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Home My WebLink AboutM042098JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of April 20, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Kichard Wojt and Daniel Harpole were both present. PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe updated the Board on funding amounts and phases on recent legislation regarding watershed assessment and planning. There was also a discussion about salmon recovery legislation, coordinating governments and staff participation in the WKIA planning areas. The Board asked that Gary Rowe attend a meeting in Kitsap County where several counties and tribes will discuss these issues and present their top priority projects. Approval of Minutes: Commissioner Harpole moved to approve the Minutes of the weeks of April 6 and 13, 1998 as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following comments were made: concerns about the process for letters regarding the draft Comprehensive Plan that have been received since the public comment deadline on March 6, 1998 and comments from a new Planning Commission Member. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete Items 4 and 10 and adopt the balance of the items on the Consent Agenda as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Commissioners Meeting Minutes: Week of April 20, 1998 CONSENT AGENDA - Continued: 1. RESOLUTION NO. 31-98 re: Establishing a Cash Drawer for the Washington State University (W.S.U.) Learning Center Program Fund 2. RESOLUTION NO. 32-98 re: Encouraging and Supporting Employee Participation in Community Blood Drives 3. RESOLUTION NO. 33-98 re: Creating a Jefferson County Lodging Tax Advisory Committee and Authorizing the Advertisement for Membership 4. DELETE: Letter Regarding Proposed Ordinance Increasing the Excise Tax on the Sale and Charge Made for the Furnishing of Lodging the is Subject to Tax Under Chapter RCW 82.08; Julie McCulloch, Mayor, City of Port Townsend 5. HEARING NOTICE re: Proposed Ordinance Imposing a Distressed County Sales and Use Tax; Providing for the Administration and Collection thereof; and Establishing a Distressed Area Capital Fund; Hearing Scheduled for Monday, May 4, 1998 at 2:00 p.m. in the Commissioners' Chamber 6. AGREEMENT re: Connect the Work Release Portable to the Existing Jail Facility, Project #WR1280; Jefferson County Public Works; Kuhn Construction, Inc. 7. AGREEMENT re: Rural Arterial Program; Construction Proposal for Funding of Paradise Bay Road, Phase 1, Project #1698-01; Jefferson County Public Works; County Road Administration Board (CRAB) 8. Rural Arterial Program Prospectus; Emergency Funds for Upper Hoh Road, Project #XO1313; County Road Administration Board (CRAB) 9. Request for Advance/Out of State Travel Expenses, $909.00; FEMA Sponsored Disaster Training, Emmitsburg, MD; Chavonne Lilly, Jefferson County Public Works 10. DELETE: Request to Waive Fees for Earth Day Cleanup; Port Townsend Civic Trust - Main Street Program 11. Request for Additional Hotel Motel Funding to Supplement Unfunded Projects; Jefferson County Historical Society 12. Letter Requesting a Representative from the Department of Public Works to Participate in the Earthquake Exercise; Klara Fabry, County Engineer/Director of Public Works COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: The following items were discussed: Associate Planner Barry Berezowski presented the Board with a flow chart, monthly calendar and spreadsheet on the draft Comprehensive Plan process including the FEIS, Planning Commission timeline, final hearing, and adoption of the Plan. There are several issues that are still unresolved including the process for adopting interim controls. Commissioner Harpole noted that the Board wants to have their review of the Plan done on May 8. The flow chart shows the final adoption of the Plan scheduled for June 10, 1998. The appeal of the administrative decision on the accessory building at John L. Scott Real Estate at Shine is scheduled to come before the Hearing Examiner on May 5, 1998. Commissioners Meeting Minutes: Week of April 20, 1998 They are waiting to receive a kit from the Federal government before they can do a work plan on the census tracts. Al Scalf gave a presentation about GMA and showed the Comprehensive Plan video at Chima- cum High School last week. He showed the Board comments from the students on what they think Jefferson County will look like in 20 years and where they will be. Discussion re: Procedural Reform Ordinances: A1 Scalf presented the Board with the final staff recommendations on the types of land use applications and submittal requirements that the ordinances would address. A memo from the Citizen Task Force and a detailed response from Susan Gulick and Ted Hunter to the Planning Commission's review of the draft ordinances was included. The procedure for the Board's review, possible revisions, and adoption of the ordinances was discussed. There are points that the Planning Commission review brought up that the Board needs to discuss and decide upon. Commissioner Harpole and Chairman Huntingford agreed that after the Board's review, the ordinances do not need to go back to the Planning Commission for a second review. The public hearing will be scheduled after the Board's final review. PUBLIC WORKS Director's Update: The following items were discussed: Transportation Manager Bruce Laurie explained the process that will be used for Phase 2 of the Tri Area/Glen Cove Study. There are 4 tasks outlined in the contract. Tasks 1 through 3 are: data gathering, objective presentation of factual data, and technical analysis to develop a range of technically feasible options. The Task Force will review the options and their recommenda- tion will be presented to the Board for their decision, which will be incorporated back into the study. Task 4 is the supplemental EIS to the Comprehensive Plan. Commissioner Harpole directed that the interim boundaries of the study area be