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HomeMy WebLinkAboutM112299JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Chair District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member THE HEART OF THE, ' OLYMPIC PENINSUt. A] Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of November 22, 1999 Commissioner Glen Huntingford called the meeting to order in the absence of Chairman Dan Harpole. Commissioner Richard Wojt was present. Under-Insured Motorist Coverage; Jefferson County Joint Self Insurance Liability Policy; Washington Counties Risk Pool: Commissioner Wojt moved to decline under-insured motorist (UIM) coverage as part of the County's self insurance liability policy with the Risk Pool. Commissioner Huntingford seconded the motion which carried. Appointments W the Housing Authority Board: Commissioner Wojt moved to appoint John H. Estes and W. Lawrence Wilson to each serve an unexpired term on the Housing Authority. Mr. Estes term will expire on May 2, 2001 and Mr. Wilson's term will expire February 1, 2004. Commis- sioner Huntingford seconded the motion which carried. Application for Assistance from the Veterans Relief Fund: Commissioner Wojt moved to approve the application for assistance from the Veterans Relief Fund in the amount of $1,438.55 as submitted by the Service Officers Association. Commissioner Huntingford seconded the motion which carried. Page 1 Commissioners Meeting Minutes: Week of November 22, 1999 PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported: · There is a provision of the RCW for imposing the second 1/4 of a percent real estate excise tax which allows a citizen to submit a referendum petition if they don't agree with the increase or imposition of this tax. Wording will be added to the draft ordinance to indicate this. · There are hearing notices on the Consent Agenda for ordinance amendments to add new fees for the Public Services departments. · The staffing schedule for the 2000 budget reflects a reduction of 5 FTEs from the 1999 budget. There is no reduction in existing staff because vacant positions have been left unfilled. · There is a possibility that there will be tolls placed on the Hood Canal Bridge to cover the costs of repairs to the bridge that have been planned for a number of years. PUBLIC COMMENT PERIOD: The following comments were made: Lone Star Northwest is claiming that they need to be able to work 24 hours a day at their Mats Mats Quarry site because of the tides and they are continuing to work on Saturday which the residents in the area would like to see stopped; aggregates are being brought into the quarry site to be resold and that continues to be a problem for the residents because of increased traffic to the site; will the "dispatch" fees charged by the County to the Fire Districts need to be voted on?; Bud Johnson, a member of the Governmental Affairs Committee of the Ludlow Maintenance Commission, was introduced; the County only allows an 800 square foot Accessory Dwelling Unit (ADU); a 1,200 square feet ADU unit is a better size, especially to meet the needs of a person in a wheelchair; concerns about which entity will have enforcement authority in the Development Agreement being proposed for Port Ludlow; a request that the Tri Area community be involved in a community planning process to determine if a UGA is needed; a request for release of documents on Tri Area water service; and another request that the Accessory Dwelling Unit size be reviewed (Al Scalf reported that this items will be considered as a Zoning Code change request.) APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Items 2, 3 and 11 and to approve the balance of the items as submitted. Commissioner Huntingford seconded the motion which carried. 1. RESOLUTION NO. 98-99 re: Establishment of a Fund to be Known as the Special Projects Fund 2. DELETE Hearing Notice re: Proposed Ordinance Amending Ordinance No. 5-83 to Increase the Real Estate Excise Tax by 1/4 of 1%; Hearing set for December 13, 1999 at 2:00 p.m.; Commissioners Chambers (See item later in minutes.) 3. DELETE Hearing Notice re: Proposed Ordinance Amending Ordinance No. 12-1209-96; Fee Schedule for Permit Center -- Building Division and Public Works -- Facilities, Parks and Recreation Division; Hearing set for December 13, 1999 at 2:30 p.m.; Commissioners Chambers (See item later in minutes.) Page 2 ' ' - 1 Commissioners Meeting Minutes: Week of November 22, 1999 6. 7. 8. 10. 11. 12. 13. 14. 15. 16. 17. 18. HEARING NOTICE re: Proposed Ordinance Amending Ordinance No. 3-83 Jefferson County Camping and Park Lands Ordinance; Fees; Hearing set for December 13, 1999 at 3:00 p.m.; Commissioners Chambers HEARING NOTICE re: Proposed Resolution Setting the 2000 Ad Valorem Tax Levies; Hearing set for December 13, 1999 at 3:30 p.m.; Commissioners Chambers HEARING NOTICE re: 2000 Jefferson County Budget, December 6 through 10, 1999 at Various Times in the Lower Level Conference Room at the Courthouse AGREEMENTS (2) re: 1) Teamsters Welfare Trust Subscription Agreement and 2) Retiree's Welfare Trust Subscription Agreement; Washington Teamsters Welfare Trust AGREEMENT Interagency re: Support Services for People with Developmental Disabilities to Enter into the Workforce; Jefferson County Health and Human Services; Division of Vocational Rehabilitation Services; State Department of Social and Health Services AGREEMENT, Reimbursable Work Request re: To Staff a Household Hazardous Waste Collection Day; Clallam County Department of Community Development AGREEMENT re: Provide Labor & Equipment During Emergency Situations for a Two (2) Year Period; Jefferson County Public Works; Seton Construction, Inc. DELETE Agreement re: Provide Labor & Equipment During Emergency Situations for a Two (2) Year Period; Jefferson County Public Works; Shold Excavating Inc. (See item later in minutes.) AGREEMENT