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HomeMy WebLinkAboutM060799JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: THE HEART OF Daniel Harpole, Chairman Glen Huntingford, Member Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of June 7, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioner Glen Huntingford and Richard Wojt were both present. Approval of Minutes: Commissioner Huntingford move to approve the minutes of May 10, 17, and 24, 1999 as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. Government Day Report: Loma Delaney, Clerk of the Board, presented and reviewed a report on the first Government Day field trip for 7th grade students at Blue Heron Middle School. The cost of the materials was approximately $1,000, and there was an additional $1,000 of services provided by Jefferson Transit (transportation), the PERC Committee (snacks), Donna Eldridge (tent rental), Facilities Management (custodial services) and Parks and Recreation (Parks equipment setup and cleanup.) The Government Day Committee plans to meet with the Blue Heron teachers to review the field trip and suggest if any changes need to be made to the program. David Goldsmith, Deputy Director of Public Services re: Lodging Tax Advisory Committee (LTAC) Update: David Goldsmith, Deputy Director of Public Services, reported that the LTAC met concerning the Marine Science Center's request on funding for the expansion of their facility. They did a site inspection and reviewed their funding sources, the budget, and the ordinance that establishes guidelines for the use of Hotel/Motel Tax funds. The LTAC is recommending that the Hotel/Motel Fund not be used to provide funding for this project. The LTAC doesn't currently have a strategy for determining what types of tourist related facilities are needed in the County. They feel that Page 1 i~: '}.;DO Commissioners Meeting Minutes: Week of June 7, 1999 the Marine Science Center proposal does not meet the requirements for expenditure of Hotel/Motel funds. The funding for the Highway 104 Gateway Visitor Center does meet the requirements and is supported by the LTAC. Chairman Harpole suggested that the Marine Science Center's request be tabled until a master plan for tourist related facilities in the County is developed. There is a need for some type of County support for grant applications so they can leverage that support for other grant applications to private and govern- mental agencies. Commissioner Wojt moved to table the LTAC recommendation on the Marine Science Center funding request until a master plan for funding for tourist related facilities is developed, and to approve using some of the funding identified for capital facilities on the Gateway Visitor Center project. Commis- sioner Huntingford seconded the motion which carried by a unanimous vote. Commissioner Wojt moved to send a letter to the State Parks and Recreation Commission in support of the Marine Science Center lease. Commissioner Huntingford seconded the motion which carried by a unanimous vote. David Goldsmith, Deputy Director of Public Services re: Port Ludlow Master Planned Resort (MPR) Mediation: David Goldsmith reported that there are a number of issues regarding the provision of sewer services within the MPR boundaries. Ty Tice and Faith Lundstrom recommend that the County enter into an MOU with Olympic Water and Sewer, Inc.(OWSI) to make sure that they operate within the rules established when sewer service is provided to new lots. The discussion continued regarding the number of sewer taps available and the plan for reallocation of those taps. PUBLIC COMMENT PERIOD: The following comments were made: The Bay Club in Port Ludlow is supported by the homeowners in that area and the reallocation of sewer taps from that area to another area may impact the support for this recreation center; a request for more information on the current status of the Tri Area incorporation process; a request that the Commissioners support the acquisition of the Chimacum Creek property for a park; the MPR mediation process needs to address whether property owners currently on septic systems will be allowed to hook up to the sewer system in the future; a local diver's group will be requesting a fee waiver on a State underwater park enhancement project (moving a barge to an artificial reef); and support for the establishment of a Marine Resources Committee. APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Wojt moved to delete Items 12, 13 and 18 and to modify item 2 (add wording to say that 2 citizen members will be appointed to represent each Commissioner District; add enhancement projects to Item 2 under Powers and Duties of the MRC on Exhibit A; and delete all the wording after the last "And" on the second whereas in the resolution), and to adopt and approve the balance of the Consent Agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Commissioners Meeting Minutes: Week of June 7, 1999 2. 