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HomeMy WebLinkAboutM102599JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chair District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member ]'rite HEART OF TILE, ,~.~'- ' 'OI.YMPIC 1~ISNINSULA~ Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of October 25, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioner Glen Huntingford was present. Commissioner Richard Wojt was not present. PUBLIC SERVICES BRIEFING SESSION: The following items were discussed: Deputy Director of Public Services David Goldsmith reported that due to the needs of the State Department of Licensing and the State Court system, the County holiday for New Years cannot be changed to January 3, 2000 and will remain on Friday December 31, 1999. Public Services Director Gary Rowe reported on the following: A letter was received from the Port of Port Townsend regarding funding for the restroom project for the Larry Scott Memorial Trail. The Board asked that the Public Works Department review this request. There is a public meeting scheduled next week on the incorporation petition for the Town of Chimacum Creek. The Prosecuting Attorney has advised that a provisional UGA is not an established UGA so the petition will have to be rejected. Natural Resource Policy Analyst Caryn Woodhouse reported that the Salmon Leadership Conference Port Ludlow last week focused on Chinook salmon. A work group will be estab- lished to develop region wide (Puget Sound) ESU goals. It is expected that the Bull Trout will be added to the endangered species list soon which will impact the West End. The Hood Canal Coordinating Council is considering expansion of their service area to include portions of Pierce, Clallam and Thurston Counties. The Council will be researching more information on this proposal which will be discussed at the next meeting. Page 1 lcaa Commissioners Meeting Minutes: Week of October 25, 1999 PUBLIC COMMENT PERIOD: The following comments were made: The Lone Star operations at the Mats Mats Quarry and allowed uses at this site; a web page has been established to survey people on Tri Area UGA issues; a thank you to the Board for attending the de-briefing on the Palisades incident; the final solution for the Palisades resulted in a loss of control by the agencies involved; a request that a local committee be formed to look into the issues from the Palisades incident; and comments about the proposed changes being considered to address flood plain issues identified by the Western Washington Growth Management Hearings Board decision. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete Item 5 and to approve and adopt the balance of the Consent Agenda as submitted. Chairman Harpole seconded the motion which carried. 1. RESOLUTION NO. 88-99 re: Establishing a New Fund Entitled the Post Harvest Timber Management Reserve Fund 2. HEARING NOTICE re: Proposed Ordinance for Comprehensive Plan Amendment Fee Refund Policy; Set for Monday, November 8, 1999 at 3:00 p.m. in the Commissioner's Chambers at the Courthouse 3. AGREEMENT Amendment g2 re: Mediation Services for Port Ludlow Master Planned Resort; Jefferson County Public Services; Faith Lumsden, Lumsden International, Inc. 4. AGREEMENT re: Installation of Animal Shelter Crematorium; Jefferson County Public Works; Kurtzbein Construction 5. DELETE Agreement Supplemental #4 re: Professional Services for Tri Area/Glen Cove Special Study, R01336; Extend Completion Date; Jefferson County Public Works; Shockey Brent (See item later in Minutes) 6. AGREEMENT re: Construction of Timber Bridge on Old Gardiner Road, XO1285; Jefferson County Public Works; Mowat Construction Company 7. AGREEMENT Supplemental g2 re: Management Services for Jefferson County Community Network; Extend Duration of Contract; Jefferson County Health and Human Services; Jude McClure 8. AGREEMENT Amendment gl re: Implementation of Prenatal and Early Childhood Nurse Home Visitation Program; Reducing Duration of Contract; Jefferson County Health and Human Services; Kempe Prevention Research AGREEMENT Amendment g2 re: Quilcene-Snow Watershed Management Plan WRIA 17; Increase in Grant Funding; Jefferson County Health and Human Services; State Department of Ecology 10. AGREEMENT Amendment gl re: Provide Alternative Response System; Changing Staffing Ration; Jefferson County Health and Human Services; State Department of Social and Health Services 11. Request for Department Credit Card; $1,000.00 Credit Line Limit; Juelie Dalzell, Jefferson County Prosecuting Attorney 12. Out of State Travel Request re: Attend Association of Government Risk Pools (AGRIP) Conference; Charleston, South Carolina; October 26-29, 1999; Public Services Department; David Goldsmith Page 2 25 1034 COmmissioners Meeting Minutes: Week of October 25, 1999 COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf reported: The Permit Plan Y2K compliance upgrade is continuing. The community planning process will begin in Brinnon this week. He suggested that the Board advertise for community members to serve on a Committee to do this work. Commissioner Huntingford asked that some time limits be placed on the planning process. Chairman Harpole asked how the Brinnon Community Plan will relate to the subarea plan for the South County? A1 Scalfreported that the subarea and community plan are the same thing for the South County/Brinnon area. The discussion turned to the subarea planning to be done for the Tri Area UGA. This will be discussed further at the workshop scheduled next week. Information from the workshop on the provisional UGAs held last week will also be available for that workshop. The Dosewallips Bridge site will be visited by staff and the DOE this week to resolve remaining issues. Commissioner Huntingford asked if the Hearing Examiner has reviewed this project which included a concrete batch plant next to the river? The Prosecuting Attorney advised that staff should not be discussing this project with the Hearing Examiner at this point because he will be hearing the appeal on the project. There will be a meeting on the Ace Paving asphalt batch plant this week. The Hearing Examiner will be reviewing a Shoreline Management Master Program variance for a 17.5 foot setback from the top of a shoreline bluff for a residence on Island View Avenue in Port Townsend. The State Department of Health is concerned about the number of boats moored in Mystery Bay and the possible impact on shellfish harvesting. The DNR will be meeting with the County on this issue. Chairman Harpole asked about the Fire Flow Ordinance? A1 Scalf reported that this will come forward with the