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HomeMy WebLinkAboutM051198JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of May 11, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Daniel Harpole and Richard Wojt were both present. Approval of Minutes: Commissioner Wojt moved to approve the minutes of the week of April 27, 1998 as presented. Commissioner Harpole seconded the motion which carried by a unani- mous vote. David Christensen, Environmental Health, re: Water Resources Policy Group Meeting Agenda: David Christensen reviewed the draft agenda prepared for the Water Resources Policy Group Roundtable scheduled for May 19, 1998, including a draft scope of work for WRIA 17. The unresolved issues are: 1) The determination of the initiating government to represent the largest water utility in WPdA 17. The City of Port Townsend is the largest water utility, but the legislation doesn't allow a municipality to be an initiating government for a water utility. The law is not clear on whether the utility has to be public or if it can be a private entity. If the entity with the largest number of water rights is chosen, Olympic Resource Management would be the initiating government. If the entity is the largest public utility, it would be PUD 2) If there should be a discussion during the meeting on Salmon recovery projects. A draft resolution was presented which identifies the members of the Water Resource Policy Group and the lead agency as Jefferson County. Page 1 Commissioners Meeting Minutes: Week of May 11, 1998 PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe reported that the County did not receive the telecommunications grant that was applied for, so the Telecommunications Committee will be looking into alternatives for funding. The Puget Sound Water Quality Action Team has asked what projects the County will be including in the Action Plan. Commissioner Harpole asked about the status of the RC&D? Gary Rowe reported that the funding is still unresolved but he will check with Norm Dicks' Office. Bob Minty, Emergency Management Coordinator re: Special Event Permit; Brinnon Shrimp Fest: Bob Minty reported that this application was received last Wednesday and all the required departments have not had time to review it. He is still waiting for the certificate of insurance. Deputy Director of Public Services David Goldsmith suggested that the Board issue approval of the permit contingent on the necessary department approvals and the certificate of insurance being received. He added that security and sanitation arrangements have been made by the festival organizers. Commissioner Wojt moved to issue approval of the Brinnon Shrimp Fest Special Event Permit contingent on the required department approvals and the certificate of insurance being received. Commissioner Harpole seconded the motion which carried by a unanimous vote. Discussion re: Jefferson County Lodging Tax Advisory Board Membership: David Goldsmith reported that six applications have been received from people interested in serving on the Jefferson County Lodging Tax Advisory Committee. He recommended that the following people be appointed to the Advisory Committee: Bob Hobart (Port Ludlow Resort and Conference Center) and Sam Claude (Kalaloch Lodge) both representing businesses that generate the most lodging tax in the County; Nikki Clark (Jefferson County Historical Society) and Jutta Gebauer (Olympic Peninsula Gateway Visitor Center), both representing groups that receive money from this fund. The other two applicants would not be appointed, but would be called in as needed on specific issues. Once the Committee is appointed, they will review the ordinance drafted to increase the lodging tax. Commis- sioner Wojt asked if there is provision for ex-officio members of this committee? David Goldsmith reported that the ordinance allows appointment of subcommittees, but does not have ex-officio members. Chairman Huntingford added that he would like to see the current Tourism Coordinating Council (TCC) used to provide input to this Advisory Board. Commissioner Wojt moved to appoint the 4 people, as recommended, to the Jefferson County Lodging Tax Advisory Board. Commissioner Harpole seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following comments were made: support for the salmon habitat restoration efforts by the Tribes and an offer to work with the Noxious Weed Control Board to assure that concerns for people who are sensitive to chemicals used to control weeds are Page 2 Commissioners Meeting Minutes: Week of May 11, 1998 considered. Approximately 50 people came before the Board regarding a permit at the Mats Mats Quarry that is currently being reviewed by the SEPA Administrator. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete Item 3 and approve and adopt the balance of the items as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. o RESOLUTION NO. 37-98 re: HEARING NOTICE, Intent to Establish a County Road; H.J. Carroll Park Road; Hearing Scheduled for Monday, June 1, 1998 at 1:45 p.m. CONTRACT re: Jail Work Release Portable, Project No. WR1280; Jefferson County Public Works; Peterson Plumbing and Water Treatment, Inc. DELETE Contract re: Employment Agreement; Special Deputy Prosecutor; Jefferson County Prosecuting Attorney; Elizabeth Ann Padula (See item later in Minutes) AGREEMENT re: Breast and Cervical Cancer Screening; Jefferson County Health and Human Services; State Department of Health AGREEMENT, Amendment #1 re: Funding Support to Allow Individuals with Developmental Disabilities to Enter the Workforce; Jefferson County Health and Human Services; State Department of Health and Human Services (DSHS), Division of Vocational Rehabilitation (DVR) Request for Advance Travel/Out of State Travel Expenses; To Attend the Western Regional Hazardous Waste Conference in Troutdale, Oregon; Jefferson County Public Works; Lisa Deen