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HomeMy WebLinkAboutM110199JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chair District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member D'[E HEART OP THE Z~II~'..,, ,'(.I.YMPI( PLNINSI.;LA Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of November 1, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioner Glen Huntingford was present. Commissioner Richard Wojt was not present. Mileage Reimbursement for the Planning Commission: The Clerk reported that the Department of Community Development has submitted requests for reimbursement of mileage for Planning Commission members for the first two quarters of 1999. The Personnel Policy requires that these reimbursements be made at least once a quarter. In the future, the Department of Community Development will submit these requests in a timely manner. In order not to penalize the Planning Commission members who volunteer their time, Commissioner Huntingford moved to approve payment of the mileage reimbursement for the Planning Commission as submitted. Chairman Harpole seconded the motion which carried. APPROVAL OFMINUTES: Commissioner Huntingford moved to approve the minutes of the weeks of October 4 and 11, 1999 as presented. Chairman Harpole seconded the motion which carded. Page 1 Commissioners Meeting Minutes: Week of November 1, 1999 x**9~ cb PUBLIC SER VICES BRIEFING SESSION: Public Services Director Gary Rowe reported: · Referendum 49 identified MVET dollars to be distributed to "distressed" counties. This will amount to about $200,000 per year to Jefferson County. However, the 1-695 vote will have an impact on this amount. This money is to be used for criminal justice or any other activity. As this money is received, it will be transferred into the County Building Fund. Chairman Harpole expressed concern that if 1-695 passes, this funding may need to be used for other criminal justice uses. · Natural Resource Policy Analyst Caryn Woodhouse reported that Bull Trout have been added to the Endangered Species List. This designation will go into effect within 30 to 60 days. The West End of the County will be impacted by this listing. The Summer Chum final recovery plan should be issued next month. PUBLIC COMMENT PERIOD: The following comments were made: Is there a document with the 9 amending principles for the PUGAs?; and people need to be more aware about what the County is doing and it is the responsibility of the County to inform them. APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Huntingford moved to delete Items 2 and 10, and to approve and adopt the balance of the items as presented. Chairman Harpole seconded the motion which carried. 1. PROCLAMATION re: Proclaiming the week of November 7 through 13, 1999 as National Animal Shelter Week 2. DELETE Resolution re: Depositing the Distressed County Assistance Funds to the County Building Fund 3. RESOLUTION NO. 89-99 re: Adopting the Cost Allocation Plan for Fiscal Years 1999 and 2000 4. RESOLUTION NO. 90-99 re: Updating the Official County Road Log: North Andrew Avenue and East Island View Avenue 5. RESOLUTION NO. 91-99 re: Creating a County Project designated as R01438; Chip Seal Surface of East Island View Avenue and North Andrew Avenue 6. HEARING NOTICE re: Ordinance Amending Ordinance No. 12-1209-96; Health and Human Services and Animal Services Fee Schedule; Set for Monday, November 22, 1999, at 2:00 p.m. in the Commissioners Chambers at the Courthouse 7. AGREEMENT re: Reimbursement for Chip Sealing East Island View Avenue and North Andrew Avenue Dedicated to County; Jefferson County Public Works; W.E. Seton 8. AGREEMENT re: Providing Services for Children with Special Needs under WorkFirst Program; Jefferson County Health and Human Services; State Department of Social and Health Services (DSHS) 9. AGREEMENT re: Professional Services for Grant Application Writing; 1999-2000 CDBG/- CTED Planning Only Grant for Brinnon Sub-area Plan; Department of Community Develop- ment; David Whipple Page 2 Commissioners Meeting Minutes: Week of November 1, 1999 10. 11. 12. 13. DELETE Agreement re: Construction Engineering Services; Old Gardiner Road Emergency Restoration Project; Jefferson County Public Works; General Testing Laboratories, Inc. NOTICE OF COMPLETION re: Day Labor Projects; CR1443, Seton Road and CR1444, Fortuna Drive Short Plat Subdivision SUB98-0010; Lopeman Short Plat; To Divide 4.77 Acres into 2 Residen- tial Lots; Located Off Beaver Valley Road, Port Ludlow; Carl Lopeman, Applicant Appoint Person to Serve on the Jefferson County Solid Waste Advisory Board (SWAC); Two (2) Year Term Expiring November 1, 2001; Mary Jenkins COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Director of Community Development Al Scalf reported: He attended the PUD planning meeting last week. The PUD talked about the planning powers in RCW 54 and the GMA. They reviewed water, sewer, electrical power, and possibly telecommu- nications. The PUD has written to the Board advising that they will begin general planning for water and sewer in the County. A1 Scalf objected to this without the Board's direction. At some point the PUD will be discussing the possibility of entering into an MOU for this work. Chair- man Harpole asked that a letter be drafted to respond to the PUD addressing the following four areas of concern: 1) the 2 provisional