Subdivision ordinance. Chairman Harpole asked the Department to review simplifying the County's day care licensing procedures. Chairman Harpole asked that a list of needs for applicants at the pre-application conference, be developed by the Department of Community Development. A letter was received from Karen Shadbolt asking about the lack of action on their permit. The Board met in Executive Session with the Deputy Prosecuting Attorney, the Community Development Director, and the Planning Manager from 10:40-11:05 a.m. Page 3 1035 Commissioners Meeting Minutes: Week of October 25, 1999 PUBLIC WORKS Director's Update: Interim Public Works Director Frank Gifford reported: The Fletcher Creek project on the Upper Hoh River is being completed this week. The Gardiner Bridge reconstruction meeting will be held this week. The options for opening the solid waste transfer station on Sunday will be reviewed by the SWAC this week. Request for Reconsideration of Valuation re: Hearing Examiner's Recommendation Petition for Road Vacation; Portion of an Alley in the Plat of lrondale #6; Michael Anderson Representing M. V. Stone, Applicant: Michael Anderson, representing M. V. Stone, submitted a corrected letter. (See microfilmed document.) He reviewed the compensation requirement of the road vacation ordinance and Mr. Stone's current tax statement. He advised that the Public Works Department asks the Assessor for an evaluation of the property to determine the value for the road vacation and he feels this is a re-evaluation of the property and is not appropriate to use to establish the value. Assessor Jack Westerman reported that Mr. Stone owned 36 lots in one parcel. The first 8 lots on Prospect Avenue were valued at $1,500 each, with the balance of the lots being valued at $1,000 each. He explained the other considerations used to determine the per lot value of the parcel. The ordinance states that the "assessed value" of the property is to be used to determine value, but there is no assessed value for the properties in the vacation request (12' by 200' strip) because it doesn't have an assessed value until it is put on the tax roles and is assessed for taxes. The ordinance should say the appraised "current market" value. Frank Gifford reported that the ordinance allows the applicant to get an independent appraisal on the property if they feel the Assessor's value is not correct. An independent appraisal costs a minimum of $600. The majority of vacations are of a small value and if the ordinance wording is changed to require the applicant to have an independent appraisal done the expense for the vacation will be increased. Jack Westerman noted that the applicant has to pay the County for this property, and if the Assessor determines the appraised value, the County would also be determining the value of the property. He recommends that an independent fee appraisal be done on road vacation applications. He noted that there was an error made by his Office in the proposed valuation of the strip of land that was vacated. Chairman Harpole pointed out that the applicant has suggested that the value be $330.00 (50% of the assessed value) and the Assessor's Office has suggested $480 00. The issue is if the ordinance has been interpreted to mean the assessed value of the property as it is today or what is reflected on the tax statement. The Assessor's Office has submitted an appraised value of $960 which means the applicant would pay $480 (50% of the value.) Page 4 Commissioners Meeting Minutes: Week of October 25, 1999 The Board directed the Public Works Department to make the changes necessary to set the fair market value of this property at $480.00. Frank Gifford also noted that the Department will work on revisions to the ordinance. Discussion re: Options for Courthouse Basement Office Space (Old Planning Area): This discussion was postponed until November 15, 1999 during the Public Works Department agenda time. AGREEMENT SUPPLEMENT #4 re: Professional Services for Tri Area~Glen Cove Special Study, R01336; Extend Completion Date; Jefferson County Public 14/orks; Shockey Brent : (Item 5 on the Consent Agenda) Commissioner Huntingford moved to approve this supplemental agreement after Frank Gifford explained that this supplement is only to extend the time of the agree- ment, not to change the amount or scope of work. Chairman Harpole seconded the motion which carried. Petition for the Establishment of a Port Ludlow Drainage District: Commissioner Huntingford moved to find the signatures sufficient, accept the petition and to send a notice to the County Engineer to move forward with the required recommendation. Chairman Harpole seconded the motion which carried. The Board asked that a time line for this work be developed and a discussion be held next week with the Department of Community Development and the Public Works Department regarding what department will take the lead. HEALTH & HUMAN SERVICES Director's Update: The following items were discussed: The proposed fee schedules for Health, Environmental Health and Animal Services have been forwarded to the Prosecuting Attorney's Office and the Board for publication and hearing. The County is required to hire an Alcohol and Drug Abuse Coordinator. The Substance Abuse Review Board will do the recruitment and the final selection for this position. A 20 hour position will be adequate for this work. The Board needs to decide on 2 issues: 1) a possible payback of between $1,000 and $5,000 from a contractor due to a billing oversight, and 2) who will have the supervisory authority over the Alcohol and Drug Abuse Coordinator? Chairman Harpole noted that 1-695 will have an impact on how this will be handled. Page 5 v0 _ 1O37 Commissioners Meeting Minutes: Week of October 25, 1999 AGREEMENT re: Employment with the Water Resources Council; Richard Rodriquez: Environmental Health Director, Larry Fay, reported that the Water Resource Council hasn't had a coordinator for several months. The funding for this position comes from the MOU between the County, the City, the Port and the PUD. The agreement runs through the end of the year. Commissioner Huntingford moved to approve the agreement with Richard Rodriquez as submitted. Chairman Harpole seconded the motion which carried. Application for Assistance from the Veterans Relief Fund: Commissioner Huntingford moved to approve the application for assistance from the Veterans Relief Fund as submitted by the Jefferson County Service Officers Association in the amount of $125.00. Chairman Harpole seconded the motion which carried. SEAL: ATTEST: Loma Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS V01_ Page 6