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HomeMy WebLinkAboutM042798JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Iq-HE I-~E,*.P.¥ OF-fl-fEf(!~i'~/Oi..v,v,',~lC PP',NINSUI,,~, ] Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of April 27, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Daniel Harpole and Richard Wojt were both present. PUBLIC SERVICES BRIEFING SESSION: The following items were reviewed by Deputy Director of Public Services, David Goldsmith: Commissioner Wojt asked if the management of the Bayshore Motel is being monitored by the County? David Goldsmith answered that Facilities Manager Warren Steurer is responsible and is currently reviewing the management of the motel. He presented a list of 6 issues that Public Services staff will be working on and asked the Board to review the time line and priority. This week there will be a meeting with the UFCW to negotiate privatization issues for the Drug and Alcohol program. David Specter, Director, Jefferson County Health & Human Services, and David Goldsmith, Deputy Director of Public Services re: Authorization to Proceed with Contract Develop- ment and Negotiations to Provide Alcohol/Drug Services: David Goldsmith introduced Richard Weiss with Sound Recovery Center, whose proposal has been recommended by a review panel for providing Drug and Alcohol Services in Jefferson County. The negotiations and contract formulation will be done next month with a deadline of July 1, 1998 for take over by the new service provider. David Specter added that the staff also recommends this firm. Commissioner Harpole asked if Sound Recovery intends to hire as many of the current County Counselors as possible? Richard Weiss reported that is correct. Commissioners Meeting Minutes: Week of April 27, 1998 Commissioner Wojt moved to approve the recommendation as presented and to proceed with contract negotiations and contract development with Sound Recovery Center. Commissioner Harpole seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The only comment was that the hearing notice on the Distressed Counties Excise Tax is confusing because it doesn't say that it is not an additional tax. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete Items 3, 4 and 12 and to approve and adopt the balance of the items as submitted, changing the hearing date in Item 7 to June 15, 1998. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Professional Services for Training Data Base Services, TAMS II; Jefferson County Public Services; RESoft/Dynamic Services 2. AGREEMENT re: Professional Services for Preparation of Verbatim Repons of Court Proceedings; Jefferson County Superior Court/Clerk's Office; Lyn DeWitt 3. DELETE Agreement re: Developing Priority Rating Systems for Safety, and Gravel Road and Environmental Retrofit of Existing Priority System; Jefferson County Public Works; Wheeler Management Assistance 4. DELETE Two (2) Agreements re: Construction on Larry Scott Memorial Trail, Project #CR1069; Jefferson County Public Works; 1) Seton Construction, Inc. and 2) Leavitt Trucking (See item later in Minutes.) 5. LETTER OF AGREEMENT re: Dispersal of State Community Trade and Economic Develop- ment Disaster Recovery Grant Funding; Jefferson County Sheriff' s Office, Division of Emer- gency Management; Hoh Tribe and City of Port Townsend 6. CALL FOR BIDS re: Modify and Expand the Existing Septic System at the Jefferson County Jail, Project #CC 1349; Jefferson County Public Works; Bid Opening Scheduled for 3:00 p.m. on Monday May 18, 1998 in the Commissioners Chambers 7. HEARING NOTICE re: Possible Forest Lands Map Correction; Request for Re-designation, #ZON97-0015; Pope Resources/Olympic Resource Management; Hearing Scheduled for 2:00 p.m., Monday, June 15, 1998 in the Commissioners Chambers 8. Annual Certification for 1997 for Standard of Good Practice; Jefferson County Public Works; County Road Administration Board (CRAB) 9. Food and Beverage Purchase Request; Training for Diversion Accountability Board Members (Volunteers); Jefferson County Juvenile and Family Court Services 10. Request for Administrative Extension of Jakeway Acres Short Plat #SUB97-0008; To Divide Approximately 39 Acres into 3 Residential Lots; Located at 240 Jakeway Road, Quilcene; A1 Jakeway, Proponent 11. Letter Regarding Proposed Ordinance Increasing the Excise Tax on the Sale and Charge Made for the Furnishing of Lodging that is Subject to Tax Under Chapter RCW 82.08; Julie McCulloch, Mayor, City of Port Townsend 12. DELETE Eleven (11) Letters Regarding Water Policy Round Table Meeting to be Held on May 19, 1998 (See item later in Minutes.) Pag~ ~S9 Commissioners Meeting Minutes: Week of April 27, 1998 COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf reported that he is monitoring the budget and should hear about the WA-CERT funding application this week. The Comprehensive Plan Workshop schedule was reviewed and additional time was added to several workshops. Discussion re: Fire Flow Requirements at Jefferson County International Airport: Building