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HomeMy WebLinkAboutM030199JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Daniel Harpole, Member Glen Huntingford, Chairman Richard Wojt, Member ,OLYMPIC PENINSULA Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of March 1, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioner Glen Huntingford was present. Commissioner Richard Wojt was not present. Approval of Minutes: Commissioner Huntingford moved to approve the minutes of the week of February 8, 1999 as presented. Chairman Harpole seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Deputy Director of Public Services David Goldsmith reported that the Courthouse Security position is part of the Sheriff's budget. This position was increased from part time to full time in the 1999 budget. The Sheriff doesn't want this position in his budget. The concern is that this position is commissioned by the Sheriff and the Sheriff's Office is the only department that has protocols for employees carrying guns, etc. Chairman Harpole noted that there isn't another County department qualified to oversee this security and enforcement position if it isn't part of the Sheriff's Office. The Board concurred that the Courthouse Security Officer position remain in the Sheriff's budget. Chairman Harpole asked if David Goldsmith would check to see if the additional deputy position approved in the 1999 budget is to be designated as a traffic officer. Page 1 Commissioners Meeting Minutes: Week of March 1, 1999 Grant Application; 1999 Drug Court Planning Project; Jefferson County Juvenile Services; Federal Office of Justice Programs, Drug Court Program Office: Commissioner Hunting- ford moved to approve the grant application for the 1999 Drug Court Planning Project as submitted by Juvenile and Family Court Services. Chairman Harpole seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following comments were made: Road conditions and lack of maintenance (ditch and culvert cleaning) on Coyle Road at the ½ mile marker have caused wash outs; a sign is needed on Donald Road and repair is needed at the Thomas dip on Coyle Road; there have been numerous complaints to the Public Works Department about the condition of these roads and if there's not enough money to fix the roads on the Coyle Peninsula, then the County should ask the State for money to help keep the roads in good condition. APPROVAL AND ADOPTION OF THE CONSENT.4 GENDA: Commissioner Huntingford moved to delete Item 7 and to approve and adopt the balance of the items as presented. Chairman Harpole seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Proposed No Shooting Zone in Brinnon Area; Set for Monday, March 15, 1999 at 7:00 p.m. at Brinnon Booster Club 2. AGREEMENT re: Space at Kively Center in Port Hadlock To Perform Family Planning Services; Jefferson County Health and Human Services; Port Townsend Publishing Company (Leader) and Port Hadlock/Tri-Area Chamber of Commerce 3. AGREEMENT re: Professional Services; To Provide Planning and Facilitation of a Full-Day Retreat for Members and Staff of the Watershed Planning Unit, Inventory Area 17 (WRIA); Water Resources Council Retreat; Jefferson County Health and Human Services; Triangle Associates 4. AGREEMENT re: To Purchase Two (2) New Trail Max Model # TRD54T Three (3) Axle Tilt Trailers; Jefferson County Public Works; N.C. Machinery 5. AGREEMENT re: Employment Services as Financial Advisor During Hiring and Training of a Financial Manager; Jefferson County Public Works; Anne Sears 6. AGREEMENT re: To Replace a Segment of Chain Link Fence Surrounding the Jefferson County Sheriff's Office Jail Work Release Facility; Jefferson County Public Works; Pro-Link Fence 7. DELETE Agreement #CA-072092-1, Supplement #13 re: For Developing the Scope of Work, Estimate and Schedule to Complete a Comprehensive non-motorized Plan; Transportation Element of the Comprehensive Plan; Jefferson County Public Works; Berryman and Henigar 8. AGREEMENT #F-98-74098-047, Amendment re: Community Development Block Grant (CDBG); Amending Contract Amount and Expiration Date; To Provide Housing, Nutrition, Health, and Linkages Work Program Services to Low and Moderate Income Level Individuals; Clallam-Jefferson Community Action Council; Jefferson County Public Services; Washington State Department of Community, Trade, and Economic Development Page 2 25 Commissioners Meeting Minutes: Week of March 1, 1999 10. ll. Annual Certification for Calendar Year 1998; Jefferson County Public Works; County Road Administration Board Out of State Travel Request; Road Builders Clinic, March 8-11, 1999, Coeur d' Alene, Idaho; Jefferson County Public Works; Mark Lopeman Letter Regarding Workforce Investment Councils; Governor Gary Locke COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Commissioner Huntingford noted that he has discussed the Planning Commission's workload with Phil Andrus, the Chair of the Planning Commission. Salmon Symposium: Director of Community Development A1 Scalf reported that he attended a salmon symposium last week in Port Angeles. The presentations were excellent