re: Provide Labor & Equipment During Emergency Situations for a Two (2) Year Period; Jefferson County Public Works; Winney Construction, Inc. AGREEMENT re: Provide Labor & Equipment During Emergency Situations for a Two (2) Year Period; Jefferson County Public Works; Reeves Excavating and Land Clearing AGREEMENT re: Provide Labor & Equipment During Emergency Situations for a Two (2) Year Period; Jefferson County Public Works; Penny Creek Quarry AGREEMENT re: Replacement of Four (4) Landfill Well Monitoring Pumps; Jefferson County Public Works; Instrumentation Northwest, Inc. Request for Full Conveyance; David R. Etheridge and Alice Victoria Etheridge, Grantor Final Short Plat Approval SUB95-0044; Bailey Short Plat; Located at Discovery Road and Cape George Road, Port Townsend; Barbara Bailey, R. Thatcher Bailey and Bruce Bailey, Applicants Request for Preliminary Plat Extension Expiring October 24, 2000; Ironwood Long Subdivision; Located in Port Ludlow; Olympic Resource Management (Pope Resources) AGREEMENT re: Provide Labor & Equipment During Emergency Situations for a Two (2) Year Perio& Jefferson County Public Worlds; Sitold Excavating Inc. (See also Item 11 on the Consent Agenda) Commissioner Huntingford noted that his brother is a part owner of Shold Excavating, Inc., but he will have no part in assigning work under this agreement. Commissioner Wojt moved to approve the agreement as submitted. Commissioner Huntingford seconded the motion which carried. Commissioners Meeting Minutes: Week of November 22, 1999 COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: Community Development Director A1 Scalfreported: DCD staff and Deputy Prosecuting Attorney David Alvarez met with representatives of ORM on the draft development agreement for Port Ludlow. The Development Agreement will have to go through the SEPA review process which will add 2 to 3 months to the adoption process for this document. Planning Manager Warren Hart advised that he will develop a flow chart of a standard process to use for the adoption of Planning ordinances. This tool will clarify the process for the Board, the Department and the public. The Planning Commission held a public hearing on the Comprehensive Plan Amendments last week where most of the public input focused on the Economic Development amendment. A recommendation on possible changes to the Use Tables and the ElCO will be reviewed by staff on December 6, 1999. Appointment of Members; Brinnon Community Planning Committee: A1 Scalf reported that 15 interested persons have applied for positions on the Brinnon Community Planning Committee. A Chairman and Secretary will be appointed from this group. Commissioner Wojt moved to appoint the 15 interested persons who applied. Commissioner Huntingford seconded the motion which carried. The committee members are: John Dowd Dalila Dowd Charles Springer Thomas McNemey Eleanor Sather Kate Marsh Charles Finnila George Sickel Richard Coone Linda Tudor Lynnette Antijunti Lea M. Silsbee Stan Johnston Richard Schindler Joy Baisch Year 2000 Proposal; Provisional Urban Growth Areas (PUGAs): A1 Scalfreported that they have proposed 3 options for this work: Option 1: Fill the Associate Long Range Planning position, hire a consultant to handle the PUGA work allowing for enhanced public participation and outreach. 3 FTE's for Long Range Planning Option 2: Fill the Associate Long Range Planning position, extend the Shockey contract to handle the PUGA This would allow completion of the PUGA work in the first quarter of 2000. The public outreach would consist mainly of the "fact sheet." This scenario is in line with the budget submitted. 3 FTE's for Long Range Planning Commissioners Meeting Minutes: Week of November 22, 1999 Option 3: Don't fill the Associate Long Range Planning position and extend the Shockey contract for the PUGA work. Includes the publication of a "fact sheet" to be sent to all citizens and includes time for a consultant to help with specific meetings and as a resource to the staff. 2 FTE's for Long Range Planning Commissioner Wojt asked about the "Board driven" plan? He understood this process would allow the community to start the debate on a plan which would build on what has already been done instead of starting the process over again. Warren Hart reported that Options 2 and 3 are consistent with that process. He said that the "fact sheet," showing what is proposed, will be distributed to the public, but the public hearing is the process for the people to give the Commissioners their input on the proposal. He noted that the time line and budget do not allow starting the whole process over again. Commis- sioner Huntingford suggested that the residents be given copies of the community plan, that was done most recently, so that they can review it and make good decisions. A1 Scalfreported that the "fact sheet" will have information, including the costs per household, that will also be in the supplemental EIS. Warren Hart noted that a work plan and a time line will be developed for each option. Commissioner Huntingford asked that all of the information be presented to the Board so they can make funding decisions to be included in the 2000 budget. PUBLIC WORKS Director's Update: Commissioner Huntingford asked Parks, Recreation & Facilites Manager Warren Steurer about the letter from the Parks Advisory Board about making an aquatic center a priority for the County. Warren Steurer noted that the aquatic group is asking that the County make the project a priority. There is some funding in the Parks Improvement Fund budget to possibly do a feasibility study for an aquatic center. The Board will have an opportunity to discuss this through the final budget process. The Board asked if the findings of fact for the provisional UGA decision will be coming forward soon? Jim Pearson answered that his understanding at the