Official Mike Ajax reported that the County's current Building Code adopts Appendix II-F of the 1991 Fire Code regarding above ground tanks, and in 1997 the State Fire Code legislation adopted Appendix II-F. A letter dated April 14, 1997 was sent to the Airport setting the amount of flow that will be required. He reviewed several permit applications at the Airport and how fire flow is being addressed for each project. In response to a question from Commissioner Harpole about whether the Fire Chief for Fire District No. 6 approves of the proposals for fire flow, Mike Ajax reported that the Fire Chief has agreed on specific projects to use an alternate method for fire suppression until the fire flow can be installed. Bob Miulli, Assistant Port Manager, reported that the PUD has suggested ways to provide the necessary fire flow to the Airport within the 24 month time frame established by the County in the April 1997 letter. Mike Ajax stated that another application for an aircraft hanger has been submitted. He asked for direction from the Board on the projects at the Airport and how fire flow should be handled for them. Lloyd Cahoon, Port Manager, noted that the Fire District suggestion is that a foam alternative would work for the hanger projects. It would make sense to adopt this as a temporary alternative for the remainder of the 24 month time frame or until traditional fire flow is developed, whichever comes first. Mike Ajax reiterated that the issues are the fire flow for the fuel system and the hangars, and the window for the fire flow to be brought up to standard. Commissioner Harpole noted that it is his understanding that the fire flow will be brought up to standard by June 5, 1999 and that an interim alternative for fire flow will be considered by the Fire District and the Fire Code Advisory Committee. He added that he would like to see a letter from the Fire District and the Fire Code Advisory Committee, that indicates that they agree with the use of an alternative fire suppression system until the fire flow is brought up to the requirement. A "Memorandum of Understanding" is also needed between the Port and PUD which indicates that adequate fire flow will be provided by June 5, 1999. Discussion re: Procedural Reform Ordinances (Continued from April 20, 1998): Director of Community Development Al Scalf reviewed a memo from Ted Hunter and Susan Gulick Commissioners Meeting Minutes: Week of April 27, 1998 which details the Citizen Task Force responses to the Planning Commission comments on the draft procedural reform ordinances. (See microfilmed document.) #1 Appellate Examiner role: The Board agreed with the Task Force. #2 Types of processes may need to be expanded: The ordinances prepared by the Task Force change the public notice requirements and require public notices that haven't been required before. The Board agreed with the Task Force and no amendment will be made to the ordi- nances. #3 Closed record appeals should be heard by the BOCC; The Board agreed with the Task Force to have an Appellate Hearing Examiner hear appeals. No amendment will be made to the ordinances. #4 Procedure for amending ordinance needed: The Board agreed with the Task Force and no amendment will be made to the ordinances. #5 Involvement of Planning Commission needed: The Planning Commission will play a role in the first two items under "C." The Board agreed with the Task Force and no amendment will be made to the ordinances. #6 All land use codes incorporated: Susan Gulick noted that t~ere are some permits that haven't been identified in these ordinances, but could be added. Al Scalf reported that the forest land permits are complicated and that is why they are left out of these ordinances. The Board agreed with the Task Force and no amendment will be made to the ordinances. #7 Time frames must be consistent with State law: Commissioner Harpole recommended that the direction of the last two sentences should be followed (amend the Shoreline Master Program to be precisely consistent with the proposed ordinance.) The Board agreed with this recommenda- tion. #8 Information required of applicant: The Board agreed that the necessary requirements should be provided in writing. #9 Consistent approach and stable data needed: The Board agreed that this needs to be done and they feel the training process is the key. #10 Application submission requirements: The Board agreed that Appendix A be revised to be more complete. #11 SEPA planned actions: The Board agreed. #12 Process for exempt permits: The Board agreed that Planning Department staff identify the proper reference for each exempt permit to be inserted as an amendment to the ordinance at time of adoption. #13 Standing: The Board agreed that the ordinance wording in the Open Record Appeal section be clarified to say "any person." #14 Public participation should not be reduced: The Board agreed. #15 Posting of property: Procedures currently require that the property be posted. The new ordinance requires posting the property only when a hearing is