HomeMy WebLinkAboutM091399JEFFERSON COUNTY BOARD OF COMMISSIONERS
District No. 1 Commissioner: Daniel Harpole, Chair
District No. 2 Commissioner: Glen Huntingford, Member
District No. 3 Commissioner: Richard Wojt, Member
THE HEART OF THE(~~~ OLYMPIC PE~SU~I
Clerk of the Board: Lorna L. Delaney
Director of Public Services: Gary A. Rowe
Deputy Director of Public Services: David Goldsmith
MINUTES
Week of September 13, 1999
Chairman Harpole called the meeting to order at the appointed time. Commissioners
Commissioner Wojt and Commissioner Huntingford were both present.
APPROVAL OF MINUTES: Commissioner Wojt moved to approve the minutes of the
weeks of August 23 and September 7, 1999 as presented. Commissioner Huntingford seconded the
motion which carried by a unanimous vote.
Application for Assistance from the Veterans Relief Fund: Commissioner Wojt moved
to approve the application for Veterans Relief Funds as recommended by the Service Officers'
Association in the amount of $100.00. Commissioner Huntingford seconded the motion which carried
by a unanimous vote.
PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe
reported:
· 2000 budget requests are currently at $11.5 million (with additions) from the General Fund
which is about $425,000 over the revenue forecast. The biggest issue is 1-695. Each Department
is turning in a budget with a 3% reduction and the Law and Justice Departments will also prepare
a budget with a 6% reduction.
· He reviewed the Parks Improvement Fund to see if there were funds available to cover a
shoreline permit fee waiver requested by the Diver's group. The project does not meet the
criteria for Parks Improvement Funds. If the waiver is granted the money will have to come from
the General Fund.
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Commissioners Meeting Minutes: Week of September 13, 1999
The fee waiver requested by Chimacum School is still being reviewed by the Building Official.
Gary Rowe suggested that a policy be developed for local government agencies large capital
projects (schools, fire districts, etc.) that the permit fees be put in escrow until the County can
determine the actual costs for reviewing the permit and determine if a refund can be made. Gar
Rowe will work on developing such a policy.
There was a position paper read at the last EDC meeting challenging the EDC to be more pro-
active in their support of economic development. A retreat will be scheduled.
PUBLIC COMMENT PERIOD: The following comments were made: Is the County
going to allow gravel to be imported into the Mats Mats quarry site (Al Scalfreported that the
Department is currently investigating the activities at this site ; a letter was written to Lone Star over a
year ago about non-permitted uses at the site, what can be done to make these people comply with local
laws?; and a request for an exemption to a land use ordinance regarding a public notice requirement for a
boundary line adjustment in Port Ludlow, since the adjustment is within a property owned by the grantor
and the grantee. (Al Scalf reported that there is no provision for the Administrator or the Board to grant
an exemption from this requirement.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt
moved to delete Items 11, 12, and 13 and to approve and adopt the balance of the items as presented.
Chairman Harpole seconded the motion in the temporary absence of Commissioner Huntingford. The
motion carried.
1. HEARING NOTICE re: Final Development Regulations for Master Planned Resort; Hearing
Scheduled for Monday, September 27, 1999 at 2:00 p.m. in the County Commissioners Cham-
bers
2. HEARING NOTICE re: Changing Name of Private Road from Nelson Place to Woodhaven
Lane; Scheduled for Monday, September 27, 1999 at 1:45 p.m. in the County Commissioner
Chambers
3. AGREEMENT re: Employment Services to Provide Clerical Support; Jefferson Count
Department of Community Development; Melissa Milovich
4. AGREEMENT re: Temporary Assignment as Permit Plan Conversion Administrator; Jefferson
County Public Services; Jeff Miller
5. AGREEMENT re: Provide Materials Testing; Center Road Asphalt Overlay CR1370 Project;
Jefferson County Public Works; General Testing Laboratories, Inc.
