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HomeMy WebLinkAboutM050399JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chair District No. 2 Commissioner: Glen HuntinEford, Member District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of May 3, 1999 Chairman Dan Harpole called the meeting to order in the presence of Commissioners Glen Huntingford and Richard Wojt. APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the minutes of the Week of April 19, 1999 as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board met in Executive Session with the Deputy Director of Public Services from 8:30-9:00 a.m. regarding personnel. State Auditor, Kitty Davy re: Entrance Interview: Kitty Davy introduced Joe Simmons with the State Auditor's Office, who will also be doing audit work for the County. She doesn't expect any problems with the audit; and the budget amount for the work is on track. Y2K issues will be audited this year, but it is not known exactly how that will impact the audit. The audit reporting forms have been revised to clarify the audit information. Additional information on the reporting forms includes the number of employees, the budget, and the range of services provided by the County. An audit overview will also be included which provides information on the history of the audits of the County. This year the audit will focus on the Courts, the Health Department, the Permit Center, the Sheriff's Office, Parks and the County Fair. She complimented the Board on the Food and Beverage Policy. She also explained the difference between management letters, findings and exit items. Page 1 Commissioners Meeting Minutes: Week of May 3, 1999 Joe Breskin re: Grant Application for IAC Funding; Acquisition of "Cotton Property" for a "Local Park' at the mouth of Chimacum Creek: Joe Breskin explained that this grant would provide funds to acquire the property where the log dump is located at the mouth of Chimacum Creek. There is electrical power on the part of the property being considered for purchase, a County road to the site, and fill on top of a natural beach in this area. The IAC will accept a preliminary site plan with the application and allow the County to submit a more complete site plan by the end of next week. In order to be considered, the pre-authorization for the application needs to be submitted today. The Board would have until July 9, 1999 to make a decision about sponsoring the grant application. If the County is the sponsor and the grant received, the site will become a County park. Chairman Harpole asked if this application could be reviewed by the Parks Advisory Board at the retreat this week? Parks and Recreation Manager Warren Steurer reported that he will take it to the Parks Advisory Board. Commissioner Huntingford stated that he is concerned about the amount of matching funds that will be required for this grant; if there will be reclamation costs on the site; who is going to continue to do all the work on the grant application; how much that work will cost; and how this project conforms to the Comprehensive Plan. Commissioner Huntingford moved to submit the appropriate paperwork for the IAC Grant pre- application for the Chimacum Creek property. Commissioner Wojt seconded the motion which carried by a unanimous vote. Public Services Director Gary Rowe noted that there is a list of items required for the grant application: assessed valuation, estimated costs for County Road improvements, parking lots, and other site developments. He stated that the Public Works Department would have to provide the information necessary to complete the grant application. The Board agreed that this information be provided, but they must discuss any further expenditures for this project in the future. PUBLIC COMMENT PERIOD: The following comments were made: Does the County's contract for asphalt require that the company used be fully and legally permitted?; a request that the County not approve the portion of the contract with Lakeside for providing surfacing materials from the Cape George pit until the issues regarding this site are resolved; and why Commissioner Glen Huntingford's 1995 Chevrolet Suburban isn't listed on the proof of insurance provided as part of a public record request. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported that ESHB 2260 allows the Rural County Facilities Fund tax to be increased from .04 to .08 and provides that these funds can be spent on capital facilities listed on the Comprehensive Plan or Economic Development Plan. This tax was originally known as the Distressed Counties Tax and has Page 2 Commissioners Meeting Minutes: Week of May 3, 1999 been renamed the Rural Counties Tax. He reported on several other bills passed by the legislature which provide possibilities for funding County programs. APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Huntingford moved to delete Items 3, 4, and 6 and to approve and adopt the balance of the items as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 37-99 re: Extending the Effective Date to June 1, 1999 for Implementing the District Court Judge as a Full Time Position 2. RESOLUTION NO. 38-99 re: Declaration of Surplus County Personal Property and Authoriza- tion for Disposal 3. DELETE Resolution re: Accepting Vendor Bids for Supply of Asphalt Concrete for 1999 Maintenance on Various County Roads; Lakeside Industries 4. DELETE Contract #EM999354, Amendment "A" re: State and Local Assistance Grant; Increasing Reimburse- ment Funds; Jefferson County Sheriff's Office, Department of Emergency Management; Washington State Military Department, Emergency Management Division 5. CONTRACT re: To Provide and Install 8 Guardrail Posts on Linger Longer Road and Provide and Install 3 Guardrails and 2 Posts on Mill Road; Jefferson County Public Works; Petersen Brothers, Inc. 6. DELETE Agreement re: Professional Services for Port Ludlow Master Planned Resort Mediation; Lumsden International, Inc. 7. AGREEMENT re: Federal Equitable Sharing of Assets For Law Enforcement Purposes; Jefferson County Sheriff's Office; U.S. Department of Treasury, U.S. Department of Justice, and Attorney General's Office 8. AGREEMENT re: Guidelines To Provide Clinical Home Visits to First Time Pregnant Women and Their Families; Jefferson County Health and Human Services; March of Dimes Foundation 9. AGREEMENT, Interlocal re: Juvenile Accountability Incentive Block Grant; To Fund the Proctor Home Project from July 1, 1999 to June 30, 2000; Jefferson County Juvenile Services; Washington State Department of Social and Health Services 10. AGREEMENT, Interlocal re: Expansion of Peer Prevention Project for Middle School Youth; Jefferson County Health and Human Services; Jefferson County Community Network 11. AGREEMENT #9863-13444, Interagency, Amendment #3 re: Reducing the Percentage of Federal Match Funding for Certain Expenses Under the 98-99 Medicaid Match Agreement; Jefferson County Health and Human Services; Washington State Department of Social and Health Services 12. AGREEMENT, Reimbursable Work Request re: To Grade the Quilcene Boat Haven Parking Lot; Jefferson County Public Works; Port of Port Townsend 13. DEEDS, THREE (3) re: Right To use Land for Public Recreation Purposes; Development of the Larry Scott Memorial Park; Washington State through the Interagency Committee for Outdoor Recreation 14. Accept Recommendation to Pay Claim for Damages #C-17-99, $426.44+tax; Damaged Wind- shield; Gerry Hodkins Page 3 Commissioners Meeting Minutes: Week of May 3, 1999 15. 16. 17. 18. Appoint Alternate Representative for Skookum Environmental Services to Serve on the Jefferson County Solid Waste Advisory Committee (SWAC); Term Expires February 20, 2001; Gale Moreland-Baulig Letter of Appreciation for Support of the South County Medical Clinic; Jefferson General Hospital Letter of Support for Water Quality Implementation Grant Application; Washington State Conservation Commission Advance Travel Request to Attend Public Health Executive Leadership Forum Meeting, Yakima, WA; David Specter, Director of Health and Human Services COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalfpresented a draft work plan for the Planning Commission. Chairman Harpole will attend the May 5, 1999 Planning Commis- sion meeting to review this plan. Changes to the work plan will be made on a quarterly basis. Phil Andrus, Chair of the Planning Commission was present. A1 Scalf reported that the Port Ludlow interim regulations and Hearings Board decisions were rescheduled for next quarter because of the heavy workload. Chairman Harpole noted that additional meetings may be required in September because these 2 items were rescheduled. Phil Andrus asked the Board's expectations of the Planning Commission regarding the Tri Area/Glen Cove Special Study? Commissioner Huntingford noted that he would like the Public Works Department and the Planning Department to advise them on what will be needed from the Planning Commission and the Board of Commissioners. A1 Scalfreported that Comprehensive Plan Amendments will probably be included. The Board asked for a written outline of the tasks. A1 Scalfpresented a memo which states that the Administrator may increase the standard stream side buffer widths specific in subsection 10.507.7 of Ordinance No. 05-0509-94 (Fish and Wildlife Habitat Areas) in