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HomeMy WebLinkAboutM110899JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chair District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of November 8, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioners Richard Wojt and Glen Huntingford were both present. HEARING NOTICE re: Proposed Budget Appropriation/Extension for the Community Networl{ Fund: Commissioner Huntingford moved to approve the hearing notice set forth in RESOLU- TION NO. 93-99 for the proposed budget appropriation/extension for the Community Network Fund. The hearing is set for November 22, 1999 at 2:30 p.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. PUBLIC SER VICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following: · The Board needs to consider and make a determination on the following 2000 Budget issues: 1) The Board has the authority under the current law to increase property taxes until the end of the year. The increase can range from no increase to106% plus the 2% that taxes were not raised last year (difference between 104% and 106%); 2) How much funding should be diverted from the Road Fund to the General Fund?; 3) Does the Board want to earmark the Distressed County funds that have already been received to go into a specific use fund (i.e. the Building Fund) or into the General Fund?; 4) The County will have between $300,000 and $500,000 over the reserve amount at the end of this year. The Board needs to decide if they want to maintain the Page v0,_ 25 Commissioners Meeting Minutes: Week of November 8, 1999 current policy on reserves or if they want to use some reserves to address shortfalls anticipated due to the passage of 1-695; 5) Cost of living adjustments for Elected Official and Managers need to be addressed. Chairman Harpole asked that Gary Rowe look into the possibility of the Board and the Elected Officials taking salary cuts if that becomes necessary; 6) Does the Board want to continue the policy of reviewing the need for replacing any open positions between now and the end of the year?; 7) Does the Board want to consider any fee increases to be put on the ballot next year?; 8) The Board and the Assessor need to discuss what will be done with personal property tax on automobiles. Does the County need to gear up to assess personal property tax on automobiles?; and 9) The Board's current policy includes an increase in the Real Estate Excise Tax by another 1/4 of a percent for the Capital Improvement Plan. This will need to be done before the end of the year because that opportunity will not be an option after January 1, 2000. There are lawsuits threatened on 1-695 regarding constitutional issues with the ballot language and the matter of two items in one ballot title. Any legal challenge will probably take up to 18 months, so the County has to gear up to comply with the law. Natural Resource Policy Analyst Caryn Woodhouse reported that Tom Fitzsimmons, Director of the State Department of Ecology, will be available to talk with the Commissioners for an hour on November 16 about watershed issues. Circle and Square was given an award for environmental excellence at the Hood Canal Coordi- nating Council conference. Chairman Harpole asked for information about the operation of the County Fair Board and how members are appointed. David Goldsmith asked the Board for concurrence that the vacant Emergency Service Coordina- tor position in the Sheriff's Office and the WIC Clerk position in the Health & Human Services Department be advertised and filled. Gary Rowe suggested that the possibility of contracting with the person that served as the Emergency Services Coordinator previously be considered until the budget is sorted out. The Board asked that their policy of reviewing all open positions before any advertising is done in house or outside be reiterated to the Departments. This will be discussed further with the Health Department regarding the WIC position. Approximately $160,000 in grant funding has been awarded for the Gateway Visitor Center Project. PUBLIC COMMENT PERIOD: The following comments were made. Is the County considering postponing the hiring a County Administrator? (Commissioner Wojt noted that with the impacts ofi-695, he feels this position is needed more than ever.) APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Huntingford moved to delete Items 3 and 5 and to approve the balance of the items as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. QUIT CLAIM DEED re: Boundary Line Adjustment; Fred Grabos, Grantee 2. AGREEMENT re: Construction Engineering Services; Old Gardiner Road Emergency Restoration Project; Jefferson County Public Works; General Testing Laboratories, Inc Page 2 ?.5 Commissioners Meeting Minutes: Week of November 8, 1999 5. 6. 