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HomeMy WebLinkAboutM092099JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chair District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member THB HE~T OF THE'~ '~~/ /OL~PIC PENINSU~ Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of September 20, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioner Glen Huntingford and Richard Wojt were both present. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe and the Board discussed the County Administrator position and options for keeping this new position budget neutral. Natural Resource Policy Analyst Caryn Woodhouse reported on the meeting last week with Elizabeth Babcock, Puget Sound Recovery Coordinator for the National Marine Fisheries Service, regarding regulations for protection of salmon declared as endangered species. Ms. Babcock advised that there is no certainty for County governments and we must rely on "Best Available Science" in developing regulations. The first meeting of the Jefferson County Marine Resource Committee is this week. APPROVAL OFMINUTES: Commissioner Huntingford moved to approve the minutes of the week of September 13, 1999 as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The only comment made was regarding the property at the intersection of Highway 19 and 20 that is designated with a density of 1 residence on 20 acres. (Chairman Harpole noted that the Board thought that this property was designated as the property owners preferred.) Page ;VOL Commissioners Meeting Minutes: Week of September 20, 1999 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Item 9 and to approve and adopt the balance of the Consent Agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 77-99 re: Establishing a New Fund Entitled Marine Resource Committee Fund 2. HEARING NOTICE re: Hazard Waste Fee Ordinance; Hearing Scheduled for Monday, October 11, 1999 at 2:00 p.m. in the County Commissioner Chambers 3. HEARING NOTICE re: Final Development Regulations for Master Planned Resort; Hearing Scheduled for Monday, October 4, 1999 at 3:00 p.m. in the County Commissioners Chambers (Hearing Date Changed from Notice Approved 9/13/99) 4. HEARING NOTICE re: Changing Name of Private Road from Nelson Place to Woodhaven Lane; Scheduled for Monday, October 4, 1999 at 1:45 p.m. in the County Commissioner Chambers (Hearing Date Changed from Notice Approved 9/13/99) 5. AGREEMENT re: Three (3) Year Lease for Office Space at Federal Building; Jefferson County Public Works; United States Postal Service 6. AGREEMENT re: Consulting Services for Community Development Reorganization; Jefferson County Public Services; Ken Lynn, Communications Educators (Supersedes Previous Agreement on June 21, 1999) 7. AGREEMENT re: Consulting Services for Development of County Administrator Position; Jefferson County Public Services; Ken Lynn, Communications Educators (Supersedes Previous Agreement on June 14, 1999) 8. AGREEMENT re: Consulting Services for Permit Plan Project Review; Jefferson County Public Services; Ken Lynn, Communications Educators 9. DELETE Memorandum of Agreement, Revised re: To Include Financial Support for Extension Programs: Jefferson County Cooperative Extension; Washington State University (See Item later in Minutes.) 10. Request for Full Reconveyance (2) re: Repayment of Housing Improvement Loan; Michael and Pamela Graham 11. Letter of Invitation, Signed by Clallam, Island, Jefferson, San Juan and Skagit Counties; Key Note Speaker at the Marine Resource Committee Training Conference; Governor Gary Locke COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf introduced Warren Hart, the new Planning Manager for the Department. He reported: · A law suit was filed by Lone Star (Northwest Aggregates) in Kitsap County last week. · The Navy has a proposal to install a container crane at their Indian Island facilities. The Department of Community Development reviewed the project last May for consistency with the Shoreline Master Program. Federal actions on federal land are exempt from County regulations, but the County can submit comments. Chairman Harpole noted that there was a Commissioners Meeting Minutes: Week of September 20, 1999 public hearing on this project in Bremerton, probably held by the Navy. The State Department of Ecology also provided comments to the Navy on this project. The Navy does not have any container ships, but this crane would be used if there is a declaration of war. Chairman Harpole asked that the State and Navy be advised that the County has concerns about visual impacts and the lighting on this crane. The Planning Commission had their first public hearing on the possible UGA scenarios from the Tri Area/Glen Cove Special Study. The comments covered a wide range of issues. Chairman Harpole asked if the City Manager suggested that the Mill Property be taken out of Option 3? A1 Scalf reported that is correct. The hearing will continue on Wednesday evening. The boat currently anchored just off the boat ramp in Lower Hadlock was discussed. The Coast Guard apparently gave permission for this boat to be moored there, but there are questions about who will be liable if the boat sinks or if there is a leak, etc. A1 Scalf will look into this matter further and report back to the Board. PUBLIC WORKS Bid Opening re: Reconstruction of Timber Bridge; OM Gardiner Road: County' Engineer Bob Turpin opened and read the bids received: 1. Hurlan Construction Company 2. Carter & Company, Salem Oregon 3. F. E. Ward, Inc. Vancouver, WA 4. Moat Construction, Woodinville, WA 5. Roglins, Aberdeen, WA 6. Strider Construction Co., Bellingham, WA 7. Caicos Corporation, Bainbridge Island, WA Engineer's Estimate $1,294,980.88 $1,267,855.00 $1,307,071.60 $1,213,311.80 $1,476.419.20 $1,455,643.25 $1,649,000.00 $1,028,159.31 Commissioner Huntingford moved to have the Public Works staff check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Public Works Department will try to have a recommendation to the Board next week, but they must review the bids with FEMA. Director's Update: The following items were discussed: Chairman Harpole noted that several people have asked that the landfill be open for a few hours on Sunday to allow residents more opportunity to dump refuse on the weekend. He suggested that the hours on Sunday be Noon to 4 p.m., with a reduction of 4 hours on weekdays. Operations Manager Aubrey Palmer explained that traffic counts taken in 1995 resulted in the SWAC recommendation to discontinue landfill operations on Sunday. This was done as