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HomeMy WebLinkAboutM020298JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Richard Wojt, Member District No. 3 Commissioner: Glen Huntingford, Chairman [TH£ }iEART OF T~iEf~FF~IOI..v,v, PIC PE?-I[NSUI.A I Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of February 2, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Richard Wojt and Daniel Harpole were both present. The Board met in Executive Session with Deputy Director of Public Services regarding potential litigation from 8:30 to 9:00 a.m. Approval of Minutes: Commissioner Wojt moved to approve the Minutes of January 20, and 26, 1998 as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe reported that he will be attending a transportation conference in Corvallis, Oregon for the rest of the week. He is still trying to arrange for members of the Land Use Study Commission to meet with the Board about SB6094. He stated that when the 1998 budget was put together, the Sheriff's Office was to receive $10,000 from the Drug Fund. Since then the Board has authorized the Prosecuting Attorney to use $10,000 from the Drug Fund to offset the expenses for the legal work needed on the drug arrests made late last year. There is approximately $30,000 in extra costs in the Prosecuting Attorney's budget which will not be offset by this transfer from the Drug Fund. The Board asked that a meeting be arranged with the Prosecuting Attorney to discuss these budget matters. Application for Assistance from the Veterans Relief Fund: Commissioner Harpole moved to approve an Application for Assistance from the Veterans Relief Fund as submitted by the VFW #3213 in the amount of $152.79. Commissioner Wojt seconded the motion which carried by a unanimous vote. Commissioners Meeting Minutes: Week of February 2, 1998 PUBLIC COMMENT PERIOD: The following comments were made: a property owner who has been working with the County on a flooding problem on his property asked why the negotiations seem to have changed recently and why the Public Works staff has been providing inaccurate information about the site; a request was made for a response to a concern previously raised about fire flow. APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Wojt moved to approve all of the items on the Consent Agenda as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 11-98 re: Re-Annexation of Areas into Jefferson County Fire Protection District No. 5 that were Previously Withdrawn Under RCW 52.04.056 2. RESOLUTION NO. 12-98 re: Declaring Property Surplus and Establishing a Public Hearing Date for the Sale of Surplus Property to the Chimacum School District and the Jefferson County Rural Library District; Hearing Scheduled for Monday, February 23, 1998, at 2:00 p.m. in the Commissioners Chambers 3. AGREEMENT re: Project Agreement for Construction Proposal for Paradise Bay Road Project #1698-01; Jefferson County Public Works; County Road Administration Board (CRAB) 4. AGREEMENT re: Project Agreement for Construction Proposal for Upper Hoh Road Project #1698-02; Jefferson County Public Works; County Road Administration Board (CRAB) 5. AGREEMENT, Supplemental #1 re: Preliminary Engineering Services, Extending Completion Date to December 31, 1998; S. Discovery Road/Railroad Bridge Overcrossing Replacement, Project #CS 1176; Jefferson County Public Works; Polaris Engineering and Surveying 6. AGREEMENT, Supplemental #1 re: Geo-technical Engineering Services, Extending Comple- tion Date to December 31, 1998; Old Gardiner Road Emergency Restoration Project #XO 1285; Jefferson County Public Works; Associated Earth and Sciences, Inc. 7. Extension of Labor Agreement; Jefferson County Public Works; Teamsters Local #589 8. 1998 Fee Schedule; Per Ordinance 12-1209-96; Public Services Departments (Animal Services, Health and Human Services, Permit Center, and Public Works) 9. Appoint Member to Serve a Three (3) Year Term on the Peninsula Regional Support Network Advisory Board; Term Expires February 2, 2001; Josephine (Joan) Healy COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: Sylvia White, Chairman of the Planning Commission presented the draft of the Comprehensive Plan to the Board after thanking the other Planning Commission members and the professional and administrative staff of the Planning Department for all their assistance and [ VOI_ Commissioners Meeting Minutes: Week of February 2, 1998 support. The Board thanked the Planning Commission members, the Planning Commission Secretary, and Planning staff for all of their hard work. Community Development Director A1 Scalf reported that copies of the plan are available from the Planning Department at a cost of $33 ($23 for the plan and $10 for the map.) A1 Scalf asked the Board about the public hearing schedule. Senior Planner John Holgate reported that he discussed the concept of "stakeholder" meetings with the legal staff at the Washington State Association of Counties. Their interpretation is that all citizens are stakeholders in this process and that the public hearings serve the purpose of allowing those stakeholders to comment on the plan. Having a special meeting with specific individuals would not fit with the "appearance of fairness." The Planning Department's tentative schedule for workshops and public hearings on the Comprehensive Plan is: Workshops on: February 10, 1998 from 1 p.m. to 4 p.m. l ,,b,,~,~.~l,.,,'" ~l,~,cm° ~,.,,,c-A- 3 p.m. ~,, 5 p.m. (Changed to: February 11, 1998 from 7 p.m. to 10 p.m.) February 26, 1998 from 8:00 a.m. to Noon ~. ..... ,~. , ,~,~o ~ ..... ~'~ ^- (Ch ...... : ,~ ,,, .....,.,,, 8 a.m ..... ,,,~, anged to: March 4, 1998 from 2 p.m. to 5 p.m.) Public Heatings on: February 17, 1998 from 7 p.m. to 10 p.m. February 19, 1998 from 7 p.m. to 10 p.m. ,~ ~,TAA-- (Ch 1998 from 7 p.m. to ~^~. ..... ,~^ ~ n~o c_A_ 9 a.m. ~,, ...... anged to: February 23, 10 p.m.) ...... .~ ,.,-~, · ,,,, ....... 7 p.m. ta,,, },.,,. (Changed to: February 25, 1998 from 7 p.m. to 10 p.m.) There are concerns about the time line for legal review and the possibility of having to reschedule hearings once they are advertised. Commissioner Harpole and Chairman Huntingford both advised that they want to make sure that these hearings can be held the days they are scheduled so the public isn't confused about the dates. Commissioner Harpole stated that he is concerned about beginning the public review process with the Prosecuting Attorney generating public memos that he has legal defensibility concerns. Commissioner Wojt noted that he feels the public hearings need to be scheduled today if the March 9, 1998 adoption date is going to be met. Chairman Huntingford stated that he wants to have a discussion with the staff and the Prosecuting Attorney about the legal concerns and the time line for legal review before scheduling any hearings. He added that he wants to feel comfortable with the contents of the Plan and the Countywide Planning Policies so that he can answer questions intelligently. John Holgate stated that it is appropriate for other County Departments to submit their comments at the public hearing. Page 3 Commissioners Meeting Minutes: Week of February 2, 1998 Commissioner Harpole noted that the issue of the interim controls for the commercial tight line areas for Glen Cove andthe Tfi Area was discussed at the GMA Steering Committee meeting and whether this ordinance could be adopted as an emergency ordinance. This is a legal issue that needs to be addressed. This and other interim controls need to be in place before the Board can sign off on the Comprehensive Plan. A1 Scalf noted that he read the Comprehensive Plan and he feels that if it is adopted without interim controls, it would be in conflict with the current ordinances and would provide implementation problems at the ~ermit Center. Commissioner Wojt moved to adopt the schedule of hearings and workshops as amended (workshop on February 12, 1998 changed to February 11, 1998 and hearings on February 20, 1998 changed to February February 23, 1998 and February 24, 1998 changed to February 25, 1998.) Commissioner Harpole seconded the motion. The Chairman called for a vote on the motion. Commissioner Wojt and Commissioner Harpole voted for the motion. Chairman Huntingford voted against. The motion carried. A1 Scalf reviewed the sections of the Countywide Planning Policies that deal with the Glen Cove/Tri Area and presented information on the permits currently in process for the commercial areas under consideration for interim controls. He will discuss this further with the Board at the Planning Director's Briefing tomorrow. PUBLIC WORKS Director's Update: Public Works Director Klara Fabry reported: The Financial Manager position in the department will be open and posted in March. The Public Works Department met with the City of Tukwila about the radio frequency that is the same as the County's and its use in emergency situations. The situation can be improved temporarily, but the long term solution is to have the FCC change the frequency. A meeting will be set up between the County, the State Department of Ecology and the State Department of Fish and Wildlife to discuss the bank stabilization for the Jail project. A copy of SB 6363 was presented which includes a clause for funding of grant programs (up to $20 million) for fish barrier removal projects. The State Task Force will oversee the implemen- tation of the grant program. The Public Works Department will apply for a grant for some of the projects in the County. The Clearwater Annex repairs will be completed this week. The repairs will cost approximately $8,000. Capitallmprovement Update: Rescheduled to February 17, 1998. Page 4 Commissioners Meeting Minutes: Week of February 2, 1998 WORKSHOP re: Management of Glen Cove/TH Area Special Study: Klara Fabry reported that the Public Works Department has developed an anticipated budget of $71,000 for 1998 if the Department retains management of this project. A1 Scalf said that he feels that Public Works and Planning have worked well as a team in the selection of the consultant for this work. He agrees that the Project Manager should come from Public Works. The only dilemma is the budget for the work. Phase I of the project was budgeted at $24,000 and only included the development of the scope of work for the project. Transportation Manager Bruce Laurie reported that Public Works staff has put in 6,200 hours on this project to date. There has been $4,400 spent on the project from the 1997 budget and $1,800 spent so far in 1998. Klara Fabry reported that there is $20,000 in the 1998 Public Works Department budget for this project. This budget amount doesn't include any costs for co-management of the project, this is only for the Public Works portion of the project. Gary Rowe asked if there is a breakdown of the tasks and the number of hours for each task for this project? Bruce Laurie reported that he doesn't have this broken down specifically, but it will include running the Task Force, the public involvement process, and project administration. Gary Rowe stated that, after the 1998 budget process, it was his understanding that the Planning Department was going to handle this work. Commissioner Harpole noted that the WA-CERT grant application was to provide funding for'tasks 1 through 4. Bruce Laurie reported on the process that WA-CERT uses to review and make determinations on grant applications. Commissioner Harpole asked what could be done to reduce the Planning Department staff if this project is handled by the Public Work Department? A1 Scalf reported that the Department could forego hiring an employee for the one Planning position that is vacant. However, there is still work on the interim controls and implementing ordinances that will need to be updated or completed when the Comprehen- sive Plan is adopted. The discussion continued regarding the best way to proceed with the management of this project and the amount of funding that will be needed in the Planning and Public Works budgets to cover the costs. Commissioner Harpole noted that the most critical issue to resolve right now is leadership for this process. Whether Public Works or Planning takes the lead, the budget figures presented will have to be rearranged. Gary Rowe suggested that Planning provide a breakdown of their workload and how that would be effected if they were to take the lead on this project. Commissioner Harpole moved to have Public Works continue to manage this project. Commissioner Wojt seconded the motion. Commissioner Harpole noted that he doesn't want this to preclude the team involvement in the process. After more discussion of the costs and the tasks, Commissioner Harpole amended his motion to include "until after negotiations are complete with the consultant and then the issue will be revisited." Commissioner Wojt agreed to the amendment to the motion. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. Page 5 Commissioners Meeting Minutes: Week of February 2, 1998 State Department of Natural Resources re: Quarterly Revenue Report: Thomas Robinson, Regional Manager for the State Department of Natural Resources, presented information and reported that the income projection from timber sales could be as much as $2.3 million in 1998. They are relatively certain that the amount transmitted for 1998 will be at least double the $556,130 paid to the County in 1997. This figure is what comes to the County, less the DNR management fee, and is divided among all the junior taxing districts. The discussion continued regarding how the State Department of Natural Resources is managing these forest lands and the revenues from timber sales. Applications (2) Veterans Relief Funds: Commissioner Harpole moved to approve the applications for Veterans Relief funds submitted by VFW Post #7014 in the amount of $300.00 and the Service Officers Association in the amount of $224.74. Commissioner Wojt seconded the motion which carried by a unanimous vote. Discussion re: Legal Review of Comprehensive Plan: A1 Scalf reported that the Planning Commission's draft Comprehensive Plan has been delivered to the Board. He feels that interim controls need to be in place during the review and adoption process. He reviewed the ordi- nances that haVe been exempted from SEPA review including emergency ordinances or any ordinance that is procedural in nature. Commissioner Harpole asked about interim controls which are not intended to be in place for more than one year. The discussion has been to have interim controls in place while the Glen Cove/Th Area study is completed. He feels the first issue that needs resolution is the ability of the County to put interim controls in place prior to adoption of the Comprehensive Plan. If the interim control ordinances are considered substantive and are subject to SEPA, it will delay the process by several months. A1 Scalf then reviewed several areas where interim regulations are needed to make the provisions of the Comprehensive Plan fit with the ordinances that are currently in effect such as: home businesses, clustering and definition of lots of record. Commissioner Harpole asked again if the County must go through SEPA on interim controls? Deputy Prosecuting Attorney Paul Mcllrath reported that when an interim control ordinance passed in Island County went to the Hearings Board, they indicated that it needed to go through SEPA review. He stated that any substantive regulation passed that isn't a moratorium or done as an emergency will have to go through SEPA review. The discussion continued regarding the lack of specificity in the draft Comprehensive Plan and how that impacts the legal review of the document. Prosecuting Attorney David Skeen pointed out that the Comprehensive Plan is not an ordinance and does not regulate. The ordinances currently in place will still regulate unless interim controls are put in place. John Holgate stated that the Comprehensive Plan needs to be adopted before the implementing ordinances are adopted. On the other hand if there is a concern that a current ordinance is not adequate, then an interim control ordinance is needed to protect the options. Paul Mcllrath added that there are Page 6 Commissioners Meeting Minutes: Week of February 2, 1998 some critical regulations that need to be adopted now as interim regulations. The schedule for adoption, including the March 9, 1998 date, was discussed. David Skeen added that the County can't afford to do this work twice. The discussion then turned to addressing commercial development in rural areas of the County, as well as in the Glen Cove/Tri Area. David Skeen noted that he has not seen language in the proposed ordinances that regulates commercial development in rural areas of the County. John Holgate stated that the Planning staff will put together a list of the work they are doing on drafting interim controls. Chairman Huntingford stated that the Board expects a reasonable time line to achieve the finished adopted Comprehensive Plan and implementing ordinances or interim controls. Commissioner Harpole asked how much time the Prosecuting Attomey's Office needs for legal review? David Skeen asked when the proposed interim controls will be submitted to the Prosecuting Attorney for review? Commissioner Harpole explained that he felt the Prosecuting Attorney and the Planning Department staff were working on the necessary documents so that the Comprehensive Plan can be ready for adoption on March 9, 1998. Commissioner Wojt reiterated that he hopes everyone can work together to get this Plan adopted by March 9, 1998. Chairman Huntingford asked about the process for developing a schedule. John Holgate stated that the Planning Department will put together a time frame for the work they are doing. Commissioner Harpole directed that the agenda for the workshop scheduled for Tuesday, February 10, 1998 from 1 p.m. to 4 p.m. include a discussion of the time frame for the necessary work on the interim controls. The Board recessed the meeting at the end of the scheduled business and reconvened on Tuesday morning with all three Board members present for the Planning Director's Briefing from 11:00 a.m. to Noon. /u:j..~',: MEETING ADJ0~7'", ~ Lorna Delaney, Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 7 'vo 24 611