7. DELETE Agreement re: Removal of Brush & Debris; Country Ridge RID #4, CR1274; Jefferson County Public Works; Shold Excavating, Inc. (See item later in the Minutes) AGREEMENT re: Labor Agreement; January 1, 1999 through December 31,2001; Jefferson County Information Services; Teamsters Local Union No. 589 DELETE Agreement re: Provide Consulting Services for Technical Management Facilitation Services; Jefferson County Health and Human Services; ECG Management Consultants Inc. (See item later in Minutes.) AGREEMENT re: Individual Supported Employment Services; Jefferson County Health and Human Services; Olympic Options Incorporated AGREEMENT Amendment #1 re: Provide Community Alcohol and Drug and Chemical Dependency Prevention Services; DASA 99-2001 Interagency Work Order; Jefferson County Health and Human Services; State Department of Social and Health Services Notice of Community Meeting re: Brinnon Community Planning Committee Start Up Meeting; set for Thursday, December 2, 1999 at Brinnon School at 6:00 p.m.; and Request for Letters of Interest; Deadline is Tuesday, November 16, 1999 Response Letter Concerning Establishment of Urban Growth Areas in Tri Area and Glen Cove; Bill Marlow, Port Hadlock/Tri Area Chamber of Commerce AGREEMENT re: Removal of Brush & Debris; Country Ridge RID #4, CR1274; Jefferson County Public Works; Shold Excavating, Inc. (See also Item 3 on the Consent Agenda.) Commissioner Wojt moved to approve the agreement with Shold Excavating as presented. Chairman Harpole seconded the motion. The Chair called for a vote on the motion. Chairman Harpole and Commissioner Wojt vote for the motion. Commissioner Huntingford abstained from voting. The motion carried. COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: The following items were reviewed: Deputy Prosecuting Attorney David Alvarez stated that he will be mailing a letter to ORM this week regarding the Development Agreement for Port Ludlow. The Commissioners and the DCD staff have reviewed the development agreement and concur that it is satisfactory. Commissioner Huntingford asked who will be monitoring the agreement? A1 Scalfreported that the Planning Manager will oversee this agreement. David Alvarez said that he will add language to that effect to the agreement. Lone Star has agreed to drop their Land Use Petition Act action against the County and they will be in this week for a pre-application meeting. Page 3 Commissioners Meeting Minutes: Week of November 8, 1999 The starting phase of the Brinnon subarea planning process is moving forward. Letters of interest are due to the Commissioners Office by November 16, 1999 and the start up meeting is scheduled for December 2, 1999 at 6 p.m. in the Brinnon School Library. The Board asked that the committee include a place for public comment at each of their meetings. The Department will make a recommendation for appointments to this committee at the November 22, 1999 meeting. Planning Manager Warren Hart presented a time line for review of the Comprehensive Plan Amendments that have been submitted to the Planning Commission. This time line represents the best possible time frame for this work, if all parties get their work done on time. If some- thing can't be done on time the whole schedule will be moved back to allow for the required public notice. Discussion re: Daycare Facility Permitting Requirements Compared to other Jurisdic- tions: Warren Hart stated that an extensive research document on daycare facility permitting has been developed by Assistant Planner Michelle Grewell. The Department has other sources of information to review on zoning for day care and they will continue to work on this request from Chairman Harpole. PUBLIC WORKS Director's Update: Interim Public Works Director Frank Gifford reported: The ditch repair work on the west side of Montgomery Lane has been completed. The final report for the Port Ludlow drainage project will be issued this week. Jim Pearson is working with the Prosecuting Attorney and County Engineer on the Port Ludlow Drainage District petition. The pile work on the Old Gardiner Road bridge will be done this week. Clearing and grubbing work is being done on the Country Ridge RID project. Grants with the Hoh Tribe for culvert replacement projects are being developed. The Board asked that Public Works staff review the issues around the Bailey Short Plat. Frank Gifford reported that Public Works advised the applicant what they would require for an improved road approach. The applicant doesn't want to comply with some of the requirements and was offered the option of waiting until the speed limit is changed on this portion of the road before their road approach is approved. Speed limit changes must go through a public hearing process before they are approved. Decision re: Proposed Permanent Closure of Port Hadlock, Brinnon, Coyle & Clearwater Drop Boxes: Chairman Harpole noted that this issue was discussed last week, but was not resolved at that time. Commissioner Wojt asked how maintenance would differ if these sites are permanently closed? Aubrey Palmer reported that two of the sites are leased from the DNR, so those leases would no longer be in