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HomeMy WebLinkAboutM032398JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: Daniel Harpole, Member District No. 9. Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Weir, Member I'fHE ~L,~.AP, I' OF -flq~~OIY,V, PlC PF. NINSU[.A ] Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of March 23, 1998 The meeting was called to order by Chairman Glen Huntingford. Harpole and Richard Wojt were both present. Commissioners Daniel Approval of Minutes: Commissioner Wojt moved to approve the minutes of February 23, 1998 with the correction to the typographical error on page 3 (change tanks to Thanks.) Commis- sioner Harpole seconded the motion which carried by a unanimous vote. Positions from District 3 on the Park Advisory Board: The Clerk of the Board reported that there are three members of the Parks Advisory Board whose terms expired on March 21, 1998 - David Whipple, Dick Broders and Judith French-Scott. Letters have been received from Dick Broders and Judith French-Scott indicating their desire to be reappointed. Commissioner Harpole moved to re- appoint of Dick Broders and Judith French-Scott to the Parks Advisory Board. Chairman Huntingford seconded the motion. Commissioner Wojt noted that he would like to see an advertisement placed for persons interested in filling these positions before any reappointments are made. After discussion of the best way to proceed, Commissioner Harpole and Chairman Huntingford agreed to withdraw the motion and the second. These positions will be advertised. The Board met in Executive Session with the Deputy Director of Public Services, Prosecuting Attorney and Director of Community Development from 9:00 a.m. to 9:15 a.m. regarding potential litigation. Commissioners Meeting Minutes: Week of March 23, 1998 PUBLIC COMMENT PERIOD: The following comments were received: A proposal by the federal government to stabilize funding in the 1999 budget for the benefit of public schools and roads to counties where National Forests are located and how that may reduce the amount of funding the County receives; a request that the Commissioners meeting minutes be put on the County's Internet Home Page; and a request that the Commissioners meetings be televised. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete Items 7, 8 and 13 and to approve and adopt the balance of the items as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. PROCLAMATION re: Proclaiming April 6-12, 1998 as Public Health Week 2. RESOLUTION NO. 21-98 re: Authorizing Participation of the Sheriff's Office Volunteer Reserve Officers in the State Board for Volunteer Fire Fighters Retirement System 3. RESOLUTION NO. 22-98 re: Re-establishment of Jefferson County Cash Drawer Amounts and Petty Cash Accounts in Various County Departments 4. RESOLUTION NO 23-98 re: Increasing the Fund Balance For the Division of Alcohol and Substance Abuse (DASA) Stipend Program 5. RESOLUTION NO. 24-98 and PUBLICATION NOTICE FOR RECRUITING MEM- BERS re: Activation of the Jefferson County Noxious Weed Control Board 6. RESOLUTION No. 25-98 and STATUTORY WARRANTY DEED re: Sale of Surplus Property to the Chimacum School District 7. DELETE Agreement re: Provide Assessment, Education and Specialized Therapy for Infants and Preschool Children with Disabilities; Jefferson Cotmty Health and Human Services; Port Townsend School District (See item later in Minutes) 8. DELETE Agreement re: Employment Services; Financial Advisor; Jefferson County Public Works; Anne 8ears (See item later in Minutes) 9. AGREEMENT re: 1998 Community Mobilization Against Substance Abuse (CMASA) Program; Jefferson County Health and Human Services; State Department of Community Trade and Economic Development 10. AGREEMENT, Amendment #1 re: Community Mobilization Against Substance Abuse (CMASA) Program; Amendment to include Fiscal and Administrative Responsibilities; Jefferson County Health and Human Services; Jefferson County Community Network 11. AGREEMENT, Amendment #1 re: Chemical Dependency Prevention Services; Amending Reimbursement for Transportation Services, Child Care Services, Insurance Requirements, and Substance Abuse System Issues; Jefferson County Health and Human Services; State Depart- ment of Social and Health Services (DSHS), Division of Alcohol and Substance Abuse (DASA) AGREEMENT, Amendment #1 re: Breast and Cervical Cancer Screening Services; Amending the Program by Restricting the Acceptance of New Clients and Defining Services to be Reimbursed; Jefferson County Health and Human Services; State Department of Health DELETE Agreement, Amendment #1 re: Employment of Individuals with Developmental Disabilities; Amendment to Allow Subcontracting with Olympic Options; Jefferson County Health and Human Services; Easter Seals 12. 