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HomeMy WebLinkAboutM031698JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: I'fI-]E_ I-]EAP, I' OF Daniel Harpole, Member Glen Huntingford, Chairman Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of March 16, 1998 Chairman Glen Huntingford called the meeting to order at the appointed time in the presence of Commissioners Daniel Harpole and Richard Wojt. COMMISSIONERS BRIEFING SESSION: There was a discussion with Planning staff and the Prosecuting Attorney regarding the schedule for the work that needs to be completed for the adoption of the Comprehensive Plan and the interim controls. The Board reiterated that they want a calendar developed which identifies the items to be completed, how and who needs to work on the item (i.e. Public Works Department, Planning Commission), and a time line for this work. Judi Morris, Treasurer re: Funds from Sale of Surplus Property: Treasurer Judi Morris asked the Board for direction on where to put the income from the sale of the surplus real property to the Chimacum School District? The property was originally purchased with money from the General Fund and was not tax title property. Gary Rowe reported that the policy in the past has been to put monies received and not anticipated, into the Capital Improvement Fund. Commissioner Wojt moved to put $105,000 into the Capital Improvement Fund and the balance of the amount into the H.J. Carroll Park Fund, with the purchase of lighting for the park a high priority. Commissioner Harpole seconded the motion and noted that he feels the whole amount should be put into the same fund from which the loan was made to the H.J. Carroll Park project. The Board will review the Capital Facilities Plan before a decision is made on how these funds will be used. He asked if Commissioner Wojt would amend his original motion to reflect this? Commissioner Wojt agreed to the amendment. The Chairman called for a vote on the amended motion. The motion carried by a unanimous vote. Page 1 Commissioners Meeting Minutes: Week of March 16, 1998 County Credit Card: The Board thanked Judi Morris for information she provided on the City of Sequim credit card. They asked that she proceed with contacting local banks to see if any of them are interested in doing a Jefferson County credit card. reported: PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe There is a meeting scheduled this week with the City regarding regional services funding. The Information Services Department is working on an agreement to provide support to the City for their computer network. The City has no one on staff to provide this service. The bill that was before the Legislature to change how counties handle their franchise agree- ments for rights-of-way did not pass. PUBLIC COMMENT PERIOD: The following comments were made: A comment about the commercial area around the Chimacum intersection and how some of the properties that were previously zoned commercial are no longer zoned commercial; the County's interpretation of the Growth Management Act is too strict; the status of the area at the SR20/SR19 intersection; the Permit Center is defining terms such as "PUD", "clustering", and "density averaging", which is allowing development in the County that is urban in nature, and takes the definition out of the Board's hands; it costs $200 to file an appeal of a project; questions about the Hearing Examiner process on several projects; and if the Board is going to reauthorize the ElS on the Comprehensive Plan. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Items 5 and 12 were deleted and the balance of the items were approved and adopted unanimously by motion of Commis- sioner Harpole and seconded by Commissioner Wojt. 1. PROCLAMATION re: Proclaiming April as Disaster Preparedness Month 2. RESOLUTION NO. re: Vacation of a Portion of Atlantic Avenue in the Plat of Cove Addition; Julian & Susan Arthur, Petitioners 3. AGREEMENT re: Customer Service Agreement; Purchase of Services at Volume Discount Prices; Cellular Phone Equipment and Air Time, Pagers, 1-800 Services; Jefferson County Information Services; Washington State Department of Information Services 4. AGREEMENT, Interlocai re: Joint Funding of a Solid Waste Education Program; Jefferson County Public Works; City of Port Townsend 5. DELETE Formal Task Assignment, No. 3 re: Developing Public Outreach Strategies; Larry Scott Memorial Park Trail Project #CR1069; Jefferson County Public Works; Hamick Brown Consulting (See item later in Minutes) 6. Certification of Road Levy Expenditures; Jefferson County Sheriff 7. Approve Parks Advisory Board Recommendation to Assign Park Hours to the Courthouse Park; Dawn to Dusk; Jefferson County Public Works 8. Request for Advance/Out of State Travel Expenses, $251.66; Highway Maintenance Workshop, Portland, Oregon; Aub. rey Palmer, Jefferson County Public Works Page 2 Commissioners Meeting Minutes: Week of March 16, 1998 10. 11. 