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HomeMy WebLinkAboutM101199JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chair District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner:. Richard Wojt, Member ~ ' ~i~[.-~ .~,! . _ THE HEART OF THE ~- ,OI.YMPIC PENINSUI.A I Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of October 11, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioner Glen Huntingford was present. Commissioner Richard Wojt was not present. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following: · A notice of petition has been received for the proposed incorporation of the city of Chimacum Creek. Gary Rowe will check with the Prosecuting Attorney's Office about the status of the proposed petition and the provisional UGA. ° Natural Resource Analyst Caryn Woodhouse reported that there has been a petition to include bottom fish on the Federal Endangered Species list. PUBLIC COMMENT PERIOD: The following comments were made: What does designation as a "provisional" UGA mean?; the City's concerns regarding the designation of a UGA in the Glen Cove area and the impact that it would have on the entrance to the City; a question about the conditional use permit, building permit, and the Olympic Air PollutiOn Control Authority permit, for an Ace Paving asphalt batch plant project in Port Ludlow; the action taken by the Board on adopting Version 4 of the ordinance governing development of the Master Planned Resort at Port Ludlow; and what is meant by "expanding" the area of the provisional UGA? Commissioners Meeting Minutes: Week of October 11, 1999 APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Huntingford moved to delete Items 4, 5, 6, and 8 and to adopt and approve the balance of the items as submitted. Chairman Harpole seconded the motion which carried. 1. RESOLUTION NO. 84-99 re: Revising Right-of-Way Acquisition Procedures and Appointing Staff Person Responsible for the Various Elements of the Right-of-Way Acquisition Process, Supplementing Jefferson County Resolution No. 27-79 2. RESOLUTION NO. 85-99 re: Accepting Bid for Constructing Old Gardiner Road Emergency Restoration; County Road Project XO 1285; Mowat Construction Company 3. RESOLUTION NO. 86-99 re: Transferring the Net Retirement Savings to the Health Benefit Savings Fund 4. DELETE Agreement re: Emergency Social Services Flexible Mitigation Fund; Jefferson County Public Services; State Department of Social and Health Services (See item later in minutes.) 5. DELETE Agreement re: Perform Salmon Creek Summer Chum Otolith Examinations; Jefferson County Public Services; State Department of Fish and Wildlife (See item later in minutes.) 6. DELETE Agreement re: Provide Legal Services in Mental Health Cases; Jefferson County Public Services; Greer-Gerard, PPLC (See item later in minutes.) 7. AGREEMENT INTERAGENCY re: Provide Community Alcohol, Drug Services and Chemical Dependency Prevention Services; Jefferson County Health and Human Services; State Department of Social and Health Services 8. DELETE Agreement Interlocal Amendment #2 re: Extend Time Period Until June 30, 2000; Perform Duties as Fiscal Agent; Jefferson County Health and Human Services; Jefferson County Community Network and Judith McClure 9. Final Short Plat Approval, SUB99-0001; Divide 11.905 Residential Acres into 2 Lots; Located Off of South Discovery Road, Port Townsend; Amedeo Geraldini, Applicant 10. Request for Extension of Preliminary Long Plat Approval, SUB94-0038; Bay Hollow Long Subdivision; Divide 32 Acres into a 15 Residential Lots; Located North of Paradise Bay Road, Port Ludlow; Olympic Resource Management, Applicant 11. Out of State Travel Request re: Attend GPS Training; Portland, Oregon; November 2-5, 1999; Assessor's Office, Mike Fagerquist 12. Out of State Travel Request re: Attend 4-H Conference; Pittsburgh, Pennsylvania; October 23- 29, 1999; Cooperative Extension, Deborah Nistler 13. Approve Request To Use One (1) of Jefferson County's Allocated Days for McCurdy Pavilion for Musical Extravaganza Fund Raiser; Parents and Kids (PAK) Group 14. Approve Request to Hold Annual Turkey Shoot Within Brinnon No Shooting Zone Boundary; November 25, 1999, 10:00 a.m. until 5:00 p.m.; Stan Johnston COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Building Official Mike Ajax reported on the status of the Fire Code Advisory Committee's ordinance. He explained that the WUCC (Water Utilities Coordinating Commissioners Meeting Minutes: Week of October 11, 1999 Committee) is revising the CWSP (Consolidated Water Service Plan) to change the number of fire hydrants required in residential areas. A request has been made to the WUCC that any changes to the CWSP involving fire flow be sent through the Fire Code Advisory Committee. However, the WUCC is not required to inform the Fire Code Advisory Committee of these changes. When the revised CWSP is accepted by the State, the County's acceptance is automatic if no action is taken. Mike Ajax will meet with A1 Scalf about these issues. Planning Manager Warren Hart reported on the status of a building permit application for Kelly Smith. The application was received March 14, 1999 for the conversion of a garage to a single family residence. The Environmental Health Department evaluated the septic system and contacted the applicant to advise them that a sewage system permit is required. That application has not been made yet. Commissioner Huntingford reported that he will check with the applicant further on this. Warren Hart reported that DCTED has received the County's Community Development Block Grant Application. Notification on whether the grant will be awarded will be received in November. Discussion re: Draft Guidelines for the Refund of Comprehensive Plan Amendment Fees: Warren Hart reviewed a draft ordinance that outlines how refunds will be made for Comprehen- sive Plan amendment application fees. This ordinance requires that all requests for refund will come to the Board. He asked if the Board wants to change this wording to have the Community Development Director approve these requests? The Board agreed with this change. The change will be made and a public hearing notice published. PUBLIC WORKS Director's