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HomeMy WebLinkAboutM041999JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. ! Commissioner: Daniel Harpole, Chair District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member THE HEART OF THE~\ '~"~....~..~./ /'OLYMPIC PENINSULA [ Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of April 19, 1999 The meeting was called to order at the appointed time by Chairman Dan Harpole. Commissioners Glen Huntingford and Richard Wojt were both present. Northwest Kiwanis Camp re: Septic Fee Waiver: Parks, Recreation and Facilities Director Warren Steurer was present to discuss the fee waiver request on a septic system permit fee of approximately $297.00 for the Northwest Kiwanis Camp. Deputy Director of Public Services David Goldsmith reported that the improvements made on this site will ultimately benefit the County because the camp is on County property. County Parks Improvement Grant applications are currently available, but must be returned by the end of the April. The Board suggested that a grant application be submitted for the Northwest Kiwanis Camp to recover the fees they have paid the County for improvements to the Camp. Warren Steurer will work with the Kiwanis Club on this grant application. PUBLIC SER VICES BRIEFING SESSION: Director of Public Services Gary Rowe reported: He has put together a briefing on the Summer Chum Recovery Plan drafted by the Hood Canal Coordinating Council. · The Natural Resource Policy Analyst position has been filled. The new employee is scheduled to start May 10, 1999. · He reported on the most recent meeting of the MOCCA group regarding the possibility of a Charter form of government for the County. Stan McNutt, Interim City Administrator, gave a report on how the County could establish a County Administrator/Manager position. The next meeting is scheduled for May 27, 1999. V01_ Page 1 Commissioners Meeting Minutes: Week of April 19, 1999 A comparison of County Administrator positions from several other Counties was presented for the Board to review. Ken Lynn re: Update on Organizational Effectiveness: Ken Lynn reported that the County has done training of management and staff on management effectiveness, team process, and TQM. In an effort to improve executive functions in the County, the Board established a Public Services Director in 1995 and then modified the organization in 1997 to change the reporting relationships to have all appointed Departments report directly to the Board. The Board has addressed its executive functions by establishing goals and objectives for Department Heads and evaluating their performance; establishing a County Budget Team to review revenues and expenditures and project financial perfor- mance; establishing an effective method of tracking countywide issues for follow-up; and establishing the requirement for a Strategic Plan. PUBLIC COMMENT PERIOD: The following comments were made: The goals of the Tri Area Community Club are: 1) incorporation of the Tri Area, 2) a recreation area at the mouth of Chimacum Creek, and 3) a recreation center; a request for a permanent solution to the maintenance problems on Old Oak Bay Road and the addition of traffic signs in that area; the Board needs to be adamant with the State about not putting tolls back on the Hood Canal Bridge; there is nothing in the RCW that allows the Port to be partly responsible for addressing regional planning issues which are the responsibility of the County; is it legal to put the Port on the GMA Joint Steering Committee as a voting member?; a question regarding the re-adoption of the EICO and why changes were made in the document. APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Huntingford moved to delete Item 1 and to approve and adopt the balance of the Consent Agenda as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. DELETE Ordinance and Notice of Adoption re: Emergency Interim Ordinance Regulating Land Use and Development within the Port Ludlow Master Planned Resort (Repealing and Replacing Ordinance No. 10~ 1214-98 which Amends Ordinance No. 06-0828-98) (See item later in Minutes.) 2. RESOLUTION NO. 32-99 re: Supporting Efforts By the Washington State Department of Transportation (WSDOT) To Preserve and Maintain the Hood Canal Bridge Given its Strategic Importance to the North Olympic Peninsula 3. RESOLUTION NO. 33-99 re: HEARING NOTICE; Proposed Budget Appropria- tions/Extensions; County Departments and Specific Other Funds; Hearing Scheduled for Monday, May 3, 1999 at 2:00 p.m. in the Commissioners Chambers HEARING NOTICE re: Proposed Joint Resolution Adding the Port of Port Townsend as a Voting Member of the Joint Growth Management Steering Committee; Hearing Scheduled for Monday, May 3, 1999 at 2:15 p.m. in the Commissioners Chambers 5. AGREEMENT #TB3-0103 re: Turnback to County Following Work Performed to Theater Road; Jefferson County Public Works; State Department of Transportation Page 2 vo _ 25" Commissioners Meeting Minutes: Week of April 19, 1999 o 9. 