6. AGREEMENT re: Supply Structural Plate Pipe; Fletcher Creek Culvert Replacement CD1382
Project; Jefferson County Public Works; Spokane Culvert Compan
7. AGREEMENT re: Supply and Transport Material; Broad Spit Emergency Repair XO1410;
Jefferson County Public Works; Penny Creek QualT
8. AGREEMENT re: Phase 1 Environmental Assessment and Asbestos Survey Services; Williams
Property Project RO 1425; Jefferson County Public Works; DLH Environmental Consulting
9. AGREEMENT re: Provide Appraisal Services; Irondale Road Improvement Project CR1107;
Jefferson County Public Works; Frykholm Appraisal
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Cormnissioners Meeting Minutes: Week of September 13, 1999
10.
11.
12.
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15.
16.
17.
18.
19.
20.
21.
22.
AGREEMENT re: Employment Services as Bayshore Motel Manager; Jefferson County Public
Works; Sandra Korjenewski
DELETE Agreement re: Assist with Department of Community Development Reorganization
Process; Jefferson County Department of Community Development; Susan Gulick, Sound
Resolutions (See item later in Minutes.)
DELETE Agreement Addendum re: Change in Amount for Planning Consultant Services;
Shoreline Master Program CZM Grant #G9900057; Jefferson County Department of Communit
Development; Eric R. Toews & Associates (See item later in Minutes.)
DELETE Agreement re: Professional Services for Water Resources Inventory Area 17 Planning
Unit; Jefferson County Health and Human Services; Susan Gulick (See item later in Minutes.)
AGREEMENT re: 1999-2000 Health Services; Jefferson County Health and Human Services;
Port Townsend School District
AGREEMENT re: Community Access Services; Jefferson County Health and Human Services;
Concerned Citizens of Forks
AGREEMENT re: Professional Services for Individual Supported Employment; Jefferson
County Health and Human Services; Easter Seals Society of Washington
AGREEMENT re: Professional Services for Individual Supported Employment; Jefferson
County Health and Human Services; Skookum Corporation
AGREEMENT Amendment//2 re: Professional Services for Specialized Industry Program;
Jefferson County Health and Human Services; Skookum Corporation
AGREEMENT Amendment #3 re: Increasing Family Planning Dollar Amount; Consolidated
Contract C07712; Jefferson County Health and Human Services; State Department of Health
Washington Counties Risk Pool Membership Compact re: To Reduce Losses and Support Best
Management of the Washington Counties Risk Pool
Accept Resignation of Member Serving on Jefferson County Noxious Weed Control Board; Murl
Winjum
Four (4) Letters of Invitation to First Meeting of the Marine Resources Committee; Scheduled for
September 22, 1999 at 7 p.m. at the Courthouse; Port Gamble S'Klallam Tribe; Jamestown
S'Klallam Tribe; Skokomish Tribe; Point No Point Treaty Council
COUNTY DEPARTMENT BRIEFINGS/BUSINESS
COMMUNITY DEVELOPMENT
Director's Update: Community Development Director, A1 Scalf, reported on the
following:
· A draft memorandum addressing ESA regulations and vesting has been developed. The Deput
Prosecuting Attorney advises that the federal government can make regulations retroactive.
· Thursday night the Board will be holding an informational meeting at Camp Parsons in Brinnon
on the Green Crow mineral land designation application.
· Chuck Finnella came in for a pre-application meeting on a Pleasant Harbor project. He presented
some new requests including more hotels and a phased project, with the first phase being 3 test
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Commissioners Meeting Minutes: Week of September 13, 1999
fairways for the golf course. The Board asked that a workshop be scheduled with the Prosecuting
Attorney and the Planning Department regarding development agreements.
There was a meeting of the Airport Advisory Group last week. A sub-committee of the group
will meet with A1 Scalf to review the residential areas around the airport. Chairman Harpole
noted that not all the air traffic and noise issues involve the local Airport. There is noise from
planes out of Whidbey Island Naval Air Station, planes going to SeaTac use this area as an
approach, and there are several private airports around. Chairman Harpole doesn't see that the
Noise Overlay Ordinance will benefit the citizens of the County as a whole.
