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HomeMy WebLinkAboutM041299JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chairman District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of April 12, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioners Glen Huntingford and Richard Wojt were both present. COMMISSIONERS BRIEFING SESSION: Commissioner Huntingford moved to approve and sign the following letters: 1) To the Governor and the Jefferson County legislative delegation regarding the need for funding in the State's budget to help local jurisdictions protect salmon, and 2) To the Joint Committee on Pension Policy opposing LEOFF II enhancements. Commissioner Wojt seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe presented a draft implementation strategy for adoption of a Conservation Futures Tax Program for the Board's consideration. Chairman Harpole stated that this program would provide funding to purchase properties that are needed for enhancement projects. Commissioner Huntingford noted that the Conservation District is interested in knowing how this funding would be used. Gary Rowe advised that a public process will be required to set priorities for use of the funding. Another discussion will be scheduled on next week's agenda for the Board to review priorities for this program. The Board suggested that a 1½ hour luncheon be set up once per month for the Elected Officials of the City and County to update each other on issues in their jurisdiction. Each of the governing bodies could take a turn hosting this meeting. This idea will be discussed at the meeting with the City of Port Townsend this week. Page 1 £0 ": Commissioners Meeting Minutes: Week of April 12, 1999 PUBLIC COMMENT PERIOD: No one spoke during the public comment period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete Item 2, and change Exhibit A in Item 3 to say "Northwest Kiwanis Camp -- Water and Septic" and to approve and adopt the balance of the items as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 29-99 re: Accepting Proposals to Provide Long Haul and Disposal Services for Jefferson County's Solid Waste; Regional Disposal Company 2. DELETE Resolution re: Accepting Bid for Upper Donovan Creek Timber Sale, #CR1360; PORTAC, Inc. (See Item later in Minutes.) 3. RESOLUTION NO. 30-99 re: Assigning Priority to Projects for Jefferson County to the Washington Community Economic Revitalization Team (WA-CERT) (Change made to Exhibit A) 4. HEARING NOTICE re: Continuation of Funding of the Local Law Enforcement Block Grant through the Bureau of Justice to Support the Jefferson County Corrections Clean-up Project and Community Service Coordinator's Position; Hearing Scheduled for Monday, April 26, 1999 at 2:00 p.m. in the Commissioners Chambers 5. HEARING NOTICE re: Three (3) Proposed Ordinances 1) Regulating the Use of Telecommu- nications, and 2) Locating Utilities, and 3) Locating Wireless Service Facilities in Jefferson County Rights of Way; Hearing set for April 27, 1999 at 9:00 a.m. in Commissioners Chambers 6. TWO (2) AGREEMENTS, Interlocal #ICA-99250 & #ICA-99276 re: 1) Limited Reimburse- ment for Expenses Incurred for Wiring and Installation of Personal Computers and Printers for use by Superior and District Court Judges; and 2) JIS Equipment Replacement, Judicial Receipting System; Jefferson County Superior Court; State of Washington Office of the Administrator for the Courts 7. AGREEMENT and TWO (2) SUBSCRIPTION AGREEMENTS re: Union Labor Agree- ment; January 1, 1999 Through December 31, 2001; Jefferson County Public Works; Washing- ton Teamsters Local Union No. 589 8. AGREEMENT re: Emphasis on DUI Oriented Traffic Stops (DOTS); Jefferson County Sheriff's Office; Washington State Traffic Safety Commission 9. AGREEMENT re: To Provide Software Systems Support for ACCLAIM Client Registration, Information, and Billing Computer System; Jefferson County Health and Human Services; Quality Assessment Management, Inc. 10. AGREEMENT, Amendment re: Services to Satisfy the Intent of Resolution No. 103-98; Collaborative Resolution of Issues Arising from the Port Ludlow Master Planned Resort Designation; Amendment to Increase Payment Amount Not to Exceed $10,000; Ty Tice, d.b.a. Mediation Services 11. AGREEMENT, Interlocal, Amendment re: Disposal of Solid Waste at the Port Angeles Landfill; Amendment to Extend the Agreement for an Additional 45 Days; Jefferson County Public Works; City of Port Angeles Page 2 Commissioners Meeting Minutes: Week of April 12, 1999 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. AGREEMENT, Reimbursable Work re: Road Maintenance for State Park Roads; Jefferson County Public Works; Washington State Parks, Fort Worden AGREEMENT re: Employment Services; Project Management of Capital Facilities, Transporta- tion and Utilities Elements of the Comprehensive Plan, and Law and Justice Facility Long Range Planning Process; Jefferson County Public Works; Kirk Pawlowski CONTRACT re: Emergency Repair of Thorndyke Road, Project #XO 1403 and Dosewallips Road, Project #XO 