HomeMy WebLinkAboutM122099JEFFERSON COUNTY BOARD OF COMMISSIONERS
District No. i Commissioner: Daniel Harpole, Chair
District No. 2 Commissioner: Glen Huntingford, Member
District No. 3 Commissioner: Richard Wojt, Member
I THE HEART OF THE ~ OLYMI lC PENINS iLA ~
Clerk of the Board:
Director of Public Services:
Deputy Director of Public Services:
Lorna L. Delaney
Gary A. Rowe
David Goldsmith
MINUTES
Week of December 20, 1999
The meeting was called to order by Chairman Dan Harpole. Commissioners Glen
Huntingford and Richard Wojt were both present.
PUBLIC SERVICES BRIEFING SESSION: Deputy Director of Public Services David
Goldsmith and Natural Resources Policy Analyst Caryn Woodhouse reported:
· An employment offer has been made to Charles Saddler for the position of County Administra-
tor.
· The proposed federal 4(d) rule will be out by the end of the year. It will cover Hood Canal
Chinook, Summer Chum and Lake Ozette Sockeye. A public hearing will be held in Port
Angeles. A final rule should be issued by June 19, 2000.
· The Housing Authority request for a line of credit is being reviewed by the Treasurer and the
Deputy Director of Public Services.
Approval of Minutes: Commissioner Huntingford moved to approve the minutes of
December 6, 1999 as presented. Commissioner Wojt seconded the motion which carried by a unani-
mous vote.
Pacific Consulting Services re: Feasibility Study on Combining Clallam and Jefferson
Counties E911 Communication Services: Debbie Boyson, Pacific Consulting Services, reported that
they are doing a feasibility study for the State on the E911 services which is now available throughout
the State. They have been collecting data on Jefferson and Clallam Counties. Clallam County contracts
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Commissioners Meeting Minutes: Week of December 20, 1999
with Pen Com for their two dispatch centers located in Port Angeles and Forks; and they dispatch for all
police and fire in the County as well as in the West End of Jefferson County. Pacific Consulting Services
has talked with the Sheriff, the Policy Chief and the Fire Chiefs in Jefferson County about contracting
with Pen Comm also. The final report, with recommendations, will be delivered to the State by January
31, 2000.
PUBLIC COMMENT PERIOD: The following comments were made: A comment
about the proposed transfer of the water utility in the Tri Area from the City to the PUD; several people
agreed that any transfer of the water utility in the Tri Area from the City to the PUD should be put to a
vote of the people; the newspaper said that the City is going to raise the water rates to make the utility
profitable to sell; the people of the Tri Area need control of the water in their area; the need for the
people of the Tri Area to have representation and be allowed a vote on incorporation; the Port Ludlow
Village Council doesn't represent all of the people in Port Ludlow regarding the memorandum of
understanding (Development Agreement) because they were not elected; the Developer of Port Ludlow
feels that the Port Ludlow Village Council has the backing of all of Port Ludlow which is not correct,
the Ludlow Maintenance Commission is the only elected body in this area; the PUD is going beyond
their authority as a special purpose district; and the Commissioners are the only ones who have the
authority to authorize planning for water in the Tri Area.
APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner
Huntingford moved to approve all of the items on the Consent Agenda as submitted. Commissioner
Wojt seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 106-99 re: HEARING NOTICE; Proposed Budget Appropria-
tions/Extensions; County Departments and Specific Other Funds; Hearing Scheduled for
Monday, January 3, 2000 at 4:00 p.m. in the Commissioners Chambers
RESOLUTION NO. 107-99 re: Designating the Director of Public Works/County Engineer
10.
