HomeMy WebLinkAboutM040698JEFFERSON COUNTY BOARD OF COMMISSIONERS
District No. l Commissioner: Daniel Harpole, Member
District No. 2 Commissioner: Glen Hunting£ord, Chairman
District No. 3 Commissioner: Richard Wojt, Member
Clerk of the Board:
Director of Public Services:
Deputy Director of Public Services:
Lorna L. Delaney
Gary A. Rowe
David Goldsmith
MINUTES
Week of April 6, 1998
The meeting was called to Order by Chairman Glen Huntingford. Commissioners
Richard Wojt and Daniel Harpole were both present.
PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe
updated the Board on the status of recent legislation that is before the Governor to sign. Commissioner
Wojt volunteered to work on negotiating the regional services contract with the City. Deputy Director
of Public Services David Goldsmith presented a draft ordinance for the Board to review regarding the
Hotel/Motel Tax Fund distribution and tax rate, and establishing an Advisory Committee. He
introduced Fred Owen, a compensation consultant, who will be doing a salary survey for Management
and Mid-management positions.
The Board met in Executive Session from 9:00-9:30 a.m. with Deputy Director of Public
Services regarding a labor management matter.
Approval of Minutes: Commissioner Harpole moved to approve the minutes of the
weeks of March 2, 9, 16, and 23, 1998 as presented. Commissioner Wojt seconded the motion which
carried by a unanimous vote.
PUBLIC COMMENT PERIOD: No public comment.
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Commissioners Meeting Minutes: Week of April 6, 1998
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Harpole moved to delete Items 2 and 5, and to adopt and approve the balance of the items as presented.
Commissioner Wojt seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 27-98 re: HEARING NOTICE; Proposed Budget Appropria-
tions/Extensions; County Departments and Specific Other Funds; Hearing Scheduled for
Monday, April 20, 1998 at 3:15 p.m. in the Commissioners Chambers
2. DELETE Resolution re: Approval of the Lower Big Quilcene River Comprehensive Flood Hazard Management Plan
3. RESOLUTION NO. 28-98 re: Creating a County Project Designated as #CR1306; Installation
of Guardrail with Accessories; Dosewallips Road
4. RESOLUTION NO. 29-98 re: Creating a County Project Designated as #CR1307; Widen
Road and Lengthen or Replace Three Culverts; Rocky Brook Road
5. DELETE Resolution re: Revise Right of Way Acquisition Procedures and Appointing Staff Personal
Responsible for the Various Elements of the Right of Way Acquisition Process, Supplementing Jefferson County
Resolution No.27-79
6. RESOLUTION NO. 30-98 re: Accepting Bid for Work Release Portable for Jail Facility;
Jefferson County Public Works Department; Kuhn Construction
7. AGREEMENT re: Funding for Tsunami Warning Signs, Workshops, Public Education and
Conferences; Jefferson County Sheriff's Office, Emergency Management Division; Washington
State Military Department, Emergency Management Division
8. AGREEMENT re: Solid Waste Transfer Station Metals Disposal; Jefferson County Public
Works Department; Peninsula Recycling
9. AGREEMENT re: Moderate Risk Waste Recycling/Disposal Services; Jefferson County Public
Works Department; Advanced Environmental Technical Services (A.E.T.S.)
10. AGREEMENT re: To Provide Transportation Services for Clients Referred to the Community
Alcohol and Drug Abuse Center; Jefferson County Health and Human Services; Peninsula Taxi
11. AGREEMENT, Amendment #1 re: Developmental Disabilities Community Access Services;
Change in Client Service Hours and Reimbursement; Jefferson County Health and Human
Services; Concerned Citizens
12. AGREEMENT, Amendment #1 re: Provide Individual Supported Employment Services for
Clients with Developmental Disabilities; Authorizing Subcontracting and Defining the Terms
and Conditions Required; Jefferson County Health and Human Services; Easter Seals
13. AGREEMENT, Supplement #2 re: Appraisal Review Services; Extending Time for Comple-
tion; Jefferson County Public Works Department; The Granger Company
14. AGREEMENT, Supplement #2 re: Appraisal Review Services; Extending Time for Comple-
tion; Jefferson County Public Works Department; Trueman Appraisal Company
15. MEMORANDUM OF AGREEMENT re: Financial Support for Learning Center Staff;
Jefferson County Cooperative Extension; Washington State University
16. MEMORANDUM OF AGREEMENT, Amendment (Attachment "A") re: Financial Support
for Cooperative Extension Programs; Washington State University Cooperative Extension
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Commissioners Meeting Minutes: Week of April 6, 1998
THE CONSENT A GENDA - Continued:
17.