12. Request for Administrative Twelve (12) Month Extension; Finnerty Short Plat #SUB95-0040; To Divide 20 Acres into 4 Residential Lots; Located 500' West of the Gardiner Community Center, South of Highway 101; Thomas Finnerty, Proponent Appoint Members to Serve on the Telecommunications Technical Steering Committee: Erik Anderson Denise Dunne Roger Harrison Dick Minarik Dennis Sanford Will Butterfield Klara Fabry Bob Henderson John Nowak Ted Shoulberg Gay Corey Robert Force Julie Jakubovic-Mohler Linnea Patrick Jerry Smith Mary Lynne Derrington Frank Gilford Larry Lewis Kirk Pawlowski Meridith Wagner Paula Doherty Dan Harpole Gene Medina Gary Rowe Mark Welch Accept Resignation from Member of the Jefferson County Planning Commission; Marjorie Jo Mueller DELETE Letter Regarding Federal Welfare to Work Funds; Governor Gary Locke COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf reported that a petition for appeal of a forestland designation has been received. He will review the process used for these appeals with the Prosecuting Attorney and report back to the Board on the process next week. Discussion re: Letter of Support for WRIA 16 Watershed Planning Grant; Mason County Conservation District: Associate Planner Harriet Beale reported that the Mason County Conservation District will be the lead agency for this WRIA Planning Grant. A letter of support from Jefferson County is being requested. Commissioner Harpole moved to approve and sign the letter to DOE regarding support of Mason County being lead agency for the WPdA 16 Watershed Planning Grant. Discussion re: Procedural Reform; Report on Planning Commission Meeting of March 11, 1998:A1 Scalf reported that the Planning Commission met to review these four ordinances last week. They asked for another week to review the ordinances and report back to the Board. The Board will review the report and consider setting a hearing date for these ordinances at next week's meeting. PUBLIC WORKS 35ts Street Park Update: Bob Wheeler, City of Port Townsend, reported that an agreement was signed in 1995 to have the County deed this property, located off 35th Street, to the City; and that the City would develop a park including a play area, ball fields, basketball court, restrooms, etc. Page 3 Commissioners Meeting Minutes: Week of March 16, 1998 The County removed the trees and the City agreed to make the rest of the improvements by 2000. There were many neighborhood issues and concerns after the City signed this agreement with the County. The City met with the neighbors to finalize the placement of the activities and facilities in this park. There are substantial wetlands on this property and how the storm drainage for the basin will be handled is the issue that has stopped the progress on this project. SEPA for the Park project requires that a final storm drainage plan be adopted before the project can move forward. Right now the City is trying to plan for the drainage in the entire basin and a detailed study is being done. When they have the results of the study, a determination can be made about the 35th Street Park. Commissioner Harpole asked that the City provide an amendment to the agreement which delineates a new time line for this work. Bob Wheeler reported that the City will work with the Parks and Recreation Committee to draft a new proposal to submit to the County. Director's Update: Klara Fabry, Public Works Director, reported on the following: There was Legislation passed last week that included grant funding for counties for fish barrier removal projects. This funding will require a 25% match from the County. The deadline for applicationS is April. A petition has been received from the Gardiner area residents regarding the relocation of the Old Gardiner Road. There was a discussion about the Board's expectations of the Public Works Department regarding how the work on the Tri Area/Glen Cove Special Study and the Capital Facilities element of the Comprehensive Plan will be financed. Commissioner Harpole stated that he wants more information on the WA-CERT grant application for funding the Tri Area/Glen Cove Special Study and the budget impacts from that study and the Capital Facilities Plan. Chairman Huntingford questioned whether the Board wants the Public Works Department or the Planning Department to manage the Special Study? Commissioner Harpole asked if the Planning Department has staff with expertise to take over project management for this critical study? A1 Scalf reported that he doesn't feel the Planning Department has the staff, or the time, with their current workload to do the necessary work on the study. Commissioner Wojt asked what will happen to the work on the Larry Scott Trail if the Public Works Department takes on this study? Klara Fabry reported that the work on the Larry Scott Trail will be done whether the Department is assigned to do the work on the Special Study or not. Commissioner Itarpole moved that the Public Works Department continue to manage the Glen Cove/Tri Area Special Study and if the County does not receive WA-CERT funding that the issue be re-visited. Commissioner Wojt seconded the motion. Commissioner Wojt stated that his concern is the management of the Larry Scott Trail. The Chair called for a vote on the motion. The motion carried by a unanimous vote. Parks and Recreation Manager Warren Steurer presented a letter