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HomeMy WebLinkAboutM030998JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member 4$ N CO 41 r✓� THE HEART OF THE OI Yh9PIC PCNINSIJLA _ v rF� INC' I Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of March 9,1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Richard Wojt and Daniel Harpole were both present. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe presented copies of a memo from the Economic Development Council and the Department of Ecology regarding the process and prospects for locating a business in Jefferson County. He asked the Commis- sioners to attend the first meeting with City Representatives regarding regional services which is scheduled for March 19, 1998. Approval of Minutes: Commissioner Wojt moved to approve the minutes of February 17, 1998 as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: No one commented. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete Items 4, 6, 8, and 11 and to approve and adopt the balance of the items presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. RESOLUTION NO. 17-98 re: Establishing a Jefferson County Network, Internet, Intranet, and E -Mail and Voice Mail Use Policy Page 1 Commissioners Meeting Minutes: Week of March 9, 1998 gsf'NG�°? 2. RESOLUTION NO. 18-98 re: Accepting Bid to Supply and Install Telecommunications Cable at the Public Works Maintenance Shop; Project No. GA1350; Angeles Communications, Inc. 3. RESOLUTION NO. 19-98 re: Accepting Bid to Supply and Install a Security Paging System at the Jefferson County Courthouse; Project No. CH1332; Greentree Communications 4. DELETE AGREEMENT, Local Agency, Correction re: Replacing Agreement approved on February 9,1998; Upper Hoh Road Emergency Repair Project #X01313; Jefferson County Public Works; Washington State Department of Transportation (See Item later in Minutes.) 5. AGREEMENT re: Shared Office Space; Jefferson County District Court; State Department of Corrections 6. DELETE AGREEMENT #CA -030998-001 re: Consulting Services for Tri-Area/Glen Cove Special Study Phase II, R01336; Jefferson County Public Works; Shockey-Brent, Inc. (See item later in the Minutes) 7. AGREEMENT Easement re: Construction and Maintenance of Communications Cable across Portion of H. J. Carroll Park; Jefferson County Public Works; United Telephone Company of the Northwest, dba Sprint 8. DELETE CONTRACT re: Furnish and Install 282 Foot Guardrail for Emergency Project No. X01313, Upper Hoh Road; Jefferson County Public Works; Peterson Brothers, Inc. (See Item later in Minutes) 9. AGREEMENT re: Reimbursable Work for Engineering, Administrative and Clerical Services; Jefferson County Public Works; Cape George Fire District #6 10. Request for Reimbursable Work re: 200 Cubic Yards of Gravel; Jefferson County Public Works; Cape George Fire District #6 11. DELETE Hearing Examiner's Recommendation; Petition to Vacate of Portion of Rhododendron Avenue Located within the Plat of Chalmer's No. 2 and a Portion of Holman Blvd.; Don & Mary Spigarelli, Petitioners (See item later in the Minutes.) 12. Denial of Liquor License Application; Famous Eric's Steak House 13. Authorization and Approval of Building Permit Fee Waiver; Wild Olympic Salmon Building at the H. J. Carroll Park; Wild Olympic Salmon 14. Appoint Member to Serve an unexpired term on the Jefferson County Rural Library District Board of Trustees; Term Expires September 16, 2001; Cindy Lesh 15. Nine (9) Letters of Thanks to the Members of the Citizen Task Force for Land Use Procedural Reform; Michelle Grewell, Bill Irwin, Monica Macguire, Bill Marlow, Marjorie Rogers, Sandy Sandmann, Al Scalf, Ryan Tillman, and Wendi Wrinkle COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: Director of Community Development Al Scalf reported that the Development Review Division of the Permit Center is still behind in their workload. Long Range Planning is working on the interim controls and has prepared a draft Uniform Building Code Ordinance. The Shoreline Amendment approval has been received from DOE. Page 2 50 Commissioners Meeting Minutes: Week of March 9, 1998 4�s/lt �Gco Commissioner Harpole asked the status of the John L. Scott property at Shine? Al Scalf reported that they have been advised that the administrative decision was to deny the use, and they have 15 days to appeal that decision. Al Scalf will give an update on the Sylvester Short Plat project next week. There was a discussion about how and when responses will be made to people who have submitted comments and questions on the draft Comprehensive Plan. The Board and Al Scalf felt that it is important to answer these letters. However, Senior Planner John Holgate stated that they can't be answered until the Comprehensive Plan is adopted. Chairman Huntingford added that he feels the people who have commented and asked questions need to be told why the determination regarding their parcel was made. This will be discussed further at the next draft Comprehensive Plan workshop. Discussion of Term Expirations; Planning Commission Members: John Holgate reported that the terms for Janet Welch and Leonard Palmer are due to expire. The Board advised that these members should be told that an advertisement is being placed for people interested in serving on the