and were made in anticipation of some salmon species being listed on the Endangered Species List. Red Tagged Houses: Building Official Mike Ajax explained that there have only been 3 houses red tagged in the past two years, and 2 of the houses had the necessary repairs to remove the red tags. However, the record rainfall this year has caused several landslides that have necessitated red tagging 5 more houses. In addition, 5 other houses have been completely demolished but have not been red tagged yet because of damage to access roads. Most of the slides have been on the Thorndyke and Coyle Peninsula. There was a report that 12 people at Camp Harmony are without power or water and the access is blocked. Mike Ajax noted that two years ago he requested a building moratorium in the Thomdyke Hill area (between Southpoint Road and Thorndyke Road.) No moratorium was put in place at that time, but the County revised the regulations to require that any building permit in the area be accompanied by a geo- . technical report. He noted that there are three options for the Board to consider in this area: 1) a building moratorium, 2) to require a geo-technical report for each building permit in the area, or 3) hire a geo- technical engineer to do a report on the entire area to determine future development. Chairman Harpole asked if there are disadvantages to Option 2, the option that is currently in place? A1 Scalfreported that Option 2 does not address cumulative impacts in the area. He added that he would like to review these options with the Prosecuting Attorney. Mike Ajax reported that there is currently a declaration of emergency in the County but 25 houses must be damaged more than 40% in order to declare a disaster. The Emergency Services Coordinator is preparing the information needed for a declaration of disaster, possibility with another jurisdiction. Page 3 25 ,7278 Commissioners Meeting Minutes: Week of March 1, 1999 Mats Mats Quarry: A1 Scalfpresented and reviewed a draft letter to the DNR regarding the Mats Mats Quarry. The letter indicates that the County feels the DNR should be the lead agency for this project and that the State Department of Ecology should be involved with the review. The Board asked that the Prosecuting Attorney review this letter and that the Board meet on Thursday at 10:00 a.m. regarding this issue. The Growth Management Hearings Board will be reviewing 2 appeals of the County Comprehensive Plan this week at City Hall. A date for the next Growth Management Steering Committee meeting is being coordinated with the new City Council members. It is hoped that meeting can be held before the end of March. Planning Commission Work Load: A1 Scalf reviewed his recommendation for work proceeding on the final official controls. Long Range Planning staff would draft the various ordinances. Legal review would be on-going through the processing of these draft ordinances. Before any draft ordinance is sent to the Planning Commission, the Board would review it and provide direction to the Planning Commis- sion on how that ordinance will be handled. Chairman Harpole asked that all of the items to be addressed in 1999, in the priority order assigned by the Planning Department, be reviewed in a workshop on March 15, 1999. Mark Beaufait's Request: This matter has been reviewed with the Prosecuting Attorney and the recommendation is for the Board to support the decision to remove the 2 cases from the Hearing Examiner's agenda. A1 Scalfwill draft a letter to Mr. Beaufait for the Board to sign. Port of Port Townsend Letter: Chairman Harpole asked that a letter be drafted to the Port, for the Chairman's signature, advising them that their comments are being reviewed and a workshop will be scheduled with the Board in the near future. PUBLIC WORKS following: Director's Update: Interim Public Works Director Frank Gifford reported on the The Public Works Department is currently working on 35 emergency projects. The Broad Spit Road has been closed and culvert will be laid as soon as possible so the road can be re-opened. There have been trucks and resources throughout the County working on problem areas. The County is working with the City of Port Townsend to list all the projects that have been cooperatively completed in the past. This will assist both agencies in planning for future projects where they will be able to work together again. Page 4 25 ,7277 Commissioners Meeting Minutes: Week of March 1, 1999 Mr. Moser from Coyle advised the Board this morning at the Public Comment Period regarding road problems in that area including maintenance of ditches, culverts, signs that need to be replaced, and washouts along the road. The Board asked that the Public Works Department contact Mr. Moser about his concerns. The Department is working with FEMA to ensure that, if circumstances warrant, a Declaration of Disaster will be issued. The site selection for the new County Administration Building was discussed at the last Capital Facilities Advisory Committee meeting. One of the site selection criteria is being able to partner with the City of Port Townsend. Terry