RESOLUTION NO. 108-99
Public Works, Special Funds,
Levy
RESOLUTION NO. 109-99
RESOLUTION NO. 110-99
RESOLUTION NO. 111-99
Levy
RESOLUTION NO. 112-99
Property Tax Levy
re: Adoption of the Annual Budget Including the General Fund,
Jefferson County Road Construction Program and County Tax
re: Increase for the Jefferson County Regular Levy for 2000 Taxes
re: Increase for the Jefferson County Road Levy for 2000 Taxes
re: Adopting the Limiting Factor for the Jefferson County Road
__ re: Adopting the Limiting Factor for the Jefferson County Regular
Letter re: 2000 Real and Personal Property Levy Amounts; Jack Westerman, Assessor
Letter re: 2000 Jefferson County Levy - Exceeding the $1.80 Levy Limitation; Jack Westerman,
Assessor
CONTRACT re: Y2K Status Reporting Reimbursement; EM019101; Jefferson County Sheriff;
State Department of Military, Emergency Management Division
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Commissioners Meeting Minutes: Week of December 20, 1999
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AGREEMENT, Interlocal re: Administrative Match Agreement for 2000-2001; Reimburse-
ment for Medicaid Related Administrative Service Expenses; Jefferson County Health and
Human Services; Washington State Department of Social and Health Services
AGREEMENT re: Flexible Mitigation Funding 1999/2000; Jefferson County Public Services;
Clallam-Jefferson Community Action Council
AGREEMENT, First Amendment re: Professional Services for Recruitment of County
Administrator; Jefferson County Public Services; Ken Lynn, Communication Educators
AGREEMENT re: Coordinated Prevention Grant #G0000115 for January 1, 2000 through
December 31,2001; Funding for the Moderate Risk Waste Facility Operation and Waste
Reduction Education; Jefferson County Public Works; Washington State Department of Ecology
AGREEMENT, Supplement #3 re: Preliminary Engineering Services; Extend Date of
Completion to December 31, 2000; South Discovery Road/Railroad Bridge Overcrossing
Replacement, CS 1176; Jefferson County Public Works; The Polaris Group (Formerly Polaris
Engineering and Surveying)
AGREEMENT, Local Agency, Supplement #1 re: Funding for Right of Way Acquisition for
the Irondale Road Improvement Project #CR1107; Jefferson County Public Works; Washington
State Department of Transportation
CONTRACT re: Transportation and Disposal Services for Containers of Propane Gas Collected
at the Jefferson County Transfer Station and Moderate Risk Waste Facility; Jefferson County
Public Works; Sunshine Propane
CONTRACT re: Maintenance and Scale Certification of Jefferson County's Waste Management
Facility Scales; Jefferson County Public Works; Phillips Morris Scale Company
Amendment to ALEA Grant for the Larry Scott Memorial Trail; Extend Date of Project
Completion to May 31,2001; Jefferson County Public Works; Washington State Department of
Natural Resources
Public Works Trust Fund Emergency Application; For Emergency Repairs to Lindsay Hill Road;
Jefferson County Public Works
Request to Donate Portable Building Located at the Clearwater Solid Waste Disposal Site, after
the Site is Closed; Jefferson County Public Works; Clearwater Fire Department
Accept Recommendation to Reject Four (4) Claims for Damages; Vehicle Damage; 1) Julie Ann
Ryan; 2) A1 Scherich; 3) Kevin McGee; 4) Thomas Seavoy
Two (2) Applications for Assistance from the Veterans Relief Fund; VFW Post #3213 for
$100.00 and $120.00
Action to Supplement the Minutes of the Board of County Commissioners' Public Hearing of
October 5, 1999 held at the Chimacum Grange
Request to Use the Superior Courtroom, Second Floor of Courthouse for County Convention;
8:30 - 1:00 p.m. Saturday, April 15, 2000; Jefferson County Republican Central Committee
Appoint Person to Serve an Unexpired Term on the Jefferson County Rural Library District;
Thomas N. Hagen, DDS (term ends 04/01/02)
Reappoint Member Serving as Chief Examiner for the Jefferson County Civil Service Commis-
sion; Term Expires on 11/29/05; Gordon Barnett
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Commissioners Meeting Minutes: Week of December 20, 1999
COUNTY DEPARTMENT BRIEFINGS/BUSINESS:
COMMUNITY DEVELOPMENT
Director's Update: Director of Community Development A1 Scalfreported:
The Department and DCTED are having discussions regarding concerns about the final
designation of UGAs in the County. The discussions include the proposal of the City of Port
Townsend to transfer the water system in this area to the PUD. The Board asked that a letter be
drafted to the City and the PUD that the County will not consider the transfer of the water service
area for the Tri Area until a determination is made on the final UGA. They also asked that the
Prosecuting Attorney be asked for a legal determination on whether a vote of the people is
needed before the water service area can be transferred.
Chairman Harpole asked for a determination from the Prosecuting Attorney regarding whether
the Board of Commissioners can approve a portion of a Comprehensive Plan amendment or do
any editing to the amendment.
The department has been meeting with Guy Rudolph to discuss the best way to initiate public
participation in the Tri Area regarding the provisional UGA and the issues that need to be
resolved before a final UGA designation is considered. The work plans for this project have
been drafted and, after the meeting with DCTED, the Department will provide a final work plan.
There are washouts on several roads and bridges on the West End. The Department will be
working with the State and Public Works and the communities on an emergency basis.
