Loading...
HomeMy WebLinkAboutM051898JEFFERSON COUNTY BOARD OF COMMISSIONERS District 1~o. ! Commissioner: Daniel Harpole, Member District 1~o. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of May 18, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Richard Wojt and Daniel Harpole were both present. COMMISSIONERS BRIEFING SESSION Approval of Minutes: Commissioner Harpole moved to approve the minutes of the week of May 4, 1998 as presented. In the temporary absence of Commissioner Wojt, Chairman Huntingford seconded the motion which carried by a unanimous vote. Discussion re: Request for Funding from Odyssey of the Min& $ilverwater Team: Commissioner Harpole moved to approve funding in the amount of $1,000 to help the Silverwater Odyssey of the Mind team travel to Orlando, Florida to participate in competition finals; and to have staff draft a letter asking that the City of Port Townsend match the amount provided by the County. Staff was also directed to draft criteria for the Board to use in granting this type of request in the future. Commissioner Wojt seconded the motion which carried by a unanimous vote. Discussion re: Volunteers for Jefferson Days: A notice will be placed in the "Tuesday Fax" that goes to all County Departments asking for volunteers to help with the Jefferson Days celebration. Commissioners Meeting Minutes: Week of May 18, 1998 PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe reported on the following: · Norm Dicks' office staff was contacted and they advised that the RC&D designation was not approved or funded for this area. He noted that the funding was given to RC&Ds that are already organized. · The Hood Canal Coordinating Council is changing its focus from a strictly educational role to one of coordination of the issues and activities in the Hood Canal area. The Board concurred that Gary Rowe attend their meetings. · Gary Rowe asked for direction on several management issues that were proposed earlier in the year including meeting with Elected Official to determine their needs and a more structured work plan for the budget process. The Board agreed that Gary Rowe work on these items. PUBLIC COMMENT PERIOD: The following comments were made: support for the Hob Tribe and their concerns; how staff provided background on the issues raised on the Mats Mats Quarry project; and a comment on the privatization of the Alcohol and Drug Abuse services of the County and an article in the Leader about it. APPRO VAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Harpole moved to approve the Consent Agenda with changes to Items 1 and 13 and additional wording to Item 8 to state "rent for 6 months at no charge and, during that time, a rental agreement will be negotiated." Commissioner Wojt seconded the motion which carried by a unanimous vote. o JOINT RESOLUTION NO. 38-98 re: Initiating Watershed Planning for WRIA 17 per ESHB2514, Laws of 1998 with Clallam County, City of Port Townsend, Olympic Water and Sewer, Inc. and Jamestown S'Klallam Tribe (Change Olympic Water and Sewer, Inc. to PUD No. 1 of Jefferson County - and additional minor wording changes.) AGREEMENT re: Child Protective Services Alternative Response System; Jefferson County Health and Human Services; State Department of Social and Health Services, Division of Children and Family Services AGREEMENT, Amendment #1 re: Professional Veterinary Services for Clients of Jefferson County Animal Services; Jefferson County Health and Human Services; Oak Bay Animal Hospital AGREEMENT, Supplement #6 re: Engineering Services for Irondale Road, County Project #CR1107 and 7th Avenue, County Project #CR1116; Jefferson County Public Works; Parame- trix, Inc. AGREEMENT #CA-072092-1, Supplement #12 re: Amend Scope of Work, Time of Comple- tion and Payment; Transportation Element of the Comprehensive Plan; Jefferson County Public Works; Berryman & Henigar Page 2 73? Commissioners Meeting Minutes: Week of May 18, 1998 10. 11. 12. 13. 14. 15. Final Plat Approval, #SUB94-0079; To Divide 40.35 Acres into Two Lots for Recre- ational/Residential Use; Located off of Center Road, Quilcene; Philip Boling Trust, c/o Kim Mishko, Applicant Final Plat Approval, Timberton Village, Phase 2, #LPA92-0005; 32 Lot Residential Long Subdivision; Located West of Paradise Bay Road in Port Ludlow; Olympic Resource Manage- ment, Applicant Request to Use the Office Space Located in the Former Head Start Area of the Port Townsend Community Center as Uptown Headquarters for Citizen/Volunteer Police; Port Townsend Police Department, Citizen Police Volunteer Program (CPVP) (Amend to add following conditions - 1) no rental fee for 6 months, and 2) during 6 month trial a rental agreement will be negotiated) Food and Beverage Purchase Request; Child Abuse Prevention Motivational Interviewing Workshop and Training; Jefferson County Health and Human Services Reappoint Member to Serve another Two (2) Year Term on the Tri-Area Community Center Board of Directors; Jack Wade Accept Two (2) Resignations from Members of the Alcohol and Drug Abuse Services Advisory Board; Jim Newton and Oliver Hickles Letter Regarding Proposal for Disposal at Port Angeles Landfill; Gary Braun, Mayor, City of Port Angeles Letter Regarding Seven Sisters Road Parking Issues Created by the Public Use of Wolfe Property State Park; Bob Peterson, Washington State Parks Commission Chair (add wording to note that restrooms and litter are also issues of concern.) Letter Regarding Appointment of Carol Barr, Leslie Bunton, Winona Prill, and Kathy Such to Serve on the Quilcene Community Center Advisory