1413; Jefferson County Public Works; Shold Excavating, Inc. CONTRACT re: Emergency Repair of Dosewallips Road, Project #XO 1413; Jefferson County Public Works; Reeves Excavating & Land Clearing, Inc. CONTRACT re: Removal of Logjam Upstream from Linger Longer Road; Jefferson County Public Works; Reeves Excavating & Land Clearing, Inc. CONTRACT re: Replacement of Electrical Box at Transfer Station; Jefferson County Public Works; Hansen Electric CONTRACT re: Courthouse Structural Assessment; Jefferson County Public Works; Kpff Consultants CONTRACT re: Architectural Design Services for Restroom Building at the H.J. Carroll Park, Restroom Project #HJ1385; Jefferson County Public Works; Guy Hupy Design MEMORANDUM OF UNDERSTANDING re: Feasibility Study of Consolidating Clallam and Jefferson County's E-911 Systems; Jefferson County Sheriff's Office; Clallam County and Washington State Military Department LETTER OF UNDERSTANDING re: Adding Classification of Courthouse Security Officer to the Custody Officers and Administrative Staff Labor Agreement; Jefferson County Sheriff's Office; Washington Teamsters Local #589 LETTER OF UNDERSTANDING re: Changing Work Week to Eight (8) Hours per Day with Non-consecutive Days off at the Solid Waste Transfer Station; Jefferson County Public Works; Washington Teamsters Local #589 and Deborah Kimball Grant Application for the Flood Mitigation Assistance Program; Acquisition Project For Mitigating Floods and Restoration of Salmon Habitat in the Little Quilcene River Area; Jefferson County Public Works; Nylund Acquisition; Washington State Military Department, Emergency Management Division Out of State Travel Request; NACE Conference, Niagara Falls, New York; April 25 - 29, 1999; Gary Rowe, Director of Public Services Two (2) Food and Beverage Purchase Requests; 1.) 1999 Functional Exercise; Jefferson County Incident Command Team; Jefferson County Sheriff's Office; and 2.) Domestic Violence Awareness Community Forum, Quilcene Health & Wellness Fair; Prosecuting Attorney's Office Letter Regarding Brinnon No Shooting Area; 26 Various Residents of Brinnon Page3 Commissioners Meeting Minutes: Week of April 12, 1999 COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Community Development Director A1 Scalf reported: Next Saturday is Earth Day and he will be helping coordinate clean up efforts around the County. Copies of the current interim ordinance for the Master Planned Resort at Port Ludlow and a new draft interim ordinance were presented. A1 Scalf recommended that the Board adopt the new interim ordinance on April 19, with publication in next week's newspaper. This would trigger a new 60 day appeal period. The Board suggested that the previous findings of fact be included in the draft, as well as the new findings. The Board asked that the draft ordinance be reviewed by the Mediation Committee to determine if it meets the intent of their request. Last week at the Joint Growth Management Steering Committee meeting, the members voted to hold a hearing to amend the Countywide Planning Policies to add the Port of Port Townsend as a voting member of the Steering Committee. A1 Scalf reported that RCW 36.70A, which addresses Joint Growth Management Steering Committees, only addresses cities and counties. Jefferson County is the regional governing body. Land use authority is held by the County and the City of Port Townsend and any new urban growth area. The Port has no land use authority. He then reviewed the sections in the Countywide Planning Policies that discuss the Port's role. Chairman Harpole noted that the City and County both have economic development chapters in their Comprehensive Plans and the Port has a role in economic development in the County. A1 Scalf stated that the intent of the RCW is City and County coordination. Chairman Harpole directed that the public hearing notice be drafted and that A1 Scalf ask the Prosecuting Attorney to review this proposal and provide input on this at the public hearing. The Board asked about the comments from Mike Belenski regarding Mrs. Goodrich's ADU. A1 Scalfreported that Mrs. Goodrich is not going to sign a proposed agreement. The County has issued permits and has recommended that the agreement be signed. Discussion & Possible Adoption re: Hearing Notice for Proposed Comprehensive Plan Amendment Fee: Assistant Planner Randy Kline advised that this proposed fee schedule amendment would establish a $250 fee for a site specific Comprehensive Plan amendment. Five applications have been received; 3 of the applicants were not advised that there might be a fee for this process; and 2 of the applicants were advised that a fee may be imposed. Chairman Harpole suggested that wording be added to the amendment to allow a partial refund of the fee if the amendment is not approved. A1 Scalfnoted that his biggest concern is that the amendment process be open when the Glen Cove/Tri Area Special Study is complete. He asked if the Board wants to keep the process open for 2 more months? Chairman Harpole noted that there will be another