that is being mailed today to about 700 County residents regarding the March for Parks. (See microfilmed document.) The letter includes a pledge form. A $5,000 donation has been received for the H.J. Carroll Park. Page 4 Commissioners Meeting Minutes: Week of March 16, 1998 Formal Task Assignment, No. 3 re: Developing Public Outreach Strategies; Larry Scott Memorial Park Trail Project #CR1069; Jefferson County Public Works; Hamick Brown Consulting: (Item 5 on the Consent Agenda) Klara Fabry reported that this task is only for the Larry Scott Trail Project. Commissioner Harpole asked about the timing of the public outreach for several items (i.e. Solid Waste, Larry Scott Memorial Trail, the Administrative Building, and Tri Area/Glen Cove Special Study) covered under this contract with Hamick Brown. He pointed out that the outreach work on these projects will not be as effective if it happens concurrently. Klara Fabry reported on the timing for the public outreach on the Solid Waste project and added that this contract was for the services from the consultant, as well as training for the staff in the outreach process. Commissioner Harpole moved to approve this item as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Geri Ellis, Director of Economic Partnerships re: Tacoma Narrows Bridge Project: Geri Ellis narrated a slide presentation on the Tacoma Narrows Bridge project which she explained is a public/private partnership to encourage private sector investments to meet transportation needs. User fees or tolls will pay the debt and operational costs of the facility and will be removed when the debt is paid off. In using private money, the project will be done sooner. Tom Borkin, Engineer with United Infrastructure Company, reported on the SR16 Tacoma Narrows Corridor Improvements that will be done as part of this project. He reported that the bridge had a toll from 1940 (the original "Galloping Gertie" and the reconstructed bridge opened in 1950) to 1964. There are currently about 150,000 vehicles per day that use the bridge. There are several problems on the bridge that make people slow down including narrow lanes, no shoulders and no separation of the two lanes of traffic in each direction. The preferred alternative is to build a second bridge next to the current bridge which will provide 3 westbound lanes. The old bridge will be improved to provide the eastbound lanes. This will be an increase of approximately 70% in the capacity of the bridge. The assumption is that the new bridge will be a toll facility with the toll only paid in one direction. There will be no slow down required for the toll collection for the regular users who will have an account for payment which is charged each time they use the bridge through a transponder in their vehicle. There will be an off road toll booth for recreational users. The toll structure has not been completely defined yet so the issue of a different toll for larger vehicles has not been addressed. The State Department of Transportation has committed to a $3 average maximum for the initial round trip toll on the bridge. Geri Ellis then reported on the Advisory Election. This election was provided for by the Legislature for people who are users or people who would be impacted by this project. Surveys were done to determine who is impacted by this project. The boundary for the Advisory Vote was established including Clallam, Jefferson, Kitsap, Thurston, and Pierce Counties and a portion of Mason County. It will be on the ballot on November 3, 1998. The Secretary of Transportation will decide whether to proceed with Page 5 Commissioners Meeting Minutes: Week of March 16, 1998 the project by December on 1998. If the Secretary decides not to proceed, there is no other plan to address this problem. The election costs for the Advisory Vote are being covered by the State. Questions can be directed to: The SOLVE 16 Project Information Office at 1612 South Mildred, Suite B, Tacoma WA 98465 Phone (253) 564-1616 Fax (253) 564-5585 Call the Project Office Toll Free 1-888-SOLVE16 (765-8316) Call Washington State Department of Transportation (WSDOT) at 360-664-2910 TTY: 1-800- 833-6388 or TDD 360-705-6980 [] E-Mail - solve 16~unitedinfra.com Visit the project web site at http://www.wsdot.wa.gov/solve 16 Eric Berger, County Road Administration Board (CRAB) re: Update: Eric Berger updated the Board on CRAB activities. He complimented the County on the Public Works Department and the 6 Year Transportation Improvement Program prioritization process, the budget documents, and the breadth of vision of the Public Works staff. He updated the Board on recent Legislative changes to the revenues for transportation projects statewide and other Legislative issues of interest to transporta- tion and counties. Application for Veterans Assistance Funds: Commissioner Harpole moved to approve the application for Veterans Assistance Funds in the amount of $297.67 as presented by the American Legion. Commissioner Wojt seconded the motion which carried by a unanimous vote. Meeting Adjourn.ed" ATTEST: " ..... Eorna Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONI~RS Daniel Harpole, Mec~Jer Page 6