Board; Connie Gallant Application for Assistance from the Veteran's Relief Fund; Jefferson County Service Officers Association for $80.00 COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT DIRECTOR'S UPDATE: Director of Community Development A1 Scalf presented the Board with a copy of the draft Comprehensive Plan which shows the revisions that have been made. Associate Planner Barry Berezowski reviewed the changes made on the Land Use Map. This informa- tion has been forwarded to the Planning Commission for their review and they will submit their report to the Board on June 3, .1998. The final public hearing on the draft Comprehensive Plan has been scheduled for June 15, 1998, with possible adoption on June 19, 1998. A1 Scalf reviewed the process that will be used during the closed record appeal hearing on the Termination Point project. This is an appeal of the Hearing Examiner's decision. Page 3 Commissioners Meeting Minutes: Week of May 18, 1998 There was a discussion regarding the release of the draft interim controls to the GMA Steering Committee for review. The Board advised that they can be released in draft form with a note that they are still being reviewed by County Departments. Commissioner Harpole asked that a GMA Steering Committee meeting be scheduled after the release of the interim controls. John Holgate reported that the FEIS on the Comprehensive Plan is on schedule. A1 Scalf added that he will be making a report in the next few weeks on the current operations at the Mats Mats Quarry and the question of grandfathered rights. He anticipates that Lone Star will be withdrawing their permit application for the asphalt/concrete recycling plant. Waiver of Chimacum School District 1449 SEPA Mitigation Fees on Subdivision Applications: Assistant Planner Michelle Grewell reported that there are several vested subdivision applications that are subject to a voluntary SEPA fee for Chimacum School District #49. Earlier this year, the School District requested that the fee be discontinued on any new subdivision applications. The Board concurred that since these projects were vested at a time this fee was in effect, and because previous subdivisions had to pay this fee, that the fees for these subdivisions be paid. A1 Carmen spoke on behalf of the owners of two short subdivisions that are subject to this fee. He advised that the applicants did not know when their project was vested. Michelle Grewell reported that the Permit Center sends a letter to each applicant that advises when their application is vested. Gene Seton stated that he has a subdivision that is subject to this fee. He noted that this is a voluntary fee and he won't pay it voluntarily. Commissioner Harpole asked if there have been applicants who have not complied with this fee? A1 Scalf advised that all applicants have complied with this SEPA mitigation or their permit was not issued. Gene Seton said that the school can't prove that they need this funding or what they are going to use it for. Chairman Huntingford noted that the question is how the "voluntary" agreement will be handled. Commissioner Wojt stated that it is a voluntary agreement between the School District and the applicant. Chairman Huntingford asked if all applicants have the ability to go to the School District and negotiate this payment? Michelle Grewell noted that the School District has been contacted regarding other short plats, and has never sent a letter to the County saying the fee should not be charged on a specific application. The Board directed that the School District be contacted about these applications. The Board met in Executive Session from 11:05 a.m.-12:05 p.m. with the Public Works Director regarding potential litigation, and met in another Executive Session from 1:30-2:30 p.m. with the Prosecuting Attorney regarding potential litigation. Commissioners Meeting Minutes: Week of May 18, 1998 Larry Fay re: Discussion of Options for Animal Crematorium: Environmental Health Director Larry Fay reported that Donna English approached the Animal Services Department with a proposal for disposal of animals that are euthanized at the Shelter. Animal Services currently spends approximately $1,000 per year for a rendering service to pick up dead animals from the Shelter. There are public concerns about the use of companion animals in pet food which has caused rendering companies to stop picking up animals from animal shelters, however, the rendering company that serves the County has not given any indication that they will no longer service the Animal Shelter. Donna English reported that a $31,000 investment in a retort (furnace) for disposal of dead animals could be recovered in approximately 6 ½ years with no promotion of this service in the community. The facility would only have to be operated 4 hours per week to take care of the County's needs. The estimated costs include an employee for a full 8 hour day once per week because there are other activities that must be done during the balance of the day. There are options if the County chooses to be involved in such a facility: 1) the County could operate the facility, 2) the County could operate the facility in a partnership with a private enterprise, or 3) the Jefferson County Animal Service Auxiliary (JCASA) could operate the facility as a fund raising activity. JCASA is an all volunteer organization and doesn't have enough volunteers currently to run such a facility. Commissioner Harpole suggested that there may be opportunities for the County to run this facility in conjunction with neighboring Counties. Larry