UGAs, 2) ESA listings, 3) water planning, and 4) that the County is dealing with telecommunications infrastructure planning. He met with a group in Brinnon that has been reviewing the Brinnon Community Plan. He asked the Board to sanction this group for the Blue Book planning process and direct the Department to advertise for candidates for the community planning committee. The provisions in the Blue Book allow 8 to 15 members on the committee. He suggested that the startup meeting be held in December at the Brinnon School. The group he met with would like the Board to allow the planning process to be as open as possible to encourage people to participate, and possibly allow more than 15 community members. Chairman Harpole stated that he supports advertising for members for the Board to appoint. He noted that keeping the group a manageable size is important. Commissioner Huntingford moved to sanction the community planning process in Brinnon and to use the Blue Book as a guide for the process. Chairman Harpole seconded the motion which carried. The Planning Commission schedule was reviewed. The third group of Comprehensive Plan amendments will go to the Planning Commission this week and a public hearing is scheduled for November 17, 1999. Their recommendation should be available for the Board on December 15, 1999. Each proposal has to go through SEPA review and the State Department of Community Trade and Economic Development must be notified of these amendments 60 days prior to the Commissioners public hearing. Chairman Harpole asked that the Board's hearing be scheduled at the earliest possible date. Page 3 Commissioners Meeting Minutes: Week of November 1, 1999 The Board asked that the Department draft a response letter to the Port Hadlock/Tri Area Chamber of Commerce (see letter dated 10/25/99) regarding their questions on the PUGA process. Chairman Harpole asked that a meeting of the Joint Growth Management Steering Committee be scheduled to discuss the implementation of 5019 once the Comprehensive Plan amendments are completed. PUBLIC WORKS Director's Update: Interim Public Works Director Frank Gifford reported: A letter is being drafted for the Board's signature to send to Clallam County regarding a regional solid waste site. The SWAC reviewed the suggestion that the Solid Waste Transfer Station be opened on Sunday and they recommend that this not be done due to the budget impact. The Fletcher Creek bridge project has been completed. The Gardiner bridge project is starting this week. The Public Works Department and the Department of Community Development will work together to address the petition for establishment of a stormwater district in Port Ludlow. HEARING re: Proposed Budget Appropriations and Extensions; Various County Departments and Specific Other Funds: Budget Manager Gary Rowe reported that information has been provided by each Department. Commissioner Huntingford noted that he feels the Departments did a good job putting the information on their requests together. The Chair opened the public hearing. Hearing no comments for or against the proposed budget appropriations and extensions, the Chair closed the public hearing. Commissioner Huntingford moved to approve RESOLUTION NO. 91A-99 ordering the budget appropriations and extensions as requested by the following departments: Sheriff, Boating Safety Program, E911 Telephone System, Health & Human Services, Drug Fund, Facilities Management, Construction and Renovation, County Capital Improvement, and ER&R. HEARING re: Permanent Closure of Port Hadlock, Brinnon, Coyle & Clearwater Drop Boxes: Public Works Operations Manager Aubrey Palmer explained that discussions about closing the drop boxes started in 1997. A survey was done, as well as an analysis of the costs of operating the drop boxes. If the proposed closures are approved, the Department would notify residents of the closure and the options available for garbage pick up. The recommendation is to keep the Quilcene drop box open. Page 4 Commissioners Meeting Minutes: Week of November 1, 1999 Commissioner Huntingford asked if the drop boxes are on the ER& R schedule? Frank Gifford answered that they are not and that the Solid Waste Fund has purchased its own equipment. Commis- sioner Huntingford asked how this proposal fits with the comments received on the citizen survey which indicated that people want these drop boxes? Aubrey Palmer explained that in early 1997 the Public Works Department asked the Prosecuting Attorney for guidance on whether the law requires these drop boxes to be self supporting. He advised that they do have to be self supporting because they are considered a transfer station. Frank Gifford added that there are alternatives for residents using these sites. The Chair opened the public hearing. Chairman Harpole reported that a comment letter was received from Linda Tudor, Caldwell Banker, Brinnon asking that the drop box in Brinnon be reinstalled on County owned property on the Duckabush Road. Chairman Harpole asked that alternatives, such as those used in Long Beach, Washington, be investigated. Hearing no comments for or against the proposal, the Chair closed the hearing. Commissioner Huntingford noted that he feels that a countywide disposal district would help pay for this service. He isn't sure that this is the right thing to do for the community as a whole. He doesn't