10. AGREEMENT re: Courthouse Structural Assessment for Administrative Facilities Plan; Jefferson County Public Works; Degenkolb Engineers AGREEMENT re: Consulting Services for Emergency Projects, XO 1392; XO 1410; XO 1386; XO1387, Lindsay Hill Road and Broad Spit Road; Jefferson County Public Works; Polaris Engineering AGREEMENT re: Provide Seasonal Park and Field Maintenance; Jefferson County Public Works; William Riley Brazil AGREEMENT re: Provide Seasonal Park and Field Maintenance; Jefferson County Public Works; Lamont Thornton Letter Regarding Supporting Efforts By the Washington State Department of Transportation (WSDOT) To Preserve and Maintain the Hood Canal Bridge; Doug Beighle, Chair, Blue Ribbon Commission of Transportation Ordinance and Notice of Adoption re: Emergency Interim Ordinance Regulating Land Use and Development within the Port Ludlow Master Planned Resort Ordinance No. 10-1214-98 which Amends Ordinance No. 06-0828-98: Commissioner Huntingford moved to re-adopt Ordinance 10-1214-98 (the existing ordinance). Commissioner Wojt seconded the motion which carried by a unanimous vote. A notice of re-adoption will be published this week in The Leader. In the next few weeks, Ty Tice will be meeting with the Board to discuss the ordinance and if an amendment needs to be made, it can be considered at that time. Chairman Harpole stated that the Board does not want to get in the middle of the mediation process, but they want to approve the request from the mediation group. On the request for amendments to the EICO, the Board wants to make sure that any modification of the emergency ordinance be submitted specifically. Commissioner Huntingford suggested that since only Loomis Properties and ORM are agreeing to limit development for a time, that they submit an agreement to the County. COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: The following reports were given: Building Official Mike Ajax updated the Board on a recent meeting he attended on fire safety and residential sprinkler systems. Statistics show that fire damage is less severe to residences that have sprinkler systems because the action is more immediate than the traditional Fire Department response. The cost of a sprinkler system in a residence is approximately $1,000 for a 1,000 square foot house. Director of Community Development, Al Scalf, reported that the U-Haul portion of the Baker Heavy Equipment Rental home business site will be moved due to business considerations. The Department will continue to monitor this home business. VOL Page 3 25 Commissioners Meeting Minutes: Week of April 19, 1999 Discussion re: Map Correction Application; Walter Moa, Applicant: A1 Scalf reviewed the official record on this property. He reported that under the1994 Zoning Code, the parcel was in the commercial zone. A memo dated December 27, 1996, to Monica Macguire at the Permit Center requested a pre-application meeting on a motel proposal which identified the 7 acre parcel. However, a motel was not an allowable use in the EIGSO use table that was in effect at that time. In 1997, a short plat was approved to secure a wellhead protection area on the property. A1 Scalf explained that the Board must determine if this is a map correction because of inaccurate information or if it will be dealt with as part of the Comprehensive Plan Amendment process. Commissioner Huntingford asked the current designation of the property? A1 Scalf reported it is a "neighborhood/visitor crossroad." The use can be permitted outright in this zone. He reiterated that the issue is whether there was a mapping error or ifa re-zone request is needed for this property. The discussion turned to the Comprehensive Plan amendment process and how long that might take. Commissioner Huntingford noted that during the Comprehensive Plan process, he was aware of the discussion around Mr. Moa's property and his plans for a motel expansion. However, he is hesitant to change the boundary of the area designated using the "map correction" process. Mr. Moa stated that it was his understanding that the Board's deliberations on the Comprehensive Plan discussed including the parcel in the commercial designation. After researching these tapes, Assistant Planner Randy Kline telephoned him on February 3, and said that the Board directed the Planning Department to allocate sufficient land for hotel expansion. A1 Scalf will research the specific tape and bring the information to the Board to review. Chairman Harpole asked that any staff comments that identify exactly what was meant by motel expansion should be brought forward also. Discussion re: Proposed Draft Resolution Adding the Port of Port Townsend as a Voting Member of the Joint Growth Management Steering Committee: Chairman Harpole asked that the Prosecuting Attorney review the resolution for a legal opinion. PUBLIC WORKS Director's Update: Interim Public Works Director Frank Gilford reported: There will be a meeting on April 29, 1999 at 2 p.m. with the Ludlow Maintenance Commission (LMC) and ORM to discuss long term solutions to storm water problems in the Port Ludlow area. The Board asked that Public Works review the area where Planning is currently located in the lower level of the Courthouse for use as a possible large Courtroom/meeting room area. Security issues for the Courts have to be given consideration. This would be an information gathering process. The final SEPA Threshold Determination has been issued on the wireless ordinance. A meeting with City Planning staff has been set to review the Howard Street proposal on the