amendment application process next year. Randy Kline suggested that it may not be appropriate to charge a fee this first year because the Comprehensive Plan is new and many of the designations are interim. He noted that doing Comprehen- Page 4 Commissioners Meeting Minutes: Week of April 12, 1999 sive Plan amendments before the commercial area boundaries are set in the Glen Cove/Tri Area may be premature. Chairman Harpole again noted that the subject of the next annual amendment process would be the Tri Area/Glen Cove boundaries. He feels this process needs to be moved forward and that the County commit to doing the next annual update on time. Commissioner Huntingford moved to approve the process for Comprehensive Plan Amendments as outlined with no fee for the first year for either text or site specific requests. Commissioner Wojt seconded the motion. The Chair called for a vote on the motion. Commissioner Huntingford voted for the motion. Chairman Harpole voted against the motion. Commissioner Wojt abstained from voting. The motion died. Commissioner Wojt moved to approve the public hearing notice as proposed. Chairman Harpole seconded the motion. The Chair called for a vote on the motion. Commissioner Wojt and Chairman Harpole voted for the motion. Commissioner Huntingford voted against the motion. The motion carried. PUBLIC WORKS Accepting Bid for Upper Donovan Creelt Timber Sale: (Item 2 on the Consent Agenda) The Board asked if a geological study was needed on the site of the Donovan Creek timber sale? Monty Reinders, Public Works, reported that there is no steep ground on this site and a geological study was not done. Donovan Creek is not on this property. A proper evaluation of the site was done before the timber sale. Commissioner Wojt moved to approve RESOLUTION NO. 31-99 accepting the bid for the Upper Donovan Creek Timber Sale, #CR1360 submitted by PORTAC, Inc. as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Treasurer Judy Morris reported that this property was purchased by the County in 1941 and is a fee simple property. The proceeds from the sale can be used as the Commissioners determine. Director's Update: Interim Public Works Director Frank Gifford reported: Summaries of regional issues to be reviewed with the City have been prepared and will be forwarded to the City Council Members today. A presentation on parasailing will be made at the Parks Advisory Board meeting this week. There will be meetings and a general workshop this week on the Administration Building. There is a grant source for funding for non-motorized vehicle trails which the County and City will be looking at for use along Larry Scott Trail. Page Commissioners Meeting Minutes: Week of April 12, 1999 Discussion re: Surface Transportation Program (STP) of the Transportation Equity Act for the 21st Century (TEA-21) Project Selection Criteria and Public Workshop: Transportation Manager Bruce Laurie asked that the Board appoint a member to serve on the project selection committee. Commissioner Huntingford volunteered to serve on this Committee. HEALTH & HUMAN SERVICES Director's Update: Larry Fay, Environmental Health Director, reported that the information on the Animal Service crematorium has been reviewed and a recommendation has been made to the department on what equipment to purchase. A permit is required from the Olympic Air Pollution Control Authority and an application will be submitted as soon as the specific equipment is determined. A building permit is not required for this project. The environmental review and land use determination will be done by the Planning Department. Chairman Harpole asked that this project be moved forward to have it on line by July lst. Frank Gifford reported there is a three month order time for the equipment. Larry Fay added that zoning and SEPA issues can be reviewed during that time, however, it may be August before the installation is complete. Health and Human Services Director David Specter reviewed the following items: · He is working with the Public Works Department regarding the recycling program at the Transfer Station. · The computerized client information billing system is being transitioned from one software program to another. There is a Y2K problem with the insurance billing portion of the old program and there may be additional costs for this part of the program. · A person donated money to purchase cat cages for the Animal Shelter to replace the cages that are at the Shelter currently. The Board asked that a letter of thanks be drafted for this person. · They will be implementing team building exercises for the Department Management Team beginning this week. Discussion and Possible Adoption re: Jefferson County Developmental Disabilities Plan for 1999-2001; Jefferson County Disability Advisory Board: David Specter introduced the members of the Developmental Disabilities Advisory Board that were present and the Program Coordinator, Anna McEnery. Anna McEnery reported that the development of this plan took one year. Two community forums were held regarding