understand how the recycling costs are included in the costs of operating the drop boxes. Garbage collection will never pay for itself, especially in places like the West End and South County. Aubrey Palmer reported that there are alternatives for dumping in the West End and the South County and the County site in the West End will still be there if there is a need to reopen it. Frank Gifford reported that the bottom line is the money to pay for operating these sites. Commissioner Huntingford asked how Grays Harbor County operates their sites? Aubrey Palmer said that they fund the Solid Waste services in a different way, so the comparison can't be made with Jefferson County's operation. Chairman Harpole moved to permanently close drop boxes at Port Hadlock, Brinnon, Coyle and Clearwater. Commissioner Huntingford noted that to say "permanent" closures indicates that the County may not ever consider this again. Dennis Bates reported that two of the sites are leased from the DNR, and the equipment, power, etc. will be removed. Commissioner Huntingford asked if it would be a major operation to site a drop box in the future? Aubrey Palmer reported that it would take a considerable amount of effort. The motion died for lack of a second and will be rescheduled on next week's agenda. HEARING re: Community Development Block Grant Application (CDBG); for a Community Facility, Child and Family Resource Center; by Jefferson County Mental Health: Laurie Strong, Jefferson Mental Health, reported that this application is for a CDBG Block Grant for $450,000 Page 5 Commissioners Meeting Minutes: Week of November 1, 1999 to construct a building adjacent to the Jefferson Mental Health facility. The proposal is a collaborative effort between several agencies involved with children's services. The Center would be focused on the needs of children and families. She reviewed the services that would be offered at the facility including: a day treatment program, a forensic interview/observation suite, parent/child multipurpose room, information/resource center and private offices for meetings. Some of their cun'ent programs will be moved to the new building. Chairman Harpole asked the time frame for this grant application and the project? Laurie Strong reported that they will know if they have received the funding by February and, at that point, there is a 45 day period when the contract is negotiated with the County. Construction of the facility will take approximately 14 months. There was a discussion about how the Center operations will be funded. Laurie Strong reported that a corporation will be established that will include all the agencies who will be using the building for their programs and a budget is being developed for operations of the Center. The estimated operational cost is approximately $3,000 per month. This includes a person to be at the Center scheduling the spaces, etc. They have letters of intent from O3A and UGN to help with the funding. These agencies have made commitments to help fund a portion of the costs. Commissioner Huntingford asked who is in charge of the construction project? Laurie Strong reported that she hopes the County will help, but Jefferson Mental Health will be the sub-recipient of the funds and will hire the architect, etc. The Chair opened the public hearing. David Whipple stated that this idea meets a variety of needs that have been documented in Jefferson County. More services will be available because the people involved won't have to transport children. Hearing no further comments, the Chairman closed the public hearing. Commissioner Huntingford moved to approve RESOLUTION NO. 91B-99 that Jefferson County support a Community Development Block Grant Application to build a Child and Family Resource Center facility to serve low and middle income families. Chairman Harpole seconded the motion which carried. Tom Robinson, State Department of Natural Resources re: Quarterly Update: Tom Robinson reported that the DNR staff is being realigned in this region and Jefferson County will be divided into a South District which includes the West End and a North District which includes East Jefferson County. Martha Hurd will be the new District Manager for the North District. Chairman Harpole asked if DNR could help the County with addressing trails for people to ride their dirt bikes? Martha Hurd reported that they will be reviewing this in their future planning. DNR has a grant to inventory these trails and they are currently trying to get public input from user groups. Page 6 Commissioners Meeting Minutes: Week of November 1, 1999 Tom Robinson reported that Jefferson County has received about $1.4 million from State Forest Board transfers from January to September 1999. The DNR expects to sell more timber in the County than it did last year. Comprehensive Plan Site Specific Map Amendment Recommendations: Chairman Harpole stated that the Board needs to determine if these amendment petitions should be forwarded to the Planning Commission or be rejected. The petitions that are forwarded to the Planning Commission will be the subject of their hearing on November 17, 1999, with a recommendation back to the Board in December. At that point, the Board will hold a public hearing on the amendments. He added that this is not a public hearing, but the Board will allow public comments on the individual petitions as