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HomeMy WebLinkAboutM080999JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chair District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Ix)rna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of August 9, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioners Glen Huntingford and Richard Wojt were both present. Auditor re: Discussion of Vote by Mail for Next Election: Auditor Donna Eldridge explained that the City of Port Townsend has requested that the primary election be held as a "vote by mail" election. Since this is an odd-year election with no partisan offices or State measures on the ballot, RCW 29.36.121 allows the Auditor to hold an all vote by mail election. The voter turn out is greater and the costs for the election are reduced by approximately 15% to 20%. Commissioner Huntingford moved to support the Auditor in making the September primary election an all vote by mail election. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board met from 8:30 - 9:00 a.m. in Executive Session with Deputy Director of Public Services and the Health and Human Services Office Manager regarding a personnel issue and from 9:00 to 9:15 a.m. with Director of Public Services, Deputy Director of Public Services and Jefferson County Assessor regarding a personnel matter. Page 1 Commissioners Meeting Minutes: Week of August 9, 1999 PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following: · If 1-695 passes, the Conservation Futures Tax would have to go to a vote of the people to be implemented. The contract with Cedar River Associates will be taken off the Consent Agenda, until it can be determined if grant funding could be used for this type of project. Only a few interested people have applied for the positions on the Advisory Board. · There has been a discussion with the City about IDMS and Information Services. There may be some opportunities to share resources. · The City has been asked to provide more information on their space and facilities needs and an extension of the Regional Services contract for the meeting on September 25, 1999. Chairman Harpole reported that a proposal for facilitation of this meeting will be discussed further. PUBLIC COMMENT PERIOD: There were no public comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete Item 4 and to adopt and approve the balance of the items as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 66-99 re: Designating an Interim Director of Public Works/Interim County Engineer 2. RESOLUTION NO. 67-99 re: Jefferson County Loss Control Program and Countywide Safety Manual (Modify Resolution 85-93 and Repeal and Replace Resolution 44-96) 3. AGREEMENT re: Professional Services; To Attend the Monthly Board of Health Meeting and Develop Minutes; Joanna K. Sanders 4. DELETE Agreement re: Professional Services; To Perform Planning Services in Connection with the Conserva- tion Futures Advisory Board; Cedar River Associates 5. AGREEMENT re: Professional Services; Production of Video Describing Bell Tower Restora- tion Project; Jefferson County Public Works; Grayland/Welch Productions 6. AGREEMENT re: Substance Abuse Treatment Services; Jefferson County Health and Human Services; Jefferson Community Recovery Center 7. STATUTORY WARRANTY DEED re: Hazard Mitigation Grant Acquisition; Jefferson County Public Works; Charles Tully Williams Jr., Grantee 8. HEARING NOTICE re: Renewal of the Emergency Interim Controls Ordinance #06-0828-98 (EICO) set for Monday, August 23, 1999 at 2:00 p.m. in the Commissioners Chambers 9. CALL FOR BIDS re: Culvert Removal and Replacement for Fletcher Creek, Project #CD1382 Deadline for Receiving Sealed Bids: Monday August 23, 1999 at 11:00 a.m., at the County Commissioners Office; Bid Opening Same Day after 11:00 a.m. in the County Commissioners Chambers 10. Reappoint Two (2) Members to Serve a 3 Year Term (Expires 5/31/02) on Jefferson County Board of Health; Sheila Westerman, Port Townsend Citizen-at-Large Representative; and Geoff Masci, Port Townsend City Council Representative Page 2 Commissioners Meeting Minutes: Week of August 9, 1999 COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf reported: His office has been relocated to the Permit Center. He has been talking with staff about the re- organization. He asked the Board to extend Ken Lynn's contract for an additional 20 hours -- 10 hours to help coach the new planners and the new management team and 10 hours to develop and give a report on the Permit Plan conversion for Y2K compliance. Chairman Harpole suggested that the training time not be used until the new Planning Manager is working and that the Permit Plan conversion can be done with the resources already in house. Gary Rowe recommended that a formal contract amendment be developed before any more work is done by Ken Lynn. He attended the Airport Advisory Committee meeting last week which included representatives of the Port, area residents and pilots. The Department will map the residential zones for this Board. The pilots will help educate other pilots regarding the flight patterns in the area and then the Good Neighbor Policy will be updated. He will attend the next meeting of this Committee which is scheduled for Tuesday, September 9, 1999 at the Skookum Building. The Deputy Prosecuting Attorney met with the Attorney General's Office about the Mats Mats Quarry proposal by Northwest Aggregates (Lone Star.) Lone Star will determine what they would submit under a new permit. Chairman Harpole asked about the request from the residents of Teal Lake Village for an investigation of encroachment on an open space area. A1 Scalfreported that he is asking the Prosecuting Attorney to review this issue. A request for renewal of several expired (1991) septic permits in the Brinnon area needs a response from the Permit Center. This request was submitted 4 to 5 years ago. A1 Scalfwill provide a status report on this request. Commissioner Huntingford noted that he would like an update from the Building Official on building permits for yurts as a living structure in the County. A1 Scalfreported that yurts are only permitted as a storage structures in this County. PUBLIC WORKS Director's Update: Interim Public Works Director Frank Gilford reported: They will be meeting with A1 