Dog Kennels are not allowed uses except in commercial zones. They are prohibited uses in the
rural areas. A dog kennel does not meet the criteria of a home business. There will be further
discussion on this in the future.
The Planning Commission met on December 15 and reviewed one third of the Comprehensive
Plan Amendments. They will continue their review on January 5 and 19, 2000. The public
hearing for January 10 will be rescheduled for the first or second week of February. The Board
asked that the Planning Commission be polled to see if they can meet the week of January 12,
2000 so that the Board can have their hearing on January 24, 2000.
The Department will be meeting in Brinnon this week for the second Community Planning
meeting. They will be reviewing the Comprehensive Plan.
Three proposals have been received for CZM grant work on Shoreline Program amendments.
Proposals were received from Cascadia Research, EES and Berriman and Hennigar. The
proposals will be reviewed and a recommendation for award will be brought back to the Board.
A letter (dated December 17, 1999) from ORM was reviewed. The Department feels that the
final draft of the Development Agreement should be reviewed by the County before anything is
made public. The schedule laid out by John Rose (dated December 17, 1999) is contrary to the
Department's position. Deputy Prosecuting Attorney David Alvarez has responded to this letter.
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Commissioners Meeting Minutes: Week of December 20, 1999
PUBLIC WORKS
Director's Update: Interim Director Frank Gifford reported:
Crews worked around the clock to open all of the roads in the West End over last week and the
weekend. The Board advised that the Sheriff complimented the Public Works Department on
their work during the emergency. Frank Gifford thanked the Board and the Prosecuting
Attorney's Office for signing all of the contracts with the contractors for equipment during
emergencies. This enabled the Department to be more efficient during the emergency.
A list of the County roads that were damaged and the amount of work needed to repair them was
reviewed. The total estimated cost of repairs is $1.2 million.
The drainage district petition will be sent to the Prosecuting Attorney today and the County
Engineer's report will be back to the Board in January.
Commissioner Huntingford asked where contractors can dispose of the concrete taken out of
construction sites?
What can be done to assure alternate routes and identify them in the Emergency Management
Plan. Commissioner Huntingford asked if the Department would work with the DNR on this
issue, especially on the West End.
HEARING re: Community Development Block Grant (CDBG) Application; Support
For Activities Benefitting Lower Income Persons; Community Action Council: Chairman Harpole
opened the public hearing. Bill Riley of CAC explained that a good portion of this grant funding is used
for administration of programs such as transitional housing, emergency shelter, distribution of food, and
support for all of Community Action's programs.
Hearing no comments for or against the proposed grant application, the Chair closed the public heating.
Commissioner Wojt moved to approve the grant application as submitted. Commissioner Huntingford
seconded the motion which carried by a unanimous vote.
Repayment of Loan from the ER&R Fund for FloodPlain Property Acquisition:
Commissioner Huntingford moved to approve RESOLUTION NO. 113-99 detailing the repayment of a
loan to the General Fund from ER&R for the Shada (flood plain) property. Commissioner Wojt
seconded the motion which carded by a unanimous vote.
The meeting was recessed at the end of the scheduled business and reconvened on
Tuesday morning at 10:30 a.m. for a workshop with David Christensen and Caryn Woodhouse regarding
the Water Conservancy Board and watershed planning issues.
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Commissioners Meeting Minutes: Week of December 20, 1999
Letter to State Fish and Wildlife re: Proposed Increase in Harvest of Winter Steelhead
on the Olympic Peninsula: Commissioner Huntingford moved to have the Board sign a letter to express
concerns about increasing the harvest of wild winter steelhead on several rivers in Jefferson County.
Commissioner Wojt seconded the motion which carried by a unanimous vote.
The meeting was recessed at the end of the scheduled business and reconvened on Wednesday
morning from 11:00 a.m. to 11:30 a.m..for an Executive Session with Ken Lynn regarding personnel.
All the Commissioners were present.
Discussion re: Response Letter [o the City of Port Townsend and Jefferson County
PUD #1: Director of Community Development A1 Scalf and Planning Director Warren Hart met with
the Board to discuss a draft letter to the City and the PUD regarding water utility issues.
The Board met in Executive Session from 1:30 p.m. to 1:45 p.m. with the Director of Commu-
nity Development regarding potential litigation.
MEETING ~JoU.~ ,., ~',. JEFFERSON COUNTY
/ ~'0 -~ C'~. BOARD OF COMMISSIONERS
Seal:
ATTES
Clerk of the Board
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