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HomeMy WebLinkAboutM051099JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chairman District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of May 10, 1999 Chairman Dan Harpole called the meeting to order at the appointed time. Commissioners Glen Huntingford and Richard Wojt were both present. Approval of Minutes: Commissioner Wojt moved to approve the minutes of the week of April 26, 1999 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Request for Funding for the Odyssey of the Mind Team from the LOFT School: The Board concurred that this request be funded from the Community Services Fund as it has been in past years. The Team will be requested to make their presentation for the Board after they return from the National Competition. PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe introduced Caryn Woodhouse, the Natural Resource Policy Analyst. He reported that Peter Bahls has submitted a $1.7 million IAC Grant application on behalf of the Washington Department of Fish and Wildlife to purchase the Port Townsend Paper property and other properties on Chimacum Creek. He has also applied for a National Coastal Wetland Grant for matching funds. He requested that the County provide some "in-kind" resources for this grant application. There was a brief discussion about how this grant would fit in with the other park and conservation efforts in the County. Commissioner Huntingford suggested that a coordinated strategy be developed for grants the County is asked to support or sponsor. :-. Commissioners Meeting Minutes: Week of May 10, 1999 The Board asked Gary Rowe to work with the Prosecuting Attorney's Office regarding a request for an addition to their budget of $20,000 to hire an attorney to help with the legal workload. The Board would like the Prosecuting Attorney's Office to review the office workload before any further request is considered. Deputy Director of Public Services David Goldsmith reported that the Port Ludlow Master Plan Resort (MPR) mediation is on schedule, and the final regulations are being drafted. Outstanding Debt on Quilcene Well: The remaining debt on the Quilcene well project has not been budgeted for this year. Interim Public Works Director Frank Gilford reported that the well project costs were $25,656 higher than anticipated due to the additional depth of the well, additional testing required, and screens that had to be installed that weren't anticipated. All of the bills for this project have been paid from the Road Fund, and these costs need to be reimbursed. A water right application has been submitted to the State Department of Ecology, but it can take the State anywhere from 5 to 10 years to issue water rights. Commissioner Huntingford asked if a budget item for this can be included in next year's budget? Gary Rowe answered that the issue is where the money will come from. The money could come from the General Fund Reserve, or the priories for the projects in the Capital Facilities budget could be re- established to allow that fund to cover these costs. Gary Rowe will provide more information on the impact to the Capital Facilities Fund if this amount is to be paid from it before a decision is made. Modified Resolution Establishing a Conservation Futures Tax Advisory Board: Gary Rowe presented a draft resolution to establish a Conservation Futures Tax Advisory Board. Commissioner Huntingford asked if the 6 1/4 cents per $1,000 is part of the taxation limit for the County? Gary Rowe advised that he will have to ask the Assessor how the tax levy limitations would be impacted if this tax is imposed. Chairman Harpole suggested that the final paragraph of the resolution be changed to say that a report would be given to the Board by November 1, 1999, since it will take time to advertise, for people to apply, be interviewed and appointed, and to organize the Advisory Board. He asked that the Board's direction to this Board be developed before the first meeting of the Advisory Board. The suggested changes will be made to the resolution and it will be on the Consent Agenda next week. PUBLIC COMMENT PERIOD: No public comments were made. Page 2 Commissioners Meeting Minutes: Week of May 10, 1999 APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Huntingford moved to delete Items 1, 4, 5 and 6 and to adopt and approve the balance of the items as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. DELETE Resolution re: Accepting Vendor Bids for Supply of Asphalt Concrete for 1999 Maintenance on Various County Roads; Lakeside Industries (See item later in Minutes.) 