Scalfthis week to finalize the items for the move of the Long Range Planning staff to the Permit Center. Costs for the necessary remodeling will be devel- oped. A plan is being developed for converting the space vacated by Long Range Planning to a large meeting room or temporary Courtroom. He will report back on this within two weeks. Page 3 Commissioners Meeting Minutes: Week of August 9, 1999 There is a 1,500 gallon fuel tank in the back of the Courthouse. It was originally thought that this tank was 1,000 gallons. According to federal regulations, the tank will need to be replaced before fuel can be delivered. The tax payment drop box site will be temporary until the tank problem is solved. Commissioner Huntingford questioned how bidding is done from the Small Works Roster? Frank Gifford reported that the process for taking bids from the Small Works Roster (for projects from $10,000 to $100,000) is to notify the first 5 contractors and invite them to bid. When the next job comes up the next 5 contractors are asked to bid on that project. This process does exclude some contractors from some projects. The alternative is to advertise a competitive bid. Chairman Harpole asked for an update on where in the process the County is on the Tri Area/- Glen Cove Study and what the time frame is for the balance of the process? Construction Plan Approval; Fletcher Creek Culvert Replacement, Project # CD1382: Commissioner Wojt moved to approve and have the Chair sign the construction plan for the Fletcher Creek culvert replacement project. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Application to Open Right-of-Way for Flora Street, Irondale; Madge Cornell: Bob Henderson, Public Works, reported that this right-of-way is located near the City water treatment plant. The Public Works Department recommends that the petitioner have a survey done to determine the exact location of the right-of-way; that the road be constructed on the centerline; and that the right-of-way be opened for the entire width. An access permit from the State Department of Transportation is required before this work can begin. If the State denies the road access permit to Rhody Drive, then the applicants will have to construct the road to Kennedy Street. Commissioner Huntingford moved to approve the application as recommended and conditioned by the Public Works Department. Commissioner Wojt seconded the motion which carried by a unanimous vote. HEALTH & HUMAN SERVICES Director's Update: Larry Fay, Environmental Health Director reported: The management structure in the Department is still being reviewed. There are 4 options at the present time. The current management is requesting that a consultant be hired to review these options in more detail. The Board requested that a scope of work for the consultant be prepared for their review. Page 4 ', 2.5 ¥0_ Commissioners Meeting Minutes: Week of August 9, 1999 the Septic system installers are licensed by the County, but the training and testing is only done once a year. The County requires that anyone working for the installer must be licensed also. Larry Fay suggested that this process be reviewed and discussed further. The draft regulations propose a two tiered licensing system where the company owner would have one type of license and their employees would have a different type of license. This will be put on the Board of Health agenda. The Joint Growth Management Steering Committee met from 2:00-4:00 p.m. to discuss FEIS and decision options on Tri Area/Glen Cove Special Study. HEARING re: Proposed Amendments to Road Vacation Ordinance #06-0615-92 and #01-0102-96: Transportation Manager Bruce Laurie reported that the proposed amendments would change the process for statutory road vacations. These roads are already vacated by operation of law. The issues are proving that the road wasn't opened for a 5 year period and public notification when these vacations happen. The new proposed regulations make the process easier on the applicants, and do not require a public hearing. The Chair opened the public hearing. Dick Broders, Gardiner, stated that this isn't exactly the way he would have written it, but it will serve the public purpose. Hearing no further comments for or against the proposed ordinance amendment, the Chair closed the public hearing. Commissioner Huntingford moved to approve ORDINANCE NO. 07-0809-99 amending ordinances 06-0615-92 and 01-0102-96, the Jefferson County Road Vacation Ordinances. Commissioner Wojt seconded the motion which carried by a unanimous vote. Thank You Letters; Participants in the Port Ludlow Master Planned Resort Mediation Process: Commissioner Wojt moved to approve and have the Chair sign thank you letters to the participants in the Port Ludlow Master Planned Resort mediation. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Dave Christensen, Environmental Health Specialist Briefing re: WIRA 17 Steering Committee 2514 Approach Decision: David Christensen reported that staff has been working through the Steering Committee to identify concerns with the current process being used for the assessment of WIRA 17. RFps were published for a project manager and a surface water specialist, but before the contract for the project manager was completed the Steering Committee decided to combine the technical and project management in one contract. Chairman Harpole stated that he doesn't want to lose Page 5 Commissioners Meeting Minutes: Week of August 9, 1999 momentum on this project. He suggested that there may be a way to use a project manager and still go forward with a contract for the other items. This will be discussed further by the Steering Committee. The Board met in Executive Session from 5:00 to 5:30 p.m. with the Treasurer and the Prosecuting Attorney regarding a personnel matter. At the conclusion of that appointment the meeting was recessed. The meeting was reconvened with all three Board members present on Tuesday morning for the following business: interviews for the Marine Resources Committee with Deborah Siefert and Gabe Omelas and an Executive Session with the Interim Public Works Director and the Jefferson General Hospital Commis- sioners regarding the sale of real estate. MEETING ADJOURNED sEAI~.. ATTES~'~ Clerk JEFFERSON COUNTY BOARD OF COMMISSIONERS / VOL Page 6 25