required. Commissioner Harpole stated that he understands that there are areas of the County where posting the property doesn't make any difference to the participants in the process, but there are other areas such as the Quimper Peninsula or the Tri Area where the posting may notify people who wouldn't be notified by mail. Susan Gulick clarified that only the Type A projects would not be posted. Page 4 Commissioners Meeting Minutes: Week of April 27, 1998 Chairman Huntingford questioned the legal requirements on notification and suggested that the County make it clear who will be notified and how notification will be done. Commissioner Harpole noted that he would like to err on the side of posting. The discussion continued regarding the public notice requirements for Administrative Decisions (Type A.) Susan Gulick explained that the intent for this type of application, is to notify the public of the application, to allow them to provide comment before the Administrator makes his decision, but there is no public hearing. #16 #17 #18 #19/20/21 Commissioner Harpole noted that the issue is if a sign would be put up on the property for applications that require an Administrative decision. Al Scalf reported that an Administrative Decision can be appealed to the Hearing Examiner. The Board agreed not to amend this item. Planning Commission role in site specific rezones: The Board agreed that the final decision for site-specific rezones remain with the Board of Commissioners and that the Planning Commission can testify and present a recommendation to either the Commissioners or the Hearing Examiner. Other solutions to problem: The Board agreed with the Task Force. Clear and Concise language needed; The Board agreed with the Task Force. Permit Center assistance: The Board agreed with the Task Force and Commissioner Harpole stated that he hopes that the ideas in this recommendation are captured in the training sessions. Susan Gulick reiterated that the changes directed by the Board will be made to the ordinance and a final ordinance for public hearing will be drafted within the next two weeks. Associate Planner Barry Berezowski suggested that a statement needs to be made about when and what land use applications are vested. Susan Gulick noted that vesting is addressed in the ordinances which indicate that it will occur when an application is submitted, but the word "vesting" is not used. The ordinance clarifies the laws that a completed application will be reviewed under. The Board met in Executive Session with the Prosecuting Attorney regarding potential litigation from 1:30-2:30 p.m. State Department of Natural Resources re: Quarterly Revenue Report: Tom Robinson, DNR Regional Manager presented and reviewed a report (see microfilmed document) that summarizes the following data for each Forest Board County: 1) revenue transmitted by County from calendar year 1991 through 1997 and the first quarter of 1998, 2) income projections for the last three quarters of calendar year 1998, and 3) volume and net value under contract for harvest after 1998. Eleven (11) Letters Regarding Water Policy Round Table Meeting to be Held on May 19, 1998: (Item 12 on Consent Agenda) After reviewing the letters, Commissioner Harpole moved that the Board approve and sign each letter as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 5 Commissioners Meeting Minutes: Week of April 27, 1998 Liquor License Application; Famous Eric's Steak House: Commissioner Harpole moved to recommend denial of the Liquor License application for Famous Eric's Steak House as reviewed by the Health Department. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board participated in a Comprehensive Plan Workshop from 5:30 - 9:00 p.m. The meeting was recessed at the end of the scheduled business and reconvened on Tuesday afternoon with all three Board members present. Two (2) Agreements re: Construction on Larry Scott Memorial Trail, Project #CR1069; Jefferson County Public Works; 1) Seton Construction, Inc. and 2) Leavitt Trucking: (Consent Agenda Item # 4) Commissioner Harpole moved to approve these two agreements for construction on the trail. In the temporary absence of Commissioner Wojt, Chairman Huntingford seconded the motion. The motion carried. Letter Regarding the Signing of E2SSB 6562 and Vetoing Sections 906, 907 and 908 of Senate Bill 6108 Which Eliminated Revenues to the Fair Fund Effective 1999; Governor Gary Locke, Representatives Lynn Kessler and Jim Buck, and Senator Jim Hargrove: Commissioner Harpole moved to have the Board sign letters regarding the elimination of State revenues to the Fair Fund and urging the review of E2SSB 6562 and a long term solution to the Fair Fund when the legislative session reconvenes. Chairman Huntingford seconded the motion in the temporary absence of Commissioner Wojt. The motion carried. The Board participated in a Comprehensive Plan Workshop from 1:00 - 3:00 p.m. MEETING ADJg. URNEI~ SE~: ' ,, ATTEST: ey, CMC Clerk of the Bo~d JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 6