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HomeMy WebLinkAboutM012698JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of January 26, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Daniel Harpole and Richard Wojt were both present. PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe reported: · A copy of a letter from Norm Dicks supporting the Resource Conservation and Development Grant for Jefferson County as been received. · The Board members concurred that Gary Rowe attend a week long seminar on budget management which will be held at the U of W in March. PUBLIC COMMENT PERIOD: The following comments were made: a request that the Water Resources Council be advised of any habitat restoration projects the County is involved in so that these projects and resources can be coordinated; a request that the Board members review the first draft of the land use procedures ordinance being prepared by the Citizen Task Force; a request that the final Planning Commission recommended draft Comprehensive Plan and maps be released to the public when they are forwarded to the Board of Commissioners for review. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete Item 8 and to adopt and approve the balance of the items on the Consent Agenda as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: 1998 Community Services Grant Funding; Coyote Foundation Page 1 Commissioners Meeting Minutes: Week of January 26, 1998 THE CONSENT A GENDA - Continued: o 10. AGREEMENT re: Dispersal of Funds from the Jefferson County Veterans Assistance Fund for Relief to Honorably Discharged, Indigent, Wartime Veterans and Their Dependents; Jefferson County Veterans' Service Officers Association AGREEMENT re: 1998 Funding for HIV/AIDS Services (AIDSNET); Jefferson County Health and Human Services; Southwest Washington Health District (SWWHD) AGREEMENT re: Funding Support for Individuals with Developmental Disabilities to Enter Workforce; Jefferson County Health and Human Services; State Department of Social and Health Services (D. S.H.S.) Division of Vocational Rehabilitation (D.V.R.) AGREEMENT re: Foster Care Passport Program; Gather and Assess Health Information and Provide Referrals and Health Services as Needed; Jefferson County Health and Human Services; State Department of Social and Health Services (D. S.H. S) AGREEMENT re: 1998 Consolidated Contract; Funding for Public Health Nutrition and Breastfeeding/(Women, Infants, and Children, W.I.C.), H.I.V./A.I.D.S., Preventative Health/Communicable Disease, Immunizations, Perinatal Hepatitis B, Assessment and Health Officer, Youth Tobacco Prevention, Family Planning, Breast and Cervical Cancer Screening, Recreational Shellfish Monitoring, and Jefferson Community Health Partnership AGREEMENT, Interdepartmental re: Structured Youth Residential Services; Provision of Alcohol/Drug Screening, Case Management, Outreach, Referral to Clients of Juvenile Services and their Families; Jefferson County Juvenile Services and Jefferson County Health and Human Services DELETE Contract No. Em997111 re: Grant Funding for Emergency Management Activities; Jefferson County Sheriff's Office, Division of Emergency Management; Washington State Military Department, Emergency Management Division (See Item later in Minutes.) Request to Increase Member on the Jefferson County Solid Waste Advisory Committee from 11 Members to 12 Members; Jefferson County Public Works; Jefferson County Solid Waste Advisory Committee (S.W.A.C.) Food and Beverage Purchase Request, $63.08; Half-day Seminar Facilitated by Dr. Gene Hooyman, W.S.U. Cooperative Extension; Jefferson County Health and Human Services Appointments to the Solid Waste Advisory Committee: Commissioner Harpole moved to appoint Gordon James (District No. 2) to a new 2 year term (term will expire January 25, 2000,) and Diane Perry-Thompson (District No. 1) to a vacant position with a two year term (term will expire January 25, 2000) on the Solid Waste Advisory Committee. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 2 5'7 Commissioners Meeting Minutes: Week of January 26, 1998 COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: on the following: Director of Community Development A1 Scalf updated the Board He introduced Lisa Broughan who is the new Permit Coordinator at the Permit Center. He reported that four consultant teams were interviewed on Friday for the Glen Cove/Tri Area Special Study. The criteria used by the interview team during the interviews was reviewed and copies of the information received from the various consultants was submitted. The interview team will meet this week and make a recommendation to the Board on the consultant. The Clerk of the Board reported that the workshop on the management of the Glen Cove/Tri Area Special Study scheduled for this afternoon has been canceled at the request of Public Works. Commissioner Wojt asked if this action will delay the start of the project? A1 Scalf doesn't feel that postponing the workshop will effect the timeline for the project. Chairman Huntingford pointed out that this project is approximately a month behind schedule already. The Planning Commission