3. 4. o o 10. 11. 12. 13. 14. 15. PROCLAMATION re: Proclaiming the week of June 20 through 26, 1999 as Amateur Radio Week RESOLUTION NO. 45-99 re: Establishing a Marine Resources Committee (as modified) RESOLUTION NO. 46-99 re: Vacation of a Portion of Kennedy Street in the Plat of Port Hadlock; Harry Thomas, Petitioner MEMORANDUM OF AGREEMENT (MOU) re: Youth Employment & Training Program; Job Training Partnership Act (J.T.P.A.); Expires April 30, 2000; Jefferson County Public Services; Northwest Services Council AMENDED MEMORANDUM OF AGREEMENT (MOU), QUIT CLAIM DEED, and REAL ESTATE EXCISE TAX AFFIDAVIT re: Proposed 35th Street Park Property; Jefferson County Public Services; City of Port Townsend GRANT AGREEMENT No. G9900194, Amendment No. 1 re: Williams Property Acquisition as Part of the Hazard Mitigation Grant Program; Located at 281 Fremont Avenue, Quilcene; Jefferson County Public Works; Washington State Department of Ecology AGREEMENT re: Appraisal Update Services Pursuant to the Williams Property Acquisition as Part of the Hazard Mitigation Grant Program; Located at 281 Fremont Avenue, Quilcene; Jefferson County Public Works; John Sodergren, MAI AGREEMENT re: Appraisal Review Services Pursuant to the Williams Property Acquisition as Part of the Hazard Mitigation Grant Program; Located at 281 Fremont Avenue, Quilcene; Jefferson County Public Works; The Granger Company AGREEMENT, Amendment No. 1 re: Grant Funding for Larry Scott Memorial Park, Project #AL-97-10, Aquatic Lands Enhancement Account; Extending Completion Date from May 31, 1999 to December 31, 1999; Jefferson County Public Works; Washington State Department of Natural Resources AGREEMENT, Supplement No. 1 re: To Modify the Scope of Consultant Work Summary to Include Attendance at the Planning Commission Workshop and Public Hearing; Jefferson County Public Works; The Bookin Group CONTRACT re: Installation of Owner Furnished 15,000 Gallon Water Storage Tank, Clear Site, Fabricate Slab, Anchor Tank to Slab, and Furnish and Install Fire Hydrant and Water Tap, Project #SW1225; Located at Fire District #6; Jefferson County Public Works; Elite Trucking & Construction, Inc. DELETE Contract re: Professional Financial Management Services and Staff Training; Jefferson County Public Works; Anne Sears & Associates (See item later in Minutes.) DELETE Contract re: Supply of Asphalt Concrete for 1999 Maintenance on Various County Roadways; Jefferson County Public Works; Lakeside Industries (See item later in Minutes.) POLICY re: Prohibiting Employee Pets or Other Animals in Public Workplaces in Jefferson County, Excluding the Jefferson County Animal Shelter, Service Animals Required to Accom- modate a Bonafide Disability, and Dogs used to Investigate Bomb Threats; Effective June 21, 1999 HEARING NOTICE re: Proposed Ordinance to Increase the Distressed County Sales and Use Tax; Hearing Scheduled for Monday, June 21, 1999 at 2:30 p.m. in the Commissioners' Chambers Page 3 25 Commissioners Meeting Minutes: Week of June 7, 1999 16. 17. 18. Accept Resignation of Member Serving on the Jefferson County Parks Advisory Board; Kate Spear Request for Overnight Camping at East Beach Park July 31- August 2, 1999; Roberta Hendrix DELETE Four (4) Food and Beverage Purchase Requests; 1) Domestic Violence Community Forum, $750.00, Prosecuting Attorney's Office; 2) Board of Health Onsite Sewage Ordinance Workshop, $60.04, Health & Human Services; 3) Communications Training, $490.00; Health & Human Services; 4) Grant Writing Training, $45.00, Sheriff's Office (See Item later in Minutes.) COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf reported on the following: · Provisional offers of employment have been made for the positions of Planning Manager and Office Manager for the Community Development Department. · The Prosecuting Attorney's Office has recommended that the County not enter into the develop- ment agreement as presented for the Pleasant Harbor Marina project. · There is no road approach permit off Highway 19 for the private drive to the Baker Home Business. Chairman Harpole noted that his concern was the impact of the expanded home business which included a national rental franchise at this site. The current activities of the home business are grandfathered uses for the site. The U-Haul activities have been removed. A1 Scalf recommended that if the home business is expanded or intensified, the owners will be