Planning Commission; they should be asked to re -apply for the positions if they are interested; and if they can remain on the Planning Commission until April to allow time for the appointment process. PUBLIC WORKS Hearing Examiner's Recommendation, Petition to Vacate of Portion of Rhododendron Avenue Located within the Plat of Chalmer's No. 2 and a Portion of Holman Blvd ; Don & Mary Spigarelli, Petitioners: (Item 11 on the Consent Agenda) Terry Duff, Public Works explained that the Hearing Examiner recommends approval of this petition with two conditions: 1) the fees are paid, and 2) utility easements are provided. Jim Lindsey, representing the Spigarellis, asked that the fees be waived because this right of way has always been part of a farm and has only been used for that purpose. He explained that the request is to vacate two separate areas of the property. The Spigarellis chose to include Holman Blvd. in the final vacation, but it is not essential that it be vacated. Commissioner Wojt moved that the Hearing Examiner's recommendation be approved and to allow the Spigarellis the option to vacate both areas and pay both fees or to vacate one of the areas and pay only one fee. Commissioner Harpole seconded the motion which carried by a unanimous vote Director's Update: Public Works Director Klara Fabry reported on the following: • The payment breakdown between the Public Works Department and the Community Develop- ment Department for the work under the Tri Area Special Study has not been finalized yet. This will be discussed further next week. Commissioner Harpole asked that the study area be defined. Klara Fabry reported that defining the area is part of the work of this study. • There is a workshop on the Transportation Element of the Comprehensive Plan this week. Page 3 -o_ �� 4WD, VN t `'1 Commissioners Meeting Minutes: Week of March 9, 1998 2 o� kvr�tic�`' • The Public Works Department is developing a policy to address requests to make a private road into a public road. • A discussion will be scheduled with the City of Port Angeles regarding solid waste hauling. • Commissioner Harpole asked if the Solid Waste Advisory Committee would consider changing their meeting times because they conflict with the Health Board meetings? • Representatives of the State Department of Ecology, State Department of Fish and Wildlife, the City, and the Public Works Department met to finalize the remaining issues with the Larry Scott Memorial Trail so that the construction phase can begin. • Chairman Huntingford asked about the match for the Upper Hoh Road Emergency Repair Project? Klara Fabry reported that the Federal Highway Fund does not provide 100% funding. The balance of the funds will come from the State of Washington. AGREEMENT #CA -030998-001 re: Consulting Services for Tri-Area/Glen Cove Special Study Phase II, RO1336; Jefferson County Public Works; Shockey-Brent, Inc.: (Item 6 on the Consent Agenda) Commissioner Wojt moved to approve the contract with Shockey-Brent, Inc. as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. CONTRACT re: Furnish and Install 282 Foot Guardrail for Emergency Project No. X01313, Upper Hoh Road; Jefferson County Public Works, Peterson Brothers, Inc.: (Item 8 on the Consent Agenda) Commissioner Harpole moved to approve the contract with Peterson Brothers, Inc. as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. AGREEMENT, Local Agency, Correction re: Replacing Agreement approved on February 9, 1998; Upper Hoh Road Emergency Repair Project #X01313; Jefferson County Public Works; Washington State Department of Transportation: (Item 4 on the Consent Agenda) Commis- sioner Harpole moved to approve the agreement with the Department of Transportation as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Veterans Relief Fund Application: Commissioner Harpole moved to approve the application for assistance from the Veterans Relief Fund in the amount of $456.15 as submitted by the Service Officers Association. Commissioner Wojt seconded the motion which carried by a unanimous vote. HEARING re: Extension of Subdivision Moratorium: Associate Planner Barry Berezowski reported that this hearing is for taking public comment on the extension of the subdivision moratorium for an additional six months. Commissioner Harpole asked if this moratorium will be lifted once the Interim Controls are adopted? Page 4 Commissioners Meeting Minutes: Week of March 9, 1998 Barry Berezowski answered that the moratorium will be lifted when those controls are in place. Chairman Huntingford asked if subdivisions will be allowed when the Comprehensive Plan is adopted and the moratorium is lifted? Barry Berezowski reported that he hasn't done an analysis of how much acreage will be available for subdivision once the moratorium is lifted and the Comprehensive Plan is adopted. The Chairman opened the hearing for public testimony. Ryan Tillman noted that the stated purpose of the moratorium was to control densities that were residential in nature. He has pointed out previously that commercial subdivision needs to be taken out of the moratorium. He re -submitted a letter he read at a previous hearing. (See microfilm document.) Commissioner Wojt asked what commercial properties he is referring to? Ryan Tillman stated that they are properties