response to the threatened designation of the Hood Canal Summer Chum and the Puget Sound Chinook salmon. This memo directs that staff review all land use applications within the Chum and Chinook ESU's for potential impacts; and that they make recommendations on increasing the standard stream side buffers as warranted based on findings of fact, including best available science. Commissioner Huntingford asked what best available science would be used for this type of determina- tion since standards have not been set by the State yet? A1 Scalf reported that if the Legislature adopts HB2091, it could be incorporated as a finding of fact for this type of determination. vol. Commissioners Meeting Minutes: Week of May 3, 1999 A1 Scalfreported on the Professional Planners Conference he attended last week. He noted that there was a forum for jurisdictions to advertise vacant Planning positions, talk with interested Planners, and interview them. PUBLIC WORKS the following: Director's Update: Interim Public Works Director Frank Gifford updated the Board on The updated appraisal on the Multi-Services Building will be available today. A joint meeting of the Parks Advisory Board and the Capital Facilities Advisory Board is scheduled this week to discuss the Administration Building project. The Health Department is proceeding with the SEPA and air quality permit processes on the Animal Shelter crematorium project. Adjustments to the 1999 Capital Improvement Program will be reviewed with the Board next week to cover increase costs on the crematorium project and the restrooms for H.J. Carroll Park. The Old Beaver Valley Road excavation will be completed this week. The culvert may have to be reinstalled. A map of the area above the upper field at Bob Bates Memorial Little League Field in Port Hadlock was presented. Scott Kilmer has done estimates of how much dirt would need to be removed to make a field in this area. Commissioner Huntingford noted that the site the Little League is asking about is actually north of the upper field. He stated that the Board needs more information from the Public Works Department regarding future County uses in this area before a decision can be made about letting the Little League use it for fields. Public Works will provide matching funds up to $3,500 on the cost of an engineering study for stormwater in Port Ludlow. From 1:30 p.m. to 2:00 p.m. the Board interviewed Ken Shumate and Sally Stiles who are both interested in serving on the Jefferson County Rural Library District Board of Trustees. Appointment to the Planning Commission; Todd McGuire: Chairman Harpole recommended that Todd McGuire be appointed to the Planning Commission for District 1. Commis- sioner Wojt moved to appoint Todd McGuire to an unexpired term on the Planning Commission (term expires on March 17, 2003.) Commissioner Huntingford seconded the motion which carried by a unanimous vote. Memorandums (2) on Personnel Actions; Public Works Director and Auditor: Commissioner Huntingford moved to have the Chair sign memos to the Public Works Director and the Auditor regarding personnel actions. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 5~ Commissioners Meeting Minutes: Week of May 3, 1999 Appointment to Library District Board of Trustees: Commissioner Huntingford moved to appoint Sally Stiles to the Library District Board of Trustees. Commissioner Wojt seconded the motion which carried by a unanimous vote. HEARING re: Proposed Budget Appropriations and Extensions; County Drug Fund: The Chair opened the public hearing. Auditor Donna Eldridge reported that the Sheriff's Office is requesting that equipment be purchased by the County Drug Fund. The request was signed by the Prosecuting Attorney. Hearing no public comments for or against this request, the Chair closed the public hearing. Commissioner Wojt moved to approve RESOLUTION NO. 39-99 ordering the budget appropria- tion/extension as requested. Commissioner Huntingford seconded the motion which carried by a unanimous vote. HEARING re: Proposed Joint Resolution to Include the Port of Port Townsend as a Voting Member of the Joint Growth Management Steering Committee: A1 Scalf reported that the Prosecuting Attorney has reviewed the draft resolution and doesn't have any legal concerns. The City of Port Townsend also received a copy of the resolution to review, but they have made no comments to date. The Chair opened the public hearing. Bob Sokol, Port Commissioner, stated that he supports the action of the City and County policy makers at the last Joint GMA Steering Committee meeting where they voted to schedule a public hearing in support of adding the Port as a voting member of