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HomeMy WebLinkAboutM011298JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner: Richard Wojt, Chairman ['rHf! I-!EARr OF 'fl-i~2ts'u"~~f~t_')l.,v,v, PlC PEi'.IlNS;.iI.A ] Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of January 12, 1998 The meeting was called to order by Chairman Richard Wojt. Commissioners Glen Huntingford and Commissioner Daniel Harpole were both present. Reorganization of the Board: Commissioner Harpole moved to appoint Commissioner Huntingford as Chairman. Commissioner Wojt seconded the motion which carried by a unanimous vote. Lela Hilton-Perez, WSU Extension Office re: PIE Grant Application: Lela Hilton-Perez explained that this grant is for funding to continue several water programs that Cooperative Extension has been involved in for several years. Students from Chimacum School participate in the programs and the focus is to promote interest in science projects. Chairman Huntingford questioned some of the statements in the project proposal regarding development impacts to streams and whether there is evidence that these streams were directly impacted by development. He feels this wording is misleading and suggested that "land use impacts" be referred to instead of "development impacts." Lela Hilton-Perez agreed to change the language of the proposal. Commissioner Harpole moved that the language be clarified as suggested and the Chairman sign the grant application. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes: Week of January 12, 1998 Discussion re: Solid Waste Advisory Committee Vacancy: Before any more appointments are made, Gary Rowe will research whether the number of members serving on this Board can be expanded. PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe reported that there are some resolutions establishing funds on the Consent Agenda. Once these funds are established, budgets will have to be established for them. A public hearing is required to change the budget once it is established. The Board concurred that a public hearing be held to establish a budget for these new funds. PUBLIC COMMENT PERIOD: The following comments were made: Lots of record are not an issue in any other County; and concern for a commercial project located in Chimacum near five existing businesses, that has gone through the SEPA process, but is not vested and is not within the tight line commercial area identified by the Planning Commission. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Item 10 and to approve and adopt the balance of the items as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. PROCLAMATION re: Proclaiming Monday, January 19, 1998 as Martin Luther King Day 2. RESOLUTION NO. 6-98 re: Establishing a WSU Learning Center Program Account Fund 3. RESOLUTION NO. 7-98 re: Establishing a Local Law Enforcement Block Grant Fund 4. TWO (2) AGREEMENTS re: 1998 Community Services Grant Funding; Quilcene Historical Museum; and Bergita House 5. CONTRACT re: Hearing Examiner Services; Irv Berteig 6. AGREEMENT and WORK ORDER #26928 re: 1997/98 Flexible Mitigation Funding; Jefferson County Public Services; Clallam-Jefferson Community Action Council 7. AGREEMENT re: For Domestic Violence Services; Jefferson County Prosecuting Attorney; East Jefferson County Domestic Violence 8,: Sexual Assault Program 8. AGREEMENT Supplemental #1 re: Preliminary Engineering Services; Old Gardiner Road Project No. X01285; Jefferson County Public Works; Parametrix 9. AGREEMENT Supplemental re: Amend Scope of Work and Contract Amount; Facilities Work Release Project WR1280; Jefferson County Public Works; Tillman Engineering 10. DELETE - AGREEMENT re: Temporary Help; West End Operator II; Jefferson County Public Works; David Atkinson (See item later in Minutes.) 11. AGREEMENT re: CDBG Public Services Grant; Jefferson County Public Services; Clallam- Jefferson Community Action Council 12. Purchase of Easement re: Larry Scott Memorial Park CR1069; Jefferson County Public Works; Tom & Phyllis Foley 13. Appoint Person Interested in Serving on Jefferson County Housing Authority Board to an Unexpired Term Ending May 2, 1998; George Eberting Page 2 Commissioners Meeting Minutes: Week of January 12, 1998 THE CONSENT AGENDA - Continued 14. Appoint Person Interested in Serving on Fire Code Advisory Board to a Three (3) Year Term Ending January 12, 2001; Fire District #3 Commissioner Roy Raudebaugh 15. Letter of Support re: Jon Kaino, Jr., Pacific County Commissioner to serve on the Forest Practices Board as the County Representative Position; Governor Gary Locke and Washington State Association of Counties Board of Directors COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Mark Huth, Attorney re: Reconsideration of Final Plat Approval, $UB96-0017, Fultz Short Plat; To Divide 5 Acres into 2 Lots for Recreational/Residential Use; Located off of St. James Place, Port Townsen& James Fultz, Applicant: Mark Huth, an Attorney representing the Fultzs, explained that this final plat approval was pulled from the Consent Agenda on December 22, 1997 because the applicant did not have two septic permits. However, the Fultzs had two valid septic permits prior to the date that was set forth in the criteria for septic exemptions. The Permit Center staff did not allow the second septic permit to be renewed because the time for renewal came before the density exemptions were considered by the Board. All of the conditions of the preliminary plat approval were met and the only complication has been the timing of the renewal of the second septic permit. If this plat is