HomeMy WebLinkAbout082718_ca13615 Sheridan Street
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Port Townsend, WA 98368
www.JeffersonCountyPublicHealth.org
Consent Agenda
Public HeQIt August 8, 2018
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Veronica Shaw, Deputy Director
DATE: aa'�&6 t a-:; i ao/ S'
SUBJECT: Agenda Item — Professional Services Agreement between Jefferson
County Public Health and the Quilcene School District for Human
Growth and Development HIV/AIDS education;9/1/2018 — 6/15/2019;
$3,829.52
STATEMENT OF ISSUE:
Jefferson County Public Health, Community Health, contracts with the Quilcene School District to provide
Human Growth and Development HIV/AIDS education to students enrolled in the district to meet state
regulations. This agreement commences on September 1, 2018 and continues through June 15, 2019, or
until either party terminates the contract agreement.
ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S:
Jefferson County Public Health contracts with the Quilcene School Districts to provide Human Growth and
Development for HIV/AIDS to meet state regulations regarding student health. JCPH will provide age
appropriate Human Growth and Development and HIV/AIDS education classes that meet the guidelines
established by the Healthy Youth Act of 2007. Provisions for administration expenses are included in the
contract language. The contract provides for the purchase of supplies and travel. The JCPH Staff will
provide ongoing review and revision of the District's Human Growth and Development and HIV/AIDS
Education Plan.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The district is charged $43.49 per hour for one public health educator not to exceed $3,829.52
RECOMMENDATION:
JCPH management request approval of the Professional Services Agreement with Quilcene School District for
Human Growth and Development HIV/AIDS education; September 1, 2018 — June 15, 2019; $3,829.52
REVIEWED BY:
46- orley, Coun minlstrator
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f)
Date
Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487
Quilcene School District 2018-2019 Human Growth and Development
Contract Agreement
By and Between
Quilcene School District
And
Jefferson County Public Health
Section 1: Purpose:
THIS AGREEMENT for Professional Services is entered into between Jefferson County Public
Health (JCPH), herein "County", and Quilcene School District (QSD), herein "District", for the
purpose of providing services to meet state regulations.
Section 2: Terms:
THIS AGREEMENT shall commence on Septemberl, 2018 and continue through June 15, 2019.
Section 3: Scope of Agreement:
The County will provide Human Growth and Development for HIV/AIDS to meet state
regulations regarding student health and as described in Exhibit A, attached hereto and
incorporated herein.
Contractor will provide age appropriate Human Growth and Development and HIV/AIDS
education classes that meet the guidelines established by the Healthy Youth Act of 2007 and the
"Guidelines for Sexual Health Information and Disease Prevention," developed by OSPI and
Washington Department of Health in 2005. The schedule will be arranged between the Health
Educator and the District's Building Administrator and/or other appropriate staff.
Section 4: Agreement Representatives:
The County and the District will each have agreement representatives who will have the
responsibility to administer the agreement for that party. Representatives may be changed upon
written notice. The parties' representatives are as follows:
COUNTY DISTRICT
Veronica Shaw, Deputy Director Sean Moss, Principal
Jefferson County Public Health 294715 US -101
615 Sheridan Street P.O. Box 40
Port Townsend, WA 98368 Quilcene, WA 98376
360-385-9443 360-765-3363
Papc 1 46
Quilcene School District 2018-2019 Human Growth and Development
Section 5: Compensation:
The District will pay the County for agreed upon services not to exceed $3,829.52 for the
duration of this agreement described in Exhibit A, Scope of Work. Additional educational hours
may be added at the District's cost of $43.49 per hour, upon agreement of both parties herein.
Due to the variability of scheduling classes, County will bill monthly $382.95.
Section 6: Indemnification:
The District shall indemnify, defend, and hold harmless the County, its officers, agents, and
employees, from and against any and all claims, lawsuits, demands for money damages, losses,
or liability, or any portion thereof, including attorney fees and costs, arising from any injury to
persons or a person (including death or injury of any party to this Agreement or damage to
personal property) if said injury or damage was caused by negligent acts or omissions of the
District or its employees or representatives. In the event of concurrent liability, the District and
the County shall have the right of contribution in proportion to respective determined liability.
Nothing contained herein shall be deemed to waive immunities established pursuant to state
statute or to create third -party rights or immunities.
Section 7: Insurance:
1. The District shall, at its own expense, obtain and continuously maintain the following
insurance coverage. All insurers providing such insurance shall be licensed to do business in
the State of Washington and admitted by the Washington State Insurance Commissioner.
Coverage limits shall be the minimum limits identified in the Agreement, or the coverage
limits provided or available under the policies maintained by the District without regard to
the Agreement, whichever are greater OR the requirements of this subsection "a)" may be
satisfied by the District upon the District providing to the County proof of its current
membership in a governmental entity Risk Pool providing third party liability coverage or
joint self-insurance to the District with liability limits equal or exceeding those listed here:
i. General Commercial Liability - $1,000,000 Minimum, Each Occurrence
$2,000,000 Minimum, Annual Aggregate
Coverage shall include personal injury, bodily injury, property damage for Premises /
Operations Liability, Products / Completed Operations, Personal / Advertising Injury,
Contractual Liability, Independent Contractor Liability, and Stop Gap / Employer's Liability.
Coverage shall not exclude or contain sub -limits less than the minimum limits required,
unless approved in writing by the County.
ii. Business Automobile Liability - $500,000 Minimum, Each Occurrence
$500,000 Minimum, Annual Aggregate
Coverage shall include liability for any and all owned, non -owned and hired motor vehicles.
