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HomeMy WebLinkAboutM081699JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chair District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of August 16, 1999 Chairman Dan Harpole called the meeting to order. Commissioners Glen Huntingford and Richard Wojt were both present. Approval of Minutes: Commissioner Wojt moved to approve the minutes of the week of July 19, 1999 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Ken Lynn, Communication Educators re: Management Structure Report: Ken Lynn reviewed his report on the management structure of the County. He recommends that the County move toward restructuring with the creation of a County Administrator position. He also suggested that an analysis of the current organizational structure would be a good starting point to develop efficiencies and cost reductions through departmental restructuring. Resolution re: 2000 Budget Objectives: Director of Public Services Gary Rowe reviewed a draft resolution regarding budget objectives for 2000 in preparation for the possibility of 1-695 passing. The Departments are being asked to prepare two budgets for 2000: 1) status quo, and 2) with a 3% reduction. The Law and Justice Departments will have to also prepare a budget with a 6% reduction. There was a discussion about several of the items in the 14 points listed. The Board concurred that language be added in the final paragraph of the resolution to say before aposition is hired, the Depart- ment is required to get pre-approval from the Board Chairman Harpole also asked that specific language be added to Item 12, Bullet 2 (see italics) regarding economic development strategies - VOL Page 1 Commissioners Meeting Minutes: Week of August 16, 1999 "Consider increasing support for the Economic Development Council in coordination with the City and Port and specifically in support of the EDC Recruitment Plan." Commissioner Wojt moved to approve RESOLUTION NO. 68-99 establishing budget goals for the year 2000 with the modifications as discussed. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC SER VICES BRIEFING SESSION: Natural Resource Policy Analyst Caryn Woodhouse reported that an interim contract will be developed for the WRIA 17 Steering Committee work. The Point No Point Treaty Council received a BIA grant to inventory Summer Chum Salmon habitat. They are in the process of gathering the information which they are willing to share with the County. PUBLIC COMMENT PERIOD: The following comments were made: the proposed Noise Overlay Ordinance for the Airport will "stop people from suing the airport" over noise issues; a request to eliminate EPP 3.1 and 3.3 of the Comprehensive Plan Essential Public Facilities Element regarding the Airport Noise Overlay Ordinance and that the ordinance is a violation of the Constitution; the report from Ken Lynn regarding the County Administrator does not address the following issues: 1) why? 2) why this way? and 3) why now?; and it is a poorly written document; a complaint about the density designation of a parcel of property near Highway 101 and the Big Quilcene River and other properties in the area that are designated 1 residence per 20 acres even though there is more than one dwelling on these properties; a question about the permit review process regarding a mobile home replacement or building a home; the need to include the businesses along Glen Cove Road in the light industrial zoning; will the Board respond to the Tri Area Incorporation petition in a timely manner?; when will Chimacum Creek Park be on the agenda for public input and discussion?; the need to keep the industrial and commercial zoning in the Glen Cove area; a request that the Board closely review the information in the Glen Cove Special Study because it is false, and the need for the Board members to provide the County with proof of automobile insurance. APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Wojt moved to delete Item 8 and 13 and to adopt and approve the balance of the items as presented. Commis- sioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 69-99 re: Naming a Private Road Sierra Trail; Stan& Deborah Russell and Tom Canner & Connie Smith, Petitioners 2. RESOLUTION NO. 70-99 re: Naming a Private Road Sandra's Way; Sam Boling and Mason Crowell, Petitioners 3. AGREEMENT re: Provide On-site Training in Midwifery Curriculum; Jefferson County Health and Human Services; Seattle Midwifery School VOL Page 2 Commissioners Meeting Minutes: Week of August 16, 1999 o o o 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. AGREEMENT Amendment #2 (Contract No. 9863-13385) re: Vocational Rehabilitation Services Extension of Contract Period Until September 30, 1999; Jefferson County Health and Human Services; State Department of Social and Health Services AGREEMENT Interagency re: Provide Alternative Response System for Families Screened by Child Protection Services; Jefferson County Health and Human Services; State Department of Social and Health Services AGREEMENT re: Prenatal & Early Childhood Nurse Home Visitation Program; Jefferson County Health and Human Services; Kempe Prevention Research Center CONTRACT re: Center Road Asphalt Overlay, Project CR1370; Jefferson County Public Works Department; Ace Paving Co., Inc. DELETE AGREEMENT re: Consulting Services