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HomeMy WebLinkAboutM120699JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. i Commissioner: Daniel Harpole, Chair District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of December 6, 1999 The meeting was called to order by Chairman Dan Harpole. Commissioners Richard Wojt and Glen Huntingford were both present. Approval of Minutes: Commissioner Huntingford moved to approve the minutes of November 1 as corrected (page 8 - change "is" to "was" in the motion on CPA 99-05; page 7 change motion on CPA 99-01 to be worded the same as the motion in CPA99-05; and page 16, 3ra paragraph change "hugh" to huge. ") Chairman Harpole seconded the motion which carried by a unanimous vote. Commissioner Wojt moved to approve the minutes of November 8, 1999 as submitted. Commissioner Huntingford seconded the motion which carded by a unanimous vote. PUD itl Commissioners re: Sewer Proposal: Bob Krutenant, PUD Commissioner, reported that in July the PUD Commissioners sent a letter to the Board requesting that the County and the PUD enter into an interlocal agreement to jointly develop a sewage disposal plan. He advised that the PUD does not want to work at cross purposes with the County, but would like to help the County do this work. He also noted that PUDs are authorized to sell or lease excess capacities on their fiber optic systems, and they are looking at this option in the future. They may also seek electrical authority due to a fuel cell system currently being reviewed by the Bonneville Power Administration. PUD Commissioner, Dan Tittemess, reported that the PUD would like to offer their assistance to the County. They have also requested that the County consider transferring the Quilcene well to them and that the County establish a Water Conservancy Board to assist with water rights transfers. Page 1 Commissioners Meeting Minutes: Week of December 6, 1999 Commissioner Huntingford stated that he would like to see the County work on an interlocal agreement with the PUD on a sewage plan, but he wants to a see a test case before anything is finalized. The Board has received comments from residents who have concerns about projects that the PUD currently operate. The PUD needs to work on building trust in the communities that they serve and would like to serve in the future. Dan Titterness responded that the PUD has a good working relationship with the citizens of Gardiner and they are trying to bring the public into the process in other areas of the County as well. They want cooperation between government entities and to offer their assistance. Chairman Harpole reiterated that there appears to be 5 areas where the County and the PUD may be able to work together: 1) sewage disposal plan, 2) telecommunications (fiber optics), 3) the Quilcene well, 4) electrical authority, and 5) the Water Conservancy Board. These items will be reviewed with the departments involved and the County will make a formal response to the PUD. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following items: · A resolution was recently approved which allows the interest from several specific funds to go into the General Fund. However, the resolution that established the County Building Fund requires that the interest to accrue to that fund only. There is a resolution on the Consent Agenda that removes the Building Fund from the latest resolution so that the interest from the Building Fund will continue to go into the Building Fund. · Caryn Woodhouse, Natural Resources Policy Analyst, reported that there is a proposal for continued federal funding to County Marine Resource Committees for the 2000 budget year. She noted that this funding is not guaranteed from year to year and the Committee is looking for other sources of funding. She will check on the status of this funding proposal. · Caryn Woodhouse will be attending a meeting with the US Forest Service on the status of the maintenance of existing roads into wilderness areas. There is also a "roadless" area initiative being considered by the US Forest Service. · Final budget hearings are scheduled for the rest of the week. Gary Rowe will be preparing a report for each department showing the changes that were made from the preliminary budget. · The Board will draft a letter to the City indicating an interest in beginning discussions about the possible formation of a Parks and Recreation District and how that would impact the 3 5th Street Park project as well as the discussion about an aquatic center in the County and the City's swimming pool. · He reminded the Board that they may possibly want to appoint a citizen panel to help the County deal with impacts ofi-695. Chairman Harpole suggested that this be discussed during the final deliberations on the 2000 budget. · The County has been invited to a meeting in Mason County on WP-dA 16. Caryn Woodhouse will keep the Board updated on this matter. Page~2~ vol '-- ,g34 Commissioners Meeting Minutes: Week of December 6, 1999 PUBLIC COMMENT PERIOD: The following comments were made: the EDC's Business Recruitment Plan (targeted industries