2. RESOLUTION NO. 41-99. re: Naming of a Private Road Blossom Lane; Sandra Petranek and Bruce Blatchley, Petitioners 3. CONTRACT #EM999354, Amendment "A" re: State and Local Assistance Grant; Increasing Reimbursement Funds; Jefferson County Sheriff's Office, Department of Emergency Management; Washington State Military Department, Emergency Management Division 4. DELETE Agreement re: Consultant Services to Update the Jefferson County Comprehensive Solid Waste Management Plan; Jefferson County Public Works; Green Solutions (See item later in Minutes) 5. DELETE Agreement #CA-051099-020 re: Consultant Services for Culvert Replacement Projects: Bamhouse Creek, Center Road; Leland Creek Tributary, Leland Valley Road West; East Fork Tarboo Creek, Coyle Road; and Ludlow Bay Road; Jefferson County Public Works; Entranco, Inc. (See item later in Minutes.) 6. DELETE Agreement #CA~051099-010 re: Consultant Services for Culvert Replacement Projects: Fletcher Creek, Lower Hoh Road; Winney Creek, Oil City Road; and Dismal Creek, Upper Hoh Road; Jefferson County Public Works; Tetra Tech/KCM, Inc. (See item later in Minutes.) 7. AGREEMENT #G9900194 re: Flood Control Assistance Account Program; Grant Funding for the Williams Property Acquisition; Located Near Linger Longer Bridge, Quilcene; Washington State Department of Ecology 8. AGREEMENT #G9800132, Amendment #1 re: Supplemental Funding for Improvements to the Moderate Risk Waste Facility; Design and Construct a Wind Break Wall; Jefferson County Public Works; Washington State Department of Ecology 9. AGREEMENT, Reimbursable Work Request re: Brush Cutting/Mowing of Roadside at Old Fort Townsend State Park; Jefferson County Public Works; Washington State Parks Department 10. LETTER OF UNDERSTANDING re: Modifying the Salary Schedule in the Custody Officers and Administrative Staff Labor Agreements for the Emergency Services Coordinator; Teamsters Local #589 11. Letters (3) Regarding Support of Violence Against Women Act Legislation and Funding; Representative Norm Dicks, and Senators Slade Gorton and Patty Murray 12. Certificates of Appreciation in Recognition of Valuable Contributions to Supported Employment for Individuals with Disabilities Page 3 Commissioners Meeting Minutes: Week of May 10, 1999 Accepting Vendor Bids for Supply of Asphalt Concrete for 1999 Maintenance on Various County Roads; Lakeside Industries: (See also Item 1 on the Consent Agenda) After reviewing this bid with the Prosecuting Attorney, Commissioner Huntingford moved to adopt RESOLUTION NO. 42-99 which lists the findings of fact to accept the bid for asphalt concrete Class B for Western Jefferson County, MC 250 Cold Mix bid for Eastern Jefferson County, and MC 250 Cold Mix bid for Western Jefferson County as submitted by Lakeside Industries and reject the portion of the bid for Asphalt Concrete Class B for Eastern Jefferson County. Commissioner Wojt seconded the motion which carried by a unanimous vote. Commissioner Huntingford moved to direct staff to work with the Prosecuting Attorney's Office to establish a voluntary use permit for Lakeside's Cape George site this summer, and to start the process for a conditional use permit for this site. If Lakeside is in agreement, then the County will re-consider purchasing the asphalt from them as a sole source provider. Commissioner Wojt seconded the motion which carried by a unanimous vote. COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Community Development Director A1 Scalf discussed the following: He asked that a meeting be set up with the Public Works Department and the Board to discuss the process for the Tri Area Special Study. The Department has received a 1999-2000 CZM Grant to generate draft development regulations and draft protection standards for the Shoreline Program. The DNR issued a Salmonid Emergency Protective Rule on May 6, 1999. The Adjacent Property Owners list for the Quilcene School Renovation project should be ready this week. A fire flow concern is noted on the building permit. A1 Scalfwill meet with the School Board and the Superintendent this week. The Department is working with Lone Star and DNR on Mats Mats Quarry issues and a permit transfer issue has recently been raised. The staff review on the Baker Equipment home business zoning has been completed. A1 Scalf will provide more information on that report and the road access issue at a later date. An MDNS has been issued on the Chevy Chase Development. Additional information is being required before a final SEPA Threshold Determination is issued. Page 4 Commissioners Meeting Minutes: Week of May 10, 1999 Request for Fee Waiver; Pending Threshold Fee of $55.00 and Threshold Fee of $109.00; Shoreline Substantial Development Permit for Construction ora Residential Dock and Bulkhead; Bob Loving, Proponent: Assistant