for Grant Application for Chimacum Creek Beach Park Project RP1429; Jefferson County Public Works Department; Joe Breskin (See Item later in minutes.) AGREEMENT re: Pay a Portion of Relocation Expenses for Community Development Planning Manager; Jefferson County Department of Community Development; Warren Hart CALL FOR BIDS re: One (1) New Bituminous Distributor; Deadline for Receiving Sealed Bids: Tuesday, September 7, 1999 at 11:00 a.m., at the County Commissioners Office; Bid Opening Same Day After 11:00 a.m. in the County Commissioners Chambers Construction Plan Approval; Old Gardiner Road Emergency Restoration, Project #XO 1285 Short Plat Re-subdivision SUB98-0004; Garrison Short Plat; To Re-subdivide Lot 2 to make Lots 3 & 4 Each 7.5 Acres; Located Off Leland Valley Road, Quilcene; Vernon Garrison, Applicant DELETE Recommendation to Reject Three (3) Claims for Damages: #C-19-99, $63,714.16; Physical Injuries; Melanie Balch #C-22-99, $500.00; Violation of 1st Amendment Rights; Mike Belenski #C-23-99, $1,500.00; Harassment; Mike Belenski Accept Resignation of Jefferson Transit Representative Serving on the Jefferson County Developmental Disabilities Advisory Board; Jeff Hamm Appoint Two (2) Persons to Serve on the Jefferson County Developmental Disabilities Advisory Board; Three (3) Year Term Expiring August 16, 2002; Melanie Bozak, Jefferson Transit Representative and Judy Erlandson Appoint Person to Serve on the Jefferson County Solid Waste Advisory Committee Representing District #1; Two Year Term Expiring August 16, 2001; Greg McMillan Appoint Twelve (12) Members to Serve on the Marine Resource Committee: NAME: REPRESENTING: TERM: Jeff Gallant District # 1 2 Years David Gordon District # 1 3 Years Anne Murphy District #2 2 Years Pamela Botnen District #2 3 Years Fred Beck District #3 2 Years Andrew Palmer District #3 3 Years NAME: REPRESENTING: TERM: Deborah SiefertMarine Science 2 Years Michael Mustain Commercial 3 Years Gabe Omelas Recreation 2 Years Rex Rice Environmental 3 Years Dan Harpole County Commissioner Ex Officio Sydney Lipton City of Port Townsend Ex Officio VOL Page 3 Commissioners Meeting Minutes: Week of August 16, 1999 AGREEMENT re: Consulting Services for Grant Application for Chimacum Creek Beach Park Project RP1429; Jefferson County Public Works Department; Joe Breskin: Commis- sioner Huntingford moved to approve the agreement for consulting services with Joe Breskin. Commissioner Wojt seconded the motion which carried by a unanimous vote. COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf reported on the following: · Long Range Planning staff has been relocated to the Permit Center except for 2 employees who will be moved from the Courthouse to the Permit Center by the end of the month. The sign on the Permit Center will be changed to say "Department of Community Development." · The State has determined, due to a large number of comments received to date, that they will revise the latest draft of the Shoreline Management Act regulations. Planning Commission Update re: Tri Area/Glen Cove Study Draft Supplemental Environmental Impact Statement (DSEIS): Colette Kostolec, Vice Chair of the Planning Commis- sion reviewed the Commission's report on the Tri Area/Glen Cove Study draft supplemental Environ- mental Impact Statement. The Planning Commission is concerned about the time line for the draft study because they don't feel there has been enough time to address the issues. They are also concerned about the lack of City involvement in the study. They would like the County to consider having an advisory vote on the possible UGA designation of the Tri Area and Glen Cove areas. Chairman Harpole thanked the Planning Commission members for their work on this project. Planning Commission Discussion re: Quarterly Work Plan: A1 Scalfreviewed the Planning Commission's meeting agenda. Chairman Harpole asked that a complete list of tasks to be developed and reviewed in conjunction with the work plan. Discussion re: 1999 Comprehensive Plan Amendment Requests: A listing of the Comprehensive Plan Amendment requests was reviewed, including 15 site specific requests, and 7 amendment requests. A staff report will be developed for the Board's review and they will determine what items will be sent to the Planning Commission for further review. These requests are tentatively set to go before the Planning Commission on November 3, 1999. Chairman Harpole asked what the procedure is on the Spigarelli property if it has been sold; and if the prior owner can continue with the Comprehensive Plan Amendment process? The Prosecuting Attorney will need to address this issue. VOL Page 4 Commissioners Meeting Minutes: Week of August 16, 1999 He also noted that there are several properties in the County that are subject to binding site plans and they are not noted on the Comprehensive Plan map. They also need to be reviewed in this process. Discussion re: Draft Resolution Providing Guidelines for Refunding Comprehensive Plan Amendment Fees: The draft resolution with guidelines for refunding Comprehensive Plan Amendment fees was reviewed. The Clerk noted that in order to implement these fee amendments an ordinance amendment is required. A1 Scalf will prepare this ordinance with findings of fact and put a public hearing notice on the Consent Agenda. PUBLIC WORKS Bid Opening re: Design and Manufacture of Precast Reinforced Concrete Culvert for Barnhouse Creek Fish Passage Restoration, Project #CD1361: No bids were received. Bid Opening re: Design and Manufacture of an Aluminum Box Culvert for Fletcher Creek Culvert Replacement, Project #CD1382: read the bids received as follows: Spokane Culvert Washington Culvert Contex Engineer's Estimate Transportation Manager Bruce Laurie opened and $56,321.18 $55,350.79 $61,236.00 $59,850.00 Commissioner Huntingford moved to have the Public Works Department review the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Wojt seconded the motion which carried by a unanimous vote. Director's Update: Interim Public Works Frank Gifford reported: 2 culvert projects that used State Department of Fish and Wildlife and Tribal funds have been completed. There is a meeting Thursday with City of Port Townsend Public Works Department to share information on a Solid Waste Disposal District. Chairman Harpole noted that the meeting with the City on September 25, 1999 is only to discuss capital facilities. Any other issues will be taken to a City Council study session. The cost estimate to replace the Courthouse fuel tanks is $38,000. There is enough money in the Capital Facilities budget to fund this project. There was a plumbing leak on the upper floor of the Gardiner Community Center which went unnoticed for a day. The carpet, books, drywall, and ceiling have been removed to allow the moisture to dissipate from the building. Approximately 1/3 of the upstairs floor has to be removed and reinstalled because it buckled. Page55 Commissioners Meeting Minutes: Week of August 16, 1999 The Bayshore Motel funding options will be reviewed within the next 2 weeks. There may be an opportunity to privatize the operation of the motel. Petition for Road Vacation; Located South of Thorndyl~e Road, Quilcene; Bruce Nordstrom, Petitioner: Terry Duff, Public Works Department, reported that this petition is to vacate a portion of Seattle Drive, a 30' right-of-way in the Trails End Homesites, which would be accessed from Thorndyke Road. It is a dead end street, is not necessary for traffic circulation, and would not be required to be built to County road standards. Bruce Nordstrom owns the property on both sides of Seattle Drive except Lots 6 or 11. The Hearing Examiner and County Engineer recommend approval of this petition with the condition that easements for ingress, egress and utilities be provided to Lots 8, 9, 10 and 11. The assessed value of the property is $4,150.00. Commissioner Huntingford moved to accept the Hearing Examiner's recommendation with the conditions as presented and the compensation amount of $4,150.00. Commissioner Wojt seconded the motion which carded by a unanimous vote. Update on Tri Area/Glen Cove Special Study Process and Schedule: Jim Pearson, Public Works Department, reviewed a memo on the Special Study and the resulting Comprehensive Plan amendments. He reported: · The final EIS is completed and ready to be issued. · Work is proceeding on the decision document. · He presented the Board with maps of the Tri Area/Glen Cove area to help determine if additional commercial or industrial lands should be established. · The Board will also receive lists of the various acreage within the subarea to assist the Board in setting the boundaries. · A list of Comprehensive Plan Amendments is being developed to implement each alternative or combination of alternatives. A workshop is scheduled on August 24 to review the information and narrow the options to a preferred direction. A Joint Growth Management Steering Committee meeting is scheduled immediately following this workshop to discuss these options. On September 7, staff will present the Board with the UGA designation and boundaries, and the Comprehensive Plan Amendments to substantiate the option. This document will be forwarded to the Planning Commission for review. Chairman Harpole stressed the importance of receiving public comment on a specific alternative. He suggested that the Planning Commission hold a public hearing and the Board hold a public hearing. There was a discussion about the time frame and the Tri Area Incorporation vote. Tentative dates for a hearing in the first week in October were discussed. Commissioners Meeting Minutes: Week of August 16, 1999 Tom Robinson re: DNR Forest Board Revenue Report: Tom Robinson reported that the State Forest Board revenues for the County for the first half of 1999 were $647,890.00, which is lower than anticipated originally. During the 2000 fiscal year DNR anticipates selling 8,686,000 board feet of timber in Jefferson County. Once the timber is sold, the contractor has 2 years to harvest it. Accept Bid for Aluminum Box Culvert Material; Fletcher Creek Culvert Replace- ment, Lower Hob Road, County Project #CD1382; Spokane Culvert Company: Commissioner Huntingford moved to approve RESOLUTION NO. 71-99 to award the culvert material bid for the Fletcher Creek culvert replacement to the Spokane Culvert Company. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board met with the following Public Service Managers for updates on their work plans: Director of Community Development, Director of Public Services, Clerk of the Board, Interim Public Works Director. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS ~ Wojt, Mem Page 7