program) that was submitted to the Board before their Comprehensive Plan amendment, suggested the elimination of that the portion of the Comprehensive Plan that lists the types of businesses to be encouraged in the County; a suggestion was made that the recruitment plan be reviewed by the public; and what is going on with the concerns of the Tri Area residents and what is taking place in that area? APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete Items 3, 6, and 11 and to approved the balance of the items as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 100-99 re: Amending Resolution No. 95-99 regarding the County Building Fund 2. RESOLUTION NO. 101-99 re: Vacation of a Portion of Seattle Drive Plat of Trail's End Homesites, Inc. 3. DELETE RESOLUTION re: Permanent Closure of the Solid Waste Disposal Drop Box Sites Located in Coyle, Brinnon, Clearwater and Port Hadlock (See item later in Minutes.) 4. HEARING NOTICE re: CDBG Block Grant Application Supporting Several Activities Benefiting Lower Income Persons; Clallam-Jefferson Community Action Council; Set for Monday, December 20, 1999 at 1:55 p.m. in the Commissioner's Chambers 5. AGREEMENT CZM310 re: NW Straits Project; Establish and Organize the Jefferson County Marine Resources Committee; Jefferson County Public Services; State Department of Ecology 6. DELETE Agreement re: Professional Services to Provide Coordination for the Water Resources Council; Jefferson County Health and Human Services; Richard J. Rodriguez (See item later in Minutes) 7. AGREEMENT Intergovernmental re: Provide School Nurse Programs to Jefferson County Public Schools; Jefferson County Health and Human Services; Olympic Educational Service District 114 8. AGREEMENT Amendment/t4 re: 1999-2000 Consolidated Contract C07712 (4); Jefferson County Health and Human Services; State Department of Health 9. AGREEMENT Amendment/t2 re: Alternative Response System Increase 2%; Jefferson County Health and Human Services; State Department Social and Health Services 10. AGREEMENT Amendment #1 re: 1999-2000 Foster Care Passport Program Increase 2%; Jefferson County Health and Human Services; State Department of Social and Health Services 11. DELETE AGREEMENT Interlocal re: Purchase Uncommitted TEA-21 Allocation; Jefferson County Public Works; Jefferson Transit (See item later in Minutes) 12. AGREEMENT SUPPLEMENTAL #1 re: Amend Scope of Work, Completion Date, and Increase Payment; Center Road Asphalt Overlay Project No. CR1370; Jefferson County Public Works; General Testing Laboratories, Inc. 13. Increase Room Rental Rates at Tri Area Community Center Effective January 1, 2000; Tri Area Community Center Advisory Board 14. Extension of Preliminary Plat Approval; Springwood Long Subdivision; Located Off of Teal Lake Road, Port Ludlow; Applicants, Olympic Resource Management (Pope Resources) ,~.~ge 3 Commissioners Meeting Minutes: Week of December 6, 1999 15. 16. 17 17. 18. 19. 20. 21. 22. 23. Request for Administrative Extension; Jakeway Acres Short Plat; Subdivide Approximately 39 Acres into 3 Residential Lots; Located on Jakeway Road, Quilcene; Proponent, A1 Jakeway Recommendation to Pay Claim for Damages #C-27-99, $243.18; Damage to Underground Telephone Lines; Sprint/United Telephone Company of the NW Recommendation to Deny Claim for Damages #C-28-99, $68,500.00; Damaged Property; Grant Rember Application for Assistance from Veteran's Relief Fund; $300.00 Accept Resignation of Member Serving on the Jefferson County Solid Waste Advisory Commit- tee, Gordon James Accept Resignation of Member Serving on the Developmental Disability Advisory Board, Robin Biffie Accept Resignation of Member Serving on the Alcohol and Drug Services Advisory Board, Adele Lowe Accept Resignation of Member Serving on the Gardiner Community Center Board of Directors, Joyce Minty Reappoint Member Serving on Gardiner Community Center Board of Directors; Charles Cole (Term Expires September 9, 2002) Reappoint Member Serving on the Jefferson County Civil Service Commission; Ralph Harder (Term Expires November 14, 2005) Permanent Closure of the Solid Waste Disposal Drop Box Sites Located in Coyle, Brinnon, Clearwater and Port Hadlock: (See also Item 3 on the Consent Agenda) Commissioner Wojt moved to approve RESOLUTION NO. 102-99 ordering the permanent closure of the Solid Waste Drop Box Sites located in Coyle, Brinnon, Clearwater and Port Hadlock. Chairman Harpole seconded the motion. The Chair called for a vote on the motion. Chairman Harpole and Commissioner Wojt voted for the motion. Commissioner Huntingford voted against the motion. The motion carried. The Board met in Executive Session with Deputy Prosecuting Attorney and Director of Community Development regarding potential litigation from 10:05-10:25 a.m. COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: Director of Community Development Al Scalf reported: The Permit Center is testing the conversion of the Permit Plan program for Y2K compliance. The staff is being trained to use the new database and forms. VOL P~e~4 Commissioners Meeting Minutes: Week of December 6, 1999 The initial meeting of