effect. There is also electricity to the sites which could be removed if they are permanently closed. The discussion turned to the cost of the drop box site at Clearwater in the West Page 4 1ess Commissioners Meeting Minutes: Week of November 8, 1999 End and how there is now curbside pick up available in that area. Commissioner Huntingford noted that another concern is the increased dumping along roads and on County, State, and federal lands. There are reports of coin operated drop boxes in other counties. Commissioner Wojt asked if there is a need to do this right away? Aubrey Palmer answered that the 2000 budget includes approximately $16,000 for closing all of these sites, with a reduction in expenses of $128,000. Commissioner Wojt moved to permanently close these drop box sites as recommended. Chairman Harpole seconded the motion and asked that the Department develop strategies for handling transient dumping and illegal dumping. The Chair called for a vote on the motion. Chairman Harpole and Commissioner Wojt voted for the motion. Commissioner Huntingford voted against the motion. The motion carried. Recommendation of SWAC re: Transfer Station Operations on Sundays: Chairman Harpole reported that he attended the SWAC meeting where this recommendation was developed and reported that the vote was unanimous not open the Transfer Station on Sundays due to the cost of this service. HEALTH & HUMAN SERVICES Director's Update: The Board asked about the EGC Management, Inc. agreement? Offfice Manager Mary Anne Preece reported that the contract is for $8,000 to $10,000. Commissioner Huntingford noted that this is the type of contract that the County may need to put a hold on due to budget cutbacks. Environmental Health Director Larry Fay reported that in discussions with the management consultant the Department has indicated that because of the passage of 1-695 they may need to focus on the Department operating without a Director. The Medical Records Clerk (WIC position) was discussed. The Department reported that this position is grant funded. The Board concurred that this position be advertised to be filled. The discussion then turned to the impacts of 1-695 and how the Department will restructure and reduce programs and services. AGREEMENT re: Provide Consulting Services for Technical Management Facilita- tion Services; Jefferson County Health and Human Services; ECG Management Consultants Inc. (See also Item 5 on the Consent Agenda) Commissioner Huntingford moved to approve this agreement as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 5 25 1 ¥0_ r~[,~ Commissioners Meeting Minutes: Week of November 8, 1999 The Board met from 2:00 p.m. to 3:00 p.m. with the Department of Community Development regarding their 2000 Budget request. HEARING re: Comprehensive Plan Amendment Fee Refund Policy: Planning Manager Warren Hart reported that the proposed 100% fee refund would be allowed for 2 reasons: 1) the petition was withdrawn and did not undergo review and analysis by the Department or the Planning Commission or 2) the petitioner's request was dealt with through another process (i.e. mapping error.) A 50% refund is proposed if the amendment was rejected by the Board and not forwarded to the Planning Commission. Chairman Harpole asked what the fee is for a Comprehensive Plan Amendment? A1 Scalfreported that the fee is $250.00 for a site specific an~endment application. Warren Hart reported that the ordinance says "site specific," but he feels this ordinance amendment should apply to site specific and policy amendments because it is based on the amount of work put into the amendment. The Chair opened the hearing for public comment. Hearing no comments for or against the proposed ordinance, the Chair closed the hearing. Commissioner Huntingford asked about the petitioner having to request a refund. Chairman Harpole agreed that applicants should not have to apply for a refund. Commissioner Huntingford moved to adopt ORDINANCE NO. 10-1108-99 with the deletion of the words "site specific" from the "Now, therefore" line and the deletion of the entire paragraph (including title) under the title "Conditional Refunds of Site Specific Comprehensive Plan Amendment Fees." Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board then attended a workshop on the Jefferson County 2000 Budget. The meeting was recessed at the conclusion of business on Monday and reconvened on Tuesday at 1:30 p.m. for a meeting with Dashley Graham regarding the Peninsula Trail. Page 6 Lorna Delaney From: David Alvarez Sent: Thursday, November 04, 1999 1:12 PM To: Lorna Delaney Subject: RE: Ordinanace establishing fees for the Health Department Dear Lorna: I just got back from lunch and saw your message. I can quickly refer you to RCW 36.32.120 (7) which states, in part, "[a]n inadvertent mistake or omission in publishing the text or a summary of the content of a proposed regulation shall not render the regulation invalid if it is adopted." Given the circumstances of one mistake made by the Newspaper and the three inadvertent mistakes made about the length of time other permits are valid, I am sure that re-publication and a new hearing ARE NOT necessary. David Alvarez, Civil DPA. ..... Original Message ..... From: Lorna Delaney Sent: Thursday, November 04, 1999 12:10 PM To: David AIvarez Subject: Ordinanace establishing fees for the Health Department Hi David -- We advertised (as required by RCW) the fees for the Health Department and will hold the public hearing on November 15, 1999. My question for the day is -- The newspaper advertisement had erroneous information on 4 of the over 100 fees listed in the advertisement. 