hearing was that the "findings of fact" were not to be done until some of the issues have been resolved. Commissioner Huntingford stated that his understand- ing was that the "findings of fact" document was to be brought forward for the provisional UGA. A1 Scalf explained that the finding for the provisional UGA and the final UGA may be different. Jim Pearson added that the path or possibility of getting to a final UGA determination is not clear. Commissioner Huntingford directed staff to develop the findings used to support the Board's action to establish a provisional UGA. He feels there is a real hole in the record if these findings are not adopted. Page 5 Commissioners Meeting Minutes: Week of November 22, 1999 Warren Hart stated that this has been an evolutionary process and the staff felt that one final decision document should be developed when the final UGA is designated. Commissioner Wojt reiterated that he agrees with Commissioner Huntingford that a document needs to be developed that identified why the Board designated a provisional UGA. Warren Hart suggested that he and Jim Pearson review this request with the Deputy Prosecuting Attorney. Interim Public Works Manager Frank Gifford reported on the following: · The department will be meeting with a consultant and the City Manager on the needs assessment work to be done with the city. · Transportation Manager Bruce Laurie reported that there wasn't a quorum at the last RTPO meeting, but information was provided on the impacts of 1-695 on transportation projects in the area. · Work on the Old Gardiner Road Bridge project is proceeding. · A Household Hazardous Waste Day was held at the West End last week. The residents of that area are being notified of the closure of the drop box site and what alternatives are available to them. HEALTH AND HUMAN SERVICES Health and Human Services Update: Mary Anne Preece reported that the Department is continuing to review their budget. Many of the budget assumptions have been made based on staff predictions of what the Department will look like in the future. Nursing Director Jean Baldwin reported that the Substance Abuse Advisory Board has developed a job description for the Substance Abuse Coordinator position which will be a part time Union position. There is a grant for the prevention of substance abuse in schools which the Health Department administers and there is currently some question about what group (the Substance Abuse Advisory Board or the Community Network) should oversee this grant. There will be a meeting with several interested parties this week. Jean Baldwin will report back to the Board on this at a later date. The KPS write off figure for the Department is not yet known. This could impact the amount of carryover for the 2000 budget. The Hospital Board would like to meet with the Health Board again. They have asked the Health Department to look at their requirements from the Hospital. Commissioners Meeting Minutes: Week of November 22, 1999 Marianne Walters, Clerk re: Vacant Position in Clerk's Office: County Clerk Marianne Walters reported that due to a resignation, there is an open position in her office. She asked the Board for permission to fill this position as a part time position (24 hours per week) as soon as possible. Deputy Director of Public Services David Goldsmith reported that the preliminary budget includes this position as a full time position. He recommended that the full time position be left in the budget, but that the Clerk be allowed to hire a person for the number of hours needed. Commissioner Wojt moved to approve the hiring of the position in the Clerk's Office as budgeted. Commissioner Huntingford seconded the motion that carried. HEARING re: Proposed Budget Appropriations and Extensions; Community Network Fund: Health and Human Services Office Manager Mary Anne Preece reported that this is a budget extension request for a $21,261.00 from a pass through grant from the State Department of Social and Health Services. Commissioner Huntingford opened the public hearing. Hearing no comments for or against the requested budget appropriation, Commissioner Wojt moved to approve RESOLUTION NO. 99-99 ordering the budget appropriation/extension for the Community Network as presented. HEARING NOTICE re: Proposed Ordinance Amending Ordinance No. 5-83 to Increase the RealEstate Excise Tax by 1/4 ofl %: (See also Item 2 on Consent Agenda) As a result of the Public Services Briefing this morning, language has been added to the ordinance to allow a citizen to submit a referendum petition if they don't agree with the increase or imposition of this tax. Commis- sioner Wojt moved to approve the hearing notice for the proposed ordinance as amended. Commissioner Huntingford seconded the motion that carried. HEARING NOTICE re: Proposed Ordinance Amending Ordinance No. 12-1209-96; Fee Schedule for Permit Center, and Public Works -- Facilities, Parks and Recreation Division: (See also Item 3 on Consent Agenda) Commissioner Huntingford stated that he supports the fees for H. J. Carroll Park, but he may not support the new fees for the Department of Community Development and he wants more time to review them. Page 7 Commissioners Meeting Minutes: Week of November 22, 1999 Commissioner Wojt moved that the hearing notice for the proposed ordinance adding fees for the Permit Center be approved as written and that Commissioner Huntingford have his questions answered at the public hearing. Commissioner Huntingford seconded the motion for discussion. He noted that in most of the voting districts he represents, the vote was in favor of 1-695 which indicates to him that the people don't want more fees. He feels he will have to vote against this ordinance. He called for a vote on the motion. The motion carried. MEETING ADJOURNED Loma Delaney, Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 8