the Brinnon Subarea Planning Committee was held last week. Linda Tudor was assigned as Chair of the Committee. Each member was given a copy of the Brinnon Community Plan. The County has been notified that it is a recipient of a CDBG grant in the amount of $24,000 for subarea planning. The Planning Commission held the public hearing on the Bailey Comprehensive Plan amend- ment last week and then deliberated on the other Comprehensive Plan amendments. They will continue those deliberations at their next meeting. A letter regarding the reasons for the designation of a PUGA will be on the agenda next week. The request for the extension of the Bruce Porter Short Plat will be discussed at next week's meeting. The Board asked that a Joint Growth Management Steering Committee meeting be scheduled after the work plan for the PUGAs is set. A1 Scalf will update the Board on this next week. PUBLIC WORKS Director's Update: Interim Public Works DirectOr Frank Gilford reported: The summary of the consultant's report on the storm water management issues in Port Ludow was submitted. The cost benefit analysis on this report has not been done. He will be meeting with the City Manager and consultant this week to go over the process planning for the Administration Building project. In order to go through the required public process it will be the end of the August or early September before this project could possibly be moved forward to the voters. A schedule for the project will be provided. The cost impact of not using Lakeside Industries to provide asphalt locally has been reviewed. The average cost impact in 1999 is $17.60 per ton. The cost impact average for the last three years is $15.64 per ton. Final preparations are being done to address Y2K issues in the Department. The contract for the sale of the Multi-Services Building has gone through legal review and been forwarded to the Hospital for their signatures. Commissioner Wojt asked that the liability and bank sloughing issues be reviewed in the area that people are using for a parasail launch site on the bluff above the Mill. AGREEMENT Interlocal re: Purchase Uncommitted TEA-21 Allocation; Jefferson County Public Works; Jefferson Transit.: (See also Item 11 on the Consent Agenda) Bruce Laurie explained that Transit asked and the County agreed, to pay for the Transit TEA-21 allocation. This is a regional allocation for TEA-21 projects. This allows Transit more flexibility with these funds. The County has to spend this funding and then reimburse Transit for their share. Commissioner Huntingford moved to approve this agreement as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. VOL Commissioners Meeting Minutes: Week of December 6, 1999 The Board attended a workshop with Gary Rowe, Director of Public Services on the 2000 Budget from 1:15 p.m. to 1:45 p.m. Dave Richmond, Jefferson County Veteran's Memorial and Museum Association re: Funding for Korean Veteran's Memorial: Dave Richmond presented the architect's sketch for this memorial. He explained that the Port of Port Townsend has donated the property for the Memorial and the City has waived $980 of permit fees. Mr. Richmond asked that the County at least match the amount donated by the City. He will be applying for a $5,000 grant from the Washington State Department of Veterans Affairs, but $5,000 is only a quarter of the total amount needed for the project. The Board advised that they will have David Goldsmith review this request and report back to them. The Board then attended final budget hearings from 2:00-5:00 p.m. and recessed the meeting at the conclusion of the heating schedule. The Board reconvened on Tuesday for final budget hearings and recessed at the end of the scheduled hearings that day. All three Board members were present. They reconvened on Thursday morning to conduct the following business and continue the final budget heatings. All three Board members were present. Agreement re: Professional Services to Provide Coordination for the Water Resources Council; Jefferson County Health and Human Services; Richard J. Rodriguez: (See also Item 6 on the Consent Agenda) Commissioner Wojt moved to approve the agreement as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. David Goldsmith, Deputy Director of Public Services re: Vacant Position in Auditor's Office: David Goldsmith reported that due to a resignation, there is an open position in the Auditor's Office. Auditor Donna Eldridge has requested the Board's permission to fill this position as soon as possible. David Goldsmith recommended that the Auditor be allowed to hire a person for this position. Commissioner Huntingford moved to approve the hiring of the position in the Auditor's Office. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 6 Commissioners Meeting Minutes: Week of December 6, 1999 The meeting was recessed at the end of the scheduled final budget hearings that day and reconvened on Friday for final budget hearings. All three Board members were present. The afternoon was devoted to final budget deliberations. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS ber Page 7 I