1 was the newspaper;'s mistake (they put $50 for a $250.00 fee) and the others were lack of communication errors (3 fees were listed as being for a 3 year permit when they are actually for a 1 year permit.) If the Health Department points out these errors at the hearing can the corrections be made to the ordinance and it be adopted without having to re-advertise those changes and hold another public hearing? Thanks for you help on this David -- Lorna C 10 .Wednesday, Nov. 3, 1999 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING I$ SCHEDULED FOR THE COUNTY COMMISSIONERS TO TAKE COMMENTS ON A PROPOSED ORDINANCE AMENDING ORDINANCE NO. 12-1209-96 AMENDING SPECIFIC FEE SCHEDULES FOR THE HEALTH & HUMAN SERVICES AND ANIMAL. SERVICES DEPARTMENTS. THE HEARING IS SCHEDULED FOR MONDAY. NOVEMBER 15, 1999 AT 2:OOP. M. IN THE COMMISSIONERS' CHAMBER, COUNTY COURTHOUSE, 1820 JEFFERSON STREET, PORT TOWNSEND, WA 98368. JEFFERSON COUNTY BOARD OF COMMISSIONERS DAN HARPOLE, CHAIRMAN STATE OF WASHINGTON COUNTY OF JEFFERSON IN THE MATTER OF AN ORDINANCE AMENDING SPECIFIC FEE SCHEDULES OUTLINED IN ORDINANCE NO. 12-1209-96 ORDINANCE NO. FOR THE HEALTH & HUMAN SERVICES DEPARTMENT, AND ANIMAL SERVICES SECTION I - PURPOSE AND SCOPE: The purpose of this ordinance is to amend or repeal and replace fee schedules for the following Jefferson County Depadments and/or Divisions of Department: Health & Human Services - Public Health Clinical Fees - Environmental Health Division; - Animal Services SECTION 2 - FEE SCHEDULES: The following fee schedules are to be amended as foflows: HEALTH & HUMAN SERVICES DEPARTMENT - ENVIRONMENTAL & PUBLIC HEALTH DIVISION ON-SITE SEWAGE DISPOSAL 1999 FEE Proposed Additional Fee and/or SEWAGE DISPOSAL PERMITS New Conven~nal New Alternative (valid for 3 years) New Sep~ tank and/or pump Chamber (valid for 1 year) New CommunW or >l(X:)0 G.P.D. (base fee -- valid for 3 years) 200~ Fee Other Information .__213.00 50.~ ,. '99 is 1 year fee; '~ is 3 year fee 265100 300,00 Same as above 10~.0O 110.00 213.00 250.00 New Commerdal > 1000 G.P.D. (valid for 3 years) Conventional 255.00 300.00 Alternative 297.00 325.00 Repair/upgrade 53.00 55.00 Expansion 159.00 200.00 Redesign 53.00 55.00 Reinspectk)n 42.00 70.00 Renewal 53.00 60.00 Issued in conjunction wibh an existing sewage disposal system or community system Plus $42.00 per connection ('~_.~. _11 war fee; 20(~,, is,3 ~.~1'_~,~) _'99 is 1 year fee '00 is 3 ~ fee ~J9 is 1 year fee; '00 is 3 year f~ EVALUATION OF EX/STING SYSTEM Sep~c System only 90.00 100.00 Sep~ System pfus Water Sample 117.00 125.00 Retest/reinspac~on 32.00 50.00 WaiverNariance 85.00 same Technical Assistance - Minimum 48.00 50.00 Technical Assistance - Per Hour 48,00 50,00 Wet Season Evaluation 149.00 200.00 LICENSES Installer, Pumper. Operator (maintenance person) 165,00 200~00 Retest 80,00 same Renewal' 133.00 140,00 Renewal after January 31 159.00 200.00 FOOD SERVICE ESTABLISHMENT FEES (Annual permit) PNEUMOVAX TRAVELERS IMMi~NIZA TIONS ¢'hese sewiees are NOT s~ject to the slidin Yellow Fever Rabies (Price Varies with order) HEP A (Pediatric) Uen~ngococ~ Inject Typhoid IGG HEP A (Adult) Oral Typhoid HEP B (20 years & up) Immunosuppressed Patient Oral Typhoid Child Injectable Typhoid Rabies Anl~txxly T~ter Injectable Typhoid TUBERCULOSIS PPD OTHER PROCEDURES Liquid Nitrogen Hearing Screening Audbgram Tympanogram Vision Screening Venipuncture Warts-Destruction-Vulva Female Dest-Gen-Male B~sy LAB SERVICES Lab sen/ices based on actual cost of our lab cempiete sliding sea~ fee discount. Lab pro' University of Washington, and State Departs, MEDICATIONS & METHODS Cost based on State public buying conlract- MSS - CASE MANAGEMENT & PEDIA]'RI (These sewices are billed to DSHS at reimb Nursing Home V~ Nut.on ~ V'~ Nutrition Home Visit PsydVSodal Home Visit Child Care A~herity Visit ' Community Health Home Visit Childbiflh Education MSS.CASE MANAGEMENT 1 PRSN Chemical Dept. Pg. WM 0 Chd. 1 PRSN Chemical Dep. WM W/Child 1 PRSN FG WM w/No child 1 PRSN PG/Parenting WM w/child Attempt ConL No-In-Person 1 PRSK Pg/Pa-ntg WM w/child VITAL RECORDS (These sen/ices are NC Veteran's Admi~slralion Copy - Nc Emergency Permit · Birth Cer¢,cates Death ~tes ANIMAL SERVICES DOG ECENSE For Each Fertile Dog 2 year license Life,me L~ense (o¢onel) For Each Sterilized Dog (Upon proof