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Home My WebLink About082718_ca19 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: August 27, 2018 SUBJECT: AGREEMENT, Amendment No. 1 re: 2018 Supplemental Lodging Tax Grant Funding; In the Amount of$5,997; Jefferson County Historical Society STATEMENT OF ISSUE: The supplemental agreement provides additional grant funding for 2018 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee recommended $58,086 be expended from the $70,000 excess lodging tax revenue. FISCAL IMPACT: Jefferson County Historical Society: $5,997 A budget appropriation will be requested during the 3rd Quarter Budget Extension process. RECOMMENDATION: Approve and sign the supplemental agreement. REV! WED BY: L/ '! Philip Morlety Administrator Date: CONTRACT AMENDMENT#1 By and Between JEFFERSON COUNTY and JEFFERSON COUNTY HISTORICAL SOCIETY For Hotel-Motel Funding 2018 This Amendment#1 is by and between JEFFERSON COUNTY(hereinafter known as"COUNTY" and the JEFFERSON COUNTY HISTORICAL SOCIETY(hereinafter known as "HISTORICAL SOCIETY"). WHEREAS,the COUNTY and the HISTORICAL SOCIETY entered into an Agreement on February 12, 2018 for Hotel-Motel Funding in 2018; and WHEREAS,the parties desire to amend the terms of that Agreement;and WHEREAS,on April 20,2018 the Jefferson County Lodging Tax Advisory Committee(LTAC)was advised that additional Lodging Tax revenue was projected to be available for appropriation in 2018 without reducing historic fund balances;and WHEREAS,the LTAC reviewed and recommended$5,997 in additional funding be awarded to the HISTORICAL SOCIETY to support greater delivery of services under the Agreement; NOW,THEREFORE,IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN that the Agreement executed on February 12,2018 is hereby amended as follows: 1. Paragraph 9 is added to"Section 1: Services To Be Performed"of the February 12,2018 Agreement as follows: 9. The HISTORICAL SOCIETY shall use its capabilities and utilize up to an additional$5,997 of funding provided under this Agreement to perform the tourism promotion services consistent with Exhibit B, attached hereto and incorporated herein. Work performed consistent with Exhibit B prior to the execution of this Amendment#1 is hereby ratified. 2. Paragraph 2.of"Section 3:Responsibility of Jefferson County"of the February 12,2018 Agreement is hereby amended as follows: 2. Said funding for services in Section 1 of the February 12,2018 Agreement is in the sum of$60,195 for 2018. Quarterly payments of$15,048.75 will be made,beginning with the first quarter of 2018.An additional amount of$5,997 will be paid in a lump sum to the HISTORICAL SOCIETY upon execution of Contract Amendment#1 for the performance of the services for promotional and marketing expenses as described in Exhibit B attached hereto.Payments will be made by the COUNTY upon receipt of an invoice on the next available billing cycle.The combined total 2018 Hotel-Motel amount will not exceed $66,192. 3. All other terms and conditions of the original Agreement executed on February 12, 2018 will remain the same. APPROVED and signed this 27th day of August, 2018. JEFFERSON COUNTY Attest: BOARD OF COMMISSIONERS Carolyn Gallaway, David Sullivan,Chair Deputy Clerk of the Board Approved as t F rm: JEFFERSON COUNTY HISTORICAL SOCIETY srAy it Philip Hunsucker, Authorized Official "/ • /-/ rt'Q___) Chief Civil Deputy Prosecuting Attorney EXHIBIT B Jefferson County Historical Society Tourism Promotion Program 2018 Budget Brochure distribution 1 ,730.52 Brochures (10,000) 794.00 Art Access Listing (8 months) 752.00 Getaway Guide 1 ,220.00 First Night Fireworks 1 ,500.00 TOTAL 5,996.52 The cost of these promotions is as shown. The fireworks are $3,000.00, half of which is already matched with a grant of $1 ,500.00. Tourism Promotion Program 2018 Description Brochure Distribution: Certified Folder on all North Sound ferries for six months including the value season, June-December; Edmonds/Kingston, Mukilteo/Clinton, Port Townsend/Coupeville, and Anacortes/San Juan Islands. Of the over 11 ,000 passengers, 60% are visitors. Brochure: One-fold rack brochure promoting the three museums operated by the Jefferson County Historical Society (Jefferson Museum of Art & History, Rothschild House Museum, Commanding Officer's Quarters) and historic walking tours. 10,000 brochures allow for discount printing and sufficient brochures for ferry distribution 1 .5 years and other area distribution. Art Access: Listing for eight months with photo, May-December, in the only art guide distributed throughout the 1-5 corridor. 11,000 of each issue distributed from Bellingham to Portland at concierge desks, galleries, luxury hotels, libraries, and museums. Also includes listing in website, Facebook, and E Magazine. Getaway Guide: Three quarter page display ad in the major tourism promotion guide distributed throughout the region. 40,000 copies with audience of over 92,000, 12 month distribution to Clallam, Kitsap, Island, and Skagit counties and to Seattle suburbs and regional visitor centers. Includes website exposure as well. First Night Fireworks: Over 12 years, First Night has evolved into Jefferson County's premier family-oriented New Year's Eve celebration of art and heritage, drawing visitors from all surrounding counties and Canada. The event includes music, dance, storytelling, theater, puppetry, hands-on art projects, history hunts, children's games, raising of the anchor at 9:00 PM (midnight in New York) and a spectacular volley of fireworks. An amazing partnership with many non-profits and volunteers allows this popular community event to happen with minimal expense. A volunteer pyrotechnician and volunteer crew plan and execute the fireworks every year. A matching grant of $1 ,500.00 has been received. The brochures, Art Access listing, and Getaway Guide will attract visitors to the JCHS museums and programs. In 2017, an estimated 23,903 visitors travelled more than 50 miles to participate in JCHS activities, resulting in 3,585 attendees who stayed overnight in paid accommodations.