Administrative Building project. Page 4 25 Commissioners Meeting Minutes: Week of April 19, 1999 People are parking cars for sale in the parking areas for the park on Old Chimacum Road. Frank Gifford reported that some of the "for sale" vehicles have been moved, but other vehicles were moved in. The Public Works Department will look at solutions which could include possibly putting a time limit on parking in this area. There will be a fund raising event for the H.J. Carroll Park on May 22, 1999. The funds will be used to purchase playground equipment. There will be a Parks Board Retreat on May 8, 1999 at the Northwest Kiwanis Camp. The Board met in Executive Session with the Deputy Director of Public Services regarding personnel from 11:35 a.m. to12:05 p.m. Accept Recommendation to Accept Claim for Damages, #C-16-99, $1,000.00; Physical Injuries; Pam Tyler: Commissioner Huntingford moved to accept Claim #C-16-99. Commissioner Wojt seconded the motion which carried by a unanimous vote. Application for Assistance from the Veterans' Relief Fund; Service Officers Associa- tion: Commissioner Huntingford moved to approve an application for assistance in the amount of $300.00. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board met in Executive Session with the Prosecuting Attorney regarding potential litigation from 1:45-2:00 p.m. Discussion re: Conservation Futures Tax: Chairman Harpole advised that the Board reviewed the information submitted by Gary Rowe including a draft resolution establishing an Advisory Board. He suggested that, for the first 5 years, priority be given to projects that use this funding as a match for other funding and that project priority be given to those properties where there is significant impact from the Summer Chum ESA. He asked how many counties around Puget Sound have a Conservation Futures Tax? Gary Rowe reported that 12 counties in the State currently have this tax. Commissioner Huntingford stated several concerns: What exactly will this money be used for? What will be required for riparian zones? Will it be used for culverts on County Roads? Gary Rowe reported that the RCW outlines what the money can be used for. Commissioner Huntingford asked what the County's priority is? Gary Rowe answered that the draft resolution sets up a Conservation Futures Tax Advisory Board to develop a Conservation Futures Tax Program which would include: 1) A Conservation Futures Rating System 2) Acquisition guidelines 3) Financial plans 4) A list of proposed acquisitions Page 5 387 Commissioners Meeting Minutes: Week of April 19, 1999 Commissioner Huntingford stated that everyone, including the Legislature, is talking about money for these efforts, but he still hasn't seen a good plan for the use of the money. He asked who will decide about the most important need? Chairman Harpole stated that the resolution sets up an Advisory Committee to give the Board advice before they consider whether or not to levy this tax. He suggested wording for the resolution to make it clear that the projects the tax will be implemented on have not yet been determined. He doesn't feel that # 4 should be included in the resolution and suggested that a possible prioritization guideline be required in#4. Gary Rowe suggested that the Board review the information further before a determination is made regarding the draft resolution and pursuing this tax further. Gary Rowe will reword the draft resolution as the Board has suggested and bring it back for review. WORKSHOP re: Establishing a Marine Resource Committee: Tom Cowan and Terry Stevens, Padilla Bay National Estuarine Research Reserve, discussed the establishment of a Marine Resource Committee in Jefferson County. There is a $10,000 grant available to counties that establish an MRC to help get the committee up and running. If the Board decides to establish such a Committee, a resolution is required. Chairman Harpole volunteered to be the Commissioner liaison with the newly hired Natural Resource Policy Analyst as the staff liaison. Gary Rowe will work on this project until the Natural Resource Policy Analyst begins work. Port of Port Townsend re: Proposed Airport Noise Overlay Ordinance: Port Commissioner Bob Sokol outlined the process for this proposed ordinance to date. The February 2, 1999 draft ordinance included a finding that discussed Resolution No. 71-98 which states that an implementing ordinance will be developed and adopted which seeks to inform surrounding property owners of noise impacts associated with normal plane/ground operations at the Jefferson County International Airport. The Port requested that the Board table the February 2, 1999 draft of the ordinance to allow time for the Port to develop a response. The Board tabled it indefinitely. Commissioner Wojt stated that the Airport was designated as an essential public facility and the density around the airport is low enough to reduce the number of noise complaints. He voted to table the ordinance indefinitely because he feels the burden was put on the County Commissioners to do the public relations work with the airport's neighbors that the Port needs to do. Bob Sokol reported that the Port has been trying to meet with the neighbors and users to keep them advised of the situation. The discussion continued regarding the