Request for Funding for Landfill Expenses; Jefferson County Better Living Center Appoint Three (3) Members to Serve another Three (3) Year Term on the Jefferson County Board of Equalization; Terms Expire May 11, 2001; James (Bonzo) A. DeLeo, William S. Marlow, Richard A. Broders Thirty (30) Certificates Welcoming the 1998 Rhododendron Festival Dignitaries Two (2) Applications for Assistance from the Veterans Relief Fund; Jefferson County Service Officers Association for $495.00 and $500.00 COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Associate Planner Barry Berezowski handed out and reviewed an updated schedule for the balance of the workshops on the Comprehensive Plan. The Board will review the Planning Commission's report on the Board's changes to the draft Comprehensive Plan at their meeting on June 8, 1998 from 4 to 6 p.m. ' v0LPag~4 ?a~,r 728 Commissioners Meeting Minutes: Week of May 11, 1998 Commissioner Harpole noted that the question raised by John Rose of Olympic Resource Management regarding forestlands designations was reviewed and it is a legislative issue. He asked that Mr. Rose be contacted to find out if his concerns had been discussed at the last workshop and if not, that arrange- ments be made with him to attend a future workshop. PUBLIC WORKS Warren Steurer, Parks and Recreation and Facilities Manager re: Discussion of Proposal for Lease of County Tidelands: Warren Steurer reported that Mr. Wendell Brockhopp has submitted a request to cultch for Pacific Oyster larvae on County owned property at Broadspit (Dabob Bay,) Licenses have been given to other property owners in the area to use the County tidelands. Will Butterfield, Public Works Department, reported that the County took title to these tidelands in 1928. There are no deed restrictions on the tideland parcels, but there was a note from the Treasurer in 1945 that two of the parcels were to be used for County purposes only. Commissioner Wojt asked what portion of the property the Quilcene School Shellfish Club is using? Mr. Brockhopp noted that the Quilcene School Shellfish Club is currently cultching below the 3 foot line on property that license holder Jeff Delia has agreed to let them use. Public Works Director Klara Fabry reported that there is a process that the County must go through to lease County property for a commercial use. Chairman Huntingford asked if a contract could be developed with Mr. Brockopp for this work with a provision that he provide a certain amount of oyster seed to the County to be used on other County tidelands. The Board directed Klara Fabry to ask the Prosecuting Attorney if a contract can be developed creating a test project removing seed from this property and "planting" it on other County property. Commissioner Harpole suggested that the Parks Advisory Board be asked to review this proposal. Since there wasn't any specific designation or restriction on the deed for the use of this property, Klara Fabry suggested that it may not need to be reviewed by the Parks Advisory Board. Commissioner Harpole noted that the Parks Advisory Board is aware of this property and for that reason they should review any proposal. Warren Steurer noted that this property is land locked and only accessible by water, so there hasn't been any determination whether it is to be used for parks and recreation purposes or if it is open space. He noted that there is a Parks Advisory Board meeting this week and the idea of a test project on this property could be brought up for review at that time. He will also contact the State Department of Natural Resources regarding any concerns they may have for this project on property adjacent to their tidelands, and if there would be any considerations that would have to be made regarding rights of the Indian Tribes. Commissioner Harpole noted that he would like to see a time line put on the first trial project of three years, with a report to the Board each year. If the project continued for a longer time, then a lease may be necessary. Page 4 Commissioners Meeting Minutes: Week of May 11, 1998 Director's Update: Klara Fabry reviewed the following: A request that the Board support her request to have the Management Compensation Study include a review of the correlation between the Management and Union pay scale in the Public Works Department and a review of the placement of the pay scale for the engineering positions versus the current market for these positions. SR20, Highway 101 and SR104 are being placed on a list of roads of Statewide Significance to give a higher priority for funding of needed improvements. Klara Fabry noted that SR19 should also be included on this system due to the average daily traffic. She will write a letter to the State advising them of this need. An application to transfer the Upper Hoh Road to the State has been submitted. Letters of support will be sought from the Olympic National Park, the State DNR, Clallam County, and the State legislative delegation. Maintenance costs from 1994 to present are $904,000. The emergency repair of the road has cost $1.3 million. The ADT (average daily traffic) is the second highest in the County. A major reconstruction of this road is required to keep the maintenance costs low in the future. A public meeting on the Penny Creek Road repairs was held last week. The Federal Fish and Wildlife Department will be doing this project and have made a commitment to the area residents to do some safety improvements to the intersection with Highway 101. At the Land Trust meeting last week, the possibility that the Paul Allen Foundation will provide funding to purchase a piece of"DNR" property was discussed. Klara Fabry will report on this as more information is received. The City will send a modified agreement for the work on the 35th Street Park at the end of this month. The HPA will be issued at the end of this week on the Old Gardiner Road