Planner Michelle Grewell reported that last year Bob Loving applied for a Shoreline Substantial Development Permit for a residential dock and bulkhead. The bulkhead permit was approved. The dock required a variance because of the length, and the variance was denied. Mr. Loving plans to submit a new application for a shorter dock. The previous application went through the environmental review process and the Department recommends that the previous environmental document be adopted for the new dock application. Mr. Loving is asking that the Pending Threshold Fee of $55 and the Threshold Fee of $109 be waived, if the existing environmen- tal document is adopted. He will still be required to pay a $219 Checklist Fee. Commissioner Wojt asked how much time it will take for staff to do the work on the new application? A1 Scalf reported that there will be 2 to 4 hours of staff time involved in reviewing this new application. Commissioner Wojt moved to support the staff recommendation and grant the fee waiver as requested. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board directed that the amount of the waived fee be taken from the Community Development Fund. PUBLIC WORKS Discussion re: Bayshore Motel Budget: Interim Public Works Director Frank Gifford reported that the revenues for the Bayshore Motel have been lower than was budgeted. The current projection shows an operations deficit of about $15,000 by the end of the year. There are two short range issues: 1) cash flow and, 2) the end of the year deficit. A list of options has been developed which will continue to be reviewed. The Department recommends that these short falls be made up by the County for this year while a longer term solution is considered. Chairman Harpole asked that the losses from the closure of Highway 101 be tracked. Facilities Manager Warren Steurer reported that the Motel hasn't felt much impact yet because the typical busy season is from April through September. There isn't enough cash in the fund currently to make the transfer to the Brinnon Senior Fund. Gary Rowe reported that the immediate problem is for the Board to approve a residual equity transfer from the Current Expense Fund to allow the bills for the Motel to be paid. This would allow time for the evaluation of the options available for the continued operations of the Motel and the Senior Center. The Board concurred that a resolution be developed to transfer the money needed for cash flow and asked that a workshop be set up to review the history of this project. Hearing Examiner's Findings, Conclusions, and Recommendations; Road Vacation Petition; To Vacate a Portion of Kennedy Street in the Plat of Port Hadlock; Harry Thomas, Petitioner: Terry Duff, Public Works Department, reported that Kennedy Street is a platted street in a statutorily vacated plat. The Petitioner is the owner of Lot 2. The Hearing Examiner recommends that this vacation be approved. Page 5 Commissioners Meeting Minutes: Week of May 10, 1999 Commissioner Wojt moved to accept the Hearing Examiner recommendation and approve the road vacation as requested. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Revision to 1999 Capital Improvement Program (CIP) to Include Additional Funding for the H.J. Carroll Park Restroom Project and Animal Shelter Crematorium: Frank Gilford reported that this revision is to adjust figures for beginning fund balance, the H.J. Carroll Park restroom project, the Animal Shelter crematorium, and remove some projects that have been finished. Commissioner WOJt moved to approve the revisions to the 1999 Capital Improvement Program as reviewed. Commis- sioner Huntingford seconded the motion which carried by a unanimous vote. Director's Update: Frank Gifford reported on the status of the Larry Scott Memorial Trail Project. The Board asked if the first draft of the Tri Area/Glen Cove Study information will be available for the Joint Growth Management Steering Committee this week? Bruce Laurie reported that the draft is not ready. The Board directed that the Steering Committee meeting be rescheduled. AGREEMENTS (3): 1) Consultant Services to Update the Jefferson County Compre- hensive Solid Waste Management Plan; Jefferson County Public Works; Green Solutions; 2) #CA- 051099-020 re: Consultant Services for Culvert Replacement Projects: Barnhouse Creek, Center Roa& Leland Creek Tributary, Leland Valley Road West; East Fork Tarboo Creek, Coyle Road; and Ludlow Bay Roa& Jefferson County Public Works; Entranco, Inc.; and 3) #CA-051099-010 re: Consultant Services for Culvert Replacement Projects: Fletcher Creek, Lower Hoh Roa& Winney Creek, Oil City Roat~ and Dismal Creek, Upper Hob Roa& Jefferson County Public Works; Tetra Tech/KCM, Inc.: (See also Items 4, 5 & 6 on Consent Agenda) Chairman Harpole asked what will happen if there are no matching funds available for the culvert projects? Frank Gifford reported that the Department has made a commitment to do these projects. The projects will be designed and then grant funding will be applied for as opportunities arise. The Tribes have been willing to commit some of their funding to the design work so that these projects can go forward. Commissioner Huntingford reiterated that the County's commitment was to apply for grants so that Public Works funds aren't impacted by these projects. Commissioner Huntingford moved to approve the three agreements as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board met in Executive Session with the Deputy Director of Public Services from 1:30 p.m. to 2:00 p.m. regarding potential litigation. Page 6 Commissioners Meeting Minutes: Week of May 10, 1999 Discussion re: Telecommunications Issues: Chairman Harpole asked for this discussion to review issues that will be on the agenda for the meeting with Summit Cable. Issues to discuss include: 13. If Millennium Cable company would be willing to modify their rate structure in the County to help provide funding for expanding PEG access? 14. The possibility of the cable company leasing fiber optic lines from US West so they could eliminate their equipment in the South County. 15. Higher Education funding and expansion of those services. 16. Rural Economic legislation that will allow the County to put funding into cable infrastructure. 17. Service issues from customers in the County. Kirk Palowski, Public Works Department, reported that the current franchise agreement between Summit Cable and Jefferson County expires in 2006 and federal law requires that negotiations for the new agreement begin 3 years before, or in 2003. The Board concurred that the meeting this week with Summit Cable begin with the idea that the County is ready to renegotiate the franchise agreement. HEALTH & HUMAN SERVICES Director's Update: Health and Human Services Administrator David Specter reported on the following items: · A $2,000 grant has been received for updating the community health assessment computer equipment. · There is a tobacco forum this week at Point Hudson. The goals for this forum are to see if there is interest in the community in starting a tobacco coalition to develop programs to impact youth tobacco use. Chairman Harpole asked for a brief presentation on this at the June Board of Health meeting. · The Board of Health meeting is on Thursday, May 20, 1999. The agenda will include the following topics: 1) the Health Report Card plan and schedule, 2) update on the Olds Home Visiting project, and 3) briefing on the draft on-site sewage ordinance. Tom Robinson, Department of Natural Resources re: Timber Revenue Report: Tom Robinson, State Department of Natural Resources, reported on the Earth Day clean up at Teal Lake. The Jeep Junkies group helped with this clean up which created $1,500 in tipping fees (26,980 pounds of garbage) at the County Transfer Station. Teal Lake is the last un-gated road into the State forest land in this area of the County. The quarterly income report was reviewed. The County received $146,195 between January and March of 1999. Gary Rowe reported that there is $200,000 budgeted in1999 in the Current Expense Fund from Forest land incomes. There is $1.7 million in timber harvest contracts that will not be harvested in 1999. Page 7 Commissioners Meeting Minutes: Week of May 10, 1999 The Mats Mats Quarry and the status of the Lone Star/Northwest Aggregates permit was discussed. DNR has asked for the transfer documents and forms for the permit at the Mats Mats Quarry from a 28 year old permit with General Construction to Lone Star/Northwest Aggregates. The State is requesting the transfer of the permit in order to have one reclamation bond with one operator. Judi Morris, Treasurer re: Timber Revenue Distribution: Judi Morris reported on the status of the funds distribution from the harvest of timber in order to pay off the Shada property loan. She advised there were 3 pieces of property included in the same parcel number. One of those pieces was purchased by the County and the other two were tax title properties. The proceeds from the timber harvested from the tax tire properties must be distributed among the Junior Tax Districts. The net result of this distribution transfers approximately $150,000 of the timber sale to the Current Expense Fund which will not be enough to pay off the Shada property loan. MEETING ,A, IJ ~O,~r.~ i .,- 't'~..' ~,' ~ ',. SEAL ..:¥ ATTEST '..... Clerk of the Bo~d JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 8 vol 25