will be finalizing the land use map this Saturday. The Planning Commission will release the Draft Comprehensive Plan and the maps to the Board on February 6, 1998. The schedule of the adoption process is as follows: 2/10/98 Workshop with Commissioners 2/17/98 Public Hearing 2/19/98 Public Hearing 2/20/98 Public Hearing/Stakeholder Meeting The Prosecuting Attorney recommended a stakeholder meeting. The discussion turned to what will be involved in the "stakeholder" meeting. Chairman Huntingford stated that these meetings were to be for stakeholders to address their specific concerns. Commissioner Harpole asked that the Planning Department review this "stakeholder" process before the meeting is set up. The Prosecuting Attorney has sent a memo stating that his office will not start their legal review on the Draft Comprehensive Plan until it is released to the Board and at that point they will know how long the legal review will take. After discussion on when another workshop on the Draft Comprehensive Plan could be held and when the public hearings can be scheduled, the Board set up another workshop on February 12, 1998 from 3-5 p.m. The Board would like the Prosecuting Attorney's legal review before the public hearings. Chairman Huntingford expressed concern that the Board have proper review of the Plan before the public hearings are held. A1 Scalf reported that a letter has been drafted to answer the requests from Chimacum School to discontinue the SEPA fee because they no longer need this funding. The letter is being sent to the Prosecuting Attorney for his review, and when that review is complete the letter will be forwarded to the Board. Page 3 5..8, Commissioners Meeting Minutes: Week of January 26, 1998 Commissioner Harpole reminded A1 Scalf to work in the other necessary ordinances into the schedule of work being prepared. PUBLIC WORKS Director's Update: Klara Fabry reported on the following: The Linger Longer Road was closed by a landslide last Friday night. The Road Crew cleared the road on Saturday morning and it was opened to the public about 9:45 a.m. The State funding match for the Upper Hob Road was approved last week. The closing date for the BIA grants for culvert replacement projects (up to $500,000) will close this week. Last week the Legislature asked the Culvert Replacement Task Force to develop criteria for prioritization for funding for these projects. Last Friday the lights were installed at the Oak Bay/Swansonville intersection, but they have not been turned on yet. The LIT approved the Flood Plan last Friday. Scott Kilmer will work with the Emergency Management Division of the Sheriff's Office on a plan for evacuation of residences in the Quilcene area during high water. The H J Carroll Park Advisory Board and the Parks Advisory Board will meet at the park for a site inspection this afternoon. Commissioner Wojt noted that there is an RCW that requires signs to be placed at certain doors of the Courthouse stating that no firearms are allowed. Klara Fabry reported that the Security Advisory Committee is working on a security plan for the Courthouse which will address the placement of these signs. Out of State Travel Request; Health and Human Services Department: Commissioner Harpole moved to approve the request for out of state travel as presented by the Health and Human Services Department. Commissioner Wojt seconded the motion which carried by a unanimous vote. Application for Veterans Relief Funds; American Legion Post #26: Commissioner Harpole moved to approve the application from the American Legion for Veterans Relief funds in the amount of $340.14. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board met in Executive Session with the Public Works Director from 1:45 to 2:15 p.m. regarding real estate negotiations. Page 4 24 51t Commissioners Meeting Minutes: Week of January 26, 1998 Public Works re: 1) Request For Proposal (R.F.P.) For the Solid Waste Process in Jefferson County, and 2) Solid Waste Funding Options: 1) Request For Proposal (R.F.P.) for the Solid Waste Process: Administrative Services Manager Anne Sears reported that the Solid Waste Task Force recommends that the County go forward with Option 1 which would be to issue one RFP for all solid waste system components. Commissioner Wojt moved to accept Option 1. Commissioner Harpole seconded the motion. Commissioner Harpole asked if the component for the disabled to work in the recycling program at this facility is part of the RFP? He wants to make sure that the details of this component be included in the RFP. He stated that there is substantial concern from the public regarding the recycling program and the education program. Anne Sears noted that these options were discussed in the SWAC meeting and the Solid Waste Task Force meeting last week. The County would have the option to remove any component from the RFP at any time. Chairman Huntingford stated that he feels it is important to do the RFP for these components to see if the County or the private sector could provide some or all of these services for less. Anne Sears added that the staff will prepare the RFP and it will be reviewed for