this Committee. He feels this is important because the Port District is a countywide entity. Larry_ Crockett, Manager of the Port of Port Townsend, stated that he also supports the vote of the Joint GMA Steering Committee. He stated that the Port is heavily involved in the issues considered in the Comprehensive Plan by the Joint GMA Steering Committee. Jeff Gallant, 1526 Blaine Street, Port Townsend, stated that he supports the Joint GMA Steering Committee as an advisory board to the County and City regarding their Comprehensive Plans. He quoted RCW 53 which outlines the legislative authority of a Port District. He feels that the Port's jurisdiction does not include the broad range of issues which the Joint Steering Committee addresses. The Port does have a role in the economic development in the County; but the County Wide Planning Policies (CWPP) state that the private sector is primarily responsible for economic development. If the Port of Port Townsend is designated as a voting member of the Joint Steering Committee the CWPPs would have to be amended. The resolution before the Board does not have language addressing the necessary amendments. Page 6 Commissioners Meeting Minutes: Week of May 3, 1999 Hearing no further comments for or against the proposed resolution, the Chair closed the public hearing. Chairman Harpole stated that it is his understanding that the Joint GMA Steering Committee has always had an advisory role to make recommendations to the City and the County on their Comprehensive Plans. The current membership is 2 City Council Members and the Mayor of Port Townsend and the 3 County Commissioners. He stated that the vote of the Joint Steering Committee at the last meeting was to move this topic forward by holding a public hearing. Any amendments to the CWPPs must be approved by the County Commissioners and the City of Port Townsend. He stated that he supports the Port becoming a voting member of the Joint Steering Committee because of the key role the Port has regarding economic development. Commissioner Huntingford stated that he agrees with the Chair's comments. He asked for clarification of the process for amending the Countywide Planning Policies? A1 Scalf explained that if the Board intends to designate the Port as a voting member on the Joint Steering Committee, they need to make a motion to adopt a resolution stating that intention. The resolution will then be forwarded to the City of Port Townsend for approval and returned to the County Commissioners. Commissioner Huntingford read the draft resolution. Chairman Harpole suggested that the final whereas in the resolution be amended to say that the Joint Steering Committee, at the April 7 meeting, voted unanimously to include the recommendation "to hold a public hearing in support of the addition of the Port of Port Townsend as a voting member." Commissioner Wojt asked about the current duties of the Joint GMA Steering Committee? A1 Scalf stated that a majority of the original duties of the Joint GMA Steering Committee were completed when the Comprehensive Plan was adopted. He read from the Countywide Planning Policies, listing outstanding work that includes coordinating and determining consistency with development regulations, within UGAs and special purpose districts, and with service providers. Commissioner Huntingford moved to adopt RESOLUTION NO. 40-99 with the suggested amendment to the final paragraph, and forward it to the City for their approval and signature. At that point, an amendment to the CWPPS will be drafted for final approval by the Board. The Chair called for a vote on the motion. The motion carried by a unanimous vote. HEARING re: Proposed Ordinance Amending the Fee Schedule for Site Specific Comprehensive Plan Amendments: Randy Kline, Assistant Planner, reported that the staff recommends establishment of a $250 fee for site specific Comprehensive Plan Amendments to recover a portion of the expense for the amendment process and to discourage frivolous amendment applications. Commissioner Wojt asked how this will be applied to people who have made map correction requests and been told that they need to go through the amendment process? Randy Kline noted that on November 23, 1998 a memo was mailed to all applicants for map correction requests advising that the Board may charge a fee for amendments in the future. Four map correction requests were received VOL Commissioners Meeting Minutes: Week of May 3, 1999 before the memo was created (Smith, Mats Mats Quarry, and 2 others,) and they can be considered separately. Chairman Harpole asked if staff considered the possibility of a partial rebate if the Comprehensive Plan amendment