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HomeMy WebLinkAboutM072699JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Dan Harpole, Chair District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member TH~ mART OF ~HM\ ~'~.~,~-/ /~I~MPIc ~hNINsU~ Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of July 26, 1999 Chairman Dan Harpole called the meeting to order at the appointed time in the presence of Commissioner Richard Wojt. Commissioner Glen Huntingford was not present. Letters to Brinnon No Shooting Zone Petitioners: Commissioner Wojt moved to approve the draft letter to the Brinnon residents who petitioned to change the boundary of the No Shooting Zone. Chairman Harpole seconded the motion which carried. CONTRA CT, Amendment, Appendix "A " re: Labor Agreement; UFCW 1001: Deputy Director of Public Services David Goldsmith explained the changes proposed in the job descriptions for the positions in the Community Development Department and District Court Adult Probation. The Community Development Technician is a new position that will oversee the new Permit Plan software program and the permit tracking process. The other two changes at the Permit Center are changes in the job descriptions only. Commissioner Wojt moved to approve the amendment to the UFCW Contract Appendix A as presented. Chairman Harpole seconded the motion which carried. PUBLIC SER VICES BRIEFING SESSION: The following items were discussed: Commissioner Wojt will represent the County at a State committee meeting on the Tacoma Narrows Bridge project. Page 1 Commissioners Meeting Minutes: Week of July 26, 1999 The option of changing the 1999 New Years holiday from Friday, December 31, 1999 to Monday, January 3, 2000. This will allow more time for County staff to deal with any Y2K problems that may arise. This will be reviewed. Caryn Woodhouse updated the Board on the last Water Team meeting where the process for the Federal 4(d) Rule regarding protection of Salmon was discussed. Congressman Dicks will be visiting the County in August and would like to visit some salmon habitat restoration projects. Caryn Woodhouse will work with the Wild Olympic Salmon group to set up a tour. A retreat on regional issues with representatives of the City and the County is scheduled in September. Ken Lynn is interviewing Elected Officials and Department Heads about the need for a County Administrator. There were no applications submitted for the Conservation Futures Tax Advisory Committee when the advertisement was published. The Board asked that this notice be re-advertised. A sub-committee of the Budget Committee has been formed to look at the implications ofi-695 if it passes. PUBLIC COMMENT PERIOD: The following items were discussed: the request from the divers organization for a Shoreline Permit fee waiver and how it can be funded; the status of the appointments to the Marine Resource Committee; and the status of the Airport Noise Overlay Ordi- nance. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Items 2, 3, and 6 and to adopt and approve the balance of the items as submitted. Chairman Harpole seconded the motion which carried. 1. RESOLUTION NO. 61-99 re: Bywater Bay Road Improvement District No. 3 Termination 2. DELETE Agreement re: Professional Services; Production of Video Describing Bell Tower Restoration Project; Jefferson County Public Works; Grayland/Welch Productions 3. DELETE Agreement re: Consultant Services for Grant Application and Project Facilitation for the Park at Chimacum Creek, Project #RO1429; Jefferson County Public Works; Joe Breskin 4. AGREEMENT re: Temporary Help; Road Division Flagger; Jefferson County Public Works; Beau Hadley 5. AGREEMENT, Attachment "A" re: Employment Services for the Management and Execution of Jefferson County Timber Sales; (Attachment "A" to a Memorandum of Agreement with the State Department of Natural Resources) Jefferson County Public Works; Mike Cronin 6. DELETE Contract re: H.J. Carroll Park Restroom Project #HJ1385; Jefferson County Public Works; Olympic Excavating (See item later in Minutes.) 7. Clerk Hire Salary Schedule for 1999; Temporary/Part-time Employees Working Less than 69 Hours per Month; Jefferson County Public Works Page 2 Commissioners Meeting Minutes: Week of July 26, 1999 10. Community Park Grant Funding for 1999 for the Labyrinth Project at H.J. Can'oll Park; $2,000 to Joanna Rienstra; Jefferson County Public Works; Jefferson County Parks Advisory Board Accept Resignation from Jefferson County Solid Waste Advisory Committee Member and Approve Request to Allow Alternate to Serve as Temporary Replacement; Resigning Member: Robert Beausoliel; Alternate Representative: Michele Cox Food and Beverage Request to Provide Pizza and Pop during Truancy Court Meeting; Juvenile Services COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Community Development Director A1 Scalf reported on the following: · The Planning Commission had their first