completeness by a consultant that does this type of work. Skookum Enterprises Director Jim Westall stated that the chances for employment for the 12 disabled persons who currently work at the Recycling Center are not good, if they cannot work in these positions. He feels there is a definite value to the employment program at the Recycling Center. This is also a place for employment at entry level positions within the County. SWAC member Bob Beausoleil stated that the SWAC members feelings have changed about putting these components out for RFP because of the threat of another increase in the tipping fees. This seems to be the only way to keep the tipping costs in line. They need to take this opportunity to find out if these services can be done in a more cost effective way. Another SWAC member, Daniel Dean stated that Skookum Enterprises has basically privatized recycling in Jefferson County over the last 4 years. In that time, the cost to Jefferson County has dropped dramatically and the tonnages of recyclables have doubled. He feels that these significant savings are possible, in part, because of the specialized labor force that Skookum employs. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. 2) Solid Waste Funding Options: Anne Sears reported that Option lA is to identify the whole fee to be charged as an excise tax ($117.00 per ton) which would be broken into two components 1) $75.00 per ton for operations and disposal and 2) $42.00 per ton for other system costs which would include debt service, monitoring and testing, recycling, moderate risk operations, and education. Option lB is the same but includes a component to retire the bonds early by a one time property tax levy. It would require a vote of the people for the approximate $.74 per thousand this would impose on properties. This option would lower the excise tax to $103.00 per ton ($73 for operations and disposal and $30 for other system costs.) Anne Sears added that the tonnage at the transfer station and recycling center is up about 600 tons this year. Page 5 vol_ Commissioners Meeting Minutes: Week of January 26, 1998 Commissioner Harpole asked if the vote could be done as part of the General Election? Anne Sears reported that the election could be done whenever the County wants. Klara Fabry reported that if this is the only issue on the ballot, the election would cost approximately $20,000. If the election was done at the same time as other elections, (i.e. school levies, general election), it would cost less. When a disposal district is set up the County is not required to impose a tax. The Solid Waste Task Force and SWAC recommend Option lA. Commissioner Wojt moved to direct staff to do more work on Option 1 (A& B.) Commissioner Harpole seconded the motion and noted that he is not ready to chose between Option lA or lB. Prosecuting Attorney David Skeen asked if a property tax is to be discussed that the Assessor be involved. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. Chester Prudhomme, Human Services Department re: Reconsideration of Denial of Request for Reimbursement of Travel Expenses: Chester Pmdhomme explained that in the past he had submitted several months of travel expenses at one time and was paid for them. In December, the Health Department refused to pay approximately $1,700 of travel expenses submitted at one time because of the travel policy which requires payment of travel expenses at least quarterly: The Board directed that Chester Prudhomme's expense claim be submitted to the Auditor for payment. They also asked that a memo be sent to all departments reminding them that expense claims must be submitted at least quarterly. Workshop on the Management of Glen Cove/tri Area Special Study: (Postponed to a later date at the request of the Public Works Department.) The Board attended an Executive Session with the Public Works Director from 4:00 to 4:30 p.m. regarding litigation. Larry Fay and David Christensen, Environmental Health re: Discussion of the Endangered Species Act (E. S.A.) Workshop: Environmental Health Specialist Dave Christensen reported that the workshop will be held at the Chapel at Fort Worden. He reviewed the agenda, and there was discussion regarding the general plans for the workshop. Page 6 Commissioners Meeting Minutes: Week of January 26, 1998 Contract No. EM997111 re: Grant Funding for Emergency Management Activities; Jefferson County Sheriff's Office, Division of Emergency Management; Washington State Military Department, Emergency Management Division: (# 8 on the Consent Agenda) Commissioner Harpole moved to approve this contract with the Washington State Military Department, Emergency Management Division as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. The meeting was recessed at the end of the scheduled business on Monday and reconvened on Tuesday morning with all three Board members present. The Board attended a drive thru site visit of the commercial tight line areas in the County with the Planning Department staff and other members of the GMA Steering Committee. ATTEST: o a De aney, CMC Clerk of the Board JEFFERSON COUNTY ~~ ber Daniel Harpi~ Page 7 VOL 24