18.
19.
20.
21.
22.
23.
24.
Findings, Conclusion and Decision re: Shoreline Substantial Development Permit #SDP97-0002
and Zoning Special Use Permit #ZON97-0006; To Construct a Water Tower and Extend
Pipeline for Utility Expansion in the Bywater Bay Water System; Located within the Jefferson
County Right-of-Way along Shine Road; Public Utility District (P.U.D.) gl
Accept Recommendation to Deny Claim #C-2-98, $346.22; Damage Windshield; Kerri Baker
Accept Recommendation to Pay Two (2) Claims:
- #C-3-98, $35.00 plus tax; Damaged Windshield; Don Truesdel
- #C-4-98, $149.00; Chipped Tooth; Hazel Diane Booth for Matias Booth
Request for Advance/Out of State Travel Expenses, $275.00; To Attend a Seminar on Funding,
Finance, and Revenue Generation for the Solid Waste Program, April 16 -18, 1998; Jefferson
County Public Works Department; Frank Hall
Food and Beverage Purchase Request, $75.00; Celebration of the Opening of the Jefferson
County Corrections Reporting Center on April 23, 1998; Jefferson County District Court
Thank You Letters (14) to Endangered Species Workshop Speakers; Held on February 5, 1998
Thank You Letters (2) to Land Use Study Commission re: Presentation on ESB6094
Application for Assistance from the Veterans Relief Fund; VFW Post #3213 for $127.30
COUNTY DEPARTMENT BRIEFINGS/BUSINESS:
COMMUNITY DEVELOPMENT
Director's Update: Senior Planner John Holgate reported that the appointment on the
Board's Agenda with Olympic Resource Management has been canceled because the necessary
information is not available for the Board to review. Associate Planner Harriet Beale reported that the
internal Water Team discussed the grants for WRIAs 20 and 21 and, because of new legislation, their
recommendation is to continue to work with Clallam County and not re-submit another grant applica-
tion.
Associate Planner Barry Berezowski, updated the Board on the schedule for workshops on the
Comprehensive Plan. Commissioner Harpole suggested that May 12th or 13th be set as a date for the
final plan to be ready and that the calendar be adjusted by adding some evening meetings. Chairman
Huntingford noted that 68 hours of workshops are currently scheduled. There was a discussion
regarding the calendar for adoption with a final hearing on the Plan on May 18~' and possible f'mal
adoption on May 20, 1998. Chairman Huntingford suggested that the Board could omit chapters that
are not required in the Comprehensive Plan. John Holgate reported that removing a chapter that has
been included up to this point would be considered a substantial change in the Plan. This will be
discussed further at the workshop scheduled this week.
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Commissioners Meeting Minutes: Week of April 6, 1998
PUBLIC WORKS
Director's Update: Klara Fabry introduced new employees Randy Pendergrass,
Accountant, and Sara Melancon, Support Coordinator. She reported:
A workshop on leadership training was held in the Department last week.
The road crew is now working 4 days a week, 10 hours a day.
A conference call is scheduled this week on the Old Gardiner Road project.
A meeting is scheduled for next Friday with all of the interested parties on fish passage barrier
removal projects.
A Tri Area Task Force meeting is scheduled for April 14, 1998.
Commissioner Harpole advised that the changes to elements of the Comprehensive Plan that
Public Works is working on (i.e. Capital Facilities, transportation) need to be completed before
May 6th to meet the hearing notice requirements for a projected May 18, 1998 final hearing date
on the Plan.