The Planning Commission has asked if the Commissioners are going to consider 1) shutting off
water, 2) lot consolidation, and 3) downzoning areas, as a way to encourage people to move to
the UGA if another one is established. Chairman Harpole stated that he feels this question is pre-
mature and that the County will be looking at incentives and dis-incentives during the develop-
ment of the final regulations. Commissioner Huntingford moved to have the Director of
Community Development advise the Planning Commission to look at ideas to encourage people
to move to Urban Growth Areas. Commissioner Wojt seconded the motion. Chairman Harpole
stated that he isn't sure what the Planning Commission's motion is requesting. The water suppl
is restricted by the densities set for an area. The Board has reviewed lot consolidation decided
against it. Chairman Harpole reiterated that 1) the request is pre-mature, and 2) incentives will
be created in the final development regulations.
Commissioner Huntingford revised his motion to have the Director of Community
Development to relay to the Planning Commission that the Board feels that the Compre-
hensive Plan adequately addresses the protection of the rural areas in the County and to
direct the Planning Commission to look for appropriate incentives to encourage the public
locate in the UGA, and that these incentives be included in the final zoning code regula-
tions. Commissioner Wojt agreed with the change in the motion. The Chair called for a
vote on the amended motion. The motion carried by a unanimous vote.
The Board agrees that the south county and Discovery Bay are not part of the UGA Special stud
area. A1 Scalf will advise the Planning Commission.
PUBLIC WORKS
Director's Update: Interim Public Works Director Frank Gifford reported:
The options for the future of the Bayshore Motel will be on the Board's agenda next week.
Commissioner Huntingford noted that the Brinnon/Quilcene Chamber of Commerce would like
to be involved and kept informed on what is happening with the motel.
The box for accepting tax payments will be installed on or before October 1, 1999 in the parking
lot at the rear of the Courthouse.
The crematorium at the Animal Services Shelter has received the Olympic Air Pollution permit
and the building permit should be issued this week.
The contract for the fuel tank for the Courthouse will be ready this week.
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Commissioners Meeting Minutes: Week of September 13, 1999
The Board asked that the Public Works Department review and make a recommendation about
having the Solid Waste Transfer Station open for a few hours on Sunday.
Commissioner Huntingford asked for an update on the 104 Visitor Center project. Bruce Laurie
reported that they have not heard back from the Heritage Corridor. The grant application will be
resubmitted during the next grant cycle.
HEALTH & HUMAN SERVICES
Director's Update: Dr. Tom Locke, Health Officer, reported:
The Alcohol and Drug Abuse Advisory Board had their annual retreat last week. The statutes la
out responsibilities for this Board that deal more directly with the Commissioners regarding
contract services, recruitment, and policy development. The current Board is interested in
maximizing this statutorily defined role.
The main contractor for Alcohol and Drug Abuse services in the County had an audit that
identified deficiencies in the program. Jude McClure, the current Coordinator announced at the
retreat that she will be taking a job with the Community Network. Jean Baldwin, Director of
Nursing, asked if the Commissioners want this program continued in the Health Department or
transferred into their office? More information is needed from the State agency that oversees
these programs about who is responsible for what.
Norma Turner, Clallam County Prevention Coordinator and Community Network Chair has
found funding for a presentation on early childhood intervention. The target audience is polic
makers and service providers. The format for the program was then reviewed.
Dr. Locke reported that the Board of Health has the authority to establish fees for public health
services. With the possibility of 1-695 passing which may change the way fees are set, the
Department feels that it is advisable to have the Commissioners set fees this year. He feels,
however, that the Board of Health should do this in the future.
HEARING re: Intention to Sell Surplus County Property: The Chair opened the
hearing regarding the County's intent to sell surplus property. Hearing no comments for or against this
intent the Chair closed the hearing. Commissioner Wojt moved to declare the County's intention to sell
surplus property as outlined in the hearing notice and set the date for the sale on October 9, 1999.
Commissioner Huntingford seconded the motion which carried by a unanimous vote.
AGREEMENT re: Professional Services for Water Resources Inventory Area 17
Planning Unit; Jefferson County Health and Human Services; Susan Gulick: (See also Item 13 on
the Consent Agenda.) Commissioner Huntingford moved to approve this agreement for professional
services. Commissioner Wojt seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes: Week of September 13, 1999
AGREEMENT re: Assist with Department of Community Development Reorganization
Process; Jefferson County Department of Community Development; Susan Gulick, Sound Resolu-
tions: (See also Consent Agenda Item 11.) A1 Scalf advised that the contract with Susan Gulick is for
the work she has been doing on the procedural reform ordinance, staff training and department re-
organization. Currently the Department owes $2,400 on this contract. Commissioner Huntingford
moved to approve the agreement as submitted. Commissioner Wojt seconded the motion seconded the
motion which carried by a unanimous vote.