a cost savings Page 3 Commissioners Meeting Minutes: Week of September 20, 1999 measure. Full day operations on Sunday would mean an additional 480 hours per year which would cost approximately $30,000. A floor attendant, scale operator, and tipping floor operator would be needed and some Skookum Services employees would be required on site for recycling. Another alternative is to operate on Sunday from April through October or November. The Board asked that the Solid Waste Advisory Committee review this suggestion and make a recommendation. Aubrey Palmer reported on regional solid waste issues. As far as the possibility of a regional landfill, there are problems with the soils, water quality, and people not wanting this type of facility in this area. The Board suggested that a meeting with the Department of Ecology be arranged to discuss the possibility of opening a regional solid waste dump site. Commissioner Huntingford asked there are plans to locate recycling bins at the previous drop box site near the jail in Port Hadlock? Aubrey Palmer reported that they have discussed this with Skookum Services for next year. The clock tower video should be completed by the end of October. The project to repair the Gardiner Community Center will be put out to bid again. There has been a request from a property owner along the Egg and I Road that the ditches be cleaned. Commissioner Huntingford asked for more active participation in the RTPO from a Public Works representative. The Board thanked Jim Pearson for his presentation at the Planning Commission's public hearing on the Tri Area UGA scenarios. Discussion re: Recommendation to Privatize Bayshore Motel Operations: Facilities Manager Warren Steurer reviewed the information regarding the operations of the Bayshore Motel and advised that the recommendation is to close the motel on October 31, 1999. The Department would then develop a lease agreement and open up a bidding procedure for the operation of the motel by March, 2000. The operation of the motel by the County has been moderately successful in the spring and summer, but occupancy drops off in the winter. October is an opportune time to make a change in operation. Chairman Harpole asked if there are any problems with closing the motel and continuing the operation of the Brinnon Senior Center? Warren Steurer stated that the County will continue to maintain the building and so there shouldn't be any problem. Commissioner Huntingford moved to have the Public Works Department proceed with closing the Bayshore Motel on October 31, 1999 and develop the necessary documents for an RFP for a lease agreement for the motel operations as suggested. Commissioner Wojt seconded the motion which carried by a unanimous vote. VOL Page 4 Commissioners Meeting Minutes: Week of September 20, 1999 Sue Mauermann State Department of Ecology re: Quarterly Update: Eric Heinits, DOE, reported on the boat anchored in Port Hadlock. The Coast Guard wants to sink the boat where it is currently moored in the bay at Lower Hadlock. Commissioner Huntingford noted that he feels the bay is too shallow. The DOE and Coast Guard are working on how to deal with this boat. The Coast Guard has designated the boat an environmental hazard and they don't feel it can be towed to another location. Eric Heinits explained that within the last few weeks there was a hazardous waste spill into the bay at the Port Townsend Paper Company and the cleanup was handled in a very efficient manner. During that same period, another spill was reported, but after an overflight, it was determined that the spill was from the derelict boat at Port Hadlock. The Coast Guard towed the boat, named the Palisades, that was sinking at Port Hadlock, to the pier at Fort Worden. There was a spill from the boat at Fort Worden and so it was towed back to Port Hadlock and moored on a private buoy. There is a boom around the vessel now. The tug named the Orca that originally towed the Palisades to Port Hadlock sank; but the more decrepit Palisades did not. Mr. Heinitz is investigating these two boats to assure that any spills are being handled. Chairman Harpole asked who has jurisdiction regarding this matter? Eric Heinitz reported that anytime there is oil in the water the Coast Guard is the lead agency for the Federal government. Any pollution events involving State waters are handled by the State Department of Ecology Spills Program. All other State agencies fall under the jurisdiction of the DOE for a spill. The local Emergency Management Director (Sheriff) is involved to help the State by providing local resources and law enforcement assistance. The Coast Guard handles the disposition of the vessel, while the Department of Ecology will provide input to the Coast Guard on protecting the State and local interests. Mr. Heinitz will keep the Commissioners informed about this matter. Chairman Harpole added that he would also like to see the sunken tug removed. Sue Mauermann noted that the original purpose of this meeting was to re-introduce herself to the Commissioners. She explained that her responsibility is to be a single contact for the DOE in the counties that she covers. Chairman Harpole asked if there is a possibility of siting a regional solid waste landfill on the Olympic Peninsula? Sue Mauermann answered that this is a highly political issue because people do not want landfills sited in their area. It would be very difficult, but not impossible. Cowlitz County is beginning the process of siting a landfill. MEMORANDUM OF AGREEMENT, Revised re: To Include Financial Support for Extension Programs: Jefferson County Cooperative Extension; Washington State University: (See also Item 9 on the Consent Agenda) Commissioner Huntingford moved to approve this agreement as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 5 Commissioners Meeting Minutes: Week of September 20, 1999 Application for Assistance from the Veterans Relief Fund: Commissioner Huntingford moved to approve the application for Veterans Relief Funds in the amount of $100.00 as recommended by the Service Officers Association. Commissioner Wojt seconded the motion which carried by a unanimous vote. Letter of Thanks re: Elizabeth Babcock, National Marine Fisheries Service: Commissioner Huntingford moved to approve and have the Chair sign the letter of thanks to Elizabeth Babcock of the NMFS for her recent visit. Commissioner Wojt seconded the motion which carried by a unanimous vote. MEETING ADJOURNED borna ue~aney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS 'VOL Page 6