approved, Mark Huth stated that it will not set any precedent. He asked the Board to reconsider final approval of this plat. Environmental Health Director Larry Fay reported that the two original septic permits were issued in 1993 and under the regulations could be renewed twice. Both permits expired in 1996 when the issue of putting multiple homes on a single parcel had been addressed by a change in policy. That is why only one permit was reissued. A1 Scalf pointed out that on July 24, 1996 at the Board's workshop on septic exemptions, this application fit under Scenario # 6. Commissioner Wojt asked how many other people have this type of situation? A1 Scalf reported there are no other applications in the pipeline under these conditions. Commissioner Harpole questioned how an administrative decision was made by the Director of Community Development to allow this plat to proceed when there was only one valid permit? A1 Scalf stated that he ruled that they had two valid septic permits prior to November 21, 1995, which was the cutoff date. Mark Huth reiterated that the Fultzs tried to renew both permits but were told they couldn't by the Permit Center staff. They would have subdivided this parcel earlier, but they couldn't go through the short plat process for five years, since the property was originally a large lot subdivision. Page 3 Commissioners Meeting Minutes: Week of January 12, 1998 Commissioner Harpole noted that the applicants were given preliminary approval and have complied with the process. He moved to reconsider the previous decision and grant final approval of the Fultz Short Plat. Commissioner Wojt seconded the motion which carried by a unanimous vote. Director's Update: The following items were discussed: Building Official Mike Ajax updated the Board on the building permits issued during 1997. There were 25 new commercial permits and 198 new homes built. Senior Planner John Holgate updated the Board on the status of the draft Comprehensive Plan. The Board of Commissioners public hearings on the draft Comprehensive Plan will begin in February. Chairman Huntingford asked when the Board and staff will review the final draft of the Comprehensive Plan before the public hearings? There was a discussion about how the changes made to the draft Comprehensive Plan document by the Planning Commission will be noted for the Board's review. A1 Scalf reported that Draft 3 of the interim control ordinance for commercial tight line areas will be available for the public to review tomorrow. Chairman Huntingford stated that he has had many calls from people, especially in the Glen Cove area, that are concerned about the no protest or utility agreements being required. He asked if this type of agreement is necessary? PUBLIC WORKS AGREEMENT re: Temporary Help; West End Operator II; Jefferson County Public Works; DavidAtkinson: Public Works Director Klara Fabry reported that this temporary agreement is for work on an emergency basis. Commissioner Harpole moved to approve the agreement as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. Director's Update: Klara Fabry updated the Board on the following: A second shift will be working this afternoon on road maintenance because of the ice and snow. Work was done on the Upper Hoh Road project on Saturday. The water in the river is low right now and the goal is that the stabilization will be finalized before the high water returns. The funding for the project was approved to begin on January 2, 1998. It is hoped that the funding for the work done between December 25, 1997 and January 2, 1998 will be provided from State grant funds. The Army Corps of Engineers will visit the West End soon and may provide some funding for stabilization projects on the Oil City Road and the Upper Hoh Road. The Capital Facility and Utility Elements of the Comprehensive Plan were approved by the Planning Commission last week. The Transportation Element has not been approved yet. The new facility at the jail is expected to be ready for occupancy in July. Page 4 27 Commissioners Meeting Minutes: Week of January 12, 1998 Commissioner Wojt asked how the Trail Project will be kept on track? Klara Fabry reported that she will bring a proposal to the Board on how the management of this project will be handled for the long term. The Board met in Executive Session with the Deputy Director of Public Services and the Public Works Director from 2:00-3:00 p.m. regarding collective bargaining with the Teamsters Union. Jefferson Land Trust and Cedar River Associates re: Conservation Futures Tax: Sarah Spaeth, Jefferson Land Trust introduced the following people: Dale Bonar, Jefferson Land Trust; Stephanie Taylor fromTrust and Public Land, Bob Rose, Skagitonians to Preserve Farmland, and Nancy Fox and Gene Duvernoy from Cedar River Associates. She explained that the Land Trust is interested in open space preservation. Cedar River Associates is present to provide their expertise on how to enact the Conservation Futures Tax. Nancy Fox from Cedar River Associates explained that their firm has an interest in open space preservation and the Conservation Futures Tax. RCW 84.34.230 allows Counties to levy such a tax of up to $0.0625 per thousand. The maximum tax in Jefferson County would raise approximately $136,000 per year. The taxes on a $100,000 home would increase $6.25 per year and on a $150,000 home would increase $9.38 per year. Twelve counties in the State currently have implemented the Conservation Futures Tax including: Clark, Ferry, Island, King, Kitsap, Pierce, San Juan, Skagit, Snohomish, Spokane, Thurston and