Update: Interim Public Works Director Frank Gifford reported that Parks and Recreation Manager Warren Steurer attended the citizens committee meeting last week on the need for more sports playing fields and he will give an update on this at the Parks Advisory Board meeting. A workshop will be scheduled late next week to review the decision document for the provisional UGAs for the Glen Cove and the Tri Area. Jim Pearson recommended that a letter be drafted to relay the Board's decision on the provisional UGAs to interested parties. Chairman Harpole suggested that an informational article be developed for publication in the newspaper. Commissioner Huntingford advised that he wants to clarify the issues before any type of newspaper article is done. These suggestions will be discussed at the workshop. Page 3 Commissioners Meeting Minutes: Week of October 11, 1999 HEALTH & HUMAN SERVICES Director's Update: Chairman Harpole reported that Mona Locke is already scheduled for the date of the workshop on early intervention, but the Governor's Office would like to send a represen- tative. The Board asked Environmental Health Director Larry Fay about the septic permit for Kelly Smith. Larry Fay reported that he has been aware that there was a house on this site since at least 1990. He doesn't recall seeing a septic system permit and they haven't been able to find one. The evaluation process for the installed septic system was started, but was not finished at the request of a representative for the applicant. Larry Fay noted that now there are Critical Area regulations are which are stricter than in 1990. The existing system would not meet the 1990 requirements or the current, stricter require- ments. Commissioner Huntingford will work with the applicant's representative and the Environmental Health Department on this application. Larry Fay reviewed the on-site sewage program fees and suggested increases. The Treasurer asked for permission to allow the cat condos donated to the Animal Shelter by the Jefferson County Animal Services Auxiliary to be sold as surplus outside the auction and standard sale procedures. Commissioner Huntingford moved to allow the sale of the cat condos outside the normal bidding process. Chairman Harpole seconded the motion which carried. Larry Fay, Environmental Health Director, Discussion re: Watershed Planning Contract with Triangle Associates: Chairman Harpole asked if the services being provided in this contract in any way duplicate the work being done by Susan Gulick? Larry Fay reported that the services provided are different, even though they integrate with each other. Commissioner Huntingford moved to approve the contract with Triangle Associates as presented. Chairman Harpole seconded the motion which carried by a unanimous vote. HEARING re: Proposed Ordinance Establishing Moderate Risk Waste Facility Fees: Frank Gifford reported that the fees for the moderate risk waste facility are being updated. They have not been updated since1995. These are hourly fees calculated to cover the net expense (gross costs less any grant funds received by the County for this project) of operating this facility. Chairman Harpole asked what impact this will have on households? Frank Gifford reported that this will have no effect on individual households. These fees cover small quantity generators. Chairman Harpole asked if this type of waste is going into the Transfer Station? Foreman Dennis Bates reported that the attendants at the Transfer Station watch for this type of waste. The Chairman opened the public hearing. Hearing no comments for or against the proposed fee ordinance, the Chairman closed the hearing. Page 4 918 Commissioners Meeting Minutes: Week of October 11, 1999 ~,,~+~<~?~ Commissioner Huntingford moved to approve ORDINANCE NO. 09-1011-99 to establish fees for'~ie Moderate Risk Waste Facility of the Solid Waste Division. Chairman Harpole seconded the motion which passed. The meeting was recessed at the conclusion of the business day and reconvened on Tuesday afternoon for the following business. Chairman Harpole and Commissioner Huntingford were present. AGREEMENT re: Emergency Social Services Flexible Mitigation Fund; Jefferson County Public Services; State Department of Social and Health Services: Commissioner Huntingford moved to approve the agreement for the flexible mitigation fund. Chairman Harpole seconded the motion which carried. (See also Item 4 on the Consent Agenda.) AGREEMENT re: Perform Salmon Creek Summer Chum Otolith Examinations; Jefferson County Public Services; State Department offish and Wildlife: Commissioner Huntingford moved to approve the agreement for Summer Chum otolith examinations. Chairman Harpole seconded the motion which carried. (See also Item 5 on the Consent Agenda.) AGREEMENT re: Provide Legal Services in Mental Health Cases; Jefferson County Public Services; Greer-Gerard, PPLC: Commissioner Huntingford moved to approve the agreement to have Greer-Gerard, PPLC provide legal services in mental health cases. Chairman Harpole seconded the motion which carried. (See also Item 6 on the Consent Agenda.) The Commissioners then met for an Exit Interview with the State Auditor and several Depart- ment Heads and Elected Officials. JEFFERSON COUNTY BOARD OF COMMISSIONERS (Excused Absence) Richard Wojt, Member Page 5 CONTRACT REVIEW FORM CONTRACT WITH: CONTRACT FOR: Ordinance Establishing Fees for the MRW Facility (Contractor/Consultant) Small Quantity Generator Fees TERM: AMOUNT: Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds PROCESS: Exempt from Bid Process Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other Ordinance Review Step 1' REVIEW BY RISK MANAGEMENT Review by: Date Reviewed: II ~PROWD FOra ~ Rear. ed for revision (See Comments) Comments Step 2: REVIEW BY PROfi~.C~NG ~JI'TOP~ ~- Review by: ~ ~~/X,~/( ~ ~ ~ Date Reviewed: ~ ~ [ /~/I ~ ~ ~ ~PRO~D AS TO FO~ ~ ~ Returned f~r [evision (See Co~ents) Co~ehts~ ~ . n ~ ~ ~ I Step 4: Step 5: DEPART '-ENT MAKES REVISIONS i! SUBMIT TO BOCC FOR APPROVAL Submit originals and 7 copies of Contract, Review Form, and Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 5 p.m. WEDNESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)