Logue reported that they have 16 pieces of equipment on order. They were able to piggyback on a Yakima County bid for a road grader. Decision re: Land Use Map Correction Application, #MCR98-O003; Estate of Walter A. Moa, Sr.: (See also Minutes of January 19 and 25, 1999.) Assistant Planner Randy Kline explained that he has attached an addendum to the original staff report. The Department recommendation is to make this change through the Comprehensive Plan amendment process rather than the map correction process. He noted that the Prosecuting Attorney's Office reviewed this case and they agree that the definition of "clearly erroneous", as stated in the map correction criteria, does not apply. The County is currently being appealed on the Comprehensive Plan and a decision on this request could impact those appeals. Randy Kline reviewed the tapes and notes of the meetings when the Moa property was discussed. A letter from Mr. Moa dated March 6, 1998 described his plans for the property. The Board, at that time, indicated that the motel be included and expansion be allowed as Mr. Moa requested. However, the boundaries for the commercial area were tightlined to comply with the provisions of SB6094. Commissioner Huntingford suggested that the unusable portions of land currently designated as commercial could be removed from that designation and then the land in Mr. Moa's project proposal could be added to the commercial zone. Chairman Harpole asked if other people who have submitted map corrections are automatically docketed for review during the Comprehensive Plan Amendment process? Randy Kline reported that is correct. Chairman Harpole asked if the map correction is approved today or during the Comprehensive Plan update in August, and Mr. Moa goes forward with the project, would there be other problems that he would have to face? Chairman Harpole asked if the Planning Commission could be addressing the zoning issues that may come up for this project in the future? A1 Scalfreported that the Planning Commission can be addressing these issues during their review of the Zoning Code. Commissioner Huntingford asked what the Planning Commission would be reviewing if Mr. Moa doesn't have property for this expansion project? Senior Planner Barry Berezowski, pointed out that the Planning Commission would listen to Mr. Moa's public comments on this project. He noted that the real question in the case of map corrections is a policy debate which needs to be addressed during the Comprehensive Plan amendment process. Page 5 Commissioners Meeting Minutes: Week of March 1, 1999 Mr. Moa reported that his March 6, 1998 letter referred back to his letter of December 27, 1996 which fully explained the needs for this project. He feels the map correction process is correct for this project because the Commissioners fully support the expansion of the motel going forward. The project will still have to go through all of the required reviews when the permit applications are submitted. He noted that this project is a benefit to the County and to the City of Port Townsend. He added that there are only certain times when a project like this is economically feasible, and that may not be the case in a few more years. Randy Kline asked if there was a site plan enclosed with the December 27, 1996 letter? Mr. Moa noted that they were prepared to submit a conceptual plan, but could not because at that time the County wasn't accepting any development proposals. There was a discussion about the dates of the moratorium. Chairman Harpole asked that the Department research the exact dates of the moratorium and why Mr. Moa's December 27, 1996 letter was not answered and a pre-application not allowed. Mr. Moa noted that he doubts the Comprehensive Plan amendments will actually be done in August, since the implementing regulations have yet to be completed. Chairman Harpole stressed that the Board is going to uphold their direction that the Community Development Department begin the Comprehen- sive Plan amendments in August. He would expect that the amendments may take at least a month. Commissioner Huntingford moved to table action on this request until the December 27, 1996 letter can be researched and a report is made back to the Board. Chairman Harpole seconded the motion which carried by a unanimous vote. Decision re: Land Use Map Correction Application, #MCR99-O001; Department of Community Development: Barry Berezowski reported that these three parcels of private property are designated "Parks, Preserves and Recreation" and no uses are permitted or prohibited for them under the in the Interim Controls. The alternatives to review in addressing these parcels are: 1) amend the EICO to add a column for Parks, Preserves and Recreation and define what uses are allowed in that zone, or 2) do a map correction to revert these parcels back to residential. There are certain types of uses that aren't assigned to a specific zone (i.e. campgrounds, golf courses, RV parks.) Chairman Harpole asked if the change is made on these parcels, would it set a precedent for the parcels with this designation in the