they are reviewed. A1 Scalfexplained that the Comprehensive Plan is a living document and is subject to reasonable change from time to time. However, there are limitations on the power to change the Comprehensive Plan. The Plan should be amended under the following circumstances: · when a UGA is designated · when a sub area plan is completed · when deficiencies in the Plan's regulations are found · when there are changes in the vision, mission and principles of the Board It is his recommendation that the Board can make changes in the Comprehensive Plan as long as a common sense, reasonable procedure is used. CPA 99-01: This is a request to change the zoning of 3.57 acres from rural residential 1:5 and include the subject property within the boundary of the Chimacum Neighbor- hood/Visitor Crossroads. Patrick Smith is the applicant. The staff recommendation is to forward this application to the Planning Commission. The property is located within the provisional UGA study area. Chairman Harpole stated that there are 2 applications that are included within the boundary expansion of the Tri Area UGA. He noted that this parcel was included in the recommendation to expand the proposed boundary and asked that this be noted in the findings. Commissioner Huntingford moved to forward CPA 99-01 to the Planning Commission for review with the additional finding that this property was included in the expanded logical boundary strategy of the Tri Area provisional UGA study area. Chairman Harpole seconded the motion which carried. CPA 99-03: This is a request to change the zoning of Lot 2 of the Lopeman Short Plat from Rural Residential 1:5 and include it within the boundary of the Port Hadlock Rural Village Center. The applicants are Kenneth and Evelyn Livingstone. Staff recommends that this petition be forwarded to the Planning Commission. A1 Scalf added that the Page 7 Commissioners Meeting Minutes: Week of November 1, 1999 property does have a commitment of water service from the City of Port Townsend and it would meet fire flow requirements. Commissioner Huntingford moved to forward CPA99-03 to the Planning Commission for their review. Chairman Harpole seconded the motion which carried. CPA 99-05: This is a request to change the zoning of a 5 acre parcel from Residential Rural1:20 and include the property in the boundary of the Nesses Comer General Commercial Crossroads. The applicant is Don Spigarelli. Staff recommends that this petition be forwarded to the Planning Commission for review. The parcel has been included within the proposed boundary of the Port Hadlock/Irondale provisional UGA study area. Mr. Lindsay, representing Mr. Spigarelli, stated that they agree with the staff recommendation. Eric Andersson stated that the EDC supports the staff recommendation and urged that this be done as soon as possible. Chairman Harpole reported that there are several concerns about the property, regarding the proposed business, the zoning issue, the current land use table and that the property is located in a well head protection zone. Commissioner Huntingford moved to forward CPA 99-05 to the Planning Commission for review with the additional finding that this property was included in the expanded logical boundary strategy of the Tri Area provisional UGA study area. Chairman Harpole seconded the motion which carried. CPA 99-06: This request is to change the zoning from Residential Rural 1:5 and include the property in the Glen Cove Light Industrial Commercial boundary. The applicant is John Nesset. Staff recommends that the request be rejected because the Provisional UGA boundary lies, for the most part, to the east of Highway 20 and this property is not within the proposed boundary. Chairman Harpole noted that the previous logical boundary was on both sides of SR20 and now the proposed study area is only on the east side. He has concerns about staff's findings on this request because the study area for the provisional UGA in this area will not be finalized until the Board's workshop tomorrow. A1 Scalf agreed that additional review of the study area boundary lines is necessary. Commissioner Hunting£ord is concerned about the Glen Cove area zoning of Residential Rural, 1 house on 5 acres. He doesn't feel that this area of light industrial/commercial businesses and a State highway is compatible with residential zoning. John Nesset explained that there is an 8 inch water line, three phase power, and fire hydrants already in place. The improvements that have been made to this point on this property make it suitable for light industrial uses even though buildings are not in place yet. There needs to be an opportunity for businesses to expand in the Glen Cove area. Page 8 Commissioners Meeting Minutes: Week of November 1, 1999 Richard Spindor stated that he has an interest in the property. He doesn't feel that anyone would want to build a residence in that area. To the south of the property is Westside Marine and across SR20 is Frank's Auto, Chet's Auto Body, and a mini storage. To the north is Ferrell Gas. To the west are all commercial/light industrial businesses. Chairman Harpole stated that he would like a better understanding of the PUGA study area boundary before making a decision. Commissioner Huntingford asked if there is fire flow to these properties? John Nesset reported that there is a fire hydrant on the southwest comer of