adult issues and children's issues. The Advisory Board helped set the goals and the outcomes in the plan. Commissioner Wojt, Advisory Board Member, stated that there are many things that the County can't do, even with the money available for providing services. Anna McEnery reported that the County will have to be more creative when the requests for services exceed what is available to be spent. One of the VOL Page 6 25 Commissioners Meeting Minutes: Week of April 12, 1999 Advisory Board Members noted that limited resources will require that the agencies that serve people with Development Disabilities work collaboratively to provide services. Chairman Harpole stated that this plan is a significant amount of work and asked if other counties have done the same type of work? Anna McEnery reported that other jurisdictions may not have done this extensive a plan. Chairman Harpole asked that copies of the plan be provided to Health Board Members. Commissioner Wojt moved to approve the plan and to have it forwarded to the State Division of Developmental Disabilities Regional 6 Office. Commissioner Huntingford seconded the motion. The Chair called for a vote on the motion. The motion carried by a unanimous vote. Recommendation to Pay Claims #C-8-99, #C-9-99 and #C-16-99: Commissioner Huntingford moved to approve, as recommended by the Claims Committee, claims C-8-99 in the amount of $100.00, C-9-99 for $2,690.00, and C-16-99 in the amount of $251.99. Commissioner Wojt seconded the motion which carried by a unanimous vote. Letter re: Support for CDBG Grant Program: Commissioner Huntingford moved to sign the letter in support of CDBG grant programs and the HOME Investment Partnership Program. Commissioner Wojt seconded the motion which carried by a unanimous vote. NW Services Council Presentation re: Job Training Partnership Act Youth Employ- ment Program: The Agency Manager for the Northwest Services Council introduced Susan Wilson the Jefferson County Coordinator for the program. This private non-profit corporation operates in a 6 county area, including Clallam and Jefferson Counties, and contracts to administer the Youth Employment Program. The objectives for the Youth Employment Program are to take disadvantaged or disabled children and prepare them academically to succeed (i.e. get back in, or stay in school), assess their interests and skills, and provide internships in businesses. There are two types of internships: 1) temporary jobs, and 2) for hire internships. There is only funding for 14 to 16 children in the year round program, and the summer program can accommodate approximately 20 children. Susan Wilson reported that she has been with Northwest Services Council since 1983 and explained her role as Coordinator. This year they have an 89% positive outcome, with 78%job placements. There is a school-to-work program starting this year. They are working with Chimacum School District and the Jefferson County Historical Museum to provide schooling and work experience for 4 young people. She also shared some success stories from the program. Northwest Kiwanis Camp re: Septic System Fee Waiver: David Goldsmith introduced John Sommers, President of the Northwest Kiwanis Camp Board, and Fred Johnson from the local VOL Page 7 25 Commissioners Meeting Minutes: Week of April 12, 1999 Kiwanis Club. John Sommers presented a map of the camp and explained that the five Kiwanis Clubs in the area have formed a non-profit corporation called the Northwest Kiwanis Camp. This organization leases the park from the County. Payment for this lease was to be used for development of the park. In the past 5 years the Kiwanis Clubs have invested about $500,000 into the camp. He reviewed some of the work done on the camp to date. They have spent about $15,000 on engineering studies and a design for a new septic system. The only type of septic system the soil on this site allows is an intermittent sand filtration system which is estimated to cost approximately $100,000 to install. He asked if the County would help by waiving the $297 fee for review of the septic system? The Kiwanis have paid about $3,000 in permit fees since the project started. For each of the past 4 years they have had 25 campers for one or two weeks. This year they hope to accommodate 50 campers. The new septic system is scaled to handle up to 60 campers. Chairman Harpole asked what fund the permit for the well was paid from? David Goldsmith reported that he thinks that funding came from the Parks Improvement Fund. Chairman Harpole noted that the County will have to check to see if there is a fund that this fee can be paid from. David Goldsmith reminded the Board that the County owns this property where the improvements are being made. The Board will review this information and contact the Northwest Kiwanis Camp at a later date. Discussion re: WRIA 17Planning Unit: The Board agreed to sign the letter to Planning Unit 17 as presented. MEETING...~._IXktOURNED SE, Ab,"-. ' - ATTEST ~ ~ a ~ ~ ' Lorna Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 8 vo,_