identified as C I and C2 in the Interim Growth Strategies Ordinance. He requested that binding site plans and PVDs be removed from the moratorium. Hearing no further public comments, the Chairman closed the public hearing. Barry Berezowski explained that PUDs are prohibited in the IGSO, therefore, deleting the term from the moratorium ordinance wouldn't have the effect that Mr. Tillman is seeking. Binding Site Plans are prohibited by the moratorium. The Planning staff doesn't disagree with Mr. Tillman's statements, but no action was taken previously about his comments because it was felt the adoption of the Comprehen- sive Plan was close and the moratorium ordinance shouldn't be changed. If Binding Site Plans are allowed, commercial projects would be vested which could expand the boundaries of commercial areas. Dave Clevenger stated that the Planning staff is assuming that the commercial boundaries, as presented by the Planning Commission in the draft Comprehensive Plan, will be upheld by the courts. The reality of the moratorium ordinance is to preserve residential densities as Mr. Tillman pointed out. Chairman Huntingford asked if the Board's intent was to put the moratorium on commercial subdivi- sion, as well as residential subdivision? Commissioner Harpole stated that the moratorium was originally meant to preserve planning options on residential areas. If the moratorium is lifted, the IGSO maps become the standard. He still feels that the Comprehensive Plan will be adopted in the next 6 to 8 weeks and then the moratorium can be lifted. To change the moratorium ordinance to allow for commercial development would defeat the meaningfulness of their deliberation on the draft Plan. Commissioner Harpole moved to continued the subdivision moratorium for an additional six months with the understanding that upon adoption of the Comprehensive Plan, the moratorium will be lifted. Commissioner Wojt seconded the motion which carried by a unanimous vote. Ryan Tillman suggested that the Board direct the Planning staff to allow PLTDs and Binding Site Plans in the Interim Controls that will be developed and not docket this for the next update. The Board concurred that the Planning staff include these items in the Interim Controls. Page 5 VOL �2 4 i ,;, r 5 2 Commissioners Meeting Minutes: Week of March 9, 1998 "3ON E 1J HEARING re: Extension of the Interim Growth Strategies Ordinance (IGSO): Al Scalf reported that this Ordinance was extended for an additional six months on February 9, 1998. The Planning staff recommends that the IGSO be continued as written. Commissioner Harpole stated it is his understanding that the strategy of the IGSO is to continue until adoption of the Comprehensive Plan and Interim Controls. Al Scalf replied that is correct. The Chairman opened the hearing for public testimony. Ryan Tillman asked that when the IGSO is canceled the PUD definition is split into two sections, a commercial PUD section and a residential PUD section. Hearing no further public comment the Chairman closed the public hearing. Commissioner Harpole moved to continue the IGSO with the understanding that upon adoption of the Comprehensive Plan and the Interim Controls, this ordinance will be replaced. Commissioner Wojt seconded the motion which carried by a unanimous vote. Dave Clevenger asked what the Interim Controls consisted of, and how binding they will be until the adoption of the implementing ordinances? Commissioner Harpole stated that there is a list of elements to go into the Interim Controls and that the Board would rather adopt these controls through a public hearing process and not by emergency. He added that the list is available from the Planning Department. Dave Clevenger asked if there will be clear, concise guidelines regarding the application process for any development plans on existing residential or commercial properties while the Interim Controls are in place? Barry Berezowski stated that the procedural ordinances developed by the Citizen Task Force will be in place. The discussion continued regarding the development of the Interim Controls and implement- ing regulations. HEARING re: Proposed Activation of a Jefferson County Noxious Weed Control Board: The Clerk of the Board stated that, in the last 6 months, the State Weed Board gave a presenta- tion to the Board on the formation of a County Noxious Weed Control Board. Al Latham from the Conservation District developed boundaries for 5 Weed Board Districts in the County. The boundaries that were mapped are essentially the same as the School District boundaries because the Weed Board has the authority to become a taxing district in the future. She added that the Weed Control Board is required to meet quarterly and there is some concern about a representative from the West End District having to travel to Port Townsend for the meeting. She stated that the Sequim School District in Gardiner could be made part of the West End District to allow for more convenient representation. Chairman Huntingford opened the public hearing. Cathy Lucero, Clallam County Noxious Weed Control Coordinator, stated that she is representing the Clallam County Weed Board. They are in favor of activating a Jefferson County Weed Board because it would further their goal of preventing noxious weeds on