Master Planned Resort at Port Ludlow? Barry Berezowski explained that the Master Planned Resort at Port Ludlow is a special area within the County. Commissioner Huntingford noted that he has concerns about the 1 residence per 10 acre density suggested by the Planning Department. He asked what the density would be if the Comprehensive Plan criteria is used to designate these properties? Barry Berezowski explained that it isn't clear what the zoning would be on all three of the properties. Page 6 25 ,7279 Commissioners Meeting Minutes: Week of March 1, 1999 Barry Berezowski noted that this mapping is an error because there is no information in the record about how this designation was made. Chairman Harpole stated that he feels a mapping error was made because privately owned properties were put in the same zone as publicly owned properties with no explanation. He asked what the densities were for these three properties in the IGSO? Randy Kline explained that the Chevy Chase Golf Course was 1 to 10, the Black Point property was also 1 to 10 and the Boy Scout Camp was 1 to 20. Commissioner Huntingford moved to approve the map correction as recommended by Planning Department in the staff memo dated February 23, 1999. Chairman Harpole seconded the motion which carried by a unanimous vote. HEARING re: Ordinance No. 01-0208-99 Amending Emergency Ordinance No. 06-0828-98 tO allow the siting of Public Purpose Facilities including Police Stations and Fire Halls upon all lands within unincorporated Jefferson County and Exempting Public Purpose Facilities from the maximum building cap contained in Sections 8, 9, 10, & 11 of this Ordinance: Barry Berezowski, reported that this amendment to the EICO was approved on February 8, 1999 as an emergency ordinance. It is in the public interest to allow police stations, fire halls, and government buildings to exceed the building cap identified in the ELCO. Chairman Harpole asked if staff considered allowing these uses to be permitted outright in commercial areas, and as a conditional use in all other areas of the County? Barry Berezowski reported that staff did not considered splitting the approval. The use of buildings for these facilities is permitted, however that use dictates that they may need to be larger than what is allowed. Therefore they come under condi- tional use. Chairman Harpole opened the public hearing. Ryan Tillman, referred to his letter of February 8, 1999 (see microfilmed document) and noted that these types of uses within these zones be outright permitted uses to make it easier for them to locate. The land use regulations should provide the conditioning for a use to be allowed in a particular zone. He feels that the EICO errs in the use of the term "impervious site coverage" instead of building coverage. The intent of the Comprehensive Plan is to allow more dense site coverage and land development to the extent that the land will support in commercial zones. He supports the fact that the County is allowing these uses in the commercial centers. Commissioner Huntingford asked Mr. Tillman how high a percent of coverage could be handled in these areas where there are no storm drainage systems. Ryan Tillman stated that he feels they could go as high as 90% coverage instead of the 45% that is allowed. Page 7 Commissioners Meeting Minutes: Week of March 1, 1999 Craig Durgan stated that he supports the expansion of the fire hall. However, he feels that it is preferential treatment that this is only extended to governmental agencies. There is no technical consideration for having an impervious surface cap or a maximum building cap. He questioned why this can be extended to public services but not to other commercial uses. Hearing no further comments, Chairman Harpole closed the comment portion of the hearing. Chairman Harpole suggested that this ordinance be amended to say that essential public facilities be permitted out right in rural crossroads and that the impervious coverage for these public facilities be increased to 60%. Anything over 60% would require a conditional use. Barry Berezowski asked if the Board would also want staffto compare the terms "building coverage" and "impervious surface." The Planning staff will bring some draft wording back for the Board to review next week. The meeting was recessed at the end of the scheduled business and reconvened on Thursday with all three Board members present for the following: An Executive Session from 8:00 - 9:00 a.m. with the Health and Human Services Director regarding personnel; an Executive Session from 9:00-10:00 a.m. with the Director of Public Services, the Deputy Director of Public Services and the Health and Human Services Director regarding personnel; and a workshop regarding the letter to the DNR concerning the Mats Mats Quarry from 10:00 a.m. to 11:00 a.m. Accept Recommendation to Approve Claim C-9-99 for $2,690.00; Damage to Vehicle; Ephraim Barney: Commissioner Wojt moved to approve Claim C-9-99. Commissioner Huntingford seconded the motion which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS Dan Harpole, ch~a'~~ Rich~zd Wojt, Member Page 8