13. Commissioners Meeting Minutes: Week of March 23, 1998 THE CONSENT A GENDA - Continued: 14. TWO (2) AGREEMENTS re: To Provide Substance Abuse Assessments and Treatment Services For 1) Medicaid (Title 19) Clients; and 2) Clients Referred by the Department of Social and Health Services (DSHS) Division of Children and Family Services (DCFS); Jefferson County Health and Human Services; Beacon of Hope (Safe Harbor) 15. AGREEMENT re: Management of the Bayshore Motel; Jefferson County Public Works; Sandra Korjenewski 16. AGREEMENT re: Professional Services; Surveying the North Right-of-way line of Platted Quilcene Avenue and the South line of Parcel #937200702 (Quilcene Maintenance Shop); Jefferson County Public Works; Wood Surveying, Inc. 17. CONTRACT re: Installation of Aerial Cable To Connect the Public Works Maintenance Shop to the County Phone and Computer System Via the Sheriff' s Office, Project #GA1350; Jefferson County Public Works; Angeles Communications, Inc. 18. CONTRACT re: Installation of a Security Paging System in the Courthouse, Project #CH1322; Jefferson County Public Works; Greentree Communications 19. CONTRACT re: Consulting Services for Permit Application Review and Assigned Special Projects; Jefferson County Permit Center; John McDonagh 20. CONTRACT re: Juvenile Detention Services; Provision of Three (3) Beds; Jefferson County Juvenile and Family Court Services; Yakima County 21. GRANT APPLICATION re: Third year Grant Funding for Jefferson County Proctor Home Model Project; Detention Facility for Low-Risk Offenders, Truant, and At-Risk Youth; Jefferson County Juvenile and Family Court Services; State Department of Social and Health Ser- vices(DSHS), Office of Juvenile Justice (OJJ) 22. Request for Out of State Travel; Jefferson County District Court Probation; Nick Harper 23. Application for Assistance from the Veteran's Relief Fund; Jefferson County Service Officers' Association for $230.71 COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: Associate Planner Barry Berezowski updated the Board on the topics of the draft Comprehensive Plan workshops that will be held this week. Commissioner Harpole asked that a calendar be developed that shows the adoption process in the future. When Barry Berezowski asked that the Planning Commission be brought back to the table during part of the discussions, Chairman Huntingford noted that he wants the Board to be able to complete their review and discus- sions before the Planning Commission is brought back in. The Board asked that the draft maps and the maps that show the Planning Commission recommendation be available at the workshop on SB6094. Commissioners Meeting Minutes: Week of March 23, 1998 Update on Hearing Process for Forestlands Petition: Director of Community Develop- ment A1 Scalf reported that there are 2 petitions from Olympic Resource Management. The Hearing Examiner has recommended approval for one petition and denial of the other. The Board can approve the Hearing Examiner's recommendation; deny the recommendation, or hold their own hearing on these petitions. This item will be brought to the Board at 2:00 p.m. on April 6, 1998. Planning Commission's Report re: Proposed Procedural Reform Ordinances: A1 Scalf explained that the Board has 3 options in dealing with these ordinances: 1) adopt the Planning Commission's recommendation to remand them back to Planning staff for further review, 2) remand them back to the consultants and the Citizen Task Force for further work, or, 3) schedule a public hearing, take public comment, review with Planning staff and give clarification. There was a discussion about each option. Susan Gulick, Driscoll & Hunter, explained that the Planning Commission's concerns deal with some policy issues, some minor technical improvements, and other concerns that were raised by Planning staff at the Task Force meetings. Sylvia White, Planning Commission, stated that because of the limited timeline for review, the Planning Commission asked Planning staff for their comments and looked at those concerns. Chairman Huntingford noted that these are Board driven ordinances and the Board asked for the Planning Commission's recommendation and not staff comments. Chairman