requested is not approved? Randy Kline advised that staff did review this suggestion. He noted that the $250 fee doesn't begin to recover the expense of the analysis required. Commissioner Wojt asked what would happen if someone paid the fee and then withdrew their application? Randy Kline reported that a deadline date would be set and the fee would be refunded if the application was withdrawn before that deadline. Commissioner Huntingford asked if these amendments are considered a rezone? A1 Scalf reported that is correct. Commissioner Huntingford asked if these applications would be required to pay a rezone fee? A1 Scalf advised that he thinks there is a fee for a rezone application, but he doesn't feel that landowners going through the Comprehensive Plan Amendment process would have to pay both fees. Commissioner Huntingford cited for example, the Port Hadlock area, where a landowner would pay the $250 for a Comprehensive Plan Amendment and then other landowners would wait for the County to address the issue for everyone in that area? Chairman Harpole suggested that two rebates be considered: 1) ifa Comprehensive Plan Amendment is not approved, and 2) where a Comprehensive Plan Amendment has resulted in a change in designation of more than one property in an area. A1 Scalf reported that all fee refunds, whole or partial, would require an approval action of the Board. The Chair opened the public hearing for comments. Hearing no comments for or against the proposed ordinance, the Chair closed the public hearing. Commissioner Huntingford stated that he has concerns regarding residential and commercial properties that have been downzoned because of the Comprehensive Plan. Many of those landowners didn't expect that to happen when they bought their property. He feels during this first amendment opportunity, there shouldn't be any fee for amendment requests. He doesn't feel the $250 is enough to recoup most of the costs anyway. He isn't in support of any fee for this first year. Chairman Harpole asked how many site specific Comprehensive Plan Amendments have been received? Randy Kline reported 3 site specific and 2 additional map corrections applications have come in. The Comprehensive Plan Amendments process has not been advertised yet. The deadline for submitting these applications is July 16, 1999. Commissioner Wojt stated that the only logic for a fee is to avoid frivolous attempts to modify the Comprehensive Plan, and so far the applications submitted aren't frivolous. He asked how much time it would take to review a request where the applicant says that the criteria was misapplied to their property? Randy Kline advised that the burden of proof is on the applicant and it could take from 4 to 8 hours to review, depending on how complicated the request is. The application leads the applicant through the steps to provide the information to prove their position. A1 Scalf reported that each request will require review, a meeting with the applicant, research, and preparation of the staff report. Page 8 Commissioners Meeting Minutes: Week of May 3, 1999 Chairman Harpole stated that he doesn't feel this fee is just a strategy to keep people from applying for an amendment. It is hard to implement a fee because the Tri Area/Glen Cove Study isn't complete and there are interim commercial area boundaries. He doesn't feel that $250 is too much, especially if there is a rebate possibility for applications that don't take up a lot of staff time. If there are only 10 applications, then the fee is a moot point, but if there arel00 applications, it's a different matter. Commissioner Wojt moved to approve ORDINANCE NO. 02-0503-99 to establish a fee for site specific Comprehensive Plan Amendment applications. Chairman Harpole seconded the motion for discussion. There was a discussion about the process for waiving or rebating the fee in individual cases. Chairman Harpole seconded the motion which carried by a unanimous vote. Commissioner Wojt moved that map correction applicants that were not informed of a possible fee, not be charged a fee. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Chairman Harpole noted the concerns about this ordinance. He asked that staff follow up on the issues raised: 1) rebate for applications that haven't gone through the whole process; 2) how the Staff will deal with multiple requests by the same landowner; and 3) language clarification on what is included in one application. An Executive Session with the Prosecuting Attorney was held from 4:00-4:45 p.m. regarding potential litigation. MEETING ADJOURNED ATTEST: ".,, ,, ~oma elaney, CM~' Clerk of the Board JEFFERSON COUNTY BOg>RD OF COMMISSIONERS Page 9