HomeMy WebLinkAbout082718_ca17 Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: August 27,2018
SUBJECT: AGREEMENT,Amendment No. 1 re: 2018 Supplemental Lodging
Tax Grant Funding; In the Amount of$8,672; Jefferson County Public
Works, Parks and Recreation
STATEMENT OF ISSUE:
The supplemental agreement provides additional grant funding for 2018 to certain non-profit agencies
for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging
Tax Advisory Committee recommended$58,086 be expended from the $70,000 excess lodging tax
revenue.
FISCAL IMPACT:
Jefferson County Parks and Recreation: $8,672
A budget appropriation will be requested during the 3rd Quarter Budget Extension process.
RECOMMENDATION:
Approve and sign the supplemental agreement.
REVIEWED BY:
Air
111"1 Morle,, Co ty Administrato Date:
CONTRACT AMENDMENT#1
By and Between
JEFFERSON COUNTY
and
JEFFERSON COUNTY PARKS AND RECREATION
For Hotel-Motel Funding 2018
This Amendment#1 is by and between JEFFERSON COUNTY(hereinafter known as "COUNTY" and
the JEFFERSON COUNTY PARKS AND RECREATION(hereinafter known as "JCPR").
WHEREAS,the COUNTY and the JCPR entered into an Agreement on February 12,2018 for Hotel-
Motel Funding in 2018;and
WHEREAS,the parties desire to amend the terms of that Agreement; and
WHEREAS,on April 20,2018 the Jefferson County Lodging Tax Advisory Committee(LTAC)was advised
that additional Lodging Tax revenue was projected to be available for appropriation in 2018 without reducing historic
fund balances;and
WHEREAS,the LTAC reviewed and recommended$8,672 in additional funding be awarded to the JCPR to
support greater delivery of services under the Agreement;
NOW,THEREFORE,IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN that the
Agreement executed on February 12,2018 is hereby amended as follows:
1. Paragraph 2 is added to"Section 1: Services To Be Provided"as follows:
2. JCPR shall use its capabilities and utilize up to an additional$8,672 in additional funding
provided under this Agreement to acquire tourism facility improvements necessary for the
operation of the Lake Leland Campground,Quilcene Campground and Oak Bay Campground as
described in Exhibit C attached hereto and incorporated herein. Work performed consistent with
Exhibit C prior to the execution of this Amendment#1 is hereby ratified.
2. Paragraph 2. of"Section 3: Responsibility Of Jefferson County"of the February 12,2018 Agreement is
hereby amended as follows:
2. Said funding for services in Exhibit A of the February 12,2018 Agreement is in the sum of
$41,625 for 2018.An additional amount of$8,672 will be paid in a lump sum to JCPR upon
execution of Contract Amendment#1 for the performance of the services as described in Exhibit
C attached hereto.The combined total 2018 Hotel-Motel amount will not exceed$50,297.
3. All other terms and conditions of the original Agreement executed on February 12, 2018 will remain the
same.
APPROVED and signed this 27TH day of August, 2018.
JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
Carolyn Gallaway, David Sullivan, Chair
Deputy Clerk of the Board
Approvedas t F rm: JEFFERSON COUN PA' S&RECREATION
07 c cr/fe
Philip Hu sucker, Authorized Official iLI 11.4 ilb
Chief Civil Deputy Prosecuting Attorney
EXHIBIT C
2018 Supplemental LTAC Request
One Page Budget of Proposed Tourism Promotion Services
Jefferson County Parks and Recreation Campground Program
Lake Leland,Upper and Lower Oak Bay,and Quilcene
EXPENSES
1 Lake Leland Campground
Service Provided Cost
3 New Picnic Tables $ 1,377
3 New Fire Rings $ 960
Total $ 2,337
2 Quilcene Campground
Service Provided Cost
3 New Picnic Tables $ 1,377
3 New Fire Rings $ 960
1 New Upright BBQ Grill $ 294
Total $ 2,631
3 Oak Bay Campground(INCLUDES UPPER AND LOWER)
Service Provided Cost
4 New Picnic Tables $ 1,836
4 New Fire Rings $ 1,280
2 New Upright BBQ Grills $ 588
Total Cost of Supplemental Lake Leland Campground $ 3,704
Total 2018 Supplemental LTAC Request $ 8,672
INCOME
Description Revenue
2018 Supplemental LTAC Request(Cash) $ 8,672
Assembly and Installation(In-Kind by Jefferson County Parks) $ 2,100
Total Income and In-Kind $ 10,772
Prepared by Matt Tyler,Jefferson County Parks and Recreation Manager April 10,2018