Huntingford recommended that these ordinances and the Planning Commission recommendation go back to the Task Force for review and possible editing. The other Board members agreed. He reiterated that these are Board driven ordinances and he feels the Board needs to maintain control of them. The Board directed that these ordinances and the Planning Commission recommendation be remanded to the Citizen Task Force and the consultants, that questions raised by staff and the Planning Commission be deliberated on by the Task Force, and that the Task Force make specific responses to them in writing to the Board. Susan Gulick explained that during the Task Force process, several other permits were frequently referenced. She requested that staff compile a complete list of all permits for the next Task Force meeting. She also requested a complete list of application submital requirements. Ryan Tillman, Citizen Task Force, noted that the Planning Commission has a different point of view on these procedures than the Task Force. He asked if the Board wants all the staff comments reviewed, since one of the Planning Commission's comments is that Planning staff comments be given more weight? Commissioner Harpole stated that the direction from the Board is that the Task Force review the list of issues from the Planning Commission documents. Chairman Huntingford asked Sylvia White if the Planning Commission was aware of the Board's original goal in the ordinance reform process? She stated that they were told to review the ordinances with little background; but, one of their key issues was how the proposed procedures dealt with public hearings and public process. They were unhappy that Planning Commission review was written out of the ordinances, because they feel it eliminates an important part of the public process. After a brief discussion, the Board concurred that the Hearing Examiner process is also a public process and takes the Board out of the land use decision process, which is the goal that the Board is trying to achieve. Page 4 Commissioners Meeting Minutes: Week of March 23, 1998 Later that Afternoon: Commissioner Harpole read a letter he drafted for the Board to send to the Citizen Task Force regarding the Planning Commission and staff comments. He noted that his direction was meant to give this information back to the Task Force for their review and discussion. The Board is still in control of changing these ordinances. Chairman Huntingford asked that a statement of the Board's intent for these procedural ordinance be added to the letter. Commissioner Harpole added wording to address Chairman Huntingford's concern. The Board members concurred that this statement be sent to the Task Force. Final Environmental Impact Statement (FEIS) for Comprehensive Plan: Barry Berezowski reported that the final EIS has been under review for the past few weeks. There is a response to every written and verbal comment received during the hearing on the draft EIS in the final EIS. Ryan Tillman stated that he requested that four optional items be addressed in the final EIS. He asked that the Board respond to his request directly. Commissioner Harpole asked that a staff report be made about Mr. Tillman's request. Later in the Day: Senior Planner John Holgate presented a copy of Ryan Tillman's letter requesting that additional items be included in the final EIS. He noted that these four issues are not part of the EIS process as defined in the Washington Administrative Code (WAC.) The discussion continued regarding Mr. Tillman's request and how these items will be addressed in the Tri Area/Glen Cove Study and for other areas in the County outside the special study area. Ryan Tillman acknowledged that these elements are not required in the EIS, but stated that the two biggest impacts of the plan are the economic and social elements. He is asking that the scope of the ElS be changed to incorporate these elements. He stated that no one knows what the plan will do to the social fabric of the communities in the County. The economics of the draft Comprehensive Plan are not a minor issue. He feels that if the Board can put these items in the ElS, it will provide the Board with more information about the Plan which is crucial to evaluating how it will effect the County. This request will be reviewed during the Comp Plan workshop on Thursday. PUBLIC WORKS Director's Update: Public Works Director Klara Fabry reported on the following: The Public Works Department will be looking