Whatcom. The tax monies can be leveraged by selling bonds pledged against the tax. Approximately $1.4 million could be capitalized from a 10 year bond. Gene Duvernoy from Cedar River Associates explained that this funding can be used to buy open space property as defined in the Comprehensive Plan or as established by criteria in the RCW, or farmlands, and/or rights to future development on lands. It cannot be used to purchase intense recreational lands or lands that will be built on. Once the land is purchased, it can be leased back to the original owner to continue using it as farmland or open space. This funding cannot be used for properties where condemnation is involved. If this levy, in conjunction with other County levies, starts to threaten the State mandated levy lids, it would have to be reduced or the other levies would have to be reduced. This funding is to be used for operational property rights, but it cannot be used for maintenance expenses. Nancy Fox stated that this is a County tax and the Board of Commissioners must make a decision on whether to impose it and they would also control how the funds would be spent. Most of the 12 Counties that have imposed this tax are located in the Puget Sound area. Each County is using the fund in its own way to deal with individual needs. Most of the Counties have used the funds for fee simple acquisition or to purchase development rights. Page 5 'OL Commissioners Meeting Minutes: Week of January 12, 1998 Commissioner Harpole asked who does the work for the Counties? Gene Duvernoy answered that some of the Counties have the capacity to do the financial analysis and the land acquisition plans internally. Other Counties use outside advocacy groups to do the research on their land acquisition plans. The RCW allows some of the funds from the tax to be used to manage the program. A contract to do this work could be entered into with a non-profit nature conservancy group. Bob Rose, Skagitonians to Preserve Farmlands, then reported on their experience with this tax. Discussion and Possible Decision of Subdivision Moratorium (Expires January 17, 1998): Postponed on Monday due to snow. AGREEMENTS (5) re: Services for Upper Hoh Road Project; 2for Rognlin's, Inc. and 3 for Seton Construction, Inc. (Replaces agreements signed on December 23, 199 7): Commissioner Wojt moved to approve the 5 redrafted agreements for the Upper Hoh Road as requested by the Public Works Department. Commissioner Harpole seconded the motion which carried by a unanimous vote. The meeting was recessed at the end of the scheduled business and reconvened on Tuesday morning with all three Board members present. The Planning Director Briefing was canceled, as well as, the Public Disclosure Workshop at the Port Townsend Community Center sponsored by the Port Townsend Leader. canceled. Public Works Department: Review of Old Gardiner Road Project: This meeting was The meeting was recessed at the end of the scheduled business on Tuesday and reconvened on Wednesday afternoon with all three Board members present. There was a workshop on the draft interim official controls for commercial areas. Discussion and Possible DeCision of Subdivision Moratorium (Expires January 17, 1998): A1 Scalf explained that on April 17, 1997, the Board put into place a 90 day subdivision moratorium. In July, it was extended an additional 6 months. The moratorium has been in place for 9 months. He stated that RCW 36.78.390 regarding moratoriums and interim controls states that the moratorium can be renewed for 1 or more 6 month periods if a subsequent public hearing is held and findings of fact are made prior to each renewal. He stated that the Board must make a decision before January 17 on whether they want to lift the moratorium or extend it for another 6 months. If they extend it, they must issue findings of fact and have another public hearing. Page 6 Commissioners Meeting Minutes: Week of January 12, 1998 Associate Planner Barry Berezowsky explained that the Board could reaffirm the original findings of fact because nothing has changed and the Comprehensive Plan is scheduled to be completed on time (March 9, 1998). Commissioner Harpole stated that it is his understanding that when the Comprehensive Plan is adopted, with the land use map, the moratorium will be lifted. Barry Berezowsky stated that is correct. Commissioner Harpole moved to have the Board reaffirm the findings of fact regarding the subdivision moratorium, extending it for 6 additional months, and that a public hearing be scheduled. Commissioner Wojt seconded the motion. Chairman Huntingford asked about the date for the public hearing? Barry Berezowsky stated that Planning staff will write the resolution and take care of the public notification. Chairman Huntingford explained that the Board has received letters regarding binding site plans and whether they are intended to be included in the this moratorium? He asked if this concern should be addressed at this time so that it can be included in the new findings of fact? After a brief discussion, Commissioner Harpole and Chairman Huntingford agreed to discuss this issue at the public hearing and possibly modify the findings of fact. Deputy Prosecuting Attorney Paul Mcllrath agreed to look at the letters and give the Board the necessary information to be able to address this issue at the public hearing. Chairman Huntin~ord called for a vote on the motion. The vote was unanimous. /5* ~'~ ~.. BOARD OF COMMISSIONERS a ,'~, ~ .~.,,?'"~ "' / ~ ,~.'~,,~,- } .'~..~., /' Richa'rd Wojt, MemlSer Lorna Delaney, CMC Clerk of the Board Page 7 30