HomeMy WebLinkAbout082718_ca22 Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: August 27,2018
SUBJECT: AGREEMENT,Amendment No. 1 re: 2018 Supplemental Lodging
Tax Grant Funding; In the Amount of$8,425; Quilcene Historical
Museum
STATEMENT OF ISSUE:
The supplemental agreement provides additional grant funding for 2018 to certain non-profit agencies
for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging
Tax Advisory Committee recommended $58,086 be expended from the $70,000 excess lodging tax
revenue.
FISCAL IMPACT:
Quilcene Historical Museum: $8,425
A budget appropriation will be requested during the 3rd Quarter Budget Extension process.
RECOMMENDATION:
Approve and sign the supplemental agreement.
REVIEWED BY:
<2 %,_7?-4
• i ip Morle , Co ty Administr. . Date:
CONTRACT AMENDMENT#1
By and Between
JEFFERSON COUNTY
and
QUILCENE HISTORICAL MUSEUM
For Hotel-Motel Funding 2018
This Amendment#1 is by and between JEFFERSON COUNTY(hereinafter known as "COUNTY" and the
QUILCENE HISTORICAL MUSEUM(hereinafter known as "MUSEUM").
WHEREAS,the COUNTY and the MUSEUM entered into an Agreement on February 12,2018 for Hotel-Motel
Funding in 2018; and
WHEREAS,the parties desire to amend the terms of that Agreement;and
WHEREAS,on April 20,2018 the Jefferson County Lodging Tax Advisory Committee(LTAC)was advised that
additional Lodging Tax revenue was projected to be available for appropriation in 2018 without reducing historic fund
balances;and
WHEREAS,the LTAC reviewed and recommended$8,425 in additional funding be awarded to the MUSEUM to
support greater delivery of services under the Agreement;
NOW,THEREFORE,IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN that the Agreement
executed on February 12,2018 is hereby amended as follows:
1. Paragraph 5 is added to"Section 1: Services To Be Provided"as follows:
5. The MUSEUM shall use its capabilities and utilize up to an additional$8,425 of funding provided under
this Agreement to perform the tourism promotion services consistent with Exhibit C attached hereto and
incorporated herein. Work performed consistent with Exhibit C prior to the execution of this Amendment
#1 is hereby ratified.
2. Paragraph 2.of"Section 3:Responsibility Of Jefferson County"of the February 12,2018 Agreement is hereby
amended as follows:
2. Said funding for services in Exhibit A of the February 12,2018 Agreement is in the sum of$23,610 for
2018. Semi-annual payments of$11,805.00 will be made in the first and third quarter of 2018.An
additional amount of$8,425 will be paid in a lump sum to the MUSEUM upon execution of Contract
Amendment#1 for the performance of the services for promotional and marketing expenses as described
in Exhibit C attached hereto. Payments will be made by the COUNTY upon receipt of an invoice on the
next available billing cycle. The combined total 2018 Hotel-Motel amount will not exceed$32,035.
3. All other terms and conditions of the original Agreement executed on February 12,2018 will remain the same.
APPROVED and signed this 27th day of August, 2018.
JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
Carolyn Gallaway, David Sullivan, Chair
Deputy Clerk of the Board
Approved as to orm: QUILCENE HISTORICAL MUSEUM
C ems ,
Philip Hunsucker, Authorized Official
Chief Civil Deputy Prosecuting Attorney
EXHIBIT C
2018 LTAC Supplemental Proposed Tourism Promotion Services
Visitor promotion, informational & conveniences Expense Code#66112 $6075.00
On-screen movie ads (Uptown, Rose, Navy Theaters) $1775.00
LCD TV screen displays (17) 3 mos Navy Kitsap facilities $900.00
Flyers, posters, banners $2100.00
Brochures $750.00
Outdoor Advertising/Reader Boards $550.00
Co-operative Partnerships/Collaborations Expense Code#66116 $1850.00
Museum Websites & Social Media. ISP. Phone Expense Code #66118 no increase
Special Events. Promotions. Marketing Expense Code#66120 no increase
Professional Services/Projects Expense Code#66122 $500.00
Travel/Conferences no increase
Total 2018 LTAC Supplemental Request $8425.00