AGREEMENT Addendum re: Change in Amount for Planning Consultant Services;
Shoreline Master Program CZM Grant #G9900057; Jefferson County Department of Community
Development; Eric R. Toews & Associates: (See also Item 12 on the Consent Agenda) Commissioner
Wojt moved to approve this agreement addendum with Eric Toews & Associates as presented.
Commissioner Huntingford seconded the motion and asked whose goals and policies the consultant is
working on? A1 Scalf reported the goals and policies are the Board's and need to comply with the
Comprehensive Plan. The Chair called for a vote on the motion. The motion carried by a unanimous
vote.
Comprehensive Plan Amendments: A1 Scalf reported that there are 8 site specific
amendment requests and 7 text amendments which will be taken up after the work on the Tri Area/Glen
Cove Special Study is completed. Chairman Harpole asked if the policy (text) amendment requests will
come before the Board before October 5, 1999. The process is to have these reviewed by the Board to
determine if they should be forwarded to the Planning Commission for their review.
Chapter 2 of the Comprehensive Plan describes plan implementation and monitoring and how amend-
ments will be made. Any decision made by the Board today is not a final decision. It will be a decision
to forward the amendment requests to the Planning Commission. The Planning Commission will review
and make a recommendation on each amendment and send their recommendation back to the Board for a
public hearing. The applications were then reviewed:
1) #CPA 99-04 submitted by Stan Johnston to amend the land use map to change the zoning of
parcels located along the Dosewallips Road in Brinnon from commercial forest to rural residen-
tial with a density of 1:20.
Commissioner Huntingford moved to accept the staff recommendation to forward
this application to the Planning Commission. Commissioner Wojt seconded the
motion which carried by a unanimous vote.
2)
3)
#CPA 99-07 submitted by Bill Lindeman, Kala Point Office Building Partnership, to
amend the land use map to change the zoning of 8 lots in Block 134 of the Irondale Plat
from rural residential to "professional office building community meeting center" or
commercial crossroad. A1 Scalf reported that these are residential lots in the Irondale Plat
#CPA 99-24 submitted by Bill Lindeman, Kala Point Office Building Partnership, to change the
zoning of Lot 21 of the Kala Terrace PUD to "professional office building community meeting
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Commissioners Meeting Minutes: Week of September 13, 1999
center" or commercial crossroad. The Planning Staff recommendation is to reject both of these
applications because the subject properties do not meet the criteria in the Comprehensive Plan for
designation as a commercial crossroad.
Commissioner Wojt moved to accept the staff recommendation on both
99-07 and 99-24. Commissioner Huntingford seconded the motion.
Commissioner Huntingford asked if this was done, what else would a
person have to apply for? A1 Scalf reported that if this amendment is
approved the applicant would have to apply for a building permit, but there
isn't a professional office building/community meeting center in the
Comprehensive Plan so that would require a Comprehensive Plan Amend-
ment. The Chair called for a vote on the motion, which carried by a
unanimous vote.
4)
~2PA 99-09 submitted by Charles Finnila, Pleasant Harbor Corporation to amend the
land use map to change the zoning of a parcel located east of Highway 101 near the
intersection with Black Point Road from RR 1:5 to Neighborhood/Visitor Commercial
Crossroads (NVC.) Staff recommends that the application be forwarded to the Planning
Commission or be docketed until LNP 4.8 has been completed. A1 Scalf asked if the
Board would direct that he facilitate a study group to move forward on LNP 4.8.
5)
Chairman Harpole asked if the Board concurs to move forward with the Director's
recommendation, could this be done under the current amendment process or would it
have to wait until the 2000 amendment process? A1 Scalf answered that this is a sub area
plan. Commissioner Huntingford asked that the community plan be used as a starting
point for this work. He feels the Board should direct staff to work with the community to
start their sub area planning process. Chairman Harpole suggested that this be sent to the
Planning Commission as information and directed the Department to start the planning
process. A1 Scalf suggested that anything south of Mount Walker be included in the
planning area. Commissioner Huntingford noted that he wants to make sure that things
move forward, and not get delayed for a long period.