at options for the management of the Bayshore Motel. The guardrail was installed on the Upper Hoh Road last week and two way traffic has been restored. Re-vegetation work will begin in April. The Public Works Department is developing a land management plan which will include how funds are distributed when property is declared surplus and sold, or other revenue is generated from specific parcels of property. Page 5 VOL ' -r- Commissioners Meeting Minutes: Week of March 23, 1998 Both of the Tribal grant applications for fish barrier replacement projects have been approved. The County will be applying for DOT grant funds for fish barrier projects on the Hoh River, Leland Creek and Chimacum Creek. The SWAC meeting has been changed to the fourth Thursday each month at 3:30 p.m. Last Friday $2,000 was raised in cash and $3,000 to $4,000 in "in kind" services for the H.J. Carroll Park. Letter to the Governor re: State Proposal to Combine CRAB Board, TIP and TransAid: Commissioner Harpole moved to send a letter to the Governor regarding the proposal to combine the CRAB Board, the TIP and TransAid. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board met in Executive Session from 2:00 p.m. to 2:30 p.m. with the Public Works Director regarding personnel. Agreement re: Provide Assessment, Education and Specialized Therapy for Infants and Preschool Children with Disabilities; Jefferson County Health and Human Services; Port Townsend School District: (Item 7 on the Consent Agenda) After clarification from Health and Human Services Administrator David Specter on the funding limits for this contract, Commissioner Harpole moved to approve the agreement as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Klara Fabry, Public Works Director re: Off Hour Use of County Vehicles: Klara Fabry reported that this discussion is the result of the Auditor' s interpretation of an IRS regulation requiring that the use of County vehicles be reported on an employee's tax return when the employee is required to take a County vehicle home. She noted that, based on her interpretation of IRS rules, several employees who take County vehicles home because they are "on call" for emergencies, would be exempt from IRS reporting. Payroll Specialist Cheri Reetz, Auditor's Office, reported that employees who drive County vehicles with certain fixed equipment are exempt from the IRS requirement. The discussion continued regarding the best way to handle this matter. The Board asked that more information be provided about the requirements for exemption from this IRS regulation before they make a decision on this issue. The meeting was recessed and reconvened with all three Commissioners present on Tuesday, March 24, 1998 at 8 a.m. at the Port Townsend Community Center for a draft Comprehensive Plan Workshop. Representatives from the Land Use Study Commission gave a presentation on SB6094 from 10:00 a.m. until 12:45 p.m. The workshop was continued at the Courthouse from 1:30 p.m. to 4:00 p.m. Commissioner Wojt left following the workshop. , Page~, 609 Commissioners Meeting Mihutes: Week of March 23, 1998 Support for Senate Bill 6325 Authorizing Four Foot Ferries and Shore Side Facility Improvements: Commissioner Harpole moved to approve RESOLUTION NO. 26-98 in support of a Senate bill authorizing 4 passenger ferries and improvements to shore side facilities in the Puget Sound area. Chairman Huntingford seconded the motion in the temporary absence of Commissioner Wojt. The motion carried. Agreement re: Employment Services; Financial Advisor; Jefferson County Public Works; Anne Sears: (Item 8 on the Consent Agenda) Commissioner Harpole moved to approve the agreement for employment Services for Anne Sears. Chairman Huntingford seconded the motion in the temporary absence of Commissioner Wojt. The motion carried. Agreement re: Employment Services; Program Transition Manager of the Substance Abuse Division; Jefferson County Health and Human Services Department; Judith McClure: Commissioner Harpole moved to approve the agreement for employment services for Judith McClure through June 30, 1998. Chairman Huntingford seconded the motion in the temporary absence of Commissioner Wojt. The motion carried. The meeting was recessed at the close of the business day and reconvened on Wednesday, March 25, and Thursday, March 26, 1998 for draft Comprehensive Plan workshops. All three Commissioners were present. Meeting Adjourned-" SEAL: ATTEST: Lorna Delaney, Clerk of the Board Page 7 -~,'. ~j.~a itJ