HomeMy WebLinkAbout082718_ca21 Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: August 27,2018
SUBJECT: AGREEMENT,Amendment No. 1 re: 2018 Supplemental Lodging
Tax Grant Funding; In the Amount of$2,992; Jefferson County Farmers
Market
STATEMENT OF ISSUE:
The supplemental agreement provides additional grant funding for 2018 to certain non-profit agencies
for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging
Tax Advisory Committee recommended$58,086 be expended from the $70,000 excess lodging tax
revenue.
FISCAL IMPACT:
Jefferson County Farmers Market: $2,992
A budget appropriation will be requested during the 3rd Quarter Budget Extension process.
RECOMMENDATION:
Approve and sign the supplemental agreement.
REVIEWED BY:
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P
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CONTRACT AMENDMENT#1
By and Between
JEFFERSON COUNTY
and
JEFFERSON COUNTY FARMERS MARKET
For Hotel-Motel Funding 2018
This Amendment#1 is by and between JEFFERSON COUNTY(hereinafter known as "COUNTY" and the
JEFFERSON COUNTY FARMERS MARKET(hereinafter known as "FARMERS MARKET").
WHEREAS,the COUNTY and the FARMERS MARKET entered into an Agreement on February 12, 2018 for
Hotel-Motel Funding in 2018; and
WHEREAS,the parties desire to amend the terms of that Agreement;and
WHEREAS,on April 20,2018 the Jefferson County Lodging Tax Advisory Committee(LTAC)was advised that
additional Lodging Tax revenue was projected to be available for appropriation in 2018 without reducing historic fund
balances;and
WHEREAS,the LTAC reviewed and recommended$2,992 in additional funding be awarded to the FARMERS
MARKET to support greater delivery of services under the Agreement;
NOW,THEREFORE,IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN that the Agreement
executed on February 12,2018 is hereby amended as follows:
1. Paragraph 2. is added to"Section 1: Services To Be Provided"as follows:
2. The FARMERS' MARKET shall use its capabilities and utilize up to an additional$2,992 of funding
provided under this Agreement to perform the tourism promotion services consistent with Exhibit C,
attached hereto and incorporated herein. Work performed consistent with Exhibit C prior to the
execution of this Amendment#1 is hereby ratified.
2. Paragraph 2.of"Section 3: Responsibility of Jefferson County"of the February 12,2018 Agreement is hereby
amended as follows:
2. Said funding for the performance of services in Exhibit A is in the sum of$4,205 for 2018. Payment
will be made by the COUNTY upon receipt of an invoice on the next available billing cycle. An
additional amount of$2,992 will be paid in a lump sum to the FARMERS MARKET upon execution of
this Amendment#1 for the performance of the services in Exhibit C for the development and printing of
a Chimacum Farm Stand Walking and Bike Map and highway banners.Payments are to be predicated
on submittal of reports defined in Section 2. The total 2018 Hotel-Motel amount will not exceed$7,197.
3. All other terms and conditions of the original Agreement executed on February 12,2018 will remain the same.
APPROVED and signed this 27th day of August,2018.
JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
Carolyn Gallaway, David Sullivan,Chair
Deputy Clerk of the Board
Approved as to orm: JEFFERSON COUNTY FARMERS MARKET
,fi?
Philip Hunsucker, Authorized Official
Chief Civil Deputy Prosecuting Attorney
EXHIBIT C Jefferson County Farmers Markets (JCFM)
For the Promotion of the Chimacum Farmers Markets and our Local Farms
Item Unit Cost per Unit Cost Funding Source
Map Design 16 hrs $60 hr $960 LTAC
Map Printing 7500 maps .13 each $1,000 LTAC
Staff hours for map distribution 20 hrs $19 hr $380 LTAC
Chimacum Farmers Market Banner $300 In-kind
Design 5 hrs $60 hr
Staff Hours hanging Chimacum 76 LTAC
Farmers Market Banners 4 hrs 19 hr
Banner Printing 6 banners $96 each $576 LTAC
Total Budget $3,292 LTAC
Total Request $2,992 LTAC
Total In-kind $300 LTAC