Hearing Examiner's Findings, Conclusion and Decision re: Petition to Vacate a
Portion of Stevens Avenue within the Plat of Gise's Addition; Charles and Merna Hawks, Petitioners:
Terri Duff, Public Works Department, reported that the Hearing Examiner recommends approval of
this road vacation. Commissioner Wojt moved to approve the vacation as recommended by the Hearing
Examiner. Commissioner Harpole seconded the motion which carried by a unanimous vote.
Parks and Recreation Update: Parks and Recreation Manager Warren Steurer reported
that many monetary and.prize donations have been received for the March for Parks. He also reported
that the Parks and Recreation Department is doing well. A new vault toilet is being installed at Lake
Leland.
Recommendation of Hearing Examiner re: Forest Land Petitions; Olympic Resource
Management, Applicant: This meeting was canceled at the request of the Planning Department. It will
be rescheduled.
Peter Bahls, Habitat Biologist, Port Gamble S'Klallam Tribe & Jill Silver, Habitat
Biologist Hob Tribe re: Fish Passage Cost Share: Peter Bahls and Jill Silver reported that both tribes
were awarded $250,000 in grants for work on fish habitat. They are currently working with Klara
Fabry and the Public Works Department to draft an MOU for this work. Commissioner Wojt asked if
the tribes are in agreement with the State Fish and Wildlife Department on the priority listing of work to
be done? Peter Bahls explained that they are working off the interim list prepared by the Technical
Team.
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Commissioners Meeting Minutes: Week of April 6, 1998
Commissioner Harpole clarified that the County's commitment is to match $250,000 per year for the
next two years. Not all of that $250,000 match will come from the County Road Fund if the County has
opportunities to match this funding with other funding sources. Commissioner Wojt added that if
funding comes from another source, it will not be added to the County's match, but will become part of
the County's match. Peter Bahls stated that this issue will have to be worked out with the Public Works
Department. He reviewed the County's commitment letter that was submitted with the tribe's grant
applications. He noted that the grant application was written for $250,000 from the BIA, $250,000
from the County and $50,000 from the State Department ofFish and Wildlife. Commissioner Harpole
stated that the County's letter, dated December 15, 1997, was very specific about the matching funds
and he is concerned about how the tribe interpreted the County's funding on their grant application.
Commissioner Wojt stated that he discussed this with Jay Watson, Port Gamble S'Klallam Tribe, who
indicated that the tribal grant cannot be matched with Federal funding. This matter will be discussed at
a meeting with the Public Works Department and the tribes scheduled for Friday. Peter Bahls explained
that the tribes have estimated $606,000 as the total amount available for culvert replacement projects,
which would complete 8 of the 9 projects on the priority list. Two of the 8 culverts are scheduled for
repair this year. The tribes understand that the County may secure grant funding from another source for
its portion of the $250,000, but the Wild Olympic Salmon grant funding and the State grant funding are
part of the total $606,000.
Chairman Huntingford noted that the State's priority list will not be available until next year and the
County has been informed that the State doesn't think that Spencer Creek is a fish barrier. Commis-
sioner Wojt said that these are technical issues that can be worked out between the Public Works
Department and the tribes. Klara Fabry reported that the Public Works Department will work with the
tribes on all of the issues raised. Jill Silver explained that they knew there was a difference between the
County commitment and what was written in the grant applications, but there wasn't time to resolve the
difference before the grant application deadline.
The discussion continued regarding several of the culvert replacement projects and the estimates for the
correction work. Jill Silver and Peter Bahls thanked the Board and the Public Works Department for
working on this issue with their respective tribes. Commissioner Harpole thanked the tribes for the
work they did in applying for the grant funding.
Parks Advisory Board Appointments: Commissioner Wojt moved to reappointment the
following members of the Parks Advisory Board representing District 3 to another 2 year term: Dick Brokers - term expires March 1, 2000
Judith French-Scott - term expires March 20, 2000
David Whipple - term expires March 20, 2000
Commissioner Harpole seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes: Week of April 6, 1998
Commissioner Wojt moved to approve the appointment of Karen Kautzman to the vacant position on
the Parks Advisory Board representing District 2. Her two year term will expire April 5, 2000.
Commissioner Harpole seconded the motion which carried by a unanimous vote.
MEETING ADJOURNED
SEAL: /7'~,~ ,
· ':.~
ATTEST:
Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Daniel Harpole, ~ber
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