Block 12. The 8 inch water line is on the north side of Frederick Street. The Board concurred that this request be tabled until the PUGA study area is established at the workshop tomorrow. Commissioner Huntingford noted that it was his understand- ing that these lots did not have water or fire flow. CPA 99-08: This request is to change the zoning of Lots 2 and 3 of Melwood Terrace from Rural Residential 1:5 to Village Business District/Rural Village Center. The applicant is Ray Vines. Staff recommends that the proposed amendment be rejected in order to preserve the character of the existing natural neighborhood. The lots are not included in the logical boundaries. Chairman Harpole asked if these lots have covenants prohibiting commercial development? A1 Scalf replied that there are covenants in place, however, this was not a factor in the staff's decision. Ray Vines stated that he received the staff report on Wednesday and a correction on Friday afternoon. He explained that there are several errors in the staff recommendation. He asked the Board to table their decision on this amendment until he has time to put together a rebuttal to the staff recommendation. Commissioner Huntingford stated that the zoning of these lots has been discussed with Mr. Vines many times. The last time the use of these lots was reviewed, the neighbors brought up the issue of the covenants. Commissioner Huntingford noted that he cannot support Mr. Vine's proposal at this time or until the covenants are changed. Commis- sioner Huntingford moved to accept the staff's recommendation to reject CPA99-08. Chairman Harpole seconded the motion which carried. CPA 99-19: This request is to delete the Chimacum Commercial Crossroads from LNP 5.5 Neighborhood/Visitor Crossroads and add it to LNP 5.6 General Commercial Crossroads. Craig Durgan is the applicant. The staff recommendation is to reject the Page 9 Commissioners Meeting Minutes: Week of November 1, 1999 application. Several workshops were held regarding this area before the Comprehensive Plan was adopted and there has been no change of circumstances to warrant a change in the policy. Chairman Harpole asked if this property is within the study area boundaries of the Provisional UGA? The study area is going to be significantly bigger than the proposed Bi-Area PUGA. He feels it would be appropriate to table this until the workshop tomorrow when the boundaries for the study area will be determined. Chairman Harpole noted that this amendment is not dealing with a particular parcel of property, but a policy language change. The request is to amend the policy. Craig Durgan pointed out that there is a valid reason to revisit the policy because he feels some factual errors were made in designating the area. Whether it is in the UGA boundaries is not an issue. The proposed amendment is a minor change. Commissioner Huntingford moved to table this application until after the PUGA worltshop tomorrow. Chairman Harpole seconded the motion which carried. CPA 99-02: This is a request to amend the zoning of the subject parcels from Rural Residential 1:5 and include them within the boundary of the Discovery Bay Neighborhood/Visitor Crossroad. The applicant is Walter Moa. Staff recommends that the petition be forwarded to the Planning Commission for review. Commissioner Huntingford moved to forward CPA99-02 to the Planning Commission for review. Chairman Harpole seconded the motion which carried. CPA 99-13: This is a request to change the zoning of the subject property from Parks, Preserves, and Recreation to Rural Residential 1:5. The applicant is Bruce Bailey. Staff recommends that the request be rejected because the established residential pattern in the area is larger parcels of land. Chairman Harpole asked if the map supplied with the packet was generated by staff or the applicant? A1 Scalfanswered that it was supplied by staff. The map of the parcels in the area was reviewed. Chairman Harpole noted that the established pattern of lot sizes is the main concern and is not necessarily what the Comprehensive Plan Land Use Map shows. Page 10 Commissioners Meeting Minutes: Week of November 1, 1999 Bruce Bailey stated that a portion of their property to the right of Cape George Road is a large wetland that can never be developed. They were not formally notified by the County about the 1:10 designation and had a very short time to prepare for this meeting. The new designation would reduce by half the number of their vested, buildable lots established by the PUD application in 1995. He asked that the residential pattern of the surrounding properties be reviewed again. Sandy Sandman disagreed with the number of vested lots. He said that the number of vested lots from 1995 were not included in the 1996 figures. He stated that the golf course is not a residential area. Chairman Harpole explained that during the Comprehensive Plan deliberations, the Board addressed 3 private recreation areas in the County: 1) Black Point (NACO), 2) Camp Parsons, and 3) the Chevy Chase Golf Course and assigned the underlying zoning of the area. Sandy Sandman asked if commercial uses and residential uses are allowed in the same develop- ment? A1 Scalf stated that in the current Subdivision Ordinance this scenario is allowed in the section that deals with gross acreage. There was a discussion about vested lots. Chairman Harpole stated