project. AGREEMENT re: Engineering and Surveying Services for the Bywater Bay Road Improvement District #3, Project #R01258; Jefferson County Public Works; Polaris Engineering and Surveying: After Klara Fabry reported that this contract is within the dollar amount estimated for this work through the RID, Commissioner Harpole moved to approve it as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Application for Veterans Relief Funds: Commissioner Wojt moved to approve the application for Veterans Relief Funds in the amount of $200.00 as recommended by the Jefferson County Service Officers Association. Commissioner Harpole seconded the motion which carried by a unanimous vote. Request for Waiver of Fee for Temporary Food Service Permit; Chimacum Firemen's Helpers: The Clerk of the Board reported that the Health Department issued 75 temporary food service permits in 1997 to non-profit groups. Of those, 27 were for low hazard operations (non-hazardous Page 5 Commissioners Meeting Minutes: Week of May 11, 1998 foods) and 52 were for high hazard operations (potentially hazardous foods and any foods prepared at the event.) The requirements for a temporary food service permit allow the permit to be used for 14 days within a calendar year and may be used for multiple events with essentially the same menu, at no additional cost. Commissioner Wojt moved to deny the request for a fee waiver. Commissioner Harpole seconded the motion which carried by a unanimous vote. Fred Owen, Owen Human Resource Consulting re: Compensation Study: David Goldsmith reported that Fred Owen has concluded his review of Elected Officials salaries in the State and drafted a proposal with several options for their compensation in the future. Fred Owen summa- rized his report for the Board. He explained that he met personally with each Elected Official to review their jobs and responsibilities. He also reviewed the salaries for like positions in 8 counties in the State which are comparable to Jefferson County in size, or population, or assessed valuation. He noted that the salaries reported were for 1997, so he used a conservative average of 2% to bring them to 1998 level. He then reviewed his findings for the marketplace: · Commissioners are paid below the market for other County governments of comparable size. (County salary - $45,545, market- $50,760) · The Sheriff is below market. (County salary - $54,441 market - $56,800) · The Prosecuting Attorney is quite a bit below market, but there are other considerations that account for the large disparity (County salary - $68,954, market is $76,800) · The Clerk, Auditor, Assessor and Treasurer are close to market. (County salary - $47,296, market- $48,050) Three options were presented for setting the Elected Officials salaries in the future: 1) Set salaries and then add a cost of living adjustment (COLA) each year. 2) Assign each Elected Official to a Grade and Step in a salary matrix. They would stay in that grade and step (plus annual COLA) and upon re-election they would move to the next step. 3) Assign each Elected Official to a Grade, and then put them on a step commensurate with their current salary. They would move to the next step at the beginning of the next year. Fred Owen noted that his recommendation is to adopt Option 2. David Goldsmith reported the comments made by the Elected Officials regarding these three options: · Elected Officials are fully accountable and responsible the moment they are elected. · Option 3 would start an Elected Official at less than market and bring them up to market by the end of their first 4 year term. The matrix continues for 7 years and a long term Elected Official will be put on the matrix at market and then will get an increase each of the next 3 years, like all other County employees. · Prosecuting Attorney David Skeen stated that if the Elected Officials are put on a matrix, they will all be on at the step which represents the market. Option 3 would reward longevity of an Elected Official. · Assessor Jack Westerman noted that a matrix system is good enough for the County employees and the mid managers, so it should be good enough for the Elected Officials. The only potential Page 6 Commissioners Meeting Minutes: Week of May 11, 1998 loser on this matrix is an Elected Official because of the possibility of the citizens voting for someone because they would be paid less than an incumbent. Treasurer Judi Morris noted that if the matrix is adopted, the Board could adjust it in the future if it is found that something needs to be changed. The filing fee for elected positions is set at a percentage of the position's current salary. A person running for an office could be paying a fee based on a higher salary than they would be paid on the matrix. David Skeen noted that he feels Option 3 represents consistency with what has been done in the past. David Goldsmith will draft resolutions on how each of these options would be implemented and bring them back for the Board to review. Letter to U.S. Representative Jack Metcalf re: Support of a New Transportation Bill to Replace ISTEA: Commissioner Wojt moved to approve and sign the letter of support to U.S. Represen- tative Jack Metcalf for the new transportation bill that will replace ISTEA. Commissioner Harpole seconded the motion which carried by a unanimous vote. CONTRA CT re: Employment Agreement; Special Deputy Prosecutor; Jefferson County Prosecuting Attorney; Elizabeth Ann Padula: After reviewing the provisions of this contract with the Prosecuting Attorney, Commissioner Wojt moved to approve the contract as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote The Board met in Executive Session with the Prosecuting Attorney from 2:00 - 2:30 p.m. regarding potential litigation, and then met from 2:30 - 6:00 p.m. in a Comprehensive Plan Workshop. MEETING ADJO~D ~, SE~: Clerk of the Board JEFFERSON COUNTY OF COmflSgO 5 Page 7