets approximately 6 hours per month with sub-committees that meet during the weeks the full Commission doesn't. It could take them from 6 months to 4 years to do all the work that is necessary. Phil Andrus, Chair of the Planning Commission, reported that the advertisement for Planning Commis- sion members says there will be meetings twice a month. In reality, the members have those 2 meetings and others. An item of interest to the community or a controversial issue requires at least 2 meetings of the Planning Commission. They need a workplan and/or goals that are reasonable. He feels that the review of the zoning and subdivision ordinances and amendments to the Comprehensive Plan will take up their meeting time until the end of the year. The Planning Commission could consider meeting more often, but he is sure they would lose people. Setting a date is not as necessary as setting priorities for the work that the Board wants them to do. Page 5 25 Commissioners Meeting Minutes: Week of February 8, 1999 A1 Scalf reported that the Planning Commission needs the Board's support and they need to be given the proper amount of time to do their job. Chairman Harpole asked how the priorities for items has been set? A1 Scalf explained that he has assigned priorities, but there are other items that will have to be worked in as soon as they are brought forward such as the Telecommunications Ordinances. A1 Scalf recommended that he and the Chair of the Planning Commission develop a workplan for these items. Chairman Harpole asked that the deadline for the first items of the workplan be the end of the year and include some items on the high priority list and some of the items on the medium priority list. Commissioner Wojt suggested that a computer software program, the Counselor Program, could be utilized by the Planning Commission to allow full participation of the Members in a timely manner. The Board agreed that the process currently being used needs to be reviewed and improved. PUBLIC WORKS Director's Update: Interim Director Frank Gifford reported: A public meeting regarding the Irondale Road is scheduled for March 16, 1999 at the Jefferson County Public Library at 7 p.m. He will work with the Director of Community Development to reset the SEPA comment deadline to at least one week after the public meeting. A1 Scalf reported that he will withdraw the SEPA Threshold Determination and not issue it again until after the public meeting. Public Works will follow up on the letter from the PUD regarding the well at the Quilcene Community Center. Discussions will be started in March with the property owners adjacent to the next section of the Larry Scott Memorial Trail. There were some minor slides caused by snow removal last week and there was a large slide on Fairmount Road. One lane of the roadway is open to traffic to serve the five homes beyond the slide area; but reconstruction of the road is required. The Department has been reviewing a request from the City of Port Townsend for use of the Memorial Field restrooms. Chairman Harpole asked the status of the request to modify the Memorial Field fence line at Quincy and Washington? Warren Stem'er reported that a letter with some estimates for changes was sent to the City. The Board met in EXECUTIVE SESSION from 1:45-2:00 p.m. with the Prosecuting Attorney regarding a personnel matter and then attended an information workshop on telecommunica- tions. Page 6 Commissioners Meeting Minutes: Week of February 8, 1999 AGREEMENTS (3) RE: 1) Consultant Services; Wireless Service Facilities Ordinance Development; Jefferson County Public Works; The Bookin Group 2) Consultant Services; Cable Television Regulation Development; Jefferson County Public Works; 3H Cable Communications Consultants, and 3) Supplement #1, #ICA-98125, re: Extending Term of Agreement from December 31, 1998 to June 30, 1999; Jefferson County Superior Court; State of Washington Office of the Administrator for the Courts: (See Items 6, 7 and 8 on the Consent Agenda) Commissioner Hunting- ford moved to approve these three agreements as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Department of Natural Resources re: Quarterly Revenue Report: Thomas Robinson, Regional Manager for DNR submitted and reviewed a report regarding: 1) revenue transmitted by County from Calendar year 1991 through 1998, 2) income projections for calendar year 1999, and 3) volume and net value under contract for harvest after 1999 for each Forest Board County. Deputy Director of Public Services David Goldsmith re: Update on Port Ludlow Mediation: David Goldsmith introduced Ty Tice who has met with all the parties involved in the Port Ludlow MPR mediation process. Chairman Harpole asked how the people were chosen to be in this discussion? Ty Tice reported that he was provided names of people who submitted written or oral testimony at the public hearings on this issue. The initial meetings will include ORM, homeowners affiliated with CLOA or unaffiliated, commercial property owners other than ORM, and entities outside the Port Ludlow area with interest in the area (Shine Action Council and Olympic Environmental Council.) The first session will be held next week when everyone will be able to present their interests. MEETIN/Gr'AD ~U~EI ATTEST: '~ .... oma Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS dien untingfor~ber !VOL Page 7 ENGINEERING, INC. KIVLEY PROFESSIONAL CENTER 141 OAK BAY ROAD / P.O. BOX 1375 PORT HADLOCK, WASHINGTON 98339 360-379-9661 360-379-0150 FAX February 8, 1999 Jefferson County Commissioners PO Box 1220 Port Townsend, WA 98368 Re: Proposed amendments to ElCO Dear Commissioners: This past Thursday, it came to our attention that the County was going to propose new changes to the EICO regarding tk placement of facilities such as police and fire stations in rural commercial zones. I have been in contact with Barry Berezowski, who has penned the proposed changes and discussed some additional points which would be helpful for the Commissioners to clarify in the EICO. The proposed clarifications as proposed are important, and helpful, but may fall a bit short in their intended help. We respectfully request that the Commissioners consider the following modifications as part of the Ordinance changes. We are approaching the Commissioners at this time to suggest the changes to be incorporated into the language that would be available for public comment and review prior to hearing. We recommend changing the public facility uses such as fire and police stations to be outright permitted uses within these commercial zones. As you are well aware, the zones are strategically placed near the hub of activity within the communities. Further, fire stations are an integral part of the zones as they currently exist in Chimacum, Quilcene, and Brinnon, a point that the Comp Plan illustrates. The commercial zones are appropriate locations for these services and the land use should be allowed outfight. Secondly, we would rc~ ~ nat the Commissioners clarify the issue of site coverage. As you have directed, ti ,_~CO was to emulate the IGSO to the extent possible. However, perhaps through an oversight, the IGSO and 94 Zoning Code term Lot Coverage, as related to building area, was transformed in the EICO to the term Impervious Coverage, which is defined for the entire site within the Comp Plan. The terms may seem innocuous, but the ramifications are severe. If commercial lands are not allowed to cluster tightly together to take advantage of the necessary dense services, by logic much more land and expensive infrastructure will be necessary to satisfy the demand. The commercial zones will not be particularly dense, and the · VOL 25 , ,7282 Jefferson County Commissioners February 8, 1999 Page - 2 supply will be quickly used up. The commercial economic demands will require you to amend the Comp Plan to provide additional rural commercial lands as a result. The net effect of allowing only 45 percent of a site to be covered as the EICO contemplates, is that you are promoting sprawl. By contrast, Port Townsend encourages dense commercial development without restriction to lot coverage. The PT C- 1 zone allows for 1 sf of gross floor area per 2 sf of lot, the C-2 zone allows for 2 sf of gross floor area per 1 sf of lot, and C-3 is even higher. This is standard throughout the profession. We wish to encourage you to keep the development dense, so that less commercial land is required, and hence, you will encourage orderly, efficient and compact development. Thank you for the opportunity to present these views to you on the above matter. We understand that there will be an opportunity to provide this input again at Hearing, but feel that by directing staff to policy direction in further drafts of this Ordinance amendment is important at this juncture. Sincerely, c. Chuck Boggs, Chief, Jefferson County Fire District No. 1 'vo _ 25