required to come into compliance with current regulations. · He met with the School Board, the School Architect, the School Engineer, and the Fire Depart- ment to review regulations on the Quilcene School project. The Fire Code Advisory Committee has reviewed the proposal and they are working on recommendations for mitigation for this project. · Planners from the City and County are studying together for the AICP certification. · The regulations regarding forest land conversions were reviewed. · In Teal Lake Village, some lot owners are encroaching on 20 feet of the open space adjacent to their lots for landscaping and gardens. The open space areas are owned in common by all the lot owners. Olympic Resource Management has entered into a "Permissive Land Use Agreement" with these property owners and these agreements are recorded. The question has been raised whether this use of the open space area would be considered a boundary line adjustment for these lots or possibly a plat alteration. There is also a question about whether this is a covenant issue or a plat issue. The Planning Commission and the Community Development Department are looking into this further and will report back to the Board. · A form entitled "Government Costs of New Home Construction" was reviewed. The Home Builders Association plans to place this form in new homes. Page 4 Commissioners Meeting Minutes: Week of June 7, 1999 Chairman Harpole requested administrative clarification as soon as possible on the process for partial refund to the applicant of the Comprehensive Plan Amendment Fee. Chairman Harpole requested an update on the number of properties near the Airport that have not been notified under current planning processes and would require some sort of notification if an Airport Noise Overlay Ordinance was implemented. Chairman Harpole asked that information be provided to the Board regarding the implications of the various decisions required on the Tri Area/Glen Cove Study information. A workshop will be scheduled. An investigation is currently underway on the Mat Mats Quarry barging issue. A written report will be provided on the results of the investigation. Comprehensive Plan Amendment applications are due by July 16, 1999. PUBLIC WORKS Director's Update: Interim Public Works Director Frank Gifford reported: The impacts to the Department for the work on the IAC Grant application for the Chimacum Creek property acquisition will be the topic of a workshop in the near future. The IAC has designated the County as lead agency on this grant because the County signed the application forms. Mium Rubin Crump has been employed by the Public Works Department to help make a presentation on the grant application to the IAC on June 17, 1999. The statutory vacation issue will be the subject of a workshop. Once the input from the Board is provided then a hearing date can be set to amend the ordinance. The Department met with the Ludlow Maintenance Commission and ORM last week. The Department is proceeding with the drainage study of the area. Recycling goals were discussed last week with the Skookum Board of Directors. A meeting is scheduled to discuss developing a video for the bell tower project. Chairman Harpole asked that as the Tri Area Glen Cove study moves forward, the inventory information presented in the study be reviewed by County staff for accuracy with what actually exists on the ground. Bruce Laurie reported that the inventory information presented is to represent "gross" figures for all of eastern Jefferson County. CONTRACT re: Supply of Asphalt Concrete for 1999 Maintenance on Various County Roadways; Jefferson County Public Works; Lakeside Industries: (See also Item 13 on the Consent Agenda) Commissioner Wojt moved to approve this agreement and directed Public Works NOT to pick up any materials from the Cape George site. Commissioner Huntingford seconded the motion which carried by a unanimous vote. CONTRACT re: Professional Financial Management Services and Staff Training; Jefferson County Public Works; Anne Sears & Associates: (See also Item 12 on the Consent Agenda) Frank Gifford explained that Anne Seat's role is to provide training and assistance for the new Page,~5 Commissioners Meeting Minutes: Week of June 7, 1999 Accountant for the Department. Commissioner Huntingford asked that the total estimated amount of the contract be cut in half so that when that threshold is reached the Board is advised and new approval is sought before any more money is spent. Commissioner Wojt suggested that updates on the amount spent on this agreement be made to the Board at the monthly Engineering meeting. Commissioner Wojt moved to approve the contact as