hearing last week on the EIS for the Tri Area/Glen Cove Special Study. · The Planning Commission Chair recommends that they hold a public hearing on the Port Ludlow MPR Ordinance, even though it is a Board initiated ordinance. The Board concurred that this be done on the condition that Faith Lumsden be present to answer any questions the Planning Commission might have on the draft ordinance. · He will meet with Larry Crockett of the Port of Port Townsend to discuss the Airport Noise Overlay Ordinance and the comments from Gabe Omelas and Michael Felber. · He reviewed the activities currently occurring around the County: 1) A forest practice application (Class 3 Conversion Option Harvest Plan); 2) There have been a number of concerns from the public to the Planning Commission regarding some of the businesses in areas of the Glen Cove Industrial Park and what types of land uses currently exist there; 3) A steel manufacturing company is moving into a location on Fredericks Street; 4) Ben's Heating and Air Conditioning is moving in; 5) A number of mini-storage units are being built in the Glen Cove area; 6) There is a conditional use permit for an equipment rental shop at the old Community Shell at the intersection of Rhody Drive and Irondale Road; 7) There are some concerns about the temporary fruit stand on Rhody Drive; 8) There is a Comprehensive Plan Amendment concerning the property where the Nesting Bird Yurt Company would like to be located near Circle and Square; 9) The PUD would like to move from the WSU Cooperative Extension site into the old Port Hadlock Post Office building. · The Board asked how the Comprehensive Plan Amendment requests will be processed as the possible UGA designation for the Tri Area is being discussed.'? Page 3 Commissioners Meeting Minutes: Week of July 26, 1999 The Board asked for an update on the adopted Comprehensive Plan resolution. An action was filed last Friday in Superior Court on the Bailey land use petition. The shoreline permit for the Pleasant Harbor Marina project was reviewed in front of the Shoreline Hearings Board, including the espresso stand that is located over the high water area. There has been a court date set to resolve the espresso stand issue. The Development Agreement for this project will not proceed. There is an appeal of a code interpretation on another part of this project also. The golf course on Marrowstone Island is a private course and is not regulated. The Prosecuting Attorney has met with the attorney for the neighbors of the Lakeside Asphalt Plant. The legal research that needs to be done on this project will take another month. The County does not agree with the transfer of the permit for the Mats Mats Quarry (Lone Star.) The County doesn't feel that the reclamation plan is adequate and has asked that the DNR issue a Determination of Significance. Discussion re: Draft Shoreline Management Act Guidelines: Lauren Mark, Associate Planner, reviewed the County's draft comments that will be submitted on the draft Shoreline Manage- ment Act guidelines. The Natural Resource Policy Analyst and the County Water Team will be reviewing the guidelines before they are finalized for the Board's signatures. PUBLIC WORKS Bid Opening re: Center Road Asphalt Overlay: Transportation Manager Bruce Laurie opened and read the bids received for the Center Road asphalt overlay project: 1. Ace Paving $470,600.15 2. Lakeside Industries 518,123.50 3. Engineer's Estimate 577,269.99 Commissioner Wojt moved to have the Public Works Department review the bids for accuracy and make a recommendation for a bid award that is to the best advantage of the County. Chairman Harpole seconded the motion which carried. Bid Opening re: 1999 Pavement Markings; Various County Roads: Bruce Laurie opened and read the bids for 1999 pavement markings as follows: 1. Apply a Line $137,030.36 2. Action Services Corporation 117,845.82 3. Engineer's Estimate 118,919.06 Page 4 vo _ Commissioners Meeting Minutes: Week of July 26, 1999 Commissioner Wojt moved to have the Public Works Department review the bids for accuracy and make a recommendation for a bid award that is to the best advantage of the County. Chairman Harpole seconded the motion which carried. Director's Update: Interim Public Works Director Frank Gifford reported on the following: · There was a meeting with the Cotton family regarding the Irondale Park grant application. They are receptive to the project. · The Memorial Field fence issue was discussed with the City. There is a possibility that the fence won't have to be moved if the City puts a bulb on that comer of the intersection. · The fish passage barrier removal design and construction grants for 4 projects (2 on Coyle Road, Fletcher Creek on the West End and Barnhouse Creek) were successful. The County had the top rated project. He recognized m~d congratulated Public Works staff for their efforts to complete these grant applications and submit them