Coverage may be satisfied by way of endorsement to the General Commercial Liability.
a.) Primary, Non-contributory Insurance: The District's insurance policies and any
endorsements shall provide primary insurance coverage, and any third party liability
Pnl?,c 2 OI'6
Quilcene School District 2018-2019 Human Growth and Development
coverage, self-insured retention, deductible or joint self-insurance provided to the County by
its membership in a governmental entity Risk Pool shall be non-contributory and excess to
such insurance policies.
b.) Endorsements and Certificates of Insurance: The District shall, for each required
insurance policy, provide a Certificate of Insurance, with endorsements attached, evidencing
all required coverages, limits, deductibles, self-insured retentions and endorsements and
which is conditioned upon the County receiving thirty (30) days prior written notice of
reduction in coverages, cancellation, or non -renewal. Each Certificate of Insurance and all
insurance notices shall be provided to the Clerk of the Jefferson County Board of County
Commissioners, P.O. Box 1220, Port Townsend, WA 98368.
c.) No Limitations on Liability: The insurance maintained under this Agreement shall not in
any manner limit or qualify the liabilities or obligations of the District under this Agreement.
All insurance policy deductibles and self-insured retentions for policies maintained under this
Agreement shall be paid by the District.
d.) Workers' Compensation: The District shall maintain Workers' Compensation coverage
as required under the Washington State Industrial Insurance Act, RCW Title 51, for all
District's employees, agents, and volunteers eligible for such coverage under the Industrial
Insurance Act.
Section 8: Confidentiality:
All parties to this Agreement and their employees or representatives and their subcontractors and
their employees will maintain the confidentiality of all information provided by the District and
the County or acquired in performance of this Agreement as required by HIPPA and other
privacy laws. This Agreement, once executed by the parties, is and remains a Public Record and
is therefore subject to the provision of Ch. 42.56 RCW, the Public Records Act.
Section 9: Ownership and Use of Documents:
The parties herein agree they share no joint acquisition of property, and agree any and all
documents, drawings, reports, and the like resultant from services rendered hereunder are the
sole property of each party. Each party, with no further permission required from the other party,
may publish, disclose, distribute, reproduce, or otherwise copy or use, in whole or in part, such
items produced during the course of the Agreement to the extent disclosure is allowed by HIPPA
and Section 8 of this Agreement.
Section 10: Independence:
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. The County shall not be entitled to any benefits accorded
the District employees by virtue of the services provided under this Agreement. The District
shall not be responsible for withholding or otherwise deducting federal income tax, FICA or
Medicare tax, or for contributing to the state industrial insurance program, or otherwise assuming
the duties of an employer with respect to its employee. Furthermore, nothing herein shall create
Quilcene School District 2018-2019 Human Growth and Development
or be deemed to create any relationship of agency, joint venture, or partnership between either
party to this Agreement. Neither shall either party have the power to bind or obligate the other in
any manner except as expressly articulated in this Agreement.
Section 11: The County will assure the professional preparation and training; will provide
supervision of its professional staff; will complete background checks; will assure licensure; and
will maintain proper liability insurance coverage on all its personnel performing duties.
Section 12: Termination:
Either party may terminate this Agreement for any reason upon at least sixty (60) days written
notice; such notice shall not be effective until completion of said semester in which termination
notice is asserted. Either party may terminate this Agreement at any time if the other
party/parties default in any of its material obligations hereunder, but only if such defaults shall
have continued for a period of ten (10) days after the receipt of written notice thereof from the
other party/parties.
Section 13: Discrimination:
Neither party shall discriminate or permit discrimination against any person or group of persons
on the basis of race, color, creed, national origin, age, gender, sexual orientation, or material
status. Both parties shall comply with the Americans with Disabilities Act and all regulations
interpreting or enforcing such Act.
Section 14: Opening discussions for the 2019-2020 school year will begin in April of 2019.
Section 15: Amendments:
This Agreement may be amended by mutual written consent and signature of both named
agreement Representatives.
Section 16: Integrated Agreement:
This Agreement together with attachments or addenda represents the entire and integrated
agreement between the District and the County and supersedes all prior negotiations,
representations, or agreements written or oral between said parties.
Quilcene School District 2018-2019 Human Growth and Development
Approved this day of 2018.
BOARD OF COUNTY COMMISSIONERS
JEFFERSON COUNTY, WASHINGTON
David Sullivan, Chair
Jefferson County Board of County Commissioners
Sean Moss, Principal,
Quilcene School District
ATTEST:
By:
Carolyn Gallaway, Deputy Clerk of the Board
APPROVED AS TO F"i3y
By: �Philip 1-1 Lijisucker, Chieing Attorney
Page 5 of 6
Quilcene School District 2018-2019 Human Growth and Development
Exhibit A
Statement of Work set forth in this Agreement
The County agrees to provide:
Human Health and Development Classes, Health Education:
• Human Growth & Development and HIV/AIDS Education: Ongoing review and
revision of the District's Human Growth and Development and HIV/AIDS Education
Plan, and will participate in presentations and explanation of proposed revisions at a
"Parents Night". In addition, additional Human Growth & Development and
HIV/AIDS Education courses may be purchased by the District at a rate of $43.49 per
hour.
Sessions:
• 5"h Grade — three sessions on Human Growth and Development
• 6th Grade — one session or one block period on HIV/AIDS
s 7th Grade — one session or one block period on HIV/AIDS
• 8`h Grade — three sessions on Human Growth and Development
• 9th Grade — three sessions on Human Growth and Development
• Parent presentations
Recommended Budget for this agreement:
Salary & Benefits
$3,066.05
Supplies
75.00
Travel (Round trip = 46.4 miles X 20 days)
278.17
Subtotal
$3419.21
Indirect
410.31
Total
$3,829.52
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