Fay noted that there is a private operator from Grays Harbor who is interested in working with Kitsap, Clallam and Jefferson County to provide cremation services. Donna English noted that this would be offering a service that is not presently offered in this County. One Veterinarian in the area has his own crematorium, but it is old and he only uses it for his own business. Commissioner Harpole asked if there are any environmental issues associated with this type of facility? Larry Fay noted that an Air Operating Permit is required from the Olympic Air Pollution Control Authority. That would be the major environmental concern. Donna English reported that the manufac- turer of the crematorium equipment works with the purchaser to assure that this permit is issued. The discussion turned to the best way to proceed with this proposal. Chairman Huntingford asked if the retort (furnace) is substantial enough to last? Donna English reported that it is supposed to last 20 years. Commissioner Harpole noted that there are pros and cons to each of these options. Donna English added that land near Old Fort Townsend was recently donated to the Land Trust with the provision that a portion of the property be used for a pet cemetery. She has been in contact with the Land Trust. Commissioner Harpole asked if Larry Fay would meet with the Animal Shelter staff, volunteers, and the Prosecuting Attorney's Office to determine the pros and cons of each of the options and report back to the Board at a later date, Commissioners Meeting Minutes: Week of May 18, 1998 BID OPENING re: Correctional Center Drainfield Expansion Project, #CC1349: The bids received by the appointed time were opened and read by Valerie Green as follows: BIDDER Shold Excavating Alternate #1 BID AMOUNT $118,332.85 base bid $2,439.62 Wilson Michel, Inc. $ 78,500.82 base bid Alternate #1 2,905.05 Engineer's Estimate $ 94,400.00 Commissioner Harpole moved to have the Public Works Department review the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Wojt seconded the motion which carried by a unanimous vote. Letter Appointing Member to Serve Another Term on the Ferry Advisory Committee: Tim Caldwell was appointed by motion of Commissioner Wojt to another four (4) year term on the Ferry Advisory Committee. Commissioner Harpole seconded the motion which carried by a unanimous vote. Mr. Caldwell's new term will expire January 16, 2002. PUBLIC WORKS Solid Waste Advisory Committee (SWAC) Member, Robert Beausoleil re: Presentation of SWAC By-Laws: The Board concurred with the updated by-laws presented by the Solid Waste Advisory Committee. There was a discussion regarding the role of the SWAC which the Board defined in Resolution No. 46-86. The SWAC members have asked for clarification of their role in the budget process. Klara Fabry reported that the SWAC is provided with a copy and updates on the budget, but has not been involved in the details of the budget process. Commissioner Harpole noted that the SWAC may recommend programs or ideas that have budget impacts that would be reviewed by Public Works staff for budget consideration. The SWAC has always acted as an advisory committee and they feel that the budget is the responsibility of the Public Works Department. Director's Update: Public Works Director Klara Fabry reported on the following: The Fish Barrier Task Force met last week to determine criteria to establish priority for project funding applications. A site visit will be arranged for the Board on the Larry Scott Memorial Trail project. Engineering Services Manager Frank Gifford updated the Board on the Old Gardiner Road Page 6 ',VOL Commissioners Meeting Minutes: Week of May 18, 1998 project. He reviewed the altemative for a wooden bridge which would follow the previous alignment of the road. The estimated cost for the bridge alternative is approximately $900,000. Public Works staff met with a property owner from Port Ludlow regarding a culvert problem. The replacement of the culvert will be a complicated project, and will be done next year. The property owner was advised that this will not solve all of the problems. An energy dissipater will be replaced this year and a curb will be installed at the end of the pavement in this area. The overall expenses of the Tri Area Study were discussed. The expenditures to date under the utilities element have been primarily for the Telecommunications Task Force. WA-CERT will make a final decision on grant funding the first week of June. Klara Fabry noted that they will probably not fund the entire costs of Tasks 1 to 4 of the Tri Area/Glen Cove Special Study. The Corrections facility project is on schedule. The estimate for surveying and appraising the properties proposed for exchange in Quilcene is approximately $7,000.00. Commissioner Harpole questioned if this proposal is one that would be supported by the community? He suggested that the Parks Advisory Board review the proposal. Parks and Recreation Manager Warren Steurer will bring this up at the next Parks Advisory Board meeting. The issues on the request from Mr. Brockhopp to lease County property on Broadspit were reviewed by Warren Steurer. Jeff Delia has informed the County that this project would impose a hardship on his business which is located in that area. The DNR advised that Mr. Brockhopp should contact them because they know of other properties on Dabob Bay where his project could be done. Warren Steurer will follow up with Mr. Brockhopp. MEETING ADJOURNED -Lorna Delaney, Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS rt, l[/13mber