that he needs more information on the following: 1) were the 1995 vested lots included in the original count?, and 2) the issue of the size of the adjoining lots of "established patterns of same or similar sized parcels or smaller sized existing lots of record." He feels more informa- tion is needed on the lots of record adjacent to Mr. Bailey's property. Commissioner Huntingford moved to table this matter until Thursday at l:30 p. m. Chairman Harpole seconded the motion which carried. CPA 99-17: This is informational to the Planning Commission explaining a BOCC mapping error decision of March 1, 1999 for 3 parcels of property designated as Private Preserves and Recreation to revert back to the land use density assigned in the IGSO. Staff recommends that the Planning Commission recognize the Board's decision. Commissioner Huntingford moved to forward CPA 99-17 to the Planning Commission. Chairman Harpole seconded the motion which carried. CPA 99-16: This is a request to change the zoning of the subject property from Rural Residential 1:20 to Rural Residential 1:10. The applicants are Jim and Irene DeMile. Staff recommends that the request be rejected because the established residential pattern in the area is larger parcels of land. Page 11 Commissioners Meeting Minutes: Week of November 1, 1999 Chairman Harpole and Commissioner Huntingford asked for clarification of the map showing the lots of record adjacent to the property. Commissioner Huntingford moved to table CPA 99-16 until Thursday at l:30 p. m. Chairman Harpole seconded the motion which carried. Letter of Interest re: Regional Solid Waste Disposal Site: Commissioner Huntingford moved to have the Board sign a letter to the Clallam County Commissioners asking Clallam County representatives to join with Jefferson County in an active discussion regarding regional solid waste issues. Chairman Harpole seconded the motion which carried. Application for Assistance from the Veterans Relief Fund: Commissioner Huntingford moved to approve the application for Veterans Relief Funds as recommended by the Service Officers' Association in the amount of $300.00. Chairman Harpole seconded the motion which carried. The Board recessed the meeting at the conclusion of the scheduled business and reconvened on Tuesday morning at 9:00 a.m. for a workshop on the Tri Area/Glen Cove PUGAs. Board Direction on the Tri Area Subarea Plan Process: Commissioner Huntingford moved to direct the DCD staff to follow the Board's direct approach to create a public process that involves the community in developing a subarea plan for the Tri Area. Chairman Harpole seconded the motion and added that this process needs to cover all the elements that are required in the subarea plan, including compliance issues and working with other service providers and partners in the County. The motion carried. Board Direction on the Glen Cove Subarea Plan Process: Commissioner Huntingford moved to direct the DCD staff to follow the Board's direct approach to create a public process that involves the community in developing a subarea plan for Glen Cove. Chairman Harpole seconded the motion which carried. Comprehensive Plan Site Specific Map Amendment Recommendations: (See previous item in Minutes) Chairman Harpole explained that two of the Comprehensive Plan amendments that were discussed yesterday were tabled until after the Board's workshop on the PUGAs because the parcels are located near the boundaries of the subarea study areas. Page 12 Commissioners Meeting Minutes: Week of November 1, 1999 CPA 99-06: This request is to change the zoning from Residential Rural 1:5 and include the property in the Glen Cove Light Industrial Commercial boundary. The applicant is John Nesset. As a result of the PUGA workshop, A1 Scalf recommended that this property be included within the Provisional Urban Growth Area study area. There is water service to the property. Chairman Harpole suggested that this amendment be held until the subarea planning process for Glen Cove is complete. In this case it would not move forward in the Comprehensive Plan amendment process until that time. Commis- sioner Huntingford moved to incorporate the property in CPA99-06 into the subarea planning process for Glen Cove and to hold the amendment until the planning process is completed. Chairman Harpole seconded the motion which carried. CPA 99-19: This request is to delete the Chimacum Commercial Crossroads from LNP 5.5 Neighborhood/Visitor Crossroads and add it to LNP 5.6 General Commercial Crossroads. Craig Durgan is the applicant. As a result of the PUGA workshop, A1 Scalf recommended that this property be included within the Provisional Urban Growth Area study area. Commissioner Huntingford moved to incorporate the property in CPA99-19 into the subarea planning process for the Tri Area PUGA and to hold the amendment until the planning process is completed. Chairman Harpole seconded the motion which carried. The meeting was recessed and reconvened on Thursday at 1:30 p.m. for the following business. All three Board members were present. Comprehensive Plan Site Specific Map Amendment Recommendations: (See previous item in Minutes) Chairman Harpole explained that two of the Comprehensive Plan amendments that were discussed on Monday were tabled to provide additional information that the Board requested. CPA 99-13: This is a request to change