delineated on the land use maps as soon as possible. Bruce Laurie stated that this is Task 3, and there may be some preliminary data by May 6, but nothing formal. The Board reiterated that the study area be delineated by May 6. Public Works is planning to hire a consultant for a one day .management training session. Representatives from the Public Works Department gave a presentation on brush cutting and road maintenance at a CLOA meeting in Port Ludlow. Several buildings at the transfer station were vandalized over the weekend and money was taken. The Larry Scott Memorial Trail project manager will be Valerie Greene. Chairman Huntingford asked about the park hours at H.J.Carroll Park, if the gate will be closed and how they plan to deal with parking. Chairman Huntingford asked that the Public Works Department send a follow-up letter regarding the stormwater issue at Port Ludlow. The State plans to close the shellfish season at Wolf State Park across from Hood's Head this year. This will reduce the number of cars on Seven Sisters Road. Page 3 ,' 657 Commissioners Meeting Minutes: Week of April 201 1998 The Transportation Team will develop guidelines for commemorative signs on County roads and submit them to the Board for review. The March for Parks raised $3,800 over the weekend. Request to Waive Fees for Earth Day Clean Up; Port Townsend Civic Trust- Main Street Program: (Consent Agenda Item #10) There was a brief discussion with Klara Fabry and A1 Scalf regarding this permit waiver. The Public Works Department's recommendation is to use the same formula as last year which is 10% from the Road Fund and 90% from the Community Services Fund. Klara Fabry added that next year they plan to apply for DOE grant funding that will cover these fees. Commissioner Harpole moved to approve the fee waiver. Commissioner Wojt seconded the motion which carried by a unanimous vote. Approval of Option H to Rebuild Old Gardiner Road: Klara F abry requested that the Board approve Option 2 for this project, to rebuild the Old Gardiner Road in the existing location, within the existing right-of-way and without the stream restoration. Commissioner Wojt moved to accept Option 2 as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. Estimated Costs; Bywater Bay RID: Commissioner Harpole moved to approve RESOLUTION NO. 34-98, creating County Project RO 1258 and showing the estimated costs for engineering fees. Commissioner Wojt seconded the motion which carried by a unanimous vote. Hearing Examiner's Recommendation re: Possible Forest Lands Map Correc- tion; Request for Redesignation, #ZON97-O015; Olympic Resource Management: A1 Scalf explained that the staff recommendation on the Hearing Examiner's recommendation of this pre- decision open record hearing is that the Board disagree with the Hearing Examiner's recommendation and hold their own public hearing. The reason for this is because the adjacent property owners were not notified as required in the application. Commissioner Wojt moved to accept the staff recommendation to disagree with the Hearing Examiner's recommendation and have the Board advertize and hold their own open record public hearing. Commissioner Harpole seconded the motion. Chairman Huntingford asked why the APOs weren't notified? A1 Scalf explained that the Forestlands Ordinance does not state that notification is required, but it is listed on the application. The Chairman called for the vote. The motion carried by unanimous vote. Dave Christensen, Environmental Health re: Watershed Planning Update: Dave Christensen explained that the Water Resources Council could be utilized to work on the new watershed planning legislation. The Steering Committee for the WRC has met to outline a scope of work that they P age 4t Commissioners Meeting Minutes: Week of April 20, 1998 will present to the WRC, and then to the Water Policy Group. Chairman Huntingford noted that w~n the County agreed to participate on the Water Resources Council, there were specific changes in the charter and groundrules that the Board asked for. Environmental Health Director Larry Fay explained that they have been working on the revisions. He stated that if the new legislation is managed correctly, the WRC would have to focus on specific goals. He asked direction from the Board about submitting a grant application to DOE. The deadline is June 1 and the funds would be available on July 1. Dave Christensen explained that grant funding for the watershed assessment is limited and the proposal needs to be realistic and affordable. Chairman Huntingford asked that the Board see the final application before it is submitted. Commissioner Harpole stated that the County will require funding for the planning phase also, and this should be mentioned in the assessment grant application. Jefferson County Library District re: Presentation of Annual Report: Diane Reynolds, Chairman of the Library District Board of Trustees introduced the other members of the Board: Cindy Lesch, Tony Mitchell and Patience Rogge. She read a statement outlining operations, acquisitions, and services available at the Jefferson County Library. (See microfilmed document.) HEARING re: Proposed Budget Appropriations/Extensions; Various County Funds: Chairman Huntingford opened the hearing. Hearing no comment, for or against the requested appropriations/extensions, the Chairman closed the public hearing. Commissioner Harpole moved to approve RESOLUTION NO. 35-98 adopting the budget appropria- tions and extensions as requested by the Auditor's O & M ($15,000.00), Section 125 Administration ($6,000.00), and the WSU Learning Center Program ($19,606.48). Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board interviewed two applicants for a vacant position on the Planning Commission in District 3. The Board then met for a Comprehensive Plan Workshop from 4:00 to 8:00 p.m. MEETING AD JO __URNED., SEAL: ! '",'/ ' -' 'i " , Loma Delaney, Clerk of~e Bo~d JEFFERSON COUNTY BOARD OF COMMISSIONERS /