within one week. · The Planning Commission will be finalizing their report to the Board on the EIS for the Tri Area/Glen Cove Special Study. Contract re: H.J. Carroll Park Restroom Project #HJ1385; Jefferson County Public Works; Olympic Excavating: (See also Item 6 on the Consent Agenda): After Frank Gilford explained that this contract is to cover risk management and insurance issues, Commissioner Wojt moved to approve the contract as submitted. Chairman Harpole seconded the motion which carried. HEALTH & HUMAN SERVICES Manager's Update: Jean Baldwin, Director of Nursing, presented a schedule that the Department has been using to review organizational structure and problems. A recommendation will be submitted to the Board with 3 options for recruitment of a Director. The Board asked that this review include an evaluation of the current interim situation. The Department is in the process of looking at the fees charged for various services. Gary Rowe reported that the fee ordinance will be reviewed this year. The Motor Vehicle Excise Tax (MVET) will be impacted if 1-695 passes on the ballot in November. Scenarios will be developed to show the impact on the 2000 budget. Page 5 Commissioners Meeting Minutes: Week of July 26, 1999 Chairman Harpole advised that a suggestion has been made that a 0-3 Early Childhood Development Conference be held in Port Townsend in conjunction with Clallam and Kitsap County. The audience might include the Law & Justice Councils in each County, the schools, and day care providers. The conference would be modeled from the presentation made at the WSAC Conference in Lake Chelan. BID RECOMMENDATION; Center Road Asphalt Overlay Project: Bruce Laurie reported that the Public Works Department has reviewed the bids and recommends that the bid be awarded to Ace Paving. Commissioner Wojt moved to approve RESOLUTION NO. 62-99 awarding the bid as recommended. Chairman Harpole seconded the motion which carried. BID RECOMMENDATION; 1999 Pavement Markings; Various County Roads: Bruce Laurie reported that the Public Works Department has reviewed the bids and recommends that the bid be awarded to Action Services Corporation. Commissioner Wojt moved to approve RESOLUTION NO. 63-99 awarding the bid as recommended. Chairman Harpole seconded the motion which carried. Laurie Strong, Jefferson Mental Health Service re: Community Trade and Economic Development (CTED) Grant Sponsorship: Laurie Strong reported that she checked with DCTED and they are not aware of any other CDBG Construction Grants from Jefferson County. The request is for support of a grant application for capital funding for a building to provide interagency services to children and families. The building would be 2,400 square feet downstairs and an additional 1,200 square feet upstairs. Deputy Director of Public Services David Goldsmith explained that if this grant application is success- ful, a contract will be developed to address the ownership of the building and the administrative costs for the grant. Commissioner Wojt moved to support the Jefferson Mental Health Service CDBG Grant application as requested. Chairman Harpole seconded the motion which carried. Eric Andersson, Executive Director, and Don McDaniel, President, Economic Development Council re: Business Recruitment Project Update: Don McDaniel, President of the EDC Board of Directors, reviewed the recruitment planning process steps, recruitment and retention goals, plan elements and an implementation phase. The goals were set in May, 1999 and the recruitment plan will be finished by August. A short and long term implementation plan will be done by September. The goals are to: l) 2) 3) 4) Develop high quality employment opportunities for the residents of Jefferson County. Enhance the stability in the County economy through appropriate resource use and economic diversification which includes playing to the natural strengths of our area. Foster a cooperative and coordinated approach to economic development. Maintain the existing rural quality of life in the County. Commissioners Meeting Minutes: Week of July 26, 1999 a) b) c) d) e) f) Retention - He reviewed the recruitment and retention plan elements: Create regional consensus for development of economic strategies - Establish a team approach by including all agencies as equal stakeholders in the development and implementation of all economic development efforts. Recruitment - Develop a marketing strategy to invite business into Jefferson County which would include: Infrastructure and facilities. Target industries that clearly fit into the County's economic plan. Outreach Media Collateral material On the ground Develop both outreach and resource programs designed to assist businesses in Jefferson County so that they do not need to relocate. The EDC will create a budget proposal for 2000 and a short term work plan. MEETING ADJOURNED ATTEST: Clerk of the JEFFERSON COUNTY BOARD OF COMMISSIONERS Pa~ ~, ~ VOL