the zoning of the subject property from Parks, Preserves, and Recreation to Rural Residential 1:5. The applicant is Bruce Bailey. The 2 items that the Board asked staff to research further were: 1) if the original number of lots in the PUD application in November, 1995 were included in the 1996 lot count. A1 Scalf submitted the original (white) draft of the Comprehensive Plan, page 3-23, table 3-3 showing 653 lots, which would have included these lots; and 2) to research the size of adjacent established lots of record. A1 Scalfpresented a map showing these properties. Chairman Harpole reviewed the adjacent parcel sizes to the north. The predominant parcel size is 5 acres or less. Commissioner Huntingford stated that this new map is different than the map that was given to the Board on Monday which only showed the Bailey's property that is addressed in CPA99-13. Page 13 Commissioners Meeting Minutes: Week of November 1, 1999 Chairman Harpole explained that the language crafted in the Comprehensive Plan for determining this issue reads, "An established pattern of the same or similar sized parcels (i.e. 5 acres) or smaller sized existing lots of record." Chairman Harpole stated that the new map shows the adjacent existing lots of record and is the map that the Board should base their decision on. Commissioner Huntingford moved to direct staff to review and include the parcels surrounding the Bailey property, refigure the formula according to the new map, and forward this new information with CPA99-13 to the Planning Commission for review. Commissioner Wojt seconded the motion which carried by a unanimous vote. CPA 99-16: This is a request to change the zoning of the subject property from Rural Residential 1:20 to Rural Residential 1:10. The applicants are Jim and Irene DeMile. Staff was asked to research the size of adjacent established lots of record. Commissioner Huntingford explained that the majority of the adjacent parcels appear to be 20 acres or more. Staff recommends that the request be rejected because the established residential pattern in the area is larger parcels of land. Commissioner Huntingford moved to accept the staff's recommendation to reject CPA99-16. Commissioner Wojt seconded the motion which carried by a unanimous vote. Continuation of HEARING re: Planning Commission's Recommendation of the WWGMHB Direction to Amend the Jefferson County Comprehensive Plan on the Capital Facilities Element and Land Use and Rural Element: (See also Minutes of October 18, 1999.) Chairman Harpole explained that the consultants were asked to revise the narrative and some of the policies for the compliance hearing response as a result of the hearing on October 18. Commissioner Huntingford mentioned some minor comments received from constituents; but added that the new document represents the changes the Board had requested. Commissioner Huntingford moved to adopt RESOLUTION NO. 92-99, amendments to the narrative texts and goals and policies of the Land Use and Rural Elements of the Jefferson County Comprehensive Plan in response to the WWGMHB in the case of Cotton Corporation v. Jefferson County. Commis- sioner Wojt seconded the motion which carried by a unanimous vote. The meeting was recessed at the end of business that day and reconvened at the Jefferson County Library at 7:00 p.m for a public meeting on the incorporation petition for the city of Chimacum Creek. All the Commissioners were present. Page 14 "5 t ~ Commissioners Meeting Minutes: Week of November 1, 1999 Incorporation Petition; City of Chirnacum Creek: Chairman Harpole explained that this is a required public meeting in the incorporation petition process. He read a memo dated October 18, 1999 from Civil Deputy Prosecuting Attorney into the record. (See microfilmed document.) Chairman Harpole stated that in his opinion, he does not feel that the Board is opposed to an incorporation strategy in the Tri Area, however, the State law requires a final UGA designation for incorporation. Don Brickey, stated that the issue is the need for the best representation for residents in the Tri Area and this can't happen without incorporation. The Chimacum Creek Marine Park is the perfect example of an opportunity for residents to make something special. The people in the Tri Area have been telling the Commissioners how they would like to see the future of their community and they are frustrated because the Commissioners aren't listening. The area doesn't need to wind up being like Silverdale; that isn't what people want. Guy Rudolph, said that the feasibility of a city in the Tri Area has been an issue since 1994. It is shocking how much money the County has spent on studies with very little results. People don't trust the Commissioners and are frustrated with the County's process. Water and sewer are still issues that need to be addressed. People deserve to have answers to their questions. They feel they are being ignored. Janet Baker, submitted and reviewed an astrological chart for Jefferson County and the City of Port Townsend. She stated that she has not been able to attend the meetings although she submitted the petition for incorporation. Jefferson County is at a crossroads. People in power could easily lose their influence over the voters at this time. The government is supposed to serve the public. Don Brickey, asked if there is any chance of having an