submitted. Commissioner Huntingford seconded the motion which carded by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following: · Chairman Harpole asked about the Law and Justice Committee's recommendation to fund another Deputy position in the Sheriff's Office. Gary Rowe answered that the Sheriff will bring his request for another Deputy to the Board directly. · A boundary for the no shooting zone in Brinnon is being developed and mapped for the Board's consideration. · The performance objective summary for the Public Services Managers was provided to the Board last week and the employment contracts will be on the Consent Agenda on June 21, 1999. · A report will be presented to the Board in the near future on costs of the Sheriff's Office South County Annex. · The Legislature passed less funding for the BECCA program. The County hopes to get about $40,000 to $50,000 in BECCA funding this year which is a reduction of about $70,000. The Legislature felt that the Referendum 49 funding would be used to offset this reduced amount to the counties. · The regular Law and Justice allocation of about $400,000 will be increased by about $100,000. There is also additional funding which could provide another $215,000 if the County is desig- nated as a "Distressed County." He noted that the increased funding does not have to be spent on new criminal justice costs. The Board needs to provide some guidance to the Law and Justice Committee before their retreat about how this money should be allocated. Charley Hough, Chairman Courthouse Safety Committee re: Recommendation on Courthouse Security: Charley Hough submitted a list of recommendations from the Courthouse Safety Committee which include the following: 1) Pass a resolution for no weapons in the Courthouse. RCW 9.41.300 states that the Legislative body can post "No Weapons" signs. Sheriff Piccini suggested that signs could be posted at the Courthouse entrance that no weapons are allowed on the 2nd and 3rd floor. Clerk Marianne Walters explained that they use rooms on every floor as Courtrooms and she suggested that "No Weapons" signs be posted for the whole building. 2) Make a single public entrance to the building from Cass Street. 3) Improve the ADA access. There is $20,000 in the budget to make this entrance ADA compliant. 4) Put a card lock entry system on the back door to the Courthouse to make it an "employees only" entrance. Commissioners Meeting Minutes: Week of June 7, 1999 5) 6) Close the front doors and put exit alarms on them. They could be used as a fire exit, but not for ingress or egress to the building. Commissioner Huntingford noted that the parking would have to be reconfigured to do this. X-ray and metal detector for the basement entrance. This would provide better security for the offices in the building. Chairman Harpole noted that this would require a staff person to operate the metal detector and X-ray machine. Civil Deputy Bob Anderson reported that he discussed this with a Security firm and the metal detector would cost approximately $2,500 and a small x- ray machine would be about $16,000. Depending on the amount of traffic into the Courthouse, there would probably need to be at least one person at the door all of the time. Sheriff Piccini stated that he supports the Safety Committee's recommendation. However, the Board established a Security Council and many of the items brought up by the Safety Committee are security issues. He questioned whether both Committees are necessary. Chairman Harpole stated that he would like to see the Security Council convene to review these suggestions and make a recommendation to the Board. Marianne Walters suggested that the Security Council be more pro-active. Treasurer Judi Morris suggested that one of the Deputies in the Courthouse serve on the Safety Committee. Chairman Harpole stated that he wants to see a comparison of the composition and function for both of these Committees before any decision is made about combining the two. He asked that David Goldsmith have this information available at the next Commissioners' meeting. HEARING re: Petition to Change the Name of a Private Road; From East Cascade Avenue to Lilly Lane; Kala Point: Heather Calkins, Public Works Department, reported that Fire District #6 is in favor of this name change and Scott Kilmer, Transportation Manager, also recommends that the name change be made. She reported that the name change will be for the portion of the road after the 90 degree turn. Chairman Harpole opened the public hearing for the petition to change the name of a private road at Kala Point as suggested. Hearing no comments for or against the proposed name change, the Chair closed the public hearing. Commissioner Wojt moved to approve RESOLUTION NO. 47-99 changing the name of E. Cascade Avenue to Lilly Lane. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Commissioners Meeting Minutes: Week of June 7, 1999 Community Network Fund; Cash Flow: Public Services Director Gary Rowe, reported that a total of $6,000 has been spent by the Community Network Fund that hasn't been reimbursed by the grant yet. This has created a negative cash flow in the fund. His recommendation is for the Board to do a residual equity transfer from the Current Expense Fund in the amount of $10,000. The Community Network Fund has a budget established, and this equity transfer will be restricted for use as cash flow in the fund. Commissioner Huntingford moved to approve RESOLUTION NO. 48-99 providing a positive cash balance for the Jefferson County Community Network Fund through the use of a $10,000 residual equity transfer. Commissioner Wojt seconded the motion which carried by a unanimous vote. HEARING re: Proposed Amendments to Exhibit "A" of the Washington Model Traffic Ordinance #11-1214-98: Scott Kilmer, Public Works Department, reported that Exhibit A is being updated to lower the speed on Dosewallips Road from milepost 0.26 to milepost 0.37, to 20 mph. Additional signs will be placed to identify this area as a School Zone. The Chairman opened the public hearing. Hearing no comments for or against the proposed changes to Exhibit A, the Chair closed the public hearing. Commissioner Wojt moved to approve RESOLUTION NO. 49-99 to replace Exhibit A of Ordinance #11-1214-98, dated December 14, 1998, with the new Exhibit A, dated June 7, 1999, as proposed. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Four (4) Food and Beverage Purchase Requests; 1) Domestic Violence Community Forum, $750.00, Prosecuting Attorney's Office; 2) Board of Health Onsite Sewage Ordinance Workshop, $60.04, Health & Human Services; 3) Communications Training, $490.00; Health & Human Services; 4) Grant Writing Training, $45.00, Sheriff's Office: (See also Item 18 on the Consent Agenda) The Clerk reported that the Food and Beverage Purchase Request submitted by the Prosecuting Attorney's Office for the Domestic Violence Community Forum is funded by a State grant and the Auditor's Office will assure that the provisions of the grant are met by this request before payment is made. The requests from the Health and Human Services Department for the Board of Health onsite sewage ordinance workshop was submitted after the fact and cannot be approved according to the County's policy, and the request for the communications training is being withdrawn because there is time scheduled during this training for the employees to go to lunch. Commissioner Huntingford moved to approve the Food and Beverage Purchase Request for the grant writing training submitted by the Sheriff's Office in the amount of $45.00. Commissioner Wojt seconded the motion which carried by a unanimous vote. !VOL Page 8 Commissioners Meeting Minutes: Week of June 7, 1999 AGREEMENT, Amendment re: Mediation Services for the Master Planned Resort at Port Ludlow; Ty Tice: Commissioner Huntingford moved to approve the amendment to the agreement with Ty Tice for mediation services for the Master Planned Resort (MPR) at Port Ludlow as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Appointment re: Alcohol and Drug Abuse Advisory Board: Commissioner Wojt moved to appoint Shannon Lowie to a new 3 year term on the Alcohol and Drug Services Advisory Board. Her term will expire on June 7, 2002. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Application for Assistance from the Veterans Relief Fund: Commissioner Huntingford moved to approve the application for assistance from the Veterans Relief Fund in the amount of $100.00 as recommended by the Jefferson County Service Officers Association. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board recessed their meeting on Monday at the conclusion of the scheduled business and reconvened on Tuesday afternoon. All 3 Board members were present. Extending the Effective Date for Implementing the District Court Judge as a Full Time Position: Commissioner Huntingford moved to approve RESOLUTION No. 50-99 extending the effective date for implementing the District Court Judge as a full time position until July 1999. Commissioner Wojt seconded the motion. The Chair called for the vote. Chairman Harpole and Commissioner Wojt voted for the motion. Commissioner Huntingford abstained. The motion carried. MEETING ADJOURNED SEAL: ; ~ : , · ,:.;. '1 '., ATTEST: x,.,, ~.,.-~, ~ . ,, Lorna Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS ~W~ojt, Member Glen Hunt~ Page 9