CPA 99-10 submitted by Linda Tudor/Dennis Thompson to amend the zoning of a parcel located
west of Highway 101 near the intersection with Black Point Road from RR 1:5 to Neighbor-
hood/Visitor Commercial Crossroad (NVC.)
Commissioner Huntingford moved to forward CPA 99-09 and 99-10 to the
Planning Commission for their information and direct staff to begin a sub
area plan for south County (south of Mount Walker) to the County line
based on the community plan that is already in place. Commissioner Wojt
seconded the motion. The Chair called for a vote on the motion. The
motion carried by a unanimous vote. Chairman Harpole urged that this
process begin as soon as possible.
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Commissioners Meeting Minutes: Week of September 13, 1999
6)
CPA 99-11 submitted by Michael Whittaker to change the zoning of the subject parcels in the
River Valley View Long Plat from rural residential 1:20 to rural residential 1:5. The staff
recommends that this be forwarded to the Planning Commission for their recommendation.
Commissioner Huntingford moved to accept the Planning staff recommen-
dation and forward the petition to the Planning Commission. Commis-
sioner Wojt seconded the motion which carried by a unanimous vote.
7)
CPA 99-12 submitted by Lela Hilton to change the zoning of the parcel located between West
Valley Road and Center Road from rural residential 1:20 to rural residential 1:10.
Commissioner Wojt moved to accept the Planning Staff recommendation
and forward this to the Planning Commission. Commissioner Huntingford
seconded the motion which carried by a unanimous vote.
8)
CPA 99-14 submitted by John Rose, Olympic Property Group, to change the zoning of the
Ludlow Point Village Division 2 from MPR-MF (multi-family) to MRP-SF (single family.)
Commissioner Huntingford moved to accept the Planning Staff recom-
mendation and forward this to the Planning Commission. Commissioner
Wojt seconded the motion which carried by a unanimous vote.
Chairman Harpole noted that the next group of Comprehensive Plan amendments the Board will review
are the policy (text) amendments. He asked that the staff review and make a status report on the items
detailed in the resolution that adopted the Comprehensive Plan. The final group of site specific
amendments will be reviewed the end of October.
Boundary Line Adjustments re: Public Notice: A1 Scalf reported that there is a conflict
in the County's ordinances regarding the notification process for Boundary Line Adjustments and he, as
Administrator, determined that public notification be required. The discussion turned to the way that
Boundary Line Adjustments are made.
Chairman Harpole stated that the instance mentioned in the Public Comment Period this morning was
unique because the adjacent property owners that would be notified are the grantor and the grantee. He
doesn't feel that public notice should be changed on BLA's, but there are extenuating circumstances in
this request. The Planning Commission has reviewed the issue of the conflict in County ordinance
requirements on Boundary Line Adjustment and have drafted a proposal for major and minor BLAs with
criteria for each.
Commissioner Huntingford moved that he would support the Administrator allowing an exemption for
Mr. Stan Talberg and that in the future any additional exemption requests be brought before the Board
for a determination. Commissioner Wojt seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes: Week of September 13, 1999
PROCLAMATION re: United Good Neighbors Day (UGN): Commissioner Huntingford
moved to approve and sign the proclamation declaring Friday, September 17, 1999 as UGN Day in
Jefferson County. Chairman Harpole seconded the motion in the temporary absence of Commissioner
Wojt. The motion carried.
The Board recessed their regular business meeting on Monday at the conclusion of the
scheduled business and reconvened on Tuesday afternoon. Commissioner Huntingford and Chairman
Harpole were present. Commissioner Wojt was not present.
Intent to Convene a Community Forum re: Agency Council on Coordinated Transpor-
tation (ACCT): Commissioner Huntingford moved that a community forum be convened to continue the
work that was started over the past year to improve and coordinate the effectiveness of transportation for
people with special transportation needs and that an application be submitted for a $20,000 ACCT
planning grant. Chairman Harpole seconded the motion. The motion carried.
OUV, ND
~ma Delaney, CMC
Clerk of the Bo~d
JEFFERSON COUNTY
~i~g f-or~m-~r
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