advisory vote on the issue of incorporation? Chairman Harpole explained that after the final UGA is designated, with established boundaries, he would like to see an advisory vote of the residents in the area. He thinks that future incorporation is feasible. Gordon James, Oak Bay Road, stated that he would like to see the Tri Area flourish. He is not sure if the residents in the area really want to govern themselves or if they just want more of an influence in local government. The Commissioners have not been listening to the people of the Tri Area. A UGA designation may not be what people want; it might be too overwhelming and more than they bargained for. The Planning Commission did not recommend provisional UGAs; but the Commissioners have chosen to ignore their advice. Jim Posey, stated that he received a letter from Senator Hargrove regarding a State program called RAMP. It allows rural communities to keep a percentage of their generated sales tax revenue to fund local infrastructure. Utilities in rural areas are getting a B & O tax break to create a fund to be used for utility improvements as part of this legislation. Page 15 Commissioners Meeting Minutes: Week of November 1, 1999 Chairman Harpole stated that the County is taking advantage of this program already. The money is being set aside and will be used for infrastructure. Sandy Sandman, explained that several years ago the residents of the Quimper Peninsula incorporated the Glen Cove area into their community plan. Since that time, the Quimper group has not been included in any discussions about Glen Cove. There are 2 proposed amendments to the Comprehensive Plan that he thinks will have a major effect on the Quimper Peninsula and the only reason they are aware of these changes is because there are a few people in the group who are able to attend most of the Commission- ers' meetings. Why is the UGA process taking so long and why is everyone kept in the dark about it? Chairman Harpole stated that it is a huge challenge for government to keep constituents informed and involved. The Board wants the residents in the County to be proactive about what they see as the future of their communities. Gordon James, asked if the Board is sure that the residents in the Tri Area community really want a UGA? Does the Board think a UGA is the only option? He doesn't think the Board really knows what the people want and that they don't really care. Commissioner Huntingford explained that growth will come to the Tri Area whether there is a UGA or not. Sewer and water will still be an issue that will have to be addressed. Don Brickey, stated that the Tri Area is a rural community and people want it to stay rural. Densify Port Townsend and leave the Tri Area alone. Chairman Harpole replied that the Tri Area already has several urban characteristics that can't be ignored. Guy Rudolph, stated that this is the third incorporation petition that has been submitted to the Board over the past several years and nothing has changed. Gordon James, said that the County hasn't explained to the residents the infrastructure costs and the changes that will be required if a UGA is designated. Is this the time to be talking about this, or would 3-5 years down road be better? Commissioner Huntingford replied that the subarea planning process will let the community decide the density they want. There was a discussion about the County making a special effort to educate as many people as possible in the Tri Area about the affects of a UGA designation. Don Brickey, offered to go door to door in the Tri Area to educate people on the issue. A vote of the people is necessary. Page 16 Commissioners Meeting Minutes: Week of November 1, 1999 Commissioner Wojt said that the decision not to require consolidation of established lots has created a problem because there are many small lots in the Tri Area. Developing small lots increases density. Janet Baker, suggested that a moratorium be placed on development in the Tri Area for 2 or 3 years to allow the residents to plan what they want for their community. Gordon James, suggested that the County put together a 2 page fact sheet regarding the UGA issues and send it out to all the residents in the Tri Area. The students of a marketing research class from the university could go door to door to get opinions from residents. Guy Rudolph, stated that the City of POrt'Townsend should not have any say in the development of the Tri Area. Port Townsend is the only designated UGA in the County and should take 100% of the growth. .Gordon James, said that residents of the Tri Area need to know the total picture to make it work. People don't think they are being heard. Commissioner Huntingford said that the Commissioners have plans to go to out into the Community and make a special effort to contact as many people as possible to get the facts out. Suzanne Schmidt, stated that its time to open communication lines between constituents and government and, most important, it's time to move forward. Gordon James, stated that there are ways to increase density without mining the community. He is encouraging personal dialogue. He thinks that the community is starting to get a sense of pride. Hearing no further comments, Chairman Harpole closed the public meeting. ,'~,'i~:Z.~.~.. ,~ JEFFERSON CO~TY C~~~,.::It:~ B 0 A~ OF C 0 M MISSIONERS Clerk of the Bored Page 17 'vol 2,5 i