Port's public relations with property owners surrounding the airport. Bob Sokol reported that they have been receiving complaints that the February 2, 1999 draft of the ordinance is not tough enough, while other people feel it is too tough. The Port has tried to take comments made by the public into consideration in suggesting changes to the draft ordinance. Commissioner Wojt asked what impact the noise overlay ordinance would have since the number of VOL Page 6 Commissioners Meeting Minutes: Week of April 19, 1999 people who can move into the area around the airport is fixed? Bob Sokol answered that the people who want to purchase property in that area would be notified that there is an airport nearby. Commissioner Huntingford pointed out that the ordinance does not include a "notice to title," so that issue has been dealt with. He asked how the noise issue has been dealt with; and if an ordinance is needed to notify people that there may be noise from the Airport? Bob Sokol stated that he feels the notification to property owners and potential buyers referenced in the ordinance should not only go to the County Assessor, but also to the Port Office. A1 Scalf explained how the ordinance requirements would be implemented. Port Commissioner Herb Beck stated that he would like to work out some type of noise notification system. The airport is here to stay and as time goes on there will be more development in the area and noise will become more of an issue. He added that he would like to work through this issue with the County Commissioners. Commissioner Wojt noted that he feels the Port and the County are working toward the same goals. He would like to see whatever is brought forward in the ordinance submitted by the Port as their recom- mended regulation. Port Commissioner Bob Sokol stated that the Port has developed suggested changes to the draft ordinance to address the concerns they heard from the public. The following public comments were taken: o:o Gene Seton reported that he has 3 residential developments surrounding the airport. All of the property owners in these plats have been notified of their proximity to the airport. He asked if residential housing is compatible with the airport? If development is eliminated around the airport, will housing be eliminated? Port Commissioner Conrad Pirner stated that housing is an incompatible use with the airport. Gene Seton said that eliminating residential development is not "notification." He added that he does support commercial zoning at the airport, because the Comprehensive Plan eliminated so many commercial properties in other areas of the County. o~o The CEO of Port Townsend Airways stated that there is a group absent from these meetings and that's the people who haven't moved here yet. These people can't speak for themselves and they may be in favor of the airport. °2° John Swallow stated that there is notification on their plats that are located near the airport. A developer is obligated to inform potential buyers about this and the law requires that they do. He is hearing the Port say that residential development is a detriment to the airport. °2° Victor Gray stated that the Federal government defines what noise levels are acceptable and not acceptable at an airport. The pilots are working with the neighbors at the airport to revise the "Good Neighbor Policy." He urged the Board and the Port to define noise for this area so that there is a basis for judging if there is a noise problem. o~° Andy Erickson stated that at the earlier meetings the majority of people were against the noise notification ordinance. He supports this notification because it implies honesty. o:o The Board owes it to the people who are going to move to the area to have some type of noise notification. Page 7 Commissioners Meeting Minutes: Week of April 19, 1999 Gabe Omelas said that an Airport Advisory Council has been formed. There haven't been any ground rules provided for the Advisory Council and their current role is editing the "Good Neighbor Policy." He asked if there is any opportunity for this Council to guide policy develop- ment? The community wants an equal playing field on this Advisory Council. They understand how vital the airport is to this community. He hopes that either the Port or the County will give this Advisory Council some authority. A buyer expects honest disclosure when they are purchasing property. Judy Skeen, Port of Port Townsend, stated that the Port is notified as an adjacent property owner when a plat is going through the approval process and they send the property owner information about the airport. Chairman Harpole requested more information on the notification process for properties being developed near the airport. Commissioner Huntingford noted that all three of the County Commissioners have stated that the airport is an essential public facility in the County. They are committed to this decision. Chairman Harpole added that the challenge is to address the Port's need for noise notification and the community's need for noise abatement. He suggested that another meeting be scheduled for more discussion on the issues after A1 Scalfprovides information on the current notification process. MEETING ADJOURNED L~ma Delsey, CMC ~ Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 8