the Olympic Peninsula. She stated that they Page 6 Commissioners Meeting Minutes: Week of March 9, 1998 ky rllf \Ci�Cc will assist in any way they can. They hope to work closely with Jefferson County and possibly form a Regional Weed Board in the future. Lisa Lanz, State Weed Board, said that part of the purpose of this hearing is to determine if there is a need for a Noxious Weed Control Board in Jefferson County based on damaging infestations of noxious weeds. A survey done in the County in 1996 found 24 noxious weeds, 11 of which are mandated for control by State law. She recommended that the County act to control the noxious weed problem before some of these species flourish and become environmentally damaging and more difficult to control. If the County acts now, some weed species could be eradicated. The benefits of a County Weed Board are: ongoing survey work, education of the public, voluntary compliance, local decision-making, rather than State control, better compliance from Federal agencies on their properties in the County and grant funding for noxious weed control. Charles Berger of Cape George, stated that there are volunteers who could help with this work including the Master Gardiners, service clubs, and High School students. He also submitted a letter from the Cape George Colony. Roger Short, Chimacum, stated that he is a dairy farmer. He thought about the formation of a Weed Control Board about 20 years ago because of Tansy Ragwort; but was against it because of the possibil- ity of new taxes that could be levied. Now there are several aquatic weeds in the County that are impossible to control. He supports the formation of a Noxious Weed Control Board in Jefferson County if aquatic weeds are included. He stated that if the West End chooses not to have a representative, he would rather see an at -large position advertized rather than a representative from Gardiner, because most of Gardiner is in the Port Townsend School District. Forest Shomer. 2014 Fir, Port Townsend, is in support of the formation of a County Weed Control Board because it will open communication lines with the other agencies that make decisions that affect the spread of noxious weeds in County. Noxious weeds come into the County along shorelines, along roads, along streams and from property owner's plantings. A coordinated approach, working with neighboring Counties, would be positive. In addition, shredded plant material from roadsides could be used to make compost and be added to the soils at H.J. Carroll Park. He stated that there is a process for creating compost from this type of vegetation, without spreading seeds. Greg Haubrick, Washington State Department of Agriculture, Yakima, stated that he supports the formation of a Noxious Weed Control Board because the State RCW was written to put noxious weeds under local control rather than State control. Al Latham, Jefferson County Conservation District, stated that when he was asked to divide the County up into 5 Weed Control Districts on the map, the school district boundaries made the most sense. Stacy Lemieux, Quilcene Forest Service, stated that the Forest Service supports formation of a County Weed Control Board. The Forest Service is currently developing a weed control program for their lands in the County and, because weeds also come onto their lands from private properties, a County Weed Page 7 p.2 qA VOL Commissioners Meeting Minutes: Week of March 9, 1998 E��,ON `Gr2 Control Board would help to control the spread of weeds. In addition, a County Weed Control Board provides help in getting the work of eradicating weeds done at a local level. Hearing no further comments, the Chairman closed the public testimony portion of the hearing. Commissioner Harpole moved to activate the Jefferson County Noxious Weed Control Board and to advertise for interested citizens from each district to be appointed to the Board. The Clerk of the Board stated that interested citizens also need signatures of ten registered voters in their district. They are required to meet within 30 days of their appointment. After they have met, they will be able to look into forming a Regional Board. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board then attended a workshop on the Capital Facilities Plan. Meeting Adjourned.}-' "__ 9 is f ATTEST: - 06" Lorna Delaney, MC Clerk of the Board Page 9) VOL 24 r;:kr575 March 8, 1998 50 South Palmer Drive Port Townsend, Wa. 98368 Jefferson County Board of Supervisors Dear gentlemen, The Cape George Colony Club, consisting of over 400 residences, is very concerned about the increasing number of non-native and noxious weeds that are presently threatening our county. As the Chair of our Club's Environmental Committee, I am forwarding this letter on behalf of our community. We request a continuing process of due diligence by the County in containing this threat to our area's native plants, crops and waterways. We feel the support and direction provided by the Board of Supervisors is required to assure this process not only takes place but is successful in its endeavors. Thank you for considering this issue